Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...

Page created by Cecil Hawkins
 
CONTINUE READING
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Erasmus+, CEMS, PIM, Bilateral   Information meeting for students
                                  selected for study abroad period in
                                  2019/2020
agreements and Double Degree
                                  SGH Warsaw School of Economics,
                  Programmes      24 April 2019
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Application process
                         Nominations of
Delivery of CONTACT                             – delivering of
                       students to partner
  FORM (after the                            documents to partner
                          universities –
      deadline)                              university – student’s
                      International Centre
                                                 responsibility
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Student is responsible for obtaining it from host university

It must contain:
 •   Student’s name and surname,
 •   Name of the host university,
 •   Exact dates of stay,
 •   Signature of Coordinator at host university,
 •   Seal of the host university

Dates eligible for calculating the amount of grant: from the beginning of classes
(or Orientation Days if it’s mandatory) until the last day of the 1st exam session

Template to be downloaded from the International Centre’s website
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
European Credit Transfer and Accumulation
System (ECTS) is a standard for comparing the study         In case of universities
attainment and performance of students of higher                  (PIM & Bilateral
education across the European Union and other
                                                           agreements), which do
collaborating European countries. For successfully
completed studies, ECTS credits are awarded. One
                                                            not use ECTS system
academic year corresponds to 60 ECTS credits that            there is a conversion
are equivalent to 1500–1800 hours of study in all           table from local credit
countries respective of standard or qualification type         system into ECTS.
and is used to facilitate transfer and progression         You may ask for further
throughout the Union. ECTS also includes a standard                     information
grading scale, intended to be shown in addition to local        Ms. Nadiya Skyba
(i.e. national) standard grades
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
It is mandatory to declare courses for         It’s possible to take less than
30ECTS/semester (or 20ECTS/trimester).             30 ECTS (not less than 24
The minimum of credits for courses related        ECTS) in case student has
to study major which student takes abroad            a surplus of credits from
cannot be lower than 18ECTS                              previous semesters.
IMPORTANT – during stay abroad student              Each such case is always
should take courses related to his/her major       subject to Dean’s decision
of studies especially if exchange is done in
the last semesters of studies.
In case student declares lower number of
ECTS the final decision is taken by the
Dean.
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Student delivers:
1. Learning Agreement (2 original copies)
2. Exchange request (2 original copies)

  ATTENTION! We accept only LA and exchange agreement filled in on
                  computer and printed on both sides!
  Documents prepared not in accordance with the instructions will not be
                               accepted.
Departure undertaken without submitting documents will not be recognized.
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
!

                                    !!
Signed documents (LA and
Application) the student receives
from the CPM and forward to the     Receipt of documents from the
appropriate Dean's office (to the   Dean's Office - the original LA is
contact person) for the Dean's      kept in the Dean's Office, and the
signature.                          second LA exam is taken by the
                                    student to the receiving university.
Just for the BA students!!!         The original, signed by the partner
                                    university, is brought back by the
                                    student in order to settle the stay.
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Submission of a complete set of documents:
•   Learning Agreement (copy)
•   Exchange request (original)
•   Student's commitment
•   Letter of Acceptance
•   Scan of LA signed by the Host University
•   Erasmus+: completing the OLS language test before departure
Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
Financial
documents
 Binding for Erasmus+, CEMS
 and double degree students
 eligible for the Erasmus+
 scholarship

     Documents’ templates and
     submission deadlines will
     be sent by e-mail

     Financial documents shall
     be submitted to the box next
     to the International Centre
     within the prescribed period
 Please remember to pick up
 your copy of the Agreement after
 it is signed by International
 Centre (before or after your
 return)
Erasmus+ KA103
     [Programme Countries]
            – Grants
                              Amount of the grant /
   Group of countries
                                   month
Denmark, Finland, Ireland,          500 EUR
Liechtenstein, Norway,
Sweden
Austria, Belgium, France,           450 EUR
Germany, Greece, Italy,
the Netherlands, Portugal,
Spain
Bulgaria, Croatia, Czech            400 EUR
Rep., Estonia, Hungary,
Latvia, Lithuania, Romania,
Slovakia, Slovenia, Turkey

                                                      http://energyandgold.com/wp-content/uploads/2015/03/euro1.jpg
Grant transfer
The grant transfer follows the submission of a set
of documents (including financial documents).

The student receives the grant in 2 installments:
•    70% of the entire grant calculated for the
     period included in the Letter of Acceptance
•    2nd installment: amount is based on Letter of
     Confirmation. If the period is shorter, the
     amount is reduced accordingly
ATTENTION - compensation is paid only after
fulfilling all the procedures on return!
The project „Mobility Abroad of Students with Disabilities and those in a Difficult Financial
Situation” is implemented under the Operational Program Knowledge Education
Development (Program Operacyjny Wiedza Edukacja Rozwój) and supports the
transnational mobility of students.

