Your guide to living in self catered halls 2018/19 - University of ...
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Your guide to living
in self catered halls
2018/19
1
Putting you first The Accommodation
We aim to provide a great sense of community in a safe,
clean and pleasant environment to enable students to
Code of Practice
learn, live and socialise which ever private hall you live in. All private providers operate under the National Code
for student accommodation:
As a resident, you have a responsibility to make a positive nationalcode.org
contribution to your new hall community by following
regulations set out in this guide, being considerate and
courteous to your fellow residents and by respecting
your neighbours who also live in our nearby community.
2 3
A-Z of living
A B
in self Absence from hall
In the interest of fire and safety, residents are required to
Bars
Campus bars are open seven days a week
catered halls
advise if they are going to be absent for a period of time.
Core: Newark Hall, Jubilee Campus
Access to rooms Echo: Derby Hall, University Park¹
During your stay, access is required by the provider’s Hops: Lenton & Wortley Hall, University Park¹
staff and third parties for the following: cleaning,
Latitude: Hugh Stewart Hall, University Park¹
cleaning checks, maintenance, sanitary bin replacement,
for any emergency situation and as part of an ongoing Mooch: Students’ Union, Portland Building,
investigation. Please refer to your providers Terms University Park¹
and Conditions.
Vesper: Willoughby Hall, University Park¹
The Barn: Sutton Bonington Campus
Accommodation room inventory
Room inspections will vary per providers please see your ¹ Bar lunches Monday to Friday 11.30am-2.30pm
providers Terms and Conditions.
Barbecues
Accommodation Services Please see your provider for guidance.
Located in the Portland Building the team are on hand to
assist you through your booking process. Further support
is provided once you are here with queries and assistance Bedding
with applications beyond first year. Please bring your own bedding with you to make your
room more homely. Alternatively there are options direct
accommodation@nottingham.ac.uk with your provider to purchase bedding packs.
Animals Bicycles
No pets are allowed in any hall. Bicycle storage areas are available at each hall and across
the campuses. Bicycles are left at owner’s own risk and
will require extra insurance cover.
4 5
C D
Cleaning Complaints Damage/Decoration Departure
Please check with your provider for the cleaning For any problems or issues you may have during your Any damage caused to your room or any University Please review your contract with the provider.
schedule in your hall. time in halls, please don’t hesitate to speak to one of property will be charged to you as an individual.
your hall's reception team, Warden, Deputy Warden You are not permitted to decorate or make any alterations
These usually include cleaning of the communal and Tutors. to your room. The use of pins or nails is restricted to the Discipline
bathrooms weekly and kitchens weekly. noticeboard provided. The Code of discipline details the expectations and
Counselling Service conduct we set for all Registered Students. It is important
Community The University Counselling Service gives support to
Fixing posters/pictures or any other objects to the walls, that you read this document.
doors, ceilings or window-frames is likely to leave a mark, nottingham.ac.uk/governance/documents/
The University of Nottingham is a community of over students by offering confidential, professional help even if you use materials that are not supposed to mark. code-of-discipline.pdf
44,000 students, from over 150 countries with a range of with personal, emotional or mental health problems. We will not allow marks from pins, tape, blu-tak and so
backgrounds, beliefs and identities. We are committed nottingham.ac.uk/counselling/index.aspx
to promoting and providing a safe and respectful
on as fair wear and tear.
Drugs
environment for everyone in our community. There are If there is damage in shared areas, the provider will use Students are warned that the use or possession of illicit
clear policies around dignity, respect and discriminatory reasonable efforts to try and identify who caused it. If we drugs is strictly forbidden in the hall and its precincts
harassment. Bullying, threatening or offensive behaviour cannot identify the person responsible, we will spread and will result in disciplinary action being taken. The
are all seen as examples of misconduct which could lead the costs of repair or replacement among the occupiers University operates a strict zero tolerance on drugs.
to disciplinary action. who have access to that area of the hall. We will not pass
on the costs to residents if we reasonably believe that the Repeat offenders found with Class B drugs will be
We believe that everyone deserves respect. You should damage was caused by an intruder. referred to the Senate Disciplinary Committee and
give it and expect it from others. And if you feel you will face suspension from University accommodation
aren’t receiving it, you should let us know. You must notify the Hall Management team as soon by the University Assessor. Students found with Class
as possible after becoming aware of any damage. If A drugs will face immediate suspension from University
the damage is not reported and becomes worse over accommodation and referral to the Senate
time, residents may have to pay for any repairs and/or Disciplinary Committee.
replacement.
Any student found to be using or supplying illicit drugs
You must not remove any contents from the room, from will be reported to the Registrar, University Assessor
the shared areas or from any other part of the residence. and Security who may inform the Police.
6 7
E F
Email address Faith
When you register with the University you will Whatever your background or faith, our University
automatically be given an email address. chaplains are here to offer spiritual and pastoral support.
As well as supporting you in your faith, our chaplains
can help you practise and explore your beliefs.
