ELOPEMENTS & - Your Destination Wedding, Right at Home - Parq ...
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Yo u r D e s t i n a t i o n We d d i n g , Right at Home ELOPEMENTS & INTIMATE WEDDINGS 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com
WELCOME CONTENTS INCLUSIONS 3 VENUES 4 COCKTAIL RECEPTION 5 PLATED DINNER 6 INDIAN CANAPES 7 STATIONED CANAPES 8 BEVERAGE 9 BAR PACKAGES 10 FINER POINTS 11 GENERAL INFORMATION 12 PREFERRED VENDORS 13 FLOORPLAN 14 Kyra Galley COMMITMENT TO CLEAN To enhance our standards for cleanliness, Marriott International has established the Marriott Global Cleanliness Council, a g roup of experts dedicated to ensuring the comfort and safety of you and your guests. We have reduced touchpoints, increased cleaning practices, and tailored the guest capacities and layouts of our event spaces to offer spacious settings for your special celebration. Deeper, consistent cleaning is on the forefront of our resort, from our front doors to your walk down the aisle. JW CULINARY With a culinary team from around the globe, our banquet chefs cultivate memorable dining delights that will compliment your special day. Our inventive menus can be customized to perfectly suit your vision, right down to a wedding cake from our extraordinary pastry kitchen. In our commitment to spotless events, we have reimagined our service style with a focus on individually plated dishes, chef- attended food stations, and minimized touchpoints on buffet tables where necessary. AWARD WIN NING SERVICE Your planning journey will be crafted alongside our dedicated Event Managers and impeccable Banquet teams, including our signature JW Event Concierge – present on the day to finesse every last detail. SUSTAINABILITY Parq Vancouver is designed to achieve LEED Gold certification; with Green initiatives throughout the hotel such as being a li nen- less property – providing cloth napkins without traditional table cloths – for our banquet experiences. We are proud to contribute towards Vancouver’s goal of becoming the greenest city in the world by the year 2020. S P A BY J W ® We are home to the first SPA BY JW ® in Canada. Our 17th level features a rooftop lounge space, oversized whirlpool, yoga, and fitness center. Be reinvigorated and polished in our 6 luxury treatment rooms, hair & makeup salon, and a manicure/pedicure lounge with waterfront views. 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc.
INCLUSIONS For weddings hosted within 2020, we’ve orchestrated the details to help you gather in a setting that speaks to your unique personality and distinctive style. Savor every moment with a celebration unique to you. PACKAGE EXPERIENCE As part of your 2020 Wedding, you will enjoy: Expertise and guidance from the experienced JW Event Planning and Culinary Team Complimentary Banquet Tables, Chairs, White Linen Napkins, China, Flatware & Glassware Complimentary Dance Floor & Staging Complimentary Upgrade to One Bedroom Suite for the Bride & Groom – if staying at the time of your wedding Complimentary One Night Stay in a Standard Guest Room for your One Year Wedding Anniversary Preferred Guest Room Rates – See below for additional rates Two (2) Marriott Bonvoy Points per every $1 USD spent – up to a maximum of 60,000 points per contract GUEST ROOMS Welcome your family & friends to spend the night at our hotel with preferred rates in our Standard Guest Rooms June – September 30th, 2020 $249.00 per night, plus tax October 1st – December 31st, 2020 $209.00 per night, plus tax SERVICE NOTES For events on our Park Level or hosted in our Luxury Suites: - Food & Beverage Minimum Spend is waived in the event that Hotel catering services are not required - Events lasting two (2) hours or Longer must have food & beverage catered through the Hotel Hotel Service Staff are to be factored into your total guest count as below: - 3 Hotel Staff required for 1-25 people - 5 Hotel Staff required for 25-50 people - Your own outside vendors (officiant, photographers, etc.) also must be accounted for in your guest count Your event space will be set based government-recommended standards, including furniture placement and required signage Staff will be in masks and gloves, switching gloves throughout your event Cutlery, plating, and glassware will not be preset on your tables to ensure consistent cleanliness. If desired, we would be d elighted to set the tables with napkin-enveloped cutlery up to 30 minutes prior to guest arrival to your space. Marcy Media 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 3
