NOTICE INVITING TENDER - AIIMS Bhubaneswar
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NOTICE INVITING TENDER
For
Supply of Hospital Linen Items (KHADI)on Rate Contract basis to AIIMS,
BHUBANESWAR
No DME Stage Start Date & Time
1. NIT No. J-11048(025)/2018-19/S&P
2. NIT Issue Date 15.05.2018
3. Pre-Bid Meeting 28.05.2018
4. Last Date of Submission 22.06.2018, 12.00 P.M
5. Tender opening date (Technical bid) 22.06.2018, 03.00 P.M
All India Institute of Medical Sciences,
Bhubaneswar
1|PageDirector, All India Institute of Medical Sciences (AIIMS), Bhubaneswar, Odisha, an apex healthcare
institute, established by an Act of Parliament under aegis of Ministry of Health & Family Welfare,
Government of India, invites sealed tenders in two-bid system from Institutions affiliated to KVIC/KVIB
or sponsored through PMEGP by Khadi and Village Industries Commission (KVIC), Government of
India for supply of the following items at AIIMS, Bhubaneswar. Bidders are requested to quote their
best offer along with the complete details of specifications, terms & conditions.
Sl. No. Item Description of Items
For supply of Hospital Linen Items (Khadi) on Rate contract basis to
1.
AIIMS, Bhubaneswar – Odisha State
Bids should be sealed and super scribed with tender number and to be addressed to
Sr. Procurement-cum-Stores Officer
All India Institute of Medical Sciences,
Patrapada, Sijua
Bhubaneswar- 751019
The sealed Bid should reach the Institute, latest by 22.06.2018 at 12.00 hrs. The technical bid will be
opened on 22.06.2018 at 03:00 PM in the Board Room, Academic Block of AIIMS, Bhubaneswar of the
Institute in the presence of the bidder(s) or their authorized representative(s), who may remain
present at the scheduled date and time. The list of technically qualified bidders with the date of
opening of financial bid shall be hoisted in the official website of AIIMS, Bhubaneswar. No paper
publication shall however be made for this.
Clarification of bidding documents (Pre-Bid Conference) :
All the prospective bidders shall attend the Pre-Bid Conference at Board Room, Academic Block, AIIMS,
Bhubaneswar on 28.05.2018 at 3:00 pm. Changes if any, may be incorporated in the bidding document
after the Pre-Bid conference and will be uploaded on our official website as “Corrigendum”. Therefore,
bidders are requested to submit their bids accordingly to revised changes after PBC. No press
advertisement will be made for corrigendum.
Terms & Conditions:
1. The Tender shall be valid initially for a period of 1(One) year and extendable to another 1 (One) year
on mutually agreeable conditions.
2. Earnest Money Deposit and Tender Fee : The bidder shall be required to submit the Earnest Money
Deposit (EMD) for an amount of Rs.50,000/- (Rupees Fifty Thousand only) by way of BG/FDR only in
favour of “All India Institute of Medical Sciences, Bhubaneswar”. The demand drafts for Earnest
Money Deposit must be enclosed in the envelope containing the Technical Bid.
The EMD of the successful bidder shall be returned after the successful completion of contract /
order and for unsuccessful bidder(s) it would be returned after award of the contract. Bid(s) received
without EMD shall be liable for rejection.
2|PageThe firms who are registered with National Small Industries Corporation (NSIC/ DGS&D / or MSEs
registered under MSMED Act are exempted to submit the EMD (Copy of registration must be
provided along with) the Tender document.
3. Rate: Rates should be quoted in Indian Rupees (INR) on F.O.R Basis at AIIMS, Bhubaneswar, Odisha,
Inclusive of all statutory levy / taxes /charges/ GST etc.
4. Validity: The quoted rates must be valid for a period for 180 days from the date of closing of the
tender. The overall offer for the assignment and bidder(s) quoted price shall remain unchanged
during the period of validity.
In case the bidder withdraws, modifies or changes his offer during the validity period, bid is liable to
be rejected and the earnest money deposit shall be forfeited without assigning any reason thereof.
The bidder should also be ready to extend the validity, if required, without changing any terms,
conditions etc. of their original tender.
5. Delivery:
The Period of delivery for supply of items will be 30 (Thirty) days from the date of Receipt of
acceptance of supply order
6. Penalty Clause
If the delivery is not done on or before the due date, AIIMS, Bhubaneswar will have the right to
impose Late Delivery charges (LD)as under:
a. 0.5% per week or part thereof exceeding 3 days (date of order & date of delivery being
excluded) subject to maximum of 10%.
b. In case the items are not delivered within 30 days without any valid reason , AIIMS,
Bhubaneswar will have the right to procure the ordered items from open market /another
party at their own risk and expenses under risk purchase clause, which shall be charged
against the performance security submitted by the bidder.
c. No payment shall be made for rejected material. (Found poor in quality of fabric & logo
printing). The supplier will remove rejected items within one week of the date of rejection at
their own cost and replace the same immediately. In case these are not removed, then it will
be disposed off in a manner as deemed fit by the authorities at the risk and responsibility of
the supplier without any further notice. Every substandard supply will attract penalty as
deemed proper and will be deducted from their performance security. The Institute also
reserves the right to take appropriate action like debarring /blacklisting etc, in such cases, if
necessary.
7. Performance Security: The supplier shall require to submit the performance security in the form of
Fixed Deposit Receipt (FDR) issued by any Nationalised Bank for an amount Rs.50,000/- and should
be kept valid for a period of 60 days beyond completion of all the contractual obligations.
8. Parallel Rate Contract/ Purchase: The AIIMS Bhubaneswar reserves the right to place an order for supply of
any items mentioned in the rate contract, Proprietary Items or otherwise, to any other firm(s) in
emergency/unavoidable situation. In case of emergency or non-supply of items from the rate contract holder,
AIIMS, Bhubaneswar may purchase Rate Contract items from other sources without any information to the
Rate Contract holder.
