R M - North American International Auto Show
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
A L
N U
M A
OR
IB I T
X H
9 E
201
January 14-17 AUTOMOBILI-D
January 14-15 PRESS PREVIEW
January 16-17 INDUSTRY PREVIEW
January 18 CHARITY PREVIEW
January 19-27 PUBLIC SHOW
naias.com | likeautoshow.com | twitter.com/NAIASDetroit | instagram.com/naiasdetroit |The North American International Auto Show (NAIAS) Official
Rules and Regulations have been written by NAIAS LLC management (Show
Management) to maintain the safety and comfort of
exhibitors and guests. Show Management reserves the right to
require adherence to these rules. In the event a deviation is requested, Show
Management must provide written prior approval.
Any questions regarding the Rules and Regulations may be directed to Andrea
Trudeau at 248.283.5136 or atrudeau@dada.org.CONTENTS
2019 EXHIBITOR MANUAL
2 01 8 - 2 01 9 CAL ENDAR & TI MEL I NE
2018 - 2019 CALENDAR.................................................................................................................... 12
2018 - 2019 TIMELINE ...................................................................................................................... 13
EX H I B I T CONSTR UCTI ON
BUILDING AND FIRE CODES............................................................................................................. 18
COBO CENTER REQUIREMENTS....................................................................................................... 18
Alterations to Cobo Center........................................................................................................................... 18
Building Load Analysis and Approvals........................................................................................................ 18
Structural Engineering.................................................................................................................................... 19
Load Capacity............................................................................................................................................... 19
Suspended Signage....................................................................................................................................... 19
DESIGN PHASE.................................................................................................................................. 20
Field Measurements....................................................................................................................................... 20
Safety Code Compliance............................................................................................................................. 20
Design Approval Process.............................................................................................................................. 20
Design Changes............................................................................................................................................. 21
Press Event Approval Process....................................................................................................................... 21
Request for Variance..................................................................................................................................... 21
DISPLAY COMPLETION..................................................................................................................... 21
Exhibit Fit and Finish....................................................................................................................................... 21
Floor Covering/Raised Floors........................................................................................................................ 21
Columns.......................................................................................................................................................... 21
Press Preview.................................................................................................................................................. 21
Bleachers........................................................................................................................................................ 22
Draping........................................................................................................................................................... 22
DRYWALL........................................................................................................................................... 22
EASEMENTS – MAIN FLOOR EXHIBITS............................................................................................ 22
Contiguous Border Agreements................................................................................................................... 22
Public Access Requirements........................................................................................................................ 22
Easements-Vertical........................................................................................................................................ 22
Height Restrictions.......................................................................................................................................... 22
Stanchions...................................................................................................................................................... 23
Vehicles........................................................................................................................................................... 23
Two-Story/Multi-Level or Large Solid Structures (Non-Perimeter)............................................................. 23
Two-Story/Multi-Level or Large Solid Structures (Perimeter)...................................................................... 23
Perimeter Exhibit Back Walls......................................................................................................................... 24
CONTENTS – 42019 EXHIBITOR MANUAL
Steps................................................................................................................................................................ 24
Display Signage............................................................................................................................................. 24
Cobo Center Building Signage..................................................................................................................... 24
ELECTRICAL....................................................................................................................................... 25
Important 2019 NAIAS Information............................................................................................................... 25
Electrical Work................................................................................................................................................ 25
Transformers.................................................................................................................................................... 25
UL Listed Electrical Systems and Equipment ............................................................................................... 26
EXHIBIT CONSTRUCTION SITE MAINTENANCE............................................................................. 26
Crate Storage................................................................................................................................................. 26