VENUES With a range of indoor and outdoor spaces, let us find the perfect backdrop to your refined celebration. L U X U R Y S U I T ES Up to 20 guests, Cocktail Style Only Our sophisticated suites offer a luxurious, residential setting for private celebrations. Pricing $1,000* Rental based on a $1,500 Food & beverage Commitment *Speak with our Sales Executive for pricing should you wish to also spend the night in your suite Jeremy Segal Photography PARK LEVEL Up to 50 guests, Cocktail Style or Seated Located on the 6th Floor where you enjoy lush greenery, a babbling water feature and stunning views of Vancouver and BC Place stadium, this Park Level space makes for the perfect place to say ‘I Do’ Pricing $2,000 Rental based on a $2,500 Food & beverage Commitment Jeremy Segal Photography EVENT SPACES Up to 50 guests, Cocktail Style or Seated Host in one of our ballrooms or indoor event spaces, beautifully designed as the blank canvas for your own design. Pricing Varied, Depending on desired space. Speak with your Sales Executive for details Blush Wedding Photography 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 4
C O C K TAI L R E C E PTI O N Inspired by the many cultures in Vancouver, our Executive Chef presents a selection of canapés with which you can capture your personality and wedding vision. Mango Studios Kyra Galli Marcy Media Mango Studios Kyra Galley CHILLED CANAPES HOT CANAPES Price per dozen Price per dozen SCALLOP IN A SHELL $70 VINTAGE GOUDA FRITTER $54 Finadene sauce, Basil cress, Annatto oil Date Jam, Crispy Rosemary SMOKED SALMON ROLL $66 AJI AJI CHICKEN SKEWER $60 Sushi rice, Dill pickle paste, Salted egg yolk Green, Red, White Sauce ONE BITE NICOISE $64 THAI SHRIMP SPRING ROLL $66 Albacore Tuna, Haricot vert, Nicoise Olive Sriracha Emulsion, Garlic Chive BBQ DUCK BREAST CREPE $70 PORK BELLY TACO $62 Cucumber, Maple Hoisin, Chive Pink Pearls, Salsa Verde, Micro Coriander HEIRLOOM TOMATO TOAST $58 WAGYU BEEF SLIDER $74 Basil Powder, Baby Bocconcini, Balsamic pearl Umami Mayo, Mozzarella, Yuzu Pickle TAKO TACO $68 CRISPY PRAWN POPSICLE $72 BBQ Baby Octopus, Shiso leaf, Neon radish Red Curry Emulsion, Lime Powder MISO EGGPLANT TARTLET $58 PARMESAN CHICKEN SKEWER $60 Crispy Chick Pea, Micro Coriander, Sesame Lemon Pepper Cream, Micro Basil CHICKEN SKIN KARAAGE $64 PATATAS BRAVAS $58 Yuzu, Black Tahini Aioli, Bonito Flake Black Tahini Mayo, Smoked Paprika 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 5
P LAT E D D I N N E R Our three course plated option will offer your guests a distinctive dinner as they revel in every moment of your special day. Each guest will enjoy one Appetizer; followed by one Main; and one Dessert (or offer Dessert Station) Plated Dinners also include Terra Bread & Butter and Illy Coffee & Tazo Tea Service (Upgrade to TWG Tea for $2 pp) FIRST COURSE SECOND COURSE THIRD COURSE APPETIZER MAIN DESSERT (select one) $15 SEA Golden Bar 2.0 BC Side Striped Prawn $22 Baked Black Cod $72 Lemon Coral Sponge, Kalamansi Lime, Beurre Toasted Black Rice Cake, Mandarin Passionfruit Tart, Graham Noisette & Habanero Sea Salt Oil + Zest in Coconut Butter Broth Crumbs, Sour Cherry, Mango Albacore Tuna Crudo $24 Sorbet Blood Orange Wedges, Ginger, Hay Smoked Mignon$92 With Salt + Caramel Salsify Fraise Et Pistache Beetroot Cracker, Basil Blossom Pistachio Tuille, Strawberry & Shiso Yukon Potato Mille Feuille & Apple Smoked Forest Mushroom Mousse, White