DFCM Jim Russell Direct or | DFCM Jan uary 31, 2022 - Utah Legislature
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D FCM
Jim Ru ssell
D ir ect o r | D FCM
Jan u ar y 31, 20 22
Sp ace Ut ilizat ion & Efficien cy
Facilit ies M an ag em en t
Con st ru ct ion M an ag em en t
Cap it al D evelop m en t
Cap it al Im p rovem en t
Real Est at e
Sp ecial Project s
2
Space Utilization
& Efficien cy
3
Facilit y O&M Oversig h t
Th e d irect o r sh all d irect o r d eleg at e m ain t en an ce f u n ct io n s f o r an ag en cy,
excep t f o r:
• t h e St at e Cap it ol Preservat ion Board ; an d
• an in st it u t ion of h ig h er ed u cat ion . An in st it u t ion of h ig h er ed u cat ion sh all an n u ally rep ort t o
t h e d ivision , in a form at req u ired b y t h e d ivision , on t h e in st it u t ion of h ig h er ed u cat ion 's
com p lian ce w it h t h e d ivision 's m ain t en an ce fu n ct ion s st an d ard s.
Th e d ivisio n sh all:
• p rescrib e a st an d ard form at for rep ort in g com p lian ce w it h t h e d ivision 's m ain t en an ce
fu n ct ion s st an d ard s;
• rep ort t o t h e Leg islat u re on t h e com p lian ce or n on com p lian ce w it h t h e st an d ard s; an d
• con d u ct p eriod ic au d it s t o en su re t h at in st it u t ion s of h ig h er ed u cat ion are com p lyin g w it h
t h e st an d ard s an d rep ort t h e resu lt s of t h e au d it s t o t h e Leg islat u re.
4Facilit y O&M Oversig h t Prog ram s
FACILITY FACILITY
MAINTENANCE MAINTENANCE
STANDARDS AUDITS
(u p d a t e d in 20 20 & m a n a g e d b y D FCM) (u p d a t e d in 20 20 & m a n a g e d b y D FCM)
3,884 Buildings Statewide
5Facilit y O&M Oversig h t Prog ram s
FCAs a re u se d fo r t h e fo llo w in g :
FACILITY
CONDITION • Cre a t e a b a sis fo r c a p it a l re n e w a l
ASSESSMENTS
• In fo rm c a p it a l im p ro ve m e n t
p rio rit iza t io n s
(s t a t u t o rily re q u ire d & m a n a g e d b y D FCM)
• J u st ify c a p it a l re p la c e m e n t
6D esig n Req u irem en t s & Con st ru ct ion
St a n d a rd s
Construction Cost
Comparison $1,653,347
$20M
8 .6 % m o re t o b u ild
$15M
$10M
$5M
$25,114,937
s a vin g s o ve r 50 ye a rs
0K
DFCM Office Building Typical Developer Office
Building
7Hig h Perform an ce Bu ild in g St an d ard
M ost st rin g en t air in filt rat ion
HIGH PERFORMANCE rat e in t h e cou n t ry at
0.1 cfm per ft2
BUILDING
STANDARD D e sig n in g EUI t a rg e t s a s st e p
(u p d a t e d 20 21) t o w a rd s c a rb o n n e u t ra l
b u ild in g
8Tech n olog y Colleg e Com p arison b y
En e rg y Us e In t e n s it y (EUI)
$5,261,000
20.0
15.0
s a vin g s o ve r 50 ye a rs
EUI
10.0
5.0
0.0
0 2 4 6 8 10 12 14
M ONTHS
ATC # 1 w a s b u ilt in 20 13 u n d e r LEED Silve r ATC # 2 w a s b u ilt in 20 15 u n d e r c u rre n t Hig h
(ve rs io n 3) P e rfo rm a n c e Bu ild in g St a n d a rd
$7.18 p e r s q u a re fo o t in c lu d in g u t ilit ie s $5.31 p e r s q u a re fo o t in c lu d in g u t ilit ie s
9Facilit y Oversig h t
Th e D iv ision sh all su p erv ise an d con t rol t h e allocat ion of sp ace of all
st at e b u ild in g s, excep t f or:
• h ig h er ed u cat ion (t h is h as b een an on g oin g in t en t lan g u ag e it em )
• p u b lic ed u cat ion
• leg islat ive sp ace
• t rial cou rt s sp ace
• cap it ol h ill facilit ies an d g rou n d s
10Sp ace Use & Ut ilizat ion St an d ard s
SPACE W e w ere Prep ared t o React t o
UTILIZATION Telew ork in g Pre-COVID
STANDARDS Fu n d in g is t h e Con st rain t
(u p d a t e d in 20 20 & m a n a g e d b y D FCM)
St at ew id e M ast er Plan an d
Ren ovat ion Fu n d
11Facilities
M an ag em en t
(ISF)
12Facilit ies M an ag em en t
Provid es com p reh en sive services t o
208 162
ISF re ve n u e s su p p o rt
s t a t e -o w n e d a u t h o rize d
b u ild in g s FTEs
8M ft2
9
t h a t w o rk in g e o g ra p h ic lo c a t io n s fro m
t o t a lin g Lo g a n t o St . Ge o rg e
m o re t h a n
13Facilit ies M an ag em en t Cost s
MAINTENANCE COST PER FT2
D FCM ISF p rovid es services t o ou r
p rovid ers at 23% le ss c o st t h a n lo c a l
p riva t e se c t o r p ro vid e rs a n d 60 % le ss
t h a n t h e n a t io n a l a ve ra g e .