Emergency contacts (out of hours) Our chaplains can also advise on:
Emergency services ambulance/fire/police call Security’s
emergency number: (0115 951) 8888 where to worship in the local area
student faith societies
balancing your faith with student life
You’re always welcome to drop into our hospitality
room in the Portland Building, University Park for
a chat and a drink.
More information about Places of Worship and Prayer
Rooms on our campuses can be found on the website:
nottingham.ac.uk/chaplaincy/index.aspx
Fire safety & regulations
Information can be found in each flat on evacuation
procedure, assembly points etc. (A more detailed
summary can be found within your hall).
Tampering with fire equipment is a criminal offence,
this includes the smoke detectors, which will result in a
disciplinary meeting and fine, as well as the replacement/
repair cost(s) of the appliance(s). Disciplinary action may
be taken if any student activates the fire alarm through
negligence. All student guests must be recorded and
signed in at reception. See Visitors and Kitchen Safety.
First Aid
You are advised to call 111 for any medical advice which is
not an emergency.
8 9
G H I
GP service Grounds and local area Hall Management team Illness and accidents
Cripps Health centre is available for all students to The grounds of the University are a fantastic asset to the The Hall Management team are based in your hall and All cases of illness or accident must be reported to a
register. Further information is available in the health University. University Park contains over 300 acres of each provider will have different opening hours. Please Tutor, Warden, or a member of the Hall Management
section of Student Services web pages. landscaped gardens please enjoy them and keep them familiarise yourself with these times. team as soon as possible.
nottingham.ac.uk/studentservices/support/ tidy. Take time to explore these areas. We ask all
students to respect their own grounds in private halls,
health/index.aspx
and on campuses. Hall Committee Insurance
In addition students at Sutton Bonington can register The Hall Committee is made up of student volunteers, Insurance for residents is provided through Endsleigh
at Kegworth Health centre. elected by the residents of their halls to represent them as Insurance. All residents are provided with a basic
kegworth.net part of the Students’ Union. The purpose of the committee insurance for their belongings but are able to purchase
is to lead in shaping your experience in halls. They make additional cover to include IPhones, laptops etc. at a
sure your voice is heard through meetings with Wardens, reduced cost should they wish to take up this option.
Hall Management and the Students’ Union – organising a Should residents need to make a claim they should
range of inclusive events to make sure there’s something contact Endsleigh direct.
for everyone to get involved in. Hall Committees ensure
that your hall experience is in your hands; so watch out
for the elections happening in October.
J
Health and safety
Please report any health and safety issues you may
have to the Hall Management team.
Hopper bus
The University provides hopper bus services that
run from University Park to Jubilee Campus, Sutton
Bonington Campus and King’s Meadow Campus.
nottingham.ac.uk/about/visitorinformation/
busservices.aspx
Junior Common Room
An additional bus service is operated by Unite Students
for their residents.
(JCR) Committee
The JCR committee is a subordinate body of the
Students’ Union. The aims of the JCR committee are to
promote a community spirit in the Hall, provide a means
of communication between students and other faces of
the SU, Hall Management teams and the Hall Warden
(see Hall Committee).
10 11K L M
Keys Kitchen safety Laundry Maintenance and repair
It is very important that you take care of your room key. Cooking is only permitted in kitchens within the flats. On site laundry rooms are available at each hall. The Please report any maintenance issues to your provider.
If you lose your key please report this to the Hall Students must not leave any cooking or hot oil unattended. laundry rooms have coin and card operated washing
Management team. Cooking equipment such as hot plates, rice cookers, machines and dryers.
electric woks, kettles, toasters and frying pans are not Medical and disability conditions
permitted in bedrooms. When using cooking equipment You may already have told the University about a
in flats, students are expected to comply with any signage Leaving hall early disability or medical condition. For further support please
installed in kitchens. Failure to comply with such signage Please compete the relevant process as defined on the contact the University Student support services.
could result in disciplinary action. Kitchen and Fire safety University website. If you are experiencing difficulties
please contact the pastoral team.
are talks are included in the welcome programme. There
will be a talk on fire safety from Nottinghamshire Fire and
Missing persons
Rescue Service which we recommend you attend. If you notice an unexplained absence or a friend that has
Sleeping in kitchens is prohibited for residents and guests. to stay away unexpectedly please inform the Warden or
To raise awareness of kitchen fires please view Hall Management team immediately.
watchthefire.co.uk which demonstrates how quickly a pan
can catch fire.
12 13N P R
Noise complaints Parking Rubbish and recycling
Excessive noise will not be tolerated within the hall and can Parking requests are made via your provider. Not all halls All students are asked to empty their own bins by taking
affect others. If you experience excessive noise between have parking facilities, please make sure this is checked the contents to the bin store outside of the hall. There
10.30pm and 8.00am please report this at the time it is prior to arrival. are recycling facilities for you to use outside the hall,
happening by ringing the on call pastoral team mobile please use them.
number. Do not wait until the morning to report it. Excessive
noise outside these times will not be tolerated. A zero Prohibited items You are asked not to leave bags of rubbish in the corridors
tolerance is applied during exams. The use of candles, tea lights and incense sticks, and pantries as this is a fire risk to you and to others.
shishas/bongs, e cigarettes or smoking in study
All complaints will be treated in the strictest confidence and bedrooms or any other part of the Hall and its precincts
disruptive/noisy residents may face disciplinary action. is strictly prohibited due to safety concerns.