Chocolate Octopus with Annatto Oil $21 Powder + Sorbet, Olive Oil Artic Char $69 Lemon Cake Holy Basil, Heirloom Tomato Slow Cooked with Caviar Béarnaise Water, Lupine Bean Crispy Kale & Salted Edemame Dark Magic Pan Seared Scallop $22 Nutella Ice Cream, Chocolate LAND Mousse, Milk Chocolate Saffron Cream, Sea Asparagus, Miso Butter Kobe $108 Macaron, Caramelized Banana Tarragon Emulsion Cedar Smoked Maitake Mushroom, Cremeux Scallion, Fried Kawa Ebi & Yuzu Cured & Cold Smoked Sockeye $21 Smoked Char Roe, Buttermilk Lillooet Honey Duck $67 DESSERT STATION $18 Waffle & Green Goddess Red Carrot, Fennel Seed, Buckwheat Popcorn, Pumpkin Sprouts & Seeds Blackberry Shortcake Butter Poached Nova Scotia Basil Cress, Gold Leaf Lobster $28 French Chicken $62 Truffle Risotto & Basil Emulsion Zucchini Blommos Frito, Tomato Umami Earl Grey Tea Choux Paste, Fingerling Brava & Aioli Lavender Cream, White Dungeness Crab Dumplings $24 Chocolate Fennel Flower, Anis in Duck Broth Cider Pork Belly $62 Iberico Ham, Japanese Rice, Coconut Macaroon Heirloom Tomato & Buffalo Pickled Radish & Pearl Onion Lemon Cream, Kaffir Lime Mozzarella $18 Barbequed Lamb Saddle $65 Pink Pearl Onion & Thai Basil Salsa Champagne Macaroon Leek Mash, Cheery Au Jus & Butter Poached Fava Bean Tahitian Vanilla Bean Lapin Raviolo (rabbit ravioli) $20 Morel Mole, Salted Yolk & Okanagan Peach Crumble VEGETARIAN Chocolate Mint Leaves Smoked Forest Funghi $58 Fresh Mint, Freeze Dried Savoy Cabbage, Farro, Raspberry Cipollini Onion Ring & Tuscan Kale Chips Mini Nutella Cupcakes Candied Peanuts, Banana Cake Dark Chocolate Ganache Cone Select up to 3 plated entrées that you would like to offer your guests. These choices will be Toffee, Praline Crunch confirmed during the planning phase. Initial guarantees for each entrée selection will be due 21 business days prior to your event. Final guarantees for each entrée selection will be due 3 business days prior to the event. All pricing will match the highest priced entrée of the three choices selected. 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 6
I N D IAN CANAPE S Inspired by the flavours and traditions of Indian culture, our Executive Chef presents a menu most fitting to help celebrate your special day with friends and family. The below menus are customizable to suit your preferences; please speak to your Event Manager to learn more. VEGETARIAN NON-V EGETARIAN (price per dozen) (price per dozen) CAULIFLOWER 65 $62.00 JW SPICE TANDOORI LAMB CHOP $64.00 Tempura Cauliflower Smoked Lamb Chop Spicy Tomato Chutney, Curry Leaf House Spice Blend, Mint Coriander TANDOORI BHARWAN ALOO $58.00 MALAI PRAWNS $66.00 Tandoori Baby Potatoe Hot Prawns Stuffed Fruits and Nuts, Smoked Paprika Double Cream, Green Cardamom, Coriander ALOO MUTER GUJIYA $60.00 BUTTER CHICKEN SAMOSA $62.00 Indian Empanadas Curry Chicken Samosa Chili Lime Mayo, Buttered Green Pea Tamarind Sauce, Sour Cream PALAK MOONG KABAB $56.00 NIZAMI PUDINE KI SEEKH $64.00 Vegan Green Kebab Minced Lamb Kebab Khajoor Chutney, Figs, Green Lentils Mint Yogurt, Tamarind DHAI PURI $58.00 SHRIMP 65 $66.00 Yogurt Puffs Tempura Pop Corn Prawn Aerated Yogurt, Crispy Chick Pea Spicy Tomato Chutney, Curry Leaf Blush Wedding Photography CHILI PANNEER $58.00 RED CURRY PRAWN $66.00 Cheese Spring Roll Chili Prawn Spring Roll Chili, Pepper, Onion Green Onion, Sweet Chili Sauce PANNER TIKKA NAWABI $56.00 TANDOORI MOMO’S $64.00 Cheese Brochette Chicken Dumpling Clove, Green Capsicum, Cream Cheese Tandoori Spice, Cilantro TANDOORI VELVET MUSHROOM $54.00 DESI CHILI CHICKEN CONE $64.00 Smoked Mushroom Puff Wok Fried Chili Chicken Cilantro, Chili, Coriander Green Chili, Capsicum PANNEER SAMOSA $58.00 SHIKARI HIRAN SOOLAY KABAB $66.00 Cheese Chili Samosa Venison ‘Hunters’ Kabab Cilantro ,Yogurt Wild Berries, Brown Onion, Cloves Blush Wedding Photography 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 7