Pallets and Bulk Refuse Removal.................................................................................................................. 26
FIRE EMERGENCY AND LIFE SAFETY REQUIREMENTS................................................................. 26
Fire Alarms and Life Safety Devices............................................................................................................. 26
Fire Marshal.................................................................................................................................................... 27
Fire Extinguishers............................................................................................................................................ 29
Building and Fire Codes................................................................................................................................ 29
Hazardous or Unsafe Conditions.................................................................................................................. 29
LABOR REQUIREMENTS................................................................................................................... 29
Union Labor..................................................................................................................................................... 29
Forklifts and All Other Power Equipment...................................................................................................... 29
LIGHTING AND SCRIMS.................................................................................................................... 30
Lighting, Fixture Positioning, Rigging and Electrical Equipment................................................................ 30
Emergency Lighting....................................................................................................................................... 30
Canopies, Scrim Material and Overhead Lighting..................................................................................... 31
Ceiling Lighting Effects.................................................................................................................................. 31
Lighting – Cobo Center.................................................................................................................................. 31
MECHANICAL SYSTEMS................................................................................................................... 32
Plumbing Connections and Sinks in Displays.............................................................................................. 32
Heating, Ventilation and Air Conditioning - HVAC..................................................................................... 32
Heating, Ventilation and Air Conditioning Sensors..................................................................................... 32
SPECIAL EFFECTS.............................................................................................................................. 32
Hazers and Fog Machines............................................................................................................................. 32
Laser Special Effects - Cobo Center Requirements.................................................................................... 33
Lubrication Systems....................................................................................................................................... 33
Moving Mechanisms..................................................................................................................................... 33
WALL DECOR..................................................................................................................................... 33
Perimeter Exhibits........................................................................................................................................... 33
Overhang/Emergency Door Easements - East Wall on Main Floor........................................................... 33
CONTENTS – 52019 EXHIBITOR MANUAL
EASE MENT R UL E S
HEIGHT RESTRICTIONS AND EASEMENT GUIDE........................................................................... 36
TYPICAL NON-PERIMETER EXHIBIT GUIDE.................................................................................... 37
NON-PERIMETER EXHIBITS – IMPERIAL......................................................................................... 38
TYPICAL PERIMETER EXHIBIT GUIDE............................................................................................. 40
PERIMETER EXHIBITS – IMPERIAL................................................................................................... 41
G EN ER A L R UL ES AND I NFORMATI ON
AUDIO/VISUAL/VIDEO EQUIPMENT............................................................................................... 44
AUTOMOBILI-D................................................................................................................................. 44
AutoMobili-D Schedule................................................................................................................................. 44
BANNERS/BALLOONS/PENNANTS.................................................................................................. 44
BATTERIES......................................................................................................................................... 44
BRAND/CORPORATE PROMOTION LIMITS..................................................................................... 44
CAMERA CREWS - PROPRIETARY IMAGES AND/OR INFORMATION............................................ 45
Sunday Media Access.................................................................................................................................. 45
CARE OF EXHIBIT.............................................................................................................................. 45
CART POLICY..................................................................................................................................... 45
CHARITABLE DISPLAYS WITHIN EXHIBITS..................................................................................... 45
CHARITY PREVIEW POLICIES........................................................................................................... 46
Charity Preview.............................................................................................................................................. 46
Charity Preview Entertainment..................................................................................................................... 46
Charity Preview Transportation..................................................................................................................... 46
Charity Preview General Parking................................................................................................................. 47
Limousines...................................................................................................................................................... 47
COMMERCIAL USE OF SHOW FOOTAGE......................................................................................... 47
CONTRACTORS AND SERVICE PROVIDERS.................................................................................... 47
NAIAS General Contractor – Carpenter Labor Provider, Exclusive Drayage Service
Provider, Exclusive Teamster/Rigger Labor Provider, Exclusive Rental Furniture Provider....................... 47