ISF re ve n u e is ro u g h ly $4 0 M a n n u a lly
su p p o rt in g t h e b u ild in g o p e ra t io n s,
p re ve n t a t ive m a in t e n a n c e , g ro u n d s c a re ,
e n e rg y m a n a g e m e n t , c o n t ra c t
m a n a g e m e n t a n d so m e a c c o u n t in g
se rvic e s o f st a t e a g e n c y su b sc rib e rs $5.0 2 $6.12 $11.8 6 $13.0 7
DFCM Local Private US Private US
Sector Government
14Facilit ies Ch allen g es
D isp arit ies in com p et it ive w ag es an d com p en sat ion
w h en com p ared t o t h e p rivat e sect or. Th e d irect
resu lt is d ecreased ret en t ion .
In su fficien t t rain in g op p ort u n it ies an d lack of form al
ap p ren t icesh ip p rog ram s m ak es ou r p rog ram
w eak er t h an it cou ld ot h erw ise b e.
15Construction
M an ag em en t
16Con st ru ct ion M an ag em en t
D FCM is req u ired t o m an ag e all p roject s t h at exceed
$10 0 ,0 0 0
D FCM can d eleg at e p roject s on a p roject -b y-p roject b asis
Cat eg or ical d eleg at ion
Ut a h St a t e Un ive rsit y: $ 4 M | Un ive rsit y o f Ut a h : $ 10 M
17Capital
D evelop m en t
18Cap it al D evelop m en t
Team of 10
m a n a g in g 107 p ro je c t s
w it h a va lu e o f o ve r
$3.8B Project s t h at exceed $3.5M an d
t yp ically in clu d e n ew con st ru ct ion ,
larg e-scale rem od els, an d n ew
in frast ru ct u re
19St at e Fu n d ed vs Non -St a t e Fu n d e d
PROJECT BUDGET BY TYPE PROJECT COUNT BY TYPE
PLAN AND
PLAN AND
PROGRAM M ING, 8
PROGRAM M ING
$ 78 .20 M
NSF D EVELOPM ENT NSF D EVELOPM ENT, 53
D EVELOPM ENT D EVELOPM ENT, 4 6
$ 1.58 B
$ 2.18 B
20Cap it al D evelop m en t Ch allen g es
Hirin g an d ret ain in g a q u alified w ork force t o m eet
t h e w ork load d em an d s
Sp ace u t ilizat ion for Hig h er Ed an d Cou rt s is
st at u t orily ou t of D FCM ’s con t rol
Escalat ion of Lab or an d M at erials
Su p p ly Ch ain Issu es
Su b con t ract or Lab or Sh ort ag e
21Capital
Im p rovem en t
22Cap it al Im p rovem en t
Team of 17
m a n a g in g 527 p ro je c t s
w it h a va lu e o f o ve r
$335M Project s less t h an $3.5M t h at
31
t yp ically in volve u p d at in g
syst em s, correct in g issu es, or
Ave ra g e o f p ro je c t s sm all-scale ren ovat ion s
P ER MANAGER
23St at e Fu n d ed vs Non -St a t e Fu n d e d
PROJECT BUDGET BY TYPE PROJECT COUNT BY TYPE
NSF NSF IM PROVEM ENT
IM PROVEM ENT 117
$ 139 .0 2M
IM PROVEM ENT IM PROVEM ENT
$ 19 6 .54 M 4 10
24Cap it al Im p rovem en t Backlog
$1 B
0 .9%
$ 114 ,9 6 9 ,353
$900 M
$800 M
$700 M 1.1%
$ 14 0 ,518 ,0 9 8
$600 M
$500 M
1.3%
$400 M $ 16 6 ,0 6 6 ,8 4 3
$300 M
$200 M 1.5%
$ 19 1,6 15,58 8
$100 M
$1 B
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
25Real
Est at e
26Leasin g
226
o f t h e le a se s
m an ag es
280
re p re se n t 1,26 1,0 6 5 ft 2
in b u ild in g s
14 o f t h e le a se s re p re se n t
19 5 a c re s o f la n d
29 s t a t e a g e n c ie s
le a s e s fo r
$20M in e n c u m b e re d re n t s