S TATI O N E D CANAPE S Offer your guests the luxury of a late night snack to continue the fun throughout your evening. Our cocktail stations promise an engaging JW Marriott® “Chef on Show” activation to enrich your experience, creating memorable showpieces. Select stations require additional fees for the dedicated Chef Attendants. SAVORY GARDEN TACO STAND $18pp Les Amis de Fromage $22pp Funghi Taco (Friends of Cheese) Musroom, Enoki Fritter, Queso Blanco, Crème Wooden Trolley filled with, Artisanal Local & Fraiche European Cheeses, Nuts, Dried Fruit & Garden Taco Grapes, Breads, Crackers & Accoutrements Charred Corn & Eggplant Adobo, Pickled Jalapeno & Red Onion Smoked Mushroom Risotto $18pp Pollo Taco Creamy Aborio Rice finished in Hollowed Dice Onion, Coriander, Lime, Salsa Fresca Pasmesan Cheese Wheel, served with Cedar Smoked Velvet Mushrooms and Rosemary POUTINE STATION Crumbs Traditional $15pp Crispy Kennebec Potato French Fries Topped Ravioli $16pp with Quebec Cheese Curds and Duck Gravy 3 Varieties of Stuffed Pasta Filled with Three Gaufrette Poutine Supreme $18pp Cheese, Braised Beef and Butternut Squash. Crispy Waffle Yam Fries Topped With Choice of Alfredo or Tomato Sauce Quebec Cheese Curds And Duck Gravy. Finished with Shaved Parmesan Cheese and Additional Toppings Of Braised Beef, Popcorn Italian Parsley Smoked Mushroom Risotto Chicken, Garlic Aioli And Spicy Ketchup $18pp The Decisive Moment Creamy Aborio Rice finished in Hollowed Oyama Charcuterie Board $18pp Pasmesan Cheese Wheel, served with Cedar Locally Sourced Cured and Smoked Meats Smoked Velvet Mushrooms and Rosemary SWEET Porcini Pâté and Country Pâté, Mustards, Crumbs Tapenade, Marinated Olives, SUNDAE STATION $16pp Ciabatta, Lavash, Grissini, Crackers Ravioli $16pp Locally Sourced Artisanal Sorbets and 3 Varieties of Stuffed Pasta Filled with Three Ice Cream. Handcrafted into 4 THE SUSHI PARQ $22pp Cheese, Braised Beef and Butternut Squash. Delicious Sundaes Served with Assorted Sushi Rolls Made In-House by our Choice of Alfredo or Tomato Sauce Additional Toppings and Sauces Sushi Chefs. Finished with Shaved Parmesan Cheese and Berrylicious Dungeness Crab Maki Roll Italian Parsley Blackberry Sorbet, Freeze Dried Tobiko Mayo, Avocado Cheeseburger Slider $16pp Blueberries , Lavender And Earl Grey Ebi Tempura Maki Roll Grilled Beef Sliders Tucked in a Soft Milk Streusel Spicy Mayo, Scallion Bun with American Cheddar, Russian BBQ Salmon Roll Count Chocula Dressing, Kosher Pickle Teriyaki, Salmon Chicharrón Dark Chocolate Sorbet, Double Fudge, Teriyaki Shiitake Mushroom Buttermilk Chicken Slider $18pp Chocolate Pearls, Chewy Cherry Chive Cream Cheese Flattened Chicken Tender marinated in Brownie Buttermilk and Spices. Breaded and fried, Smoked Beef Brisket $18pp served in a Milk Bun with Pickled Jalapeño, Passion Peach 12 Hour Slow Smoked Beef Brisket served Capsicum Aioli, and Iceberg Lettuce Fuzzy Peaches, Passionfruit Sorbet, with Buttermilk Biscuits, Red Slaw and Gravy Poach Peach, Vanilla Bean Ice Cream Thai Beef Short Rib Bowl $18pp Piri Piri Roast Chicken $14pp On the Bone served with Spicy Beef Broth, Unicorn Kiss Fire-Roasted Chicken Rubbed with our Glass Noodle, Crispy Shallot, Coriander and Bubblegum Ice Cream, Rainbow Jelly Homemade Spicy Piri Piri Sauce. Served with Peanuts Beans , Sprinkles And Pearls Cucumber and Tomato Salad Umami Ramen Bowl $16pp CUSTOM DESSERTS Pacific Chilled Oyster Bar $48pp Shaved Roast Pork Loin over Umami Bone Custom cakes, delicacies or desserts Fresh Shucked Oysters Served on Crushed Ice Broth and Ramen Boodles Garnished with can be made available through our with Mignonette, Cocktail Sauce, Ponzu Poached Egg, Bamboo Shoot, Corn, Scalion pastry kitchen. Speak with your Event Dressing and Black Garlic Oil Manager for details 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 8 .