A/V Suppliers.................................................................................................................................................. 47
Booth Cleaning, Car Detailing, and Porter Service *Cobo Center Exclusive Provider........................... 47
Catering *Cobo Center Exclusive Provider................................................................................................. 47
Electrical Services and Labor *Cobo Center Exclusive Provider.............................................................. 48
Floral Services ................................................................................................................................................ 48
Internet Services............................................................................................................................................. 48
CONTENTS – 62019 EXHIBITOR MANUAL
Plumbing Services and Labor *Cobo Center Exclusive Provider.............................................................. 48
Security *NAIAS Preferred Contractor.......................................................................................................... 48
Stagehand Labor *Cobo Center Exclusive Provider................................................................................... 48
CREDENTIALING AND REGISTRATION POLICIES........................................................................... 48
Credentials..................................................................................................................................................... 48
Credential Registration ................................................................................................................................. 49
Sunday Media Access.................................................................................................................................. 49
How to Register............................................................................................................................................... 49
Validation ....................................................................................................................................................... 49
DISPLAY AND MATERIAL CONTENT................................................................................................ 49
DRONE POLICY.................................................................................................................................. 49
EVENT SCHEDULES........................................................................................................................... 49
FLOOR ACCESS – AFTER HOURS...................................................................................................... 50
FLOOR SPACE CHARGES................................................................................................................... 50
HOTEL ACCOMMODATIONS/DETROIT-METRO AREA INFORMATION......................................... 50
HOURS OF OPERATION – NAIAS STAFF OFFICES.......................................................................... 51
NAIAS Office................................................................................................................................................... 51
Exhibit Compliance Office............................................................................................................................ 51
Corporate Credentials Department............................................................................................................. 51
Media Credentials Department.................................................................................................................... 51
Ticket Offices – Cobo.................................................................................................................................... 51
INDEMNIFICATION/INSURANCE..................................................................................................... 52
INDUSTRY PREVIEW......................................................................................................................... 52
INFORMATION BOOTH..................................................................................................................... 53
INSPECTION WALKING TOUR.......................................................................................................... 53
INTERNET SERVICES......................................................................................................................... 53
INTERPRETATION OF NAIAS RULES AND REGULATIONS............................................................. 53
LEASED VEHICLE SIGNAGE.............................................................................................................. 53
LOGO AND NAME USAGE................................................................................................................. 53
MEETING ROOMS.............................................................................................................................. 54
Use Of Pre-Function Space........................................................................................................................... 54
Noise Levels................................................................................................................................................... 54
MICHELIN MEDIA CENTER............................................................................................................... 54
Media Services............................................................................................................................................... 54
Hours................................................................................................................................................................ 54
Inquiries........................................................................................................................................................... 54
CONTENTS – 72019 EXHIBITOR MANUAL
MOVE-IN/MOVE-OUT SCHEDULE.................................................................................................... 54
MUSIC AND ENTERTAINMENT......................................................................................................... 55
NAIAS EDUCATION DAY................................................................................................................... 55
NARRATIONS..................................................................................................................................... 55
PARKING............................................................................................................................................ 55
PENALTIES......................................................................................................................................... 55
PRESS CONFERENCE SCHEDULE AND CALENDAR OF EVENTS.................................................... 56
PRESS PREVIEW................................................................................................................................ 56
PRICE INFORMATION ON DISPLAY VEHICLES – PUBLIC SHOW................................................... 56
PRINTS OF EXHIBITS......................................................................................................................... 56
PROMOTIONAL INVITATIONS.......................................................................................................... 57
PROMOTIONAL AND OTHER GIVEAWAYS...................................................................................... 57
PUBLIC RELATIONS INFORMATION AND MEDIA INQUIRIES....................................................... 57