p a ya b le b y st a t e
a g e n c ie s
27Special
Project s
28Poin t of t h e M ou n t ain D evelop m en t
Cu rr en t In v olv em en t Fu t u r e Resp on sib ilit y
Co m p le t io n o f Ne w Ut a h St a t e P riso n Ab a t e m e n t a n d D e m o o f P riso n
P O MSLA Bo a rd In fra st ru c t u re D e sig n & Co n st ru c t io n
In fra st ru c t u re Co m m it t e e La n d Use Au t h o rit y
D e ve lo p m e n t Re vie w D e ve lo p m e n t O ve rsig h t
Th e P o in t Ad viso ry Co m m it t e e Bu ild in g O ffic ia l & Co d e En fo rc e m e n t
Sit e P la n n in g & D e sig n La n d Le a se Ma n a g e m e n t
29Th an k You
30Ren ovat ion Fu n d
THE ISSUES
• Ag in g in ven t ory of b u ild in g s
• How t o d eal w it h t h e risin g cost of con st ru ct ion
• Ag en cies ou t g row in g t h eir sp ace
• In efficien t sp ace n ot d esig n ed for t h e cu rren t p rog ram
• Op p ort u n it y for con solid at ion an d savin g s
• How t o fu n d t h e u p g rad es
32SPACE MASTER PLANNING PROCESS
Agency Interview
Gather Portfolio Data
• Does space and location work
• Location, size, agencies housed
• Any new technology issues or needs
• Facility condition assessments
• Impacts of teleworking on space
• Interview facilities staff to further
• Future growth needs
refine current conditionSPACE MASTER PLANNING PROCESS
Strategic Alignment Workshops
to Create Facility Scorecards
• Ask agency leaders to rate the
following Guiding Principles:
Finance • People and Culture (1)
(31 Votes) • Business Process (2)
People & Culture • Customer (3)
(51 Votes) • Finance (4)
Customer
(35 Votes)
Business Process
(42 Votes)In corp orat in g A New W orkp lace
P rio r St a n d a rd Cu rre n t St a n d a rd
Desk Sharing Target of D esk Sh ar in g Tar g et of
1 people : 1 desk 1.56 p eop le : 1 d esk
10 workstations for every 10 6.4 w or k st at ion s f or ev er y
people 10 p eop le
35Prop osed Project s
New Con st ru ct ion Cost In clu d ed in $65M Ren ovat ion s Cost In clu d ed in $65M
St . Georg e Reg ion al Cen t er $22.60 M $22.60 M M ajor Can on Healt h $4 6.56M
Price Reg ion al Cen t er $11.30 M $11.30 M M ajor Calvin Ram p t on $55.94 M
W eb er Reg ion al Cen t er $4 .52M M ajor Heb er W ells $56.60 M
Provo Reg ion al Cen t er $1.70 M $1.70 M M ajor DLD Call Cen t er $7.23M
Log an Reg ion al Cen t er $790 K $0 .79M M in or M ASOB $7.91M $7.91M
Vern al/Roosevelt Reg ion al Cen t er $10 .17M $10 .17M M in or Tax Com m ission $5.76M $5.56M
M oab Reg ion al Cen t er $4 .0 7M M in or Olen e W alker $5.20 M
Heb er Reg ion al Cen t er $5.65M Tot al $185.0 9M $13.67M
Ced ar Cit y Reg ion al Cen t er $3.39M
Box Eld er Reg ion al Cen t er $3.84 M $3.84 M
Tot al $68.0 3M $50 .4 0 M
36Prop osed Project s
37Ben efit s
in creased sp ace an d em p loyee efficien cy
cost avoid an ce in n ew con st ru ct ion ($4 29M )
cost avoid an ce in op erat ion s ($569M )
red u ced b u ild in g in ven t ory (exit 91locat ion s)