BEVERAGE Vision Photography Kyra Galli Jeremy Segal Photography Kyra Galli HOST BAR CASH BAR All beverages are charged based on Beverages are charged individually to consumption to your overall bill guests including applicable tax and gratuity DELUXE Deluxe Mixed Drinks* $9.50 DELUXE Craft and Signature Cocktails $12.00 Deluxe Mixed Drinks* $10.50 House Wine $11.00 Craft and Signature Cocktails $13.00 House Sparkling $11.00 House Wine $12.00 Domestic Beer $9.00 House Sparkling $12.00 Imported Beers $9.00 Domestic Beer $10.00 Juices $6.00 Imported Beers $10.00 Soft Drinks $6.00 Juices $7.00 Mineral & Sparkling Water $6.00 Soft Drinks $7.00 Mineral & Sparkling Water $7.00 PREMIUM Premium Mixed Drinks** $11.00 PREMIUM Craft and Signature Cocktails $12.00 Premium Mixed Drinks** $12.00 House Wine $11.00 Craft and Signature Cocktails $13.00 House Sparkling $11.00 House Wine $12.00 Domestic Beer $9.00 House Sparkling $12.00 Imported Beer $9.00 Domestic Beer $10.00 Juices $6.00 Imported Beer $10.00 Soft Drinks $6.00 Juices $7.00 Mineral & Sparkling Water $6.00 Soft Drinks $7.00 Mineral & Sparkling Water $7.00 Bartenders fees are $160.00 per bartender for a four hour span. We recommend 1 bar for every 75-100 guests JW Marriott Parq Vancouver participates in the Serving it Right program and reserves the right to deny alcohol consumption at our discretion 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 9
B AR PA C KA G E S Our bar packages empower you to offer a hosted bar with confidence in how your bill will be affected by paying per person, per hour. SILVER PACKAGE HOURS PRICE PER PERSON House Wine | 49 North and Prospect Winery 2 hours $28 Domestic & Imported Beer 3 hours $38 Soft Drinks, Sparkling & Still Water 4 hours $45 5 hours $52 GOLD PACKAGE House Wine | 49 North and Prospect Winery 2 hours $36 One Red and One White Wine Varietal, under $45 per bottle 3 hours $48 Domestic & Imported Beer 4 hours $54 Crafted Signature Cocktails 5 hours $62 Deluxe Mixed Drinks* Soft Drinks, Sparkling & Still Water PLATINUM PACKAGE House Wine | 49 North, and Cedar Creek Winery 2 hours $40 Two Red and Two White Wine Varietals, under $65 per bottle 3 hours $54 Crafted Signature Cocktails 4 hours $63 Premium Mixed Drinks** 5 hours $72 Soft Drinks, Sparkling & Still Water Bar Packages 3+ hours include passed red & white wine with meal service to be served during your first course & entrée. Package pricing is based on consecutive hours and may not be split up. All guests over the age of 19 will be charged. Guests under 19 will be charged at a reduced rate. Packages do not include shots or doubles. Package pricing inclusive of bartender fee. Bar Packages are based on an estimated 1.5 drinks per person, per hour. JW Marriott Parq Vancouver participates in the Serving it Right program and reserves the right to deny alcohol consumption at our discretion. *Deluxe Cocktails inclusive of: Absolut Vodka, Beefeater Gin, Jack Daniel’s Tennessee Whiskey, Bacardi White Rum, Bacardi Dark Rum, El Jimador Tequila, Crown Royal Rye, Johnnie Walker Red, Courvoisier VS, Knob Creek Bourbon, Martini Bianco, Martini Rosso, Cointreau **Premium Cocktails inclusive of: Tito’s Vodka, Bombay Sapphire Gin, Crown Royal Whisky, Appleton Rum, Patrón Tequila, Bearface Rye, Johnnie Walker Black, Courvoisier VSOP, Woodford Bourbon, Martini Bianco, Martini Rosso, Cointreau Marcy Media 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 10
FINER POINTS What is the average cost of a wedding at your hotel? Typically an overall food & beverage spend can be between $120-$250 per person depending on the final menu and beverage selection/consumption. Please speak with your Catering Sales Manager so we can put together an estimate for you. Do you have a food & beverage minimum? What happens if we do not meet this? Yes; all of our spaces have food & beverage minimums. Typically you should have no problem meeting them as the figures are based on the room capacity and the menu pricing. If you do not reach the food & beverage minimum the room rental for the space will be charged (outlined in contract) What is “included” with our wedding booking? Please see page 5 for a full list of concessions included with your wedding booking. There are 3 options of which you would have received at time of booking/contract. How many canapes do you recommend for a cocktail reception? 