3|Page9. Payment Term:
100% payment of the total order value shall be released after receipt of materials in good and
acceptable condition.
10. Bidders shall submit a copy of the tender document and addenda thereto, if any, with each page of
this document to be signed and stamped to confirm the acceptance of the entire terms & conditions
as mentioned in the tender document.
11. After evaluation of the Technical Bid, the List of technically bidders shall be hoisted in the official
website of AIIMS, Bhubaneswar.
12. After due evaluation of the Bids Institute will award the contract to the lowest evaluated responsive
bidder, quoting the total price of materials and GST.
13. FALL CLAUSE
The rate contract will be guided by “Fall Clause”. The fall clause provides that if the rate contract
holder reduces its price or sells or even offers to sell the rate contracted goods following conditions
of sale similar to those of the rate contract, at a price lower than the rate contract price, to any
person or organisation during the currency of the rate contract, the rate contract price will be
automatically reduced with effect from that date for all the subsequent supplies under the rate
contract and the rate contract amended accordingly.
14. AIIMS Bhubaneswar shall be the final authority to reject full or any part of the supply which is not
confirming to the specification and other terms and conditions.
15. The bidder is also required to submit performance report(s) from other similar organizations (at
least two hospitals with a minimum of 250 bedded capacity) where the firm has been ordered for
supply of Linen Items(Khadi) and to submit the documentary evidence of last two years .The firm
should also submit list of organizations where the material has been supplied in the last two years
along with complete details of items supplied. Failure to fulfil this condition will entail
rejection of bids summarily and no correspondence will be entertained in this regard.
( ANNEXURE-IV)
16. Rates quoted should remain unchanged during the entire rate contract period.
17. The Institute shall be at liberty to place the supply order depending upon the actual requirement
of the Institute.
18. Only one best quality item (according to our specification) should be quoted against each item. On
no account should different qualities e.g. A, B, & C of items be quoted. Those items that have
been quoted as per different qualities (In contravention to the specifications) will not be
considered at all and will be summarily rejected.
19. Before making any supply of the item, the design & dimensions may be approved from the user.
20. The proof of the design linen to be printed will be checked & approved by user before printing.
21. Conditional bid will be treated as unresponsive and it may be rejected.
22. Any action on the part of the tenderer to influence anybody in the said Institute will be taken as an
offence and the tender submitted by the firm will subsequently be rejected.
23. A prospective bidder requiring any clarification of the bidding documents shall contact the purchaser
in writing at the purchaser’s e-mail address i.e. aso@aiimsbhubaneswar.edu.in &
spo@aiimsbhubaneswar.edu.in. The purchaser will respond in writing (e-mail) to any request for
4|Pageclarification, provided that such request is received not later than 10 (ten) days prior to the deadline
of submission of bids.
24. TENDER EVALUATION
Tenders evaluation will be done in two stages:
a. Technical bid
b. Financial bid.
Each bid to be submitted in separate sealed envelopes super-scribed as “Technical Bid” and “Financial
Bid” respectively. All these 2 envelopes should be put in another envelope marked as “For Supply of
Hospital Linen Items(Khadi) on Rate Contract Basis to AIIMS, Bhubaneswar” and to be duly sealed.
(A) TECHNICAL BID:
The firm should submit the Technical Bid in a sealed cover separately super-scribed “For supply of
Hospital Linen Items on Rate contract to AIIMS, Bhubaneswar” along with Name and address of the
Bidder. Technical bid should contain:
a. Entire tender document including Technical Bids (PART A, B, C)
b. Samples of all the items ( from sl.no. 1 to sl. No.48) should be submitted along with the technical
bid (duly labelled and sealed).
c. Lowest Quoted Bidder ‘s Selection will be made purely on sample quality basis, technically
qualified evaluation and lowest quoted price of individual item basis respectively.
The items accepted technically will only be considered for financial evaluation (financial bid). Price
should not be quoted with technical bid.
B. FINANCIAL BID:
Should be submitted in a separate sealed envelope super-scribed the word “For supply of Hospital
Linen Items(Khadi) on Rate contract to AIIMS, Bhubaneswar” along with Name and address of the
Bidder.
The price should be quoted as “Total Cost” basis to be delivered at AIIMS Bhubaneswar. The rates
quoted in ambiguous terms such as “Freight on actual basis” or “Taxes as applicable extra” or “Packing
forwarding extra” will render the bid liable for rejection.
25. Debarment from bidding.
(i) A bidder shall be debarred if he has been convicted of an offence-
(a) under the Prevention of Corruption Act, 1988; or
(b) the Indian Penal Code or any other law for the time being in force, for causing any loss of life or
property or causing a threat to public health as part of execution of a public procurement contract.
(ii) A bidder debarred under sub-section (i) or any successor of the bidder shall not be eligible to
participate in a procurement process of any procuring entity for a period not exceeding three years
commencing from the date of debarment. Department o f Commerce (DGS&D) will maintain such list
which will also be displayed on the website of DGS&D as well as Central Public Procurement Portal.
(iii) A procuring entity may debar a bidder or any of its successors, from participating in any procurement
process undertaken by it, for a period not exceeding two years, if it determines that the bidder has
breached the code of integrity. The Ministry/Department will maintain such list which will also be
displayed on their website.
5|Page(iv) The bidder shall not be debarred unless such bidder has been given a reasonable opportunity to
represent against such debarment.
25. Code of Integrity:
No official of the bidder shall act in contravention of the codes which includes
(i) Prohibition of
(a) making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, either
directly or indirectly, in exchange for an unfair advantage in the procurement process or to other wise
influence the procurement process
(b) any omission, or misrepresentation that may mislead or attempt to mislead so that financial or
other benefit may be obtained or an obligation avoided.