PUBLIC SHOW TICKETS AND TIMES................................................................................................ 57
RAFFLES AND DRAWINGS ............................................................................................................... 57
SECURITY – NAIAS SECURITY SERVICES LLC................................................................................. 57
SECURITY ......................................................................................................................................... 58
Main Show Floor, Hall E and Other Leased Areas by NAIAS...................................................................... 58
Security Reminders........................................................................................................................................ 58
SELLING AND PROMOTIONS........................................................................................................... 59
SOUND LEVELS.................................................................................................................................. 59
SPACE CHANGES............................................................................................................................... 59
SPONSORSHIP PROGRAM............................................................................................................... 59
Levels of NAIAS sponsorship include: ......................................................................................................... 59
Please contact The Fulkerson Group for further information:.................................................................... 60
Third Party Policy............................................................................................................................................ 60
STAFFING OF EXHIBIT...................................................................................................................... 60
STAGING YARD.................................................................................................................................. 60
SUBLEASING OF SPACE.................................................................................................................... 60
SURVEYS............................................................................................................................................ 60
TELEPHONE LINES............................................................................................................................ 60
TELEVISION BROADCAST, FILM, VIDEO AND INTERNET POLICY ............................................... 60
Restricted Access to Audio/Visual Material................................................................................................ 60
News, Sports and Other Feature Programs.................................................................................................. 61
CONTENTS – 82019 EXHIBITOR MANUAL
THIRD PARTY PARTICIPATION......................................................................................................... 61
TRANSPORTATION............................................................................................................................ 61
Air Transportation: Delta Air Lines................................................................................................................. 62
Detroit People Mover .................................................................................................................................... 62
Ground Transportation .................................................................................................................................. 62
USED AND/OR SECONDHAND VEHICLES....................................................................................... 62
VARIANCES........................................................................................................................................ 63
VEHICLE REMOVAL........................................................................................................................... 63
VIDEO AND FILM RIGHTS................................................................................................................. 63
WORK SCHEDULE - TENTATIVE........................................................................................................ 63
2 01 9 SH OW FORMS
FLOOR PLAN SUBMISSION APPROVAL FORM #1AS..................................................................... 67
FIRE MARSHAL SUBMISSION FORM #2AS..................................................................................... 68
EARLY MOVE-IN ORDER FORM #3AS.............................................................................................. 69
EXHIBIT COMPLIANCE APPROVAL FORM #4AS............................................................................ 70
FIRE ALARM SYSTEMS FLOOR PLAN SUBMISSION FORM #5AS.................................................. 71
CONTIGUOUS BORDER AGREEMENT FORM #6AS........................................................................ 72
ENTERTAINMENT APPROVAL REQUEST FORM #7AS.................................................................... 73
VARIANCE REQUEST FORM #8AS.................................................................................................... 74
COBO CENTER BUILDING ALTERATION REQUEST - FORM #9AS.................................................. 75
SECURITY ORDER FORM - FORM #10AS......................................................................................... 76
GROUP SALES TICKET ORDER FORM 11AS.................................................................................... 77
INDUSTRY PREVIEW TICKET ORDER FORM 12AS.......................................................................... 79
DIRECTIONS TO COBO CENTER....................................................................................................... 81
TRUCK ROUTE MAP.......................................................................................................................... 82
CONTACTS
NAIAS CONTACTS.............................................................................................................................. 85
ON-SITE CONTACTS.......................................................................................................................... 85
TICKET SALES.................................................................................................................................... 86
NAIAS SUPPORT................................................................................................................................ 86
CONTRACTORS.................................................................................................................................. 87
CONTENTS – 92019 EXHIBITOR MANUAL
CONTENTS – 102018-2019 CALENDAR & TIMELINE
2019 EXHIBITOR MANUAL
2018 - 2019 CALENDAR
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1
2 3 4 5 6 7 8
DECEMBER 2018
9 10 11 12 13 14 15
16 17 18 19 20 21 22
CONTRACTED
MOVE-IN
BEGINS
23 24 25 26 27 28 29
CHRISTMAS CHRISTMAS
EVE DAY
30 31
NEW YEAR’S
EVE
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5
NEW YEAR’S
DAY
6 7 8 9 10 11 12
THE GALLERY
EVENT
JANUARY 2019
13 14 15 16 17 18 19
PRESS PRESS INDUSTRY INDUSTRY
PREVIEW PREVIEW PREVIEW PREVIEW CHARITY PUBLIC
PREVIEW SHOW
AUTOMOBILI-D AUTOMOBILI-D AUTOMOBILI-D AUTOMOBILI-D
PRESS EVENTS PRESS EVENTS
20 21 PUBLIC
22 23 24 25 26
SHOW PUBLIC
PUBLIC PUBLIC SHOW PUBLIC PUBLIC PUBLIC
SHOW MLK DAY SHOW SHOW SHOW SHOW
EDUCATION
WXYZ FAMILY DAY
27 28 29 30 31
PUBLIC
SHOW
MOVE-OUT
BEGINS 7:01 p.m.