30 minutes: 3-4 pcs | 45 minutes 4-5 pcs | 60 minutes 5-6 pcs. Please speak with your Event Manager for further details. Can we customize the menu? We love working with our clients to ensure the menu reflects the couple. Food is very important and we want all guests to leave raving about their experience. Do you allow wedding cake to be brought in from an outside vendor? Yes - if you require plating from the hotel the charge is $3.50 per person. Do you offer Children’s Menus? Plated dinners (children under 12) $35++. Buffet Dinners (children under 5) eat complementary and children between 5-11 receive 50% off the menu price. Are we able to take home the leftover food after the wedding? Due to food and health regulations, no left over food can be taken from the contracted event space. What are my options for Event Technology and audio/visual requirements? The JW Marriott Parq Vancouver is proud to partner with Encore Event Technologies as the Hotel’s exclusive event technology provider. If an alternate event technology provider is selected for a function, an Outside Vendor Fee may be applied to the final bill. Please note that Encore Event Technologies is the only authorized provider of power and rigging services for the Hotel. Do you offer for Vendor Meals? Yes – Option 1: Vendors enjoy in the same dining experience as your guests; pricing is be reflective of your menu selection (either plated or buffet); we recommend not including vendors for your cocktail hour or late night snack. Option 2: You can provide your vendors with a “break” and purchase Parq Gift Cards which can be used at any of the 8 restaurants & lounges on site for them to dine at. Pricing at the restaurants varies from $15-$50+ for a meal. Will there be other weddings booked on the same day? We have multiple ballrooms at our hotel so there is the potential there may be another wedding or event booked on your date. Please speak to your Catering Sales Manager if you are interested in booking portions of the banquet floor exclusively. Can we bring in our own alcohol? What time does the bar close? All alcoholic beverage must be purchased from the hotel. The hotel has a liquor license which means we are responsible for purchasing and serving the beverages. This eliminates the need for you to hire bartenders, rent bars/glassware, insurance, and a liquor license. If there is a particular wine or spirit you are looking to serve that you don’t see on our list please speak with your Event Manager and we would be happy to source or provide options. Our liquor license runs until 2am on Friday/Saturday and 12am on Monday-Thursday. We typically will do last-call 30-45 minutes prior to this to give your guests an opportunity to get to the bar before it closes. Am I permitted to display signage in the hotel public spaces? All Event signage must be approved by the Hotel prior to displaying it. Signage may only be displayed directly outside your designated meeting room, unless otherwise approved by your Event Manager. The hotel reserves the right to remove signage that is not prepared in a professional manner. Handwritten signage is not permitted. Where can we take wedding photos? We would love for you to take advantage of our gorgeous property for your wedding-day photos. Please speak with your Event Manager for both indoor and outdoor suggestions based on what else may be happening in the property on your event day. What is the deposit required upon booking? When is the final payment due? Upon booking we take a 20% deposit based upon the agreed commitment. The remainder of the balance is divided into incremental deposits and the final payment is due the week prior to your wedding. What are the taxes and gratuity at your hotel? 5% GST, 7% PST, 10% Liquor Tax, 22% Gratuity, Socan & Resound Fee. (As detailed on following page. Subject to increase) 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 11