(c) any collusion, bid rigging or anticompetitive behaviour that may impair the transparency, fairness
and the progress of the procurement process.
(d) Improper use of information provided by the procuring entity to the bidder with an intent to gain
unfair advantage in the procurement process or for personal gain.
(e) Any financial or business transactions between the bidder and any official of the procuring entity
related to tender or execution process of contract; which can affect the decision of the procuring entity
directly or indirectly.
(f) Any coercion or any threat to impair or harm, directly or indirectly, any party or its property to
influence the procurement process.
(g) Obstruction of any investigation or auditing of a procurement process.
(h) Making false declaration or providing false information for participation in a tender process or to
secure a contract;
(ii) Disclosure of conflict of interest.
(iii) Disclosure by the bidder of any previous transgressions made in respect of the provisions of sub-
clause with any entity in any country during the last three years or of being debarred by any other
procuring entity.
The purchaser will reject a proposal for award if it determines that the bidder recommended for
award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices
in competing for the contract in question.
26. Applicable Law:
• The contract shall be governed by the laws and procedures established by Govt. of India, within
the framework of applicable legislation and enactment made from time to time concerning such
Commercial dealings / processing.
• Any disputes are subject to exclusive jurisdiction of Competent Court and Forum in
Bhubaneswar, Odisha, India only.
• The Arbitration shall be held in accordance with the provisions of the Arbitration and
Conciliation Act, 1996 and the venue of arbitration shall be at Bhubaneswar. The decision of the
Arbitrator shall be final and binding on both the parties.
6|Page• Force Majeure: Any delay due to Force Majeure will not be attributable to the supplier on Basis
of proper justification & evidence to be produced by the supplier.
The Director, AIIMS Bhubaneswar, India has the full and exclusive right to accept or reject,
increase or decrease order quantity, any or all the tenders without assigning any
reasons thereof and also to cancel the supply at any time without assigning any reason.
(Signature of Tenderer with seal)
Name:………………………………………
Address:……………………………………
…………………………………………………
Seal & Signature of Bidder
7|PageTECHNICAL BID (PART-A) :ELIGIBILITY CRITERIA
“For supply of Hospital Linen Items(Khadi) on Rate contract to AIIMS, Bhubaneswar”
AIIMS, Bhubaneswar
Sl no. Details / Particulars Submitted Page No
(Yes/No)
A (To be Mentioned in the Letter head).
1. Name of the Institution
2. Institution Address:
3. Telephone/mobile No. :
4. KVIC Institution Code:
5. KVIC Office Name:
6. Registration Detail ( Registration Date:______________, Registration No. :
________________ Registration Type:____ ______ ).
7. Khadi Certificate No. ______________ Date____________.
B PAN No. (enclose the attested copy of PAN Card)
C Signed copy of GST Certificate showing clearly GST no. of the firm
D Income Tax return for the last Three years.
E Annual Turn Over for last Three Financial Years
F Whether the Institution has signed each and every page of Tender/NIT
G Details of the Earnest Money Deposit (EMD) :
H Firms registered with NSIC, MSEs, SSI (for sale Khadi linen) are exempted from
submission of EMD (subject to the financial limits indicated in the certificate).
I Notarised affidavit on Indian Non-judicial stamp paper of Rs.10/- that
(i) no police case is pending against the Proprietor / partner of the Institution.
Indicate any convictions, if any.
(ii) Institution has never blacklisted by any organization.
We have not quoted the price higher than previously supplied to any Government
Institute / Organisation / reputed Private Organisation or DGS&D rate in recent
past. (If you don’t fulfil these criteria, your tender will be out rightly rejected).
J Undertaking for acceptance of all Terms & Conditions in original (Annexure-I)
K Undertaking for Criminal Liability on Non Judicial Stamp Paper worth of Rs.
10/- as per Annexure, duly attested by notary public in original –
(Annexure-II)
L Whether the items quoted is as per specification, if not the statement of
deviation (Parameter wise) from the tender technical specification must be
enclosed. - (Annexure-III )
M Have you previously supplied these items to any Govt./reputed Private hospitals/
Institutions. If yes, attach the relevant documents
( Annexure-IV )
N Bank Details :
1. Name of the Account Holder :
2. Bank Name:
3. Account No.:
4. IFSC Code:
5. Branch Address
O Any other information, if necessary
8|PageTECHNICAL BID (PART B) : Essential required parameters of Linen ( Khadi) for AIIMS Bhubaneswar
Sl no. Item Description Specification Colour Quantity
(Approx.)
1 Bed Mattress Cover Bed Mattress (Rexine) Cover (Size Length 71” to Brown Adult size :
77”, Width 30” to 36”, thickness 4.6”) 1000
Pediatric size: Small size (Length 68” Width 32” Paediatric
Thickness 4.6”). The cover should be water proof size : 250
and washable.
2 Trolley Mattress Trolley Mattress Cover (Rexine) Brown 500
Cover Size --- Length 70-1/2” to 74-1/2” Width 191/2” 30-
1/2” Thickness 3” (of different sizes). The cover
should be water proof cover and washable.
3 Pillow with synthetic Pillow with synthetic polyfill fibre with soft cotton Brown 1000
polyfill fiber cloth with separate water proof cover of standard
size of 48cmx73cm and small size of 48cmx30cm.
4 Pillows of cotton Pillows of cotton of 1.5Kg (+ - 5%) weight, size, White 1000
48cm x 73cm. with water proof cover
Small size 48 cm X 30 cm
5 Stitched Pillo cover Stitched pillowcase of poplin in white colour of White 7000
55cm x 80cm with hospital name woven with
border of Pink, Light Blue, Green, Grey, Yellow and
purple.