2018 - 2019 CALENDAR & TIMELINE – 122019 EXHIBITOR MANUAL
2018 - 2019 TIMELINE
Due 60 days prior to your move-in:
Certificate of Insurance (See “Indemnification/Insurance”)
Due to Conti-HTE/Cobo Electrical 30 days prior to your move-in:
Electrical Requirements (permit holder and load calculation schedule)
Due 21 days prior to your move-in:
Fire Marshal Material Submission Form (2AS)
Due two weeks prior to your move-in:
Convention & Show Services (CSS) Third Party Billing Form, Deposits and Limitations of Liability
AT&T Phone Services
Due to Cobo Center and Convention & Show Services (CSS) 10 days prior to your move-in (or December 1st, whichever
comes first)
Copies of all floor plans approved by NAIAS, Detroit Fire Marshal, and the Cobo Center Review Engineer
DATE INFORMATION HOURS
NOVEMBER 2018
November 1 Submit drawings for structural review to Cobo Center’s Review Engineer
Preliminary Floor Plans due to Exhibit Compliance Department for Approval
* Show Management reserves the right to disallow or remove structures deemed
inappropriate if exhibit modifications are received after today
Corp & Media Credential Registration begins
November 4 Freight accepted at Convention & Show Services (CSS) warehouse
Convention & Show Services (CSS) - Exhibitor Appointed Contractor form due
November 16 Centerplate - food and beverage orders due
November 17 McNabb - carpet order due
November 26 Reminder to submit press load drawings for structural and load analysis, if not yet submitted
Hall A, B, C D early move-in *
* EARLY move-in rates apply, contact Andrea Trudeau for rates
DECEMBER 2018
December 1 Submit Form 7AS - Entertainment Schedule
December 14 Centerplate - signed contracts, agreements, and payments due *
* Orders placed after this date – additional 20% charge
Centerplate - Food and Beverage floor plans due
December 17 Contracted move-in begins
Convention & Show Services (CSS) - press conference orders due
December 24 Christmas Eve (NAIAS staff office closed)
December 25 Christmas Day (NAIAS staff office closed)
December 29 Booth cleaning orders due for advanced prices
December 31 New Year’s Eve (NAIAS staff office closed)
DATE INFORMATION HOURS
2018 - 2019 CALENDAR & TIMELINE – 132019 EXHIBITOR MANUAL
JANUARY 2019
January 1 New Year’s Day (NAIAS staff office closed)
Fire Marshal and Johnson Controls must approve any smoke used in exhibits
* Fire Marshal section “v”
Perimeter Security begins
January 7 Emergency lighting and fire alarm systems must be operational and ready for inspection
January 8 Emergency lighting and fire alarm system testing
January 9 Emergency lighting and fire alarm system testing
January 10 Emergency lighting and fire alarm system testing
January 11 Emergency lighting and fire alarm testing
Protective covering over display carpet scheduled for removal in preparation for aisle
carpet installation. Aisle carpet installation begins at 7 p.m.
January 12 All exhibit construction must be complete
The Gallery (a ticketed event)...................................................................................... 6 p.m. 11 p.m.
January 13 Corporate Credential Office – Hall C Entrance............................................................ 9 a.m. – 5 p.m.
Credential Validation Stations – Throughout Concourse............................................... 9 a.m. – 7 p.m.
January 14 Press Preview: naias.com/press/pressconferenceschedule
NAIAS Shuttle Service: Schedules to be posted throughout concourse.
Corporate Credential Office – Hall C Entrance.........................................................6 a.m. – midnight
Credential Validation Stations – Throughout Concourse............................................... 6 a.m. – 7 p.m.
January 15 Press Preview: naias.com/press/pressconferenceschedule
NAIAS Shuttle Service: Schedules to be posted throughout concourse.
Corporate Credential Office – Hall C Entrance.........................................................6 a.m. – midnight
Credential Validation Stations – Throughout Concourse................................................ 6 a.m. – 7 p.m
January 16 Industry Preview: Show Floor Open................................................................................ noon – 9 p.m.
NAIAS Shuttle Service: Schedules to be posted throughout concourse.
Corporate Credential Office – Hall C Entrance.........................................................6 a.m. – midnight
Credential Validation Stations – Throughout Concourse............................................... 9 a.m. – 5 p.m.
January 17 Industry Preview: Show Floor Open.............................................................................. 7 a.m. – 9 p.m.
NAIAS Shuttle Service: Schedules to be posted throughout concourse.
Corporate Credential Office – Hall C Entrance.........................................................6 a.m. – midnight
Credential Validation Stations – Throughout Concourse............................................... 9 a.m. – 5 p.m.
January 18 Show Floor Closed for Charity Preview Set Up 1 p.m. – 4 p.m.
*Have trash in aisle for pick up by noon
Corporate Credential Office – Hall C Entrance.........................................................6 a.m. – midnight
Credential Validation Stations – Hall C Entrance.......................................................... 8 a.m. – 6 p.m.
Charity Preview: Ribbon Cutting (invitation only)......................................................................... 5 p.m.
Charity Preview: Show Floor Open (not including AutoMobili-D).................................... 6 p.m. – 9 p.m.
Charity Preview: Concert............................................................................................ 9 p.m. – 10 p.m.
DATE INFORMATION HOURS
2018 - 2019 CALENDAR & TIMELINE – 142019 EXHIBITOR MANUAL
JANUARY 2019 Continued
January 19 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 20 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 21 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 22 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
Dealer Day.................................................................................................................9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 23 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
NAIAS Education Day: Students arrive................................................................................... 7:30 a.m.