G E N E RAL I N F O R MAT I O N SHIPPING AND RECEIVING Package Handling (per box) Note: Up to 10 boxes within 72hrs of event Complimentary Package Handling (per box) Note: More than 10 boxes (per box) $5.00 per box Pallet Storage (per pallet, per day) $75.00 Room Delivery (per package) $5.00 Shipping Rates based on size/weight LABOUR Cleaning Fee $250.00 Room Reset Fee $250.00 Attendant/Personnel Fee* $160.00 for an initial 4 hour period; $40.00 for every additional hour *Including but not limited to: Bartender, Stationed Chef, Coat Check Attendant, or Security FINAL GUARANTEES The Hotel requires a menu selection and an approximate guest count 30 days prior to the event. A final guarantee is required a minimum of 3 business days prior to the start time of the first scheduled function. The hotel reserves the right to set a deadline for final guarantees that is greater than 3 business days based on the nature of the function and complexity of the selected menu. In the event that a guarantee has not be received by the hotel, guarantees will be based on the greater of either the original contracted number or the actual number of guests served ALLERGIES The Hotel requires that every effort is made by the Event Contact(s) to identify and disclose to the Hotel known food allergies and dietary restrictions that exist among the event’s participants. The Hotel requests that identified food allergies and dietary restrictions be accompanied by the first and last name of the associated attendee. Should you not provide the names of the guest and the nature of their food allergies to us in writing, you shall indemnify and hold us forever harmless from, and against, any and all liability or claim of liability for any personal injury that does occur as a result of our negligence by us, or any of our representatives. SOCAN AND RE:SOUND FEES SOCAN (Society of Composers, Authors and Music Publishers of Canada) and Re:Sound are Canada’s two licensing bodies for music. These bodies collect license fees, as set by the Copyright Board of Canada, from anyone playing or broadcasting live or recorded music. These fee are based on the square footage of the function space and maximum number of attendees for the event. Your Event Manager will be able to partner with you in estimating the fees that will apply to your event. CORDS,CABLING, AND CARPET To ensure the safety of our guests, the Hotel requires that all cords, cables, carpets, and other potential trip hazards be taped down to the floor using gaffer’s tape prior to guests and hotel staff entering the function space. Please contact your Event Manager for pricing of gaffer’s tape. SHIPMENTS AND STORAGE All shipments to the Hotel will be received by Parq Vancouver. Up to 10 packages related to a scheduled function may be delivered to the Hotel within 72 hours of the start of the function. All pallets related to a function that are handled by Parq Vancouver and the Hotel will be subject to an additional fee. Shipments in excess of 10 packages will be assessed a $5.00 fee per box. For large shipments, please confirm the dimensions of all access points, elevators, and doorways with your Event Manager prior to delivery. All deliveries must be properly labelled to include the name of the Event, Event Contact, and Event Manager. Deliveries must be made to the Loading Dock of the complex and transported to the function space byway of the freight elevator. Packages cannot be transported in the guest elevators. The hotel will not accept deliveries at the Front Desk. The hotel will not be responsible for exhibits, displays and products locked in a function room. The hotel will not receive or sign for C.O.D. shipments. SMOKING There is a designated smoking area outside the hotel. Smoking is not permitted in any function space or guest room, including our Fairview Terrace. CLEANING FEES The Event Contact is responsible for coordinating the cleanup and disposal of all waste resulting from the unboxing