6 Bed Sheet with Bed Sheet 100% bleached of stain resistant material Seven colours 8000
colour coding with Hospital name (AIIMS,BBSR) in middle woven
56” x 94”, white in colour with colour coding of the
following colours: Pink, Light Blue, Green, Grey ,
Yellow and purple. Bed sheets meant for ICUs like
NICU,PICU,SICU and MICU will have the name of
the respective ICU embroidered in the top and
buttom end of the bed sheet.
7 Stitched Patient Stitched patient Kurta of soft, opaque, 100% Peach/ blue 5000
Dress (One Set- bleached cotton (poplin), full front open with with white
Kurta & Pyjama) button and overlapping design and three quarter stripes
Male sleeve.
Stitched patient Pyjamas with Mayani, Soft,
Opaque, 100% bleached cotton (poplin) with cotton
string.
Size of Kurta & Pyjama-All sizes (Small(S), Large(L),
XL, XXL)
8 Patient Dress (One Stitched patient Kurta of soft, opaque, 100% Peach 5000
Set Kurta & Pyjama) bleached cotton (poplin), full front open with (All sizes)
Female button, Round Neck, Double Breasted/ Overlapping
design tied with cotton string and Velcro.
Stitched patient Pyjamas with Mayani soft, opaque,
100% bleached cotton (poplin) with cotton string.
Size of kurta & pyjama - All sizes (Small(S), Large(L),
XL, XXL)
9 Children’s Dress Stitched Shirt/ Kurta of Soft, 100% bleached cotton Peach/ Blue 1000
(One Set – Kurta & (poplin) with full front open with buttons of various with white
Pyjama) sizes. stripes
Size :
1. 13”length, 22” chest, sleeve 4” Shoulder 8.5”
9|Page2. 17”length, 28” chest, sleeve 5” Shoulder 11”
3. 20”length, 30” chest, sleeve 5.5” Shoulder
11.5”
4. 23”length, 32” chest, sleeve 6” Shoulder 12”
5. 28”length, 34” chest, sleeve 6” Shoulder 13”
6. 30”length, 36” chest, sleeve 7” Shoulder 13”
7. 30”length, 36” chest, sleeve 7” Shoulder 14”
Pyjama with mayani of bleached, soft, 100% cotton
(Poplin) with cotton string of various sizes size :
1. 13”length, 13” thigh, 9” mori
2. 17”length, 17” thigh, 10” mori
3. 20”length, 18” thigh, 11” mori
4. 24”length, 18” thigh, 12” mori
5. 28”length, 18” thigh, 13” mori
6. 30”length, 20” thigh, 13” mori
7. 32”length, 22” thigh, 14” mori
8. 35”length, 25” thigh, 14.5” mori
10 Baby Frocks Stitched baby frock of 100% bleached (Cotton Pink 500 (for all
poplin) cloth with overlapping designed tied with sizes)
buttons with three quarter sleeve.
Size: Small, medium & large
11 Baby Sheet Stitched baby sheet 100% bleached poplin cloth in Blue, Violet, 1000
all colours (Blue, Violet, White, Green etc.) except White, Green
pink colour of size 85cm x 85cm. etc.
12 Cap for baby 100% cotton/ fannel, 30cm head circumference and 1000
15 cm height
13 Surgeons Operation Stitched OT gown of 100% bleached cotton Dark Green 6000 (for all
Gown (poplin), full sleeved, wrap around, elastic wrist cuff sizes)
and strings with Double Breasted with straps for
wrapping all around and waist. Colour : Dark Green,
Size : large(XL) and extra-large (XXL).
14 Reusable Apron Reusable front apron water proof autoclavable Off White 3000
round neck,
Strong back fastening and neck band
Moisture-proof and stain resistant
Material : Translucent high quality plastic PVC
material, Blood, water and chemical resistant
Size : Standard adult (Beck to toe length): Large,
Extra large
15 Doctors Apron Fabric content (67% Polyester 33% Viscose), Colour White 1000
Stitched differently White, Embroidered Logo of AIIMS Bhubaneswar
for Gents & Ladies. on Upper left of Coat. For Gents: - One chest pocket
on left side & two hip pocket Lower)
For Ladies: two hip pockets, no chest pocket & no
side cut.