The main objective of the project is to raise professional and key competences of students
with disabilities and students in a difficult financial situation by implementing part of the
education program at a University abroad.

SGH applied for a mobility grant in 2019/2020 a.y. based on information from the SGH
Scholarship Committee. We are currently waiting for results that we will announce as soon
as possible.
The certificate
                                                can be
                                                obtained at the
                                                International
                                                Centre from the
                                                programme’s
The issue of a personal certificate on          contact person.
participation in the exchange programme
(for insurance, visa, etc.) takes place after
submission of a set of predeparture
documents by the student.
Deliver personally or send by email a copy of compulsory health insurance (EHIC for
Erasmus+) + accident insurance (e.g. ISIC or Euro 26) – no later than 1 month before
departure

In the case of Erasmus+ students, the lack of such confirmation will delay the payment of the
scholarship

We suggest insurance against theft

In the case of trips to "exotic" countries, we ask you to find out about the necessary or
recommended vaccinations
 The period of stay in the framework of Erasmus+ scholarship can
  not be shorter than 3 months and must be completed within the same
  academic year.

 In case the trip turns out to be shorter than the one recorded in the
  agreement between the student and SGH (but not shorter than 3
  months), the student will be asked to return the undue amount.

 If the period of actual stay at the host university will be less than 3
  months the student will be required to return the entire amount of
  scholarship.
 We appeal for not leaving the exams for the last minute, that is for the
  resit exam session!!!

 A student who does not pass the exams for the semester prior to the
  beginning of his/her exchange mobility will have to get permission from
  the Dean to go on exchange (in writing).

 When a student is deleted from the list of students because of the failure
  to pass the course, he/she will be forced to return from the exchange and
  return the entire amount of the scholarship (if he/she goes on exchange
  in the framework of Erasmus +)
MILE STEP –
DEPARTURE
PROCEDURES DURING STAY ABROAD
CONTACT DETAILS DURING THE MOBILITY PERIOD (form on the website) – not later than one week from the
beginning of classes at the Partner University

DECLARATION OF CHANGES TO ORIGINAL LEARNING AGREEMENT – no later than one month from the start
of classes at the Partner University:
  • Bachelor students - by e-mail
  • Master students - by VD
  • If there is a need to submit changes again/later [e.g. modules] this should be reported when submitting changes
    to LA for the first time [valid for up to 1 month from the start of classes]

COURSE EQUIVALENT PROPOSALS– collecting syllabuses (if applicable)

Obtaining STAMP and SIGNATURE of the coordinator from the receiving university on LA and changes to LA

Obtaining STAMP and SIGNATURE on LETTER OF CONFIRMATION (Erasmus +, CEMS and MPPD with a
scholarship) at the end of stay
IMPORTANT

Failure to submit changes to Learning Agreement on time
and making changes without declaring them may result in
serious consequences such as removal from the student
            list and return of the scholarship!!!
AFTER RETURN

Relation from stay or in other words REPORT
(electronic version should be sent to the email of the contact person)

ERASMUS+
- obligatory online survey on the website of the European Commission (entry
in the agreement obliging the Student to complete the form)
- OLS language test at the end of your stay
SETTLEMENT OF STUDY abroad
                – 4TH VISIT @ INTERNATIONAL CENTRE

TRANSCRIPT OF RECORDS- is sent to by the Host University (Note: sometimes you should
ask for it)
  • The relevant grade conversion of receiving universities grades into SGH grades and convertion of credit points into
    ECTS is available on the CPM website – procedures after return: Table and principles for converting grades

COURSE APPROVAL FORM

LEARNING AGREEMENT – hard copy with signature and stamp of the Host University + changes to the Learning
Agreement with signature and stamp of the Host University

COURSE EQUIVALENT PROPOSAL FORM (if applicable) - in case student would like to change courses
from the receiving university into SGH courses, signed syllabuses with the consent of the course coordinator of the field
of studies should be submitted in the Dean’s Office

LETTER OF CONFIRMATION signed and stamped by the Host University at the end of mobility
SETTLEMENT OF STUDY ABROAD WITH DEAN’S OFFICE

      CPM submits approved documents
      to the Dean's Office

      The Dean’s Office settles the
      student (fills in courses and grades
      in the VD, passing the semester)
INTERNATIONAL CENTRE – DOCUMENTS TO BE DELIVERED
BEFORE DEPARTURE [FINAL]

     Letter of Acceptance

     Exchange request       (original)

     Learning Agreement (copy) + scan of LA signed and stamped by Host University

     Exchange Student's Commitment (original)