NAIAS Education Day: Students show floor access......................................................10 a.m. - 3 p.m.
January 24 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 25 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show - WXYZ Family Day...............................................................................9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 26 Credential Office - Hall C entrance......................................................8 a.m. - 6 p.m.
Public Show................................................................................................................ 9 a.m. - 10 p.m.
Access for persons with a disability @ 8 a.m.
January 27 Credential Office - Hall C entrance......................................................................8 a.m. - 6 p.m.
Public Show..................................................................................................................9 a.m. - 7 p.m.
Access for persons with a disability @ 8 a.m.
Move-out...............................................................................................................................7:01 p.m.
January 28 Contracted move-out
January 29 Contracted move-out
January 30 Contracted move-out
January 31 Contracted move-out
DATE INFORMATION HOURS
2018 - 2019 CALENDAR & TIMELINE – 152019 EXHIBITOR MANUAL
FEBRUARY 2019
February 1 Contracted move-out
February 2 Extended move-out, contact Andrea Trudeau for rates
February 3 Extended move-out
February 4 Extended move-out
February 5 Extended move-out
February 6 Extended move-out
February 7 Extended move-out
February 8 Extended move-out
February 9 Extended move-out
2018 - 2019 CALENDAR & TIMELINE – 16EXHIBIT CONSTRUCTION
2019 EXHIBITOR MANUAL
BUILDING AND FIRE CODES
Exhibitor assumes total liability for physical damage or personal injury resulting from the installation, operation or
dismantling of the exhibit. Exhibitor assumes total responsibility for fabricating and maintaining exhibit pursuant to all
applicable local, state and national building and fire codes. Failure of an exhibitor to adhere to or comply with these
codes may subject the exhibitor to additional liability in connection with such failure or negligence. Exhibitor has
agreed to indemnify, defend and hold harmless Show Management. To purchase the International Building Code (IBC)
Handbook please visit shop.iccsafe.org.
COBO CENTER REQUIREMENTS
Alterations to Cobo Center
Cobo Center Building Alteration Request, Form 9AS, must be received and approved by Cobo Center Management
before alterations, changes or modifications may be made to the Cobo Center structure. Form 9AS must be submitted
to Rajiv Chopra (rchopra@cobocenter.com), phone 313.877.8201; fax 313.877.8800.
Modifications to the building include, but are not limited to, painting building surfaces, attachments to building floor,
walls and ceiling (attachments to exhibit hall ceiling steel, i.e., lighting trusses, are not included in this condition provided
that the rigging points conform to the information in Cobo Center Exhibit Hall Guidelines or rigging points that have been
approved by the Review Engineer and Cobo Center exhibit plan review process). All repairs of these modifications
to return the building to its original condition must be done by contractors approved by Cobo Center, using material
approved by Cobo Center at the expense of the exhibitor, and must be completed within the occupancy dates of the
NAIAS move-out schedule. A deposit, as determined by the Cobo Center General Manager in consideration of the
costs of repairing the modifications, must be paid prior to the start of the modifications and will be held by Cobo Center
until the repairs are completed to the satisfaction of Cobo Center. In the event that the repairs are not completed as
described above, the deposit will be forfeited.
When marking your individual exhibit area, Cobo Center requires that you do not use paint. Cobo floors can be
marked using chalk or approved tape, which must be removed during the scheduled move-out days.
Building Load Analysis and Approvals
All exhibit drawings must be signed and sealed by a Michigan licensed engineer (see Contacts) for static structural
verification. Submittals must be made electronically & 2 hard copies in 11x17 (tabloid) format, signed and sealed by
a Michigan licensed engineer. Electronic drawings should be submitted in addition to the hard copies to speed up
reviews, but electronic drawings submitted as the sole documentation will not be accepted for this approval process.
After the exhibit structural drawings are signed and sealed, Cobo Center requires that Cobo Center’s Review Engineer
approve exhibit drawings for all structural loads to be placed on the building floors, columns and ceilings prior to move-
in. Please submit public exhibit/press exhibit structural load drawings as soon as possible, but no later than November 1.
Press load drawings must be submitted no later than November 16. However, press drawings submitted separately from
the exhibit structural loads at a date later than November I may incur additional hourly costs at a rate of $130.00 per
hour.