16 Woollen Blanket Woollen Blanket with piping (MARROON), with Camel Adult size :
AIIMS, BBSR labels stitched. Size : Standard adult 4000
size/ 300cmx150cm, Weight 2kg+200gm, 65%+5% Padiatric
other fibre size : 1000
Padiatric size : Padiatric size (140cmx70cm)
17 Towel (100% Turkish Towel small 18”x12” (Hand towels) White 1000
cotton)
OT towel small 28”x28” White 1000
OT towel medium 39”x36” White 500
10 | P a g eOT towel Large 57”x36” White 1000
18 Instrument wrapper Small 27”x27” Green 1000
(double layer) sheet
of 100% bleached
cotton poplin
Medium 43”x40” Green 1000
Large 45”x54” Green 1000
19 Ladies Cap Bleached 100% cotton poplin cloth with purse Blue 1000
string
20 Stitched baby napkin 100% bleached poplin cloth in all colours of size 1000
43cmx43cm
21 Stitched legging bag Of bleached casement cloth in green colour of Green 500
75cm -- 110cm in length, top width 45cm -- 85cm
& bottom width 30 cm – 45 cm
22 OT Drapes made of 100% bleached cotton (poplin) in
different sizes
22.1 OT Drapes Small Size 28”x28” Green 6000
22.2 OT Drapes Medium Size 39”x35” Green 6000
22.3 OT Drapes Large Size 57”x36” Green 6000
22.4 Central hole sheet Drape sheet 48”x76” (Abdominal Surgery) with Green 6000
autoclavable waterproof center eye size 11”x8”
22.5 Central hole sheet Drape sheet 57”x80” (Abdominal Surgery) with Green 6000
autoclavable waterproof center eye size 11”x8”
22.6 Perineal/gynae without water proof center, Size : 57”x39” Green 2000
sheet
22.7 Perineal/gynae With one side linen with autoclaveable waterproof Green 2000
sheet center on other side Size : 57”x39”
22.8 Eye sheet 100x75cm (Eye surgery) Green 500
Incise area : 7x9cm, Hole in Drape : 6x5cm
22.9 Small hole sheet Sheet Size: 60 x 60 cm, Incise Area : 6 x 8 Green 500
green poplin cotton
(eye surgery) cm
22.10 Spinal sheet 36”x36” with eye size 6”x4” Green 500
22.11 Split Sheet Large : 57”x36” split length 10” Green 6000
Medium : 36”x36” split length 8”
Small : 28”x28” split length 6”
22.12 Legging cum Standard size Green 1000
Perineal sheet
22.13 Laparoscopy sheet Standard size Green 4000
XL with legging
22.14 Stiched bag for the Size: 18”x24” Green 1000
laparoscopy
insgtruments
23 23.1. OT Napkin/ Material : 100% bleached cotton poplin White 6000
Hand towel Size : 12”x12”
23.2 Napkin for bed Material : 100% bleached cotton poplin Blue 2000
cleaning Size : 18”x15”
24 Dead body sheet Material : 100% bleached cotton poplin White 2000
Adult size : 300x150cm
Pediatric size : 140x70cm
11 | P a g e25 Multipurpose draw one side Linen and one side autoclavable water Green 1000
sheet standard, proof sheet, size 58”x36”
26 Surgical mops with Material : 100% bleached cotton poplin White 1000
radio opaque Small : 8”x8”
filament Medium : 11”x11”
Large : 14”x14”
27 Instrument trolley with half waterproof sheet (100% bleached cotton Green 1000
cover poplin) with half waterproof sheet, Size :
120”(10ft)x96”(8ft).
29 Head wrap Material : 100% bleached cotton poplin White 1000
Size : 114cm x 90cm
30 Water proof Canvas with 8 handle for shifting the patient Green 1500
Stretcher cover
31 New Born Sheet Material : 100% bleached cotton poplin, Size : (1M x Pink & Blue 2000
1M) Sheet Pink colour & Blue Colour
32 Mac-Intosh roll Size : (1mtr width, 50mtr Length) Brown 100
33 Trolley cover with Size : 48”x76” Green 1000
Macintosh
34 Laundry bag S.S. Frame, Framework of S.S. Tube on 10m castors 500
(Trolley) Steel of capacity 80-120 litres with push handle at one
end.
35 Microscope cover Standard size Blue/Green 100
36 Surgi-tool cover Standard size Green 100
37 C. Arm Cover Standard Size Green 100
38 Laundry bag with Should fit to with item no. 34, Superior quality Green 500
water proof canvas water proof canvas bag. The canvas bag is
replaceable, removable and washable
CATHLAB LINEN
39 Cathlab table sheet Material : 100% bleached cotton poplin Green 500
covring Size : 218x120cm
40 Sister Table Sheet Material : 100% bleached cotton poplin Green 100
Covering Size : (218 x120) cm
41 Double Hole Sheet Material : 100% bleached cotton poplin Green 500
Cath Lab for Anglo / Size : (218cm x 149cm) Holes located 90cm from
PTCA, one end and 35cm from breath side Each hole=
20cm in diameter
42 Single Hole Sheet for Material : 100% bleached cotton poplin Green 200
Cath Lab use IJV / Size : 110cm x 110 cm with central hole of Diameter
Pericardiocentesis,. = 20cm
43 C-ARM eye cover Material : 100% bleached cotton poplin Green 100
with purse string, tie Cath Lab Use for pacemaker,
Size : 110cm x 110cm
44 Instrument Trolley Material : 100% bleached cotton poplin Green 100
Cover for use of sterile Procedures, Size : 218cmx120cm
45 Plain Sheets cath lab Material : 100% bleached cotton poplin Green 200
for sterile Covering for tables, size (218 x 120cm)
46 Cathlab Uniform for Material : 100% bleached cotton poplin Sky Blue 100
Doctors Sisters & Shirt with half sleeve and paijama of standard size.
Technicians
47 Patient Dress for Material : 100% bleached cotton poplin Light Green 200
Cath Lab in cases of Shirt with front buttons and half sleve and paijama
soiling and (purse string)
emergency
48 Cathlab Towel after Material : 100% bleached cotton poplin White 100
12 | P a g ehand wash Size : 38cmx64cm, 100% Turkish Cotton
Note:
1. Pyjamas are to be made with MIANIS, AASANS as specified.
2. Colours to be as mentioned
3. All stitched items to use standard mercerised threads and bear a minimum of 12 stitches per inch and double stitched.
4. Stitched apparel to conceal the frayed edges- chor silai in colloquial language.
5. Designs for the apparels shall be provided in consultation with the user departments.
6. Size, colour, design and things/name to be embroidered to the linen will be decided by the competent authority appointed by
AIIMS, BBSR.
6. All Stitched items should HAVE hospital name “AIIMS Bhubaneswar” woven in them by the firm .
7. Fabric specifications as per enclosures
8.Tag of different sizes to be attached on all the dress items
9.Shirts/Kurtas should have “AIIMS BBSR “ printed on the chest pocket.
8. Demonstration of fabrics and stitched linen is mandatory to qualify the technical specifications.
After completion of the technical evaluation the price bid of the technically qualified bidders shall be
opened. Item wise financial evaluation shall be done i.e. firm coming lowest in a particular item shall be
declared as L1.