of packages delivered for a function. If the Event Contact chooses not to arrange for disposal of such waste, a Cleaning Fee will be applied to the final Event bill. A Cleaning Fee will also be assessed for any excessive cleaning that is required by the Hotel as a result of a function. The Event Contact is responsible for any damage to the premises by their invited guest(s), suppliers and vendors during the time they are on premises. SECURITY Security arrangements must be contracted or approved by the Hotel. Any events for persons under the age of 19 years must have one security officer per 50 guests for the duration of the event, including 30 minutes prior to the function start time and 30 minutes after the function end time. ON-SITE RESTAURANTS AND CASINO GUIDELINES Parq Vancouver proudly features eight on-site restaurants and loungers as well as two world-class gaming casino floors. Please note that food and beverage may not be transported between the function space floors and other floors of the complex. 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 12
PREFERRED VENDORS WEDDING PLANNING DECOR & DESIGN PHOTO & VIDEO Aly Armstrong Event Planning & Design A & B Party Rentals Adam & Kev Weddings Alicia Keats Weddings Bespoke Belluxe Photography Coco Events BOLD Event Creative Blush Wedding Photography CountDown Events Planning & Design Christopher J Design Butter Studios Dreamgroup Productions Debut Event Design Christie Graham Photography Epic Events Eclat Décor Hera Studios Filosophi Events Cahoots Creative Hello Tomorrow Fleur de Lis Events Koncept Events Hong Photography La Vista Events Loungeworks Jasalyn Thorne Modern Mint Events Le Marais Décor Jozef Povazan Petite Pearl Events Luxe Affairs Event Design & Decor Justine Boulin Smitten Events Niche Stylists Life Studios Spotlight Events Onyx LED Floor Lucida Photography Sweetheart Events Pedersens Shari & Mike Wonderstruck Events Spruce Rentals The Apartment Photography Upright Décor The Collective You ASIAN WEDDI NGS Tomasz Wagner Always & Forever FLOWERS Vasia Photography Big Phat Indian Weddings Balconi Flower Design Studio Vincent & Theo Cherry Wang Weddings Celsia Florist Kavita Mohan Event Planning Dushan Flowers PHOTOBOOTH Shing Weddings Flower Factory Butter Studios WeDo Weddings Flower-Z Dang Good Photobooth Garden Party Flowers Photobooth Vancouver MUSIC & ENTERTAINMENT Granville Island Florist The Collective You Chloe Morgan Music (DJ) Ourlittleflower (OLF) CO Vision Photography Decibal Entertainment Sunflower Florist Famous Players Tala Florist ONLINE RESOURCES Girl on Wax mywedding.com Hot Wax OFFICIANT / CELEBRANT theknot.com Janelle Nadeau Harpist Lisa Hartley veronicawithlove.com/events Karlie Rosin Illustrations Modern Celebrant Musical Occasions Sweetheart Events FASHION & JEWELRY Side One Band Young, Hip, & Married Bisou Bridal Siegel Entertainment HAIR & MAKEUP Blush Bridal Ten Souljers SPA by JW (17th floor) Cavalier Thomas Maxey (DJ) Artistry by V Jeweliette Denise Elliott Kleinfelds at the Bay INSPIRATION The Glamoury Laudae Bride Meetings Imagined Jayna Marie Rituals of Love Grace Ormande Wedding Style Nadia Albano Style Inc. Union Bridal Junebug Weddings Real Weddings Pink Orchid Ruffled Blog TENTING AUDIO VISUAL A & B Party Rentals Style Me Pretty Encore Event Technologies Apex Tents Wedluxe 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 13
F L O O R PLAN Our outdoor Park Level is situated on the 6th Floor Rooftop, situated one level above this diagram Hotel Luxury Suites are on varied levels across our property 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc. 14
Front Cover Photography by KVD Photography for Rocky Mountain Bride 39 Smithe Street | Vancouver, BC | 604.676.0888 | www.jwmarriottvancouver.com A customary taxable service charge (currently 22%) and current sales tax will be added to all pricing. Menu is subject to an annual increase. © 2020 Marriott International, Inc.
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