     Mandatory health insurance and accident insurance (copy)

     ERASMUS+ – Grant agreement (original)
COURSE EQUIVALENTS
                                            DSL                                           DSM

Course Equivalent Proposal                  The Course Equivalent Proposal Form           The Course Equivalent Proposal Form
                                            should be submitted along with other          should be delivered to the Dean's Office
                                            documents BEFORE departure, ie student        upon arrival, before submitting the
                                            should obtain syllabuses of courses that      settlement to the International Centre (the
                                            he/she will take abroad, submit them for      form must be signed by the coordinator / s
                                            acceptance to the lecturer of the given       of the relevant courses and approved by
                                            course, coordinator of the course or field    Dean before it is attached to the settlement
                                            tutors and submit to the Dean’s Office.       of the trip). However, it is possible to agree
                                            In the situation when it is not possible to   replacements before starting the mobility.
                                            provide a syllabus of the course before the
                                            trip, it should be delivered to the Dean's
                                            office upon arrival
PLEASE NOTE that in the case of recognizing course equivalents, the ECTS grades will be applied to them according to the SGH
grading system, not according to the university in which the student realized the courses.
COURSE EQUIVALENTS
In order to obtain the recognition of the subject carried out at the
partner university as the SGH course equivalent, student must
obtain the syllabus of this subject

The syllabus is to be accepted by the appropriate coordinator of
the subject (in the case of basic subjects) or the tutor of the major
or path (specialization and field subjects)

Student attaches syllabi to the course equivalent form, which is
available on the International Centre website (in pre-departure
procedures for students) and submits it to the Dean's Office
DEADLINES

                                  Fall term / the             Spring term                  Spring term
Documents [with all
                                 whole academic               (start before                (start after
necessary signatures]
                                        year​                  31.01.2020)​                01.02.2020)​
Exchange​ request + Learning
Agreement + Letter of              ​27 June 2019           ​21 November 2019             ​9 January 2020
Acceptance + Student                 [Thursday]                 [Thursday]                   [Thursday]
Commitment​
​Scan of Learning Agreement
 with signature of the host                    ​at latest 1 month before the planned mobility
 university
​Financial documents (just for     ​information at a later date - information will also be sent by email to
 Erasmus+ beneficiaries)​                           student accounts in the SGH domain
​Copy of heatlh insurance and    ​At latest 1 month before the leave (delivered personally or sent by email
 insurance against accidents                      to contact person at International Centre)
IMPORTANT

While abroad on exchange programs, students retain the
  rights (and duties) of the SGH student (scholarships,
 social, etc., for details see the website of the Students’
                       Union of SGH).

Having done all the courses at SGH (absolutorium) does
  not absolve the student from the obligation to obtain
            credits during the study abroad.

It is not possible to obtain a Dean's leave for the period of
                          exchange
Online Linguistic Support (OLS) is mandatory for students going on exchange or internship within
Erasmus + program. Currently OLS offers tests and courses in following languages and levels:

  Language                                   ​Language Test             ​Language Course
  ​English, French, Portuguese, Spanish,
                                             ​Yes                       ​Yes – all levels​
   Dutch, German, Italian
  ​Czech                                     ​Yes                       ​Yes – A1 - A2 level
  Bulgarian, Croatian, Danish, Estonian,
  Finnish, Greek, Polish, Romanian,
                                             ​Yes                       Yes – on A1 level
  Slovakian, Swedish, Hungarian,
  Lithuanian, Latvian, Slovenian

  Before the beginning of mobility each student going for study or placement abroad is obliged to
                                   fill in the online language test.

  ATTENTION! Link to the test will be sent to students SGH email address and OLS account must
                              be established on this email address.
On the basis of the test’s result the university may award the interested students with the licence for
online language course. The course will be available during student’s mobility period.

ATTENTION – students whose result will be B1 or lower will receive such licence and will be obliged to
take the online course (OLS system automatically award the licence).

Before the end of mobility students will receive the link to the second language test – the link will be valid
only for few days. The test has to be taken immediately [remember to check your SPAM folder]

                      Tests before and after the mobility ar MANDATORY.
             Failure to fill in one of them will be subject to claiming to return full
                                    amount of Erasmus+ grant.
Erasmus+
                                                          CEMS with Erasmus+ grant
                                                            Double Degree students
                                                             Erasmus+ Internships

Ms. Agata KOWALIK MSc. Eng.
room 17 buiding A
@: akowalik@sgh.waw.pl                                                    COUNTRIES: Belgium, Croatia,
ph. +48.22.564.98.44                                                       Denmark, Finland, France, the
                                                                          Netherlands, Norway, Portugal,
OFFICE HOURS FOR STUDENTS:                                                            Slovenia, Sweden
Mondays, Tuesdays &Thursdays: 9.30 – 13.00
Wednesdays: 12.30 – 14.30