(Signature of Tenderer with seal)
Name: ………………………………………
Address: …………………………………..
…………………………………………………
13 | P a g eAnnexure-I
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
UNDERTAKING
FOR COMPLIANCE OF ALL TERMS & CONDITIONS MENTIONED IN THIS TENDER DOCUMENT
To
The Director,
AIIMS Bhubaneswar,
Sir/Madam,
1. The undersigned certify that I/we have gone through the entire tender documents including terms and
conditions mentioned in the tender document and undertake to comply with them. I have no
objection for any of the content of the tender document and I undertake not to submit any
complaint/ representation against the tender document after submission date and time of the
tender. The rates quoted by me/us are valid and binding on me/us for acceptance till the validity
of tender.
2. I/We undersigned hereby bind myself/ourselves to ALL INDIA INSTITUTE OF MEDICAL SCIENCES,
BHUBANESWAR, ODISHA-751019 to supply the approved awarded Hospital Linen(Khadi)items in the
approved prices to AIIMS Bhubaneswar.
3. The items shall be of the best quality and of the kind as per the requirement of the institution.
The decision of the Director, AIIMS Bhubaneswar, India (herein after called the said officer) as regard
to the quality and kind of article shall be final and binding on me/us.
4. I/we undertake to arrange for a demonstration of the items, if required. Failure to arrange for a
demonstration on the given date may lead to cancellation of the bid. Cost of such demonstration shall
be borne by me/us.
5. Performance security of 10% of the cost of the supply value shall be deposited by me/us in the form
of FDR/Bank Guarantee in the name of All India Institute of Medical Sciences, Bhubaneswar on
award of the contract from a Nationalised / Commercial Bank and shall remain in the custody of
the Director, AIIMS BBSR till the validity of the Rate Contract period plus two months.
6. If it is deemed necessary to change any item on being found of inferior quality, it shall be replaced by
me/us free of cost in time to prevent inconvenience.
7. I/We hereby undertake to supply the items during the validity of tender as per directions given in
supply order within stipulated period positively.
8. If I/We fail to supply the Khadi items in stipulated period the AIIMS Bhubaneswar has full
power to compound or forfeit the Bid Security/security deposit.
9. I/We declare that no legal/financial irregularities are pending against the proprietor
Partner/Director of the Institution.
10. I/we undertake to supply the ordered items within stipulated period and if fail to supply during
the stipulated period the necessary action can be taken by the Director, AIIMS Bhubaneswar, India.
11. I/We undertake that if the rates of any items are lowered due to any reason, I will charge the lower
rates.
12. I/we do hereby confirm that the prices/rates quoted are fixed and are at par with the prices
quoted by me/us to any other Govt. of India/Govt. Hospitals/Medical Institutions/PSUs. I/we
14 | P a g ealso offer to supply the Khadi linen items at the prices and rates not exceeding those mentioned in the
Financial Bid.
15. I/we have necessary infrastructural facilities to execute the Purchase Orders from AIIMS,
Bhubaneswar, from time to time as per their requirement.
16. I pledge and solemnly affirm that the information submitted in tender documents is true to the best
of my knowledge and belief. I further pledge and solemnly affirm that nothing has been concealed by
me and if anything adverse comes to the notice of purchaser during the validity of tender period The
Director, All India Institute of Medical Sciences, Bhubaneswar (India)will have full authority to take
appropriate action as he/she may deem fit.
Name and Signature of Bidder
With seal of Institution
Date:
15 | P a g eANNEXURE – II
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
CRIMINAL LIABILITY UNDERTAKING
(To be executed on Rs.10/-Non-Judicial Stamp Paper duly attested by Public Notary)
I…………………………………………………….S/o/ D/o…………………....……………………………. Resident of
……….……………… ………………………………………………………………….……………………………………...… …….
………………………… …..………………………………….………………..…..do solemnly pledge and affirm:
1. That I am the proprietor /partner/authorized signatory of
M/s. …………………………………………………………………..……………………………………..
2. That my firm has not been declared defaulter by any Govt. Agency and that NO case of any
nature i.e. CBI/FEMA/Criminal/Income Tax/ Sales Tax/ Blacklisting is pending against my firm.
Name and Signature of th e Bidder
With seal of Institution
Date:
16 | P a g eANNEXURE – III
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
Deviation Statement Form
1. The following are the particulars of deviations from the requirements of the tender Specifications.
Specification Deviations Remarks (including Justification)
Place :
Date :
Signature and seal of the Bidder
Note :
1) Where there is no deviation, the statement should be returned duly signed with an endorsement
indicating “ No deviations”
17 | P a g eAnnexure – IV
Name of the Tender : Supply of Hospital Linen Items (KHADI)on Rate Contract to AIIMS, BHUBANESWAR
Performance Statement Form
Name of the Institution ...............................................
Sl Order placed by
Order No. & date Value of order
No. ( Full address of Purchaser)
Signature and seal of the manufacturer / Bidder ...........................................................
Place :
Date :
Note : Documents to be attached.
18 | P a g e19 | P a g e
Financial Bid
Sl no. Item Description Specification Colour Unit GST % (Rs) Total Price
Price/ per
piece
1 Bed Mattress Cover Bed Mattress Rexine Cover (Size Length 71” to 77”, Width 30” to Brown
36”, thickness 4.6”)
Pediatric size:Small size ( Length 68” Width 32” Thickness 4.6”).
The cover should be water proof and washable .
2 Trolley Mattress Trolley Mattress Cover (material Rexin) Brown
Cover Size --- Length 70-1/2” to 74-1/2” Width 191/2” 30-1/2”
Thickness 3” (of different sizes). The cover should be water
proof cover and washable.