Tot al savin g s over 50 years ($750 M )
38Ask
$65,0 0 0 ,0 0 0 on e-t im e
39Th an k You
40Foot h ill D rive D ABC St ore Up d a t e
In t en t Lan g u ag e
20 18 Gen er al Session HB0 0 9
Reven u e Bon d s an d Cap it al Facilit ies Au t h or izat ion s
Th e Leg islat u re in t en d s t h at :
(a) t h e St at e Bu ild in g Ow n ersh ip Au t h orit y, u n d er t h e au t h orit y of Tit le 63B,
Ch ap t er 1, Part 3, St at e Bu ild in g Ow n ersh ip Au t h orit y Act , m ay issu e or
execu t e ob lig at ion s, or m ay en t er in t o or arran g e for a lease-p u rch ase
ag reem en t in w h ich p art icip at ion in t erest s m ay b e creat ed , t o p rovid e u p t o
$8 ,659,0 0 0 for recon st ru ct in g t h e St ore 4 : Foot h ill liq u or st ore, t og et h er
w it h ad d it ion al am ou n t s n ecessary t o p ay cost s of issu an ce, p ay cap it alized
in t erest , an d fu n d an y exist in g d eb t service req u irem en t s.
4220 20 Issu es
Pu rch ase lan d on Foot h ill D rive
Bu ild a 32-fo o t t a ll re t a in in g w a ll
Bu ild a t w o -st o ry b u ild in g
P ro vid e e le va t o r a n d st a irw a y a c c e ss
20 22 Cu rren t Issu es
Cost escalat ion
Su p p ly ch ain issu es
Lab or sh ort ag es
43Req u ired Bon d in g Au t h orit y
$8,659,000 Cu rren t b on d in g
au t h orizat ion
$2,100,000 In creased 20 20 Bon d in g
In crease
$2,100,000 Ad d it ion al Project or
Bon d in g Au t h orizat ion
$12,859,000 Tot al Req u ired Bon d in g
Au t h orizat ion
44Th an k You
45D ABC D ow n t ow n St ore Up d a t e
In t en t Lan g u ag e
20 19 Gen er al Session SB0 0 9
Reven u e Bon d s an d Cap it al Facilit ies Au t h or izat ion s
Th e Leg islat u re in t en d s t h at :
(a) t h e St at e Bu ild in g Ow n ersh ip Au t h orit y, u n d er t h e au t h orit y of Tit le 63B,
Ch ap t er 1, Part 3, St at e Bu ild in g Ow n ersh ip Au t h orit y Act , m ay issu e or
execu t e ob lig at ion s, or m ay en t er in t o or arran g e for a lease-p u rch ase
ag reem en t in w h ich p art icip at ion in t erest s m ay b e creat ed , t o p rovid e u p t o
$10 ,0 91,10 0 for recon st ru ct in g t h e d ow n t ow n liq u or st ore, t og et h er w it h
ad d it ion al am ou n t s n ecessary t o p ay cost s of issu an ce, p ay cap it alized
in t erest , an d fu n d an y exist in g d eb t service req u irem en t s.
47Cu rren t Issu es
Ad d p ark in g st ru ct u re
Co m p a c t d o w n t o w n sit e w it h n o st a g in g o r c ra n e a c c e ss
Bu ild a t w o -st o ry b u ild in g
P ro vid e e le va t o r a n d st a irw a y a c c e ss
Co st e sc a la t io n
Su p p ly c h a in issu e s
La b o r sh o rt a g e s
48Req u ired Bon d in g Au t h orit y
$10,091,100 Cu rren t b on d in g
au t h orizat ion
$4,500,000 In creased Project or
Bon d in g Au t h orizat ion
$14,691,100 Tot al Req u ired Bon d in g
Au t h orizat ion
49Th an k You
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