Illegal drugs must not be brought onto University property,
this includes associated paraphernalia such as bongs.
The possession, use or discharge of any weapon,
explosive, fireworks or detonator is forbidden.
We may remove any of the items listed above or
anything else which is deemed a hazard.
Further regulations on weapons and drugs can be
found in the University’s Code of Discipline.
nottingham.ac.uk/governance/documents/
code-of-discipline.pdf
14 15S
Security Students’ Union shop
The University employs its own in-house Security Team
and uniformed security officers providing 24-hour
located on Campus
Monday to Friday: 8.30am–9.30pm
security which provide secure and safe campuses for all. Saturday: 9am–5pm
Sunday: 11am–5pm
Each provider will have out of hours presence during Opening times vary during vacation periods.
the evening.
Smoking Policy Student Service Centres
Student Services offers a wide range of help and
The University operates a strict no smoking policy support, both for your course and to the wider University
and smoking inside all buildings is strictly prohibited experience. They help you with course-related matters,
(including e-cigarettes). academic, finance and also signpost you for any disability
nottingham.ac.uk/safety/documents/ and counselling services. Find out more:
smoking-policy.pdf nottingham.ac.uk/studentservices
Sports facilities Social and Study areas
The new £40 million David Ross Sports Village is now We encourage all students to explore all the social spaces
open on University Park offering an inspirational and in their hall and common rooms.
accessible sports provision for all.
When meeting friends on campus there are six hall bars
Our indoor and outdoor facilities include state-of-the-art across our campuses each serving themed food and
fitness suites, three sports halls, swimming pool, climbing drink menus.
and bouldering wall, 3G and sand-dressed pitches,
water-based hockey pitch, over 40 grass pitches, three
pavilions and a boathouse (students only).
nottingham.ac.uk/sport/davidrosssportsvillage/
david-ross-sports-village.aspx
Jubilee Sports Centre offers a variety of facilities
including a sports hall, squash courts, fitness suite and
an outdoor 3G playing field. nottingham.ac.uk/sport/
facilities/jubilee/index.aspx
Sutton Bonington Sports centre offers a variety of
facilities including a sports hall, squash courts, badminton
courts, dance studio, fitness suite, floodlit grass training
areas and an outdoor 3G playing field. nottingham.ac.uk/
sport/facilities/suttonbonington/index.aspx
Sports membership packages start from £107.50 for
semester only and £189 full year.
Students’ Union
Your Students' Union is a student led independent
charity and a very important part of student life. They
campaign on issues that matter to you and provide
entertainment, advice and trips. For more information
visit su.nottingham.ac.uk
16 17T U V W
Television University Card Visitors Water
If students choose to bring a TV with them, or laptop for Look after your University Card – if lost it will cost Residents are permitted to have guests for short periods The water from the taps in the bedrooms and pantries
streaming, they are responsible for purchasing a licence. you £15 to replace. Lost or damaged cards need to be of time with the approval of the other residents within the is suitable for drinking.
reported to the Security Office at the rear of Hallward Flat. Extended visits are not permitted and residents must
Library, University Park Campus. not under any circumstances allow any other person
to reside in their Room, or the Flat Common Areas. To Warden
ensure compliance with fire and safety regulations, and in The Hall Warden, Deputy Warden and tutors are
consideration of the rights of other residents of a Flat, the responsible for your pastoral care, welfare and discipline.
following procedures must be followed: The on call pastoral team is on duty from 10.30pm
– 8.00am and their contact number is displayed in
All residents of a Flat must be aware of a guest reception by the reception telephone.
staying overnight and have their given approval to
this. A guest must be registered at the administration/ The Warden and team are available for support and
reception office. advice and can refer to other services as appropriate,
to ensure that students are well supported and the hall
A guest must be accompanied at all times by a functions as a community that benefits everyone.
resident and must never be given a Swipe Card or
Room key; and
Please check your terms and conditions for lengths
of stay for guests.
18 19Useful Contacts
Accommodation Services
+44 (0)115 951 3697
accommodation@nottingham.ac.uk
Health Centre, University of Nottingham
+44 (0)115 846 8888
unhs.co.uk/the-university-of-nottingham-health-service.aspx
International Office
+44 (0)115 951 5247
nottingham.ac.uk/InternationalOffice
Student Services
+44 (0)115 748 6500
nottingham.ac.uk/StudentServices/index.aspx
Students’ Union
+44 (0)115 84 68800
su.nottingham.ac.uk Correct at time of print Feb 18You can also read