3 Pillow with synthetic Pillow with synthetic polyfill fibre with soft cotton cloth with Brown
polyfill fiber separate water proof cover of standard size of 48cmx73cm and
small size of 48cmx30cm.
4 Pillows of cotton Pillows of cotton of 1.5Kg (+ - 5%) weight, size, 48cm x 73cm. White
with water proof cover
Small size 48 cm X 30 cm
5 Stitched Pillow cover Stitched pillowcase of poplin in white colour of 55cm x 80cm White
with hospital name woven with border of Pink, Light Blue,
Green, Grey, Yellow and purple.
6 Bed Sheet with Bed Sheet of 100% bleached stain resistant material with Seven
colour coding Hospital name (AIIMS,BBSR) in middle woven 56” x 94”, white in colours
colour with colour coding of the following colours: Pink, Light
Blue, Green, Grey , Yellow and purple. Bed sheets meant for
ICUs like NICU,PICU,SICU and MICU will have the name of the
respective ICU embroidered in the top and buttom end of the
bed sheet.
7 Stitched Patient Stitched patient Kurta of soft, opaque, 100% bleached cotton Peach/ blue
Dress (One Set- (poplin), full front open with button and overlapping design and with white
Kurta & Pyjama) three quarter sleeve. stripes
Male Stitched patient Pyjamas with Mayani, Soft, Opaque, 100%
bleached cotton (poplin) with cotton string.
Size of Kurta & Pyjama-All sizes (Small(S), Large(L), XL, XXL)
8 Patient Dress (One Stitched patient Kurta of soft, opaque, 100% bleached cotton Peach
20 | P a g eSet Kurta & Pyjama) (poplin), full front open with button, Round Neck, Double
Female Breasted/ Overlappign design tied with cotton string and Velcro.
Stitched patient Pyjamas with Mayani soft, opaque, 100%
bleached cotton (poplin) with cotton string.
Size of kurta & pyjama - All sizes (Small(S), Large(L), XL, XXL)
9 Children’s Dress Stitched Shirt/ Kurta of Soft, 100% bleached cotton (poplin) with Peach/ Blue
(One Set – Kurta & full front open with buttons of various sizes. with white
Pyjama) Size : stripes
8. 13”length, 22” chest, sleeve 4” Shoulder 8.5”
9. 17”length, 28” chest, sleeve 5” Shoulder 11”
10. 20”length, 30” chest, sleeve 5.5” Shoulder 11.5”
11. 23”length, 32” chest, sleeve 6” Shoulder 12”
12. 28”length, 34” chest, sleeve 6” Shoulder 13”
13. 30”length, 36” chest, sleeve 7” Shoulder 13”
14. 30”length, 36” chest, sleeve 7” Shoulder 14”
Pyjama with mayani of bleached, soft, 100% cotton (Poplin) with
cotton string of various sizes size :
9. 13”length, 13” thigh, 9” mori
10. 17”length, 17” thigh, 10” mori
11. 20”length, 18” thigh, 11” mori
12. 24”length, 18” thigh, 12” mori
13. 28”length, 18” thigh, 13” mori
14. 30”length, 20” thigh, 13” mori
15. 32”length, 22” thigh, 14” mori
16. 35”length, 25” thigh, 14.5” mori
10 Baby Frocks Stitched baby frock of 100% bleached (Cotton) poplin cloth with Pink
overlapping designed tie with buttons with three quarter sleeve.
Size: Small, medium & large
11 Baby Sheet Stitched baby sheet 100% bleached poplin cloth in all colours Blue, Violet,
(Blue, Violet, White, Green etc.) except pink colour of size 85cm White,
x 85cm. Green etc.
12 Cap for baby 100% cotton/ fannel, 30cm head circumference and 15 cm
height
13 Surgeons Operation Stitched OT gown of 100% bleached cotton (poplin), full sleeved, Dark Green
Gown wrap around, elastic wrist cuff and strings with Double Breasted
with straps for wrapping all around and waist. Colour : Dark
21 | P a g eGreen, Size : large(XL) and extra-large (XXL).
14 Reusable Apron Reusable front apron water proof autoclavable round neck, Off White
Strong back fastening and neck band
Moisture-proof and stain resistant
Material : Translucent high quality plastic PVC material, Blood,
water and chemical resistant
Size : Standard adult (Beck to toe length): Large, Extralarge
15 Doctors Apron Fabric content (67% Polyester 33% Viscose), Colour White, White
Stitched differently Embroidered Logo of AIIMS Bhubaneswar on Upper left of Coat.
for Gents & Ladies. For Gents: - One chest pocket on left side & two hip pocket
Lower)
For Ladies: two hip pockets, no chest pocket & no side cut.