Any changes to the exhibitors’ design/structural loads that occur after the original submittal/approval must be
resubmitted for approval. Please advise Cobo Centers Review Engineer as soon as possible if you will be resubmitting
structural loads.
The cost for Cobo Center’s Review Engineer structural load approval is a non-refundable fee of $0.21 USD per
contracted square foot (check to be payable to Chaves Associates, Inc., drawn on a U.S. bank and included with the
drawing submittal). Any additional approval time due to changes or additions to the scope of work will be charged in
addition to the base fee at a cost of $130.00 per hour and time-and-a-half for overtime, if applicable. Cobo Center’s
Review Engineer will be approving the structural load drawing based on the following criteria:
a) All drawings, notations, written text, etc. MUST BE IN THE ENGLISH LANGUAGE and all measurements, weights,
calculations, etc. MUST BE IN IMPERIAL UNITS.
b) Weight of exhibit components. Each component must be outlined with its measurements including the weight.
c) Double deck structures should reveal weight loads per footing or concentrated load.
EXHIBIT CONSTRUCTION – 182019 EXHIBITOR MANUAL
d) Weight of fixtures that will be rigged to the Cobo Center ceiling, with load weights per rigging point should include
all lights (including battery pack emergency fixtures), dimmer and lighting boards attached to the building steel,
trusses, projection equipment, video devices, HVAC, signs, etc. assembled in one consolidated drawing. The
consolidated drawing must include both exhibit loads and press event loads. Also include a “single line” load
diagram plan (one set only). A detailed drawing must also be provided to illustrate the number of lights, projection
equipment, video devices, etc. attached to the trusses and the weight of the fixture. A detailed drawing must be
provided for both exhibit loads and press event loads. The load drawings submitted must be accompanied by
load calculations.
e) Description of any modification being proposed to the Cobo Center facility. All drawings are to have a North arrow
on them and each exhibit is to be oriented, dimensioned, and located from the Cobo Center column lines.
f ) The exhibitor is responsible for verifying all field conditions.
g) The sub-contractor/Michigan licensed engineer signing and sealing the structural loads of the exhibit must be the
single source of information transaction with Cobo Center’s Review Engineer. No drawings are to be submitted by
a sub-contractor/Michigan licensed engineer unless previously coordinated with the Prime Exhibitor/Contractor and
notification has been given to Cobo Center’s Review Engineer by the Prime Exhibitor/Contractor.
h) Each Exhibitor shall include the weight of emergency lighting on their exhibit’s drawings.
i) The prime exhibit contractor/ Brand Manager shall be the single point of contact for all Payment-related issues.
j) Prior to submitting any information to Cobo Center’s Review Engineer, each exhibitor must email to Cobo Center’s
Review Engineer informing them of the following; 1) the exhibit/BRAND that you are managing,
2) any special conditions and, 3) when Cobo Center’s Review Engineer should expect to receive the exhibit
documents. It would be beneficial for the exhibitor to make direct contact via email with Cobo Center’s Review
Engineer to review the exhibit design with their engineers. Questions and submittal drawings should be directed via
email to naiasdrawingreview@gmail.com. Chaves Associates NAIAS direct line is (313) 749-8805
k) All Exhibitors need to obtain a copy of the Cobo Center Structural Properties Drawings from Cobo Center’s Review
Engineer. The information within this tool must be referenced and guidelines followed when engineering the
exhibit’s structural loads on Cobo Center. Final layout is subject to Cobo Center’s Review Engineer’s approval.
l) Exhibitors will not be allowed to raise their truss until the structural drawings have been approved by Cobo Center’s
Review Engineer, Chaves Associates.
The exhibitor must present to Cobo Center Management and Convention & Show Services (CSS) Management copies of
all plans approved by NAIAS, Detroit Fire Marshall and Cobo Center’s Review Engineer ten days prior to the first move-in
day of the display.
Structural Engineering
Prior to load verification, each exhibitor’s engineering drawings must be analyzed for static loads on the building by a
licensed Michigan structural engineer. All approved drawings will be signed, stamped and forwarded on to the Cobo
Center’s Review Engineer.
For your convenience, and to be used at your discretion, please review our Contacts for a list of Michigan engineering/
architectural firms that may be contacted to analyze, sign and stamp your drawings. All submissions must be in both
hard copy and electronic files. Please refer to Cobo Center Requirements for Exhibit Approvals for more specific
requirements.