On other days and hours students are served by prior appointment only (with at least 1 day prior notice and
receiving confirmation)
Erasmus+
                                                          CEMS with Erasmus+ grant
                                                            Double Degree students
                                                             Erasmus+ Internships

Ms. Marta TYMIŃSKA MSc. Eng.
room 17 building A
@: mtymin@sgh.waw.pl                                              COUNTRIES: Austria, Bulgaria, Czech
ph. +48.22.564.78.23                                               Republic, Estonia, Germany, Greece,
                                                                 Hungary, Ireland, Italy, Lithuania, Latvia,
OFFICE HOURS FOR STUDENTS:                                                       Slovakia, Spain, Turkey
Mondays, Tuesdays & Thursdays: 9.30 – 13.00
Wednesdays: 12.30 – 14.30

On other days and hours students are served by prior appointment only (with at least 1 day prior notice and
receiving confirmation)
PIM & Bilateral agreements
                                               (incl. Switzerland), CEMS without
                                                    Erasmus+ grant, Freemovers

Ms. Nadiya SKYBA M.A.
room 17 buiding A
@: bilateral@sgh.waw.pl
ph. +48.22.564.97.60

OFFICE HOURS FOR STUDENTS:

Mondays, Tuesdays & Thursdays: 9.30 – 13.00
Wednesdays: 12.30 – 14.30

On other days and hours students are served by prior appointment only (with at least 1 day
prior notice and receiving confirmation)
Deputy Director of the
                                                 International Center, ERASMUS+
                                                         program , Double Degree
                                                                        programs

Ms. Małgorzata CHROMY M.A.
room 7 building A
@: mchromy@sgh.waw.pl
Ph. +48.22.564.98.41

OFFICE HOURS FOR STUDENTS:
Mondays, Tuesdays &Thursdays: 11.00 – 13.00;

On other days and hours students are served by prior appointment only (with at least 1 day
prior notice and receiving confirmation)
                                                                                             45
Deputy Head
                                                  of International Centre,
                                        CEMS Programme Manager at SGH

Mr. Grzegorz M. AUGUSTYNIAK M.A.
room 12 buiding A
@: august@sgh.waw.pl
ph. +48.22.564.98.42

OFFICE HOURS FOR STUDENTS:
Mondays, Tuesdays &Thursdays: 11.00 – 13.00;

On other days and hours students are served by prior appointment only (with at least 1 day
prior notice and receiving confirmation)
PLEASE,
         RESPECT OUR OFFICE HOURS!
Students who will show up in our office beyond office hours
without prior notification (and without receiving confirmation
      about possibility of meeting) will not be served
                         Thank you ☺
Undergraduate Studies Office
→ Erasmus+                  Ms. Katarzyna SMOLIŃSKA M.A.
→ PIM                       @: ksmolin@sgh.waw.pl
→ bilateral agreements      Ph.: +48 22 564 98 56
                            room 5 building G

→ Double Degree             Mgr Magdalena WILCZYŃSKA
programs                    @: magdalena.wilczynska@sgh.waw.pl
                            Ph.: +48 22 564 98 56
                            Pok. 5 bud. G
Vice Dean                   Prof. Mariusz PRÓCHNIAK

Website
http://administracja.sgh.waw.pl/pl/DSL/zasady/procedury/wyjazdy/Strony/default.aspx
Graduate Studies Office
→ Erasmus+                  Ms. Diana KRYSIŃSKA M.A.
→ CEMS                      @: diana.krysinska@sgh.waw.pl
                            room 56 building G window 2
→ PIM                       Ph.: +48 22 564 98 84
→ Bilateral agreements

→ Double Degree             Ms. Monika ROSIŃSKA M.A.
programs                    @: monika.rosinska@sgh.waw.pl
                            room 56 building G window 1
                            Ph.: +48 22 564 99 44
Vice Dean                   Prof. Piotr MASZCZYK

Website
http://administracja.sgh.waw.pl/pl/DSM/wyjazdy/Strony/default.aspx
FACEBOOK
https://www.facebook.com/dziekanat.studium.magisterskiego/?fref=ts
We inform you that whole email correspondence between
            student and International Centre (CPM)
 and/or any other SGH unit (e.g. Dean’s offices) can be done
              ONLY through SGH mailing system.
Sending emails from another email address (other than from
SGH account) will not be taken into account. For this reason
please remember about maintaining your account active also
          abroad (more info at User Helpdesk website
 http://administracja.sgh.waw.pl/en/DPU/Pages/default.aspx)
You can also read