16 Woollen Blanket Woollen Blanket with piping (MARROON), with AIIMS, BBSR Camel
labels stitched. Size : Standard adult size/ 300cmx150cm, Weight
2kg+200gm, 65%+5% other fibre
Padiatric size : Padiatric size (140cmx70cm)
17 Towel (100% Turkish Towel small 18”x12” (Hand towels) White
cotton)
OT towel small 28”x28” White
OT towel medium 39”x36” White
OT towel Large 57”x36” White
18 Instrument wrapper Small 27”x27” Green
(double layer) sheet
of 100% bleached
cotton poplin
Medium 43”x40” Green
Large 45”x54” Green
19 Ladies Cap Bleached 100% cotton poplin cloth with purse string Blue
20 Stitched baby napkin 100% bleached poplin cloth in all colours of size 43cmx43cm
21 Stitched legging bag Of bleached casement cloth in green colour of 75cm -- 110cm in Green
length, top width 45cm -- 85cm & bottom width 30 cm – 45 cm
22 OT Drapes made of 100% bleached cotton (poplin) in different sizes
22 | P a g e22.1 OT Drapes Small Size 28”x28” Green
22.2 OT Drapes Medium Size 39”x35” Green
22.3 OT Drapes Large Size 57”x36” Green
22.4 Central hole sheet Drape sheet 48”x76” (Abdominal Surgery) with autoclavable Green
waterproof center eye size 11”x8”
22.5 Central hole sheet Drape sheet 57”x80” (Abdominal Surgery) with autoclavable Green
waterproof center eye size 11”x8”
22.6 Perineal/gynae without water proof center, Size : 57”x39” Green
sheet
22.7 Perineal/gynae With one side linen with autoclaveable waterproof center on Green
sheet other side Size : 57”x39”
22.8 Eye sheet 100x75cm (Eye surgery) Green
Incise area : 7x9cm, Hole in Drape : 6x5cm
22.9 Small hole sheet Sheet Size: 60 x 60 cm, Incise Area : 6 x 8 Green
green poplin cotton
(eye surgery) cm
22.10 Spinal sheet 36”x36” with eye size 6”x4” Green
22.11 Split Sheet Large : 57”x36” split length 10” Green
Medium : 36”x36” split length 8”
Small : 28”x28” split length 6”
22.12 Legging cum Standard size Green
Perineal sheet
22.13 Laparoscopy sheet Standard size Green
XL with legging
22.14 Stiched bag for the Size: 18”x24” Green
laparoscopy
insgtruments
23 23.1. OT Napkin/ Material : 100% bleached cotton poplin White
Hand towel Size : 12”x12”
23.2 Napkin for bed Material : 100% bleached cotton poplin Blue
cleaning Size : 18”x15”
24 Dead body sheet Material : 100% bleached cotton poplin White
Adult size : 300x150cm
Pediatric size : 140x70cm
23 | P a g e25 Multipurpose draw one side Linen and one side autoclavable water proof sheet, size Green
sheet standard, 58”x36”
26 Surgical mops with Material : 100% bleached cotton poplin White
radio opaque Small : 8”x8”
filament Medium : 11”x11”
Large : 14”x14”
27 Instrument trolley with half waterproof sheet (100% bleached cotton poplin) with Green
cover half waterproof sheet, Size : 120”(10ft)x96”(8ft).
29 Head wrap Material : 100% bleached cotton poplin White
Size : 114cm x 90cm
30 Water proof Canvas with 8 handle for shifting the patient Green
Stretcher cover
31 New Born Sheet Material : 100% bleached cotton poplin, Size : (1M x 1M) Sheet Pink & Blue
Pink colour & Blue Colour
32 Mac-Intosh roll Size : (1mtr width, 50mtr Length) Brown
33 Trolley cover with Size : 48”x76” Green
Macintosh
34 Laundry bag S.S. Frame, Framework of S.S. Tube on 10m castors of capacity
(Trolley) Steel 80-120 litres with push handle at one end.
35 Microscope cover Standard size Blue/Green
36 Surgi-tool cover Standard size Green
37 C. Arm Cover Standard Size Green
38 Laundry bag with Should fit to with item no. 34, Superior quality water proof Green
water proof canvas canvas bag. The canvas bag is replaceable, removable and
washable
CATHLAB LINEN
39 Cathlab table sheet Material : 100% bleached cotton poplin Green
covring Size : 218x120cm
40 Sister Table Sheet Material : 100% bleached cotton poplin Green
Covering Size : (218 x120) cm
41 Double Hole Sheet Material : 100% bleached cotton poplin Green
Cath Lab for Anglo / Size : (218cm x 149cm) Holes located 90cm from one end and
PTCA, 35cm from breath side Each hole= 20cm in diameter
24 | P a g e42 Single Hole Sheet for Material : 100% bleached cotton poplin Green
Cath Lab use IJV / Size : 110cm x 110 cm with central hole of Diameter = 20cm
Pericardiocentesis,.
43 C-ARM eye cover Material : 100% bleached cotton poplin Green
with purse string, tie Cath Lab Use for pacemaker, Size : 110cm x
110cm
44 Instrument Trolley Material : 100% bleached cotton poplin Green
Cover for use of sterile Procedures, Size : 218cmx120cm
45 Plain Sheets cath lab Material : 100% bleached cotton poplin Green
for sterile Covering for tables, Size (218 x 120cm)
46 Cathlab Uniform for Material : 100% bleached cotton poplin Sky Blue
Doctors Sisters & Shirt with half sleeve and paijama of standard size
Technicians
47 Patient Dress for Material : 100% bleached cotton poplin Light Green
Cath Lab in cases of Shirt with front buttons and half sleve and paijama (purse string)
soiling and
emergency
48 Cathlab Towel after Material : 100% bleached cotton poplin White
hand wash Size : 38cmx64cm, 100% Turkish Cotton
25 | P a g eNote:
1. Pyjamas are to be made with MIANIS, AASANS as specified.
2. Colours to be as mentioned
3. All stitched items to use standard mercerised threads and bear a minimum of 12 stitches per inch and double stitched.
4. Stitched apparel to conceal the frayed edges- chor silai in colloquial language.
5. Designs for the apparels shall be provided in consultation with the user departments.
6. Size, colour, design and things/name to be embroidered to the linen will be decided by the competent authority appointed by AIIMS, BBSR.
6. All Stitched items should HAVE hospital name “AIIMS Bhubaneswar” woven in them by the firm .
7. Fabric specifications as per enclosures
8.Tag of different sizes to be attached on all the dress items
9.Shirts/Kurtas should have “AIIMS BBSR “ printed on the chest pocket.
8. Demonstration of fabrics and stitched linen is mandatory to qualify the technical specifications.
Note:-The certificate documenting the quality of the linen from standard laboratory should be submitted along with the tender document.
(Signature of Tenderer with seal)
Name & Address : ………………………………………
26 | P a g eYou can also read