Load Capacity
The Cobo Center floor specification is constructed to hold the following weights:
Halls A, B, C and D 300 lbs. per square foot
Hall E 650 lbs. per square foot
Certain areas of Hall B and Hall C have lower floor loading capacities of 220 lbs. per square foot. Contact Rajiv
Chopra at rchopra@cobocenter.com, 313.877.8201, for the size and location of these areas.
Suspended Signage
Hanging of signs, drapes, etc., must be arranged through the show contractor, Convention & Show Services (CSS). All
signs, regardless of size, should be constructed of lightweight flameproof cardboard, metals, plastics, etc. No signs are
to be hung from any Cobo Center building electrical fixtures, water, gas/air/fire protection piping, supports or hangars. All
electrical and neon signs must conform to electrical codes required by Cobo Center.
EXHIBIT CONSTRUCTION – 192019 EXHIBITOR MANUAL
DESIGN PHASE
Field Measurements
Show Management will provide a dimensioned layout of each exhibitor’s space at Cobo Center as well as the general
location of building structures that are in or adjacent to the exhibitor’s space (i.e., columns, building walls, concession
stands).
It is the exhibitor’s responsibility to determine, through field measurements, definitive dimensions as to the
location of such structures that may have a bearing on the fabrication of the exhibitor’s properties. Exhibitors
will be notified when the Cobo Center floor has been laid out and is available for field measurements.
When marking your individual exhibit area, Cobo Center requires that you do not use paint. Cobo floors can be
marked using chalk or approved tape which must be removed during the scheduled move-out days.
Safety Code Compliance
Exhibitors must comply with all federal and state laws, including but not limited to MIOSHA, ADA, Michigan Barrier Free,
and IBC, all Rules and Regulations prescribed by the management of the building and Show Management, and
the Police and Fire Departments of the City of Detroit. Compliance with applicable laws and regulations is the sole
responsibility of the exhibitor.
During the course of the show, if events occur which may cause hazardous or unsafe conditions to attendees of the
show in the exhibit space, the exhibitor will take precautions to identify the area and provide appropriate corrective
action to protect the safety of the public.
Aisles to Exhibit Transition: Flooring must be flush or ramped at a maximum pitch of two inches for every 12 inches.
No lips. Ramps must have non-slippage material, cautionary signage if necessary, and comply with legal requirements.
Exhibit to Exhibit Transition: Flooring must be flush or ramped at a maximum pitch of two inches for every 12 inches.
No lips. Ramps must have non-slippage material, cautionary signage if necessary, and comply with legal requirements.
Floor surfaces should be such that the “skid strips,” etc., allow for ease of cleaning during and/or after show hours. In
the absence of a transition agreement between contiguous exhibitors, exhibits shall be at floor level at three feet from
the exhibitor’s boundary between contiguous exhibits. As a guide, the exhibitor with the higher floor shall provide for the
transition between exhibits. Any deviations must be approved by Show Management. NAIAS encourages neighboring
exhibits with contiguous borders to share floor plans and resolve issues prior to set-up.
Design Approval Process
You must submit a preliminary floor plan to the Exhibit Compliance Department (atrudeau@dada.org) by November
1. Preliminary plans should strive to have all large structures in their final locations. Show Management will review the
plan with the fire marshal and provide feedback and initial approvals. The same preliminary plan can then be sent
to Johnson Controls (JCI) for fire alarm panel placement. Conti-HTE/Cobo Electrical will maintain contact with JCI to
receive the preliminary plan to be submitted to the City of Detroit, Building and Safety Engineering Department, for
necessary stamps and approvals.
Final Floor plans must be resubmitted no later than January 5. All changes from the preliminary plan must be called
out and labeled. Final plans and a summary of updates from the preliminary submission should be made available
during final inspections.
All exhibit designs submitted for approval must include:
• FORM 1AS
• Engineering plans with dimensions of each level (two story/multi-level).
• Engineering plans with dimensions defining all applicable easements and dimensions of exhibit components.
• Elevation views from all sides defining dimensions of all applicable easements.
• Plan and elevation view of lighting truss and ceiling scrim with dimensions, trim height and relationship to the exhibit
space, aisles and contiguous neighbors.
• Plan and elevation view of all suspended components and signs with structure dimensions, trim height and defining
easement dimensions.
• Renderings of exhibit from several points of view.
EXHIBIT CONSTRUCTION – 20You can also read
