EXHIBITOR & SPONSOR PROSPECTUS - aiaa.org/scitechexpo - 23-27 JANUARY 2023 | NATIONAL HARBOR, MD - Smithbucklin
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
23-27 JANUARY 2023 | NATIONAL HARBOR, MD EXHIBITOR & SPONSOR PROSPECTUS aiaa.org/scitechexpo
Expand your reach at the world’s Who you’ll meet at AIAA SciTech Forum
largest event for aerospace research,
development, and technology.
21%
INTERNATIONAL
ATTENDEES
TOP 5 COUNTRIES INCLUDE:
The 2022 AIAA SciTech Forum set an energized and optimistic tone for this year. Our
community continued fueling the collective human drive to explore, create, CANADA
and be a part of something bigger than ourselves and we look forward to continuing UNITED KINGDOM
this success at the 2023 AIAA SciTech Forum.
GERMANY
JAPAN
Join us as an exhibitor or sponsor today to showcase your latest innovations and REPUBLIC OF KOREA
position your organization as an expert resource the aerospace community can rely
on. With more than 5,000 attendees representing all aspects of the industry—from
government, academia, and private institutions—no other event connects you with
79% U.S. ATTENDEES
more of the professionals you aim to reach.
AIAA SCITECH FORUM
2022 NUMBERS
5,000 35%
CONFERENCE STUDENT
5,000+ 464 1,600+ 47
PARTICIPANTS COLLEGES & ORGANIZATIONS COUNTRIES ATTENDEES ATTENDEES
UNIVERSITIES
ATTENDEES BY INDUSTRY SECTOR
Student . . . . . . . . . . . . . . . . . . . . . . . . . . 35%
74% OF ATTENDEES Academia . . . . . . . . . . . . . . . . . . . . . . . 19%
Government . . . . . . . . . . . . . . . . . . . . . 18%
SAY SCITECH ‘22 MET Industry. . . . . . . . . . . . . . . . . . . . . . . . . 15%
OR EXCEEDED THEIR • Air & Space Transportation (8%)
• Manufacturing (5%)
EXPECTATIONS • Consulting (2%)
Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12%
Source: 2022 AIAA SciTech Forum Attendee Data
2 | 2023 AIAA SciTech Forum Exhibitor & Sponsor Prospectus | 3
Exhibiting at AIAA SciTech Forum Exposition Information
REACH ATTENDEES ONSITE AND ONLINE WITH AIAA’S Location EXHIBITOR HOURS
COMPREHENSIVE EXHIBIT PACKAGE. BENEFITS INCLUDE: Gaylord National Resort & Convention Center
201 Waterfront Street MOVE-IN
1 2 3 4 5 Oxon Hill, MD, USA 20745 Monday, 23 January
+1 301.965.4000 0800–1700 hrs
Tuesday, 24 January
Access Free virtual Opportunity Ability to Listing on the
0800–1100 hrs
to more profile in the to hold a purchase AIAA SciTech Travel & Hotel
than 5,000 online event presentation sponsorship Forum AIAA has secured a discounted rate on hotel SHOW HOURS
attendees in platform in the HUB and event website rooms. The room block will close 29 December Tuesday, 24 January
the aerospace for added or event advertising and floor plan. 1200–1600 hrs
2022 or when the room inventory is gone,
industry. exposure. platform. opportunities. 1530–1600 hrs (Networking Break)
(for additional cost) whichever comes first. Visit aiaa.org/scitech/ 1730–1900 hrs (Welcome Happy Hour)
travel to make your reservation.
Wednesday, 25 January
0845–1600 hrs
Exhibitor Kit 0900–0930 hrs (Networking Break)
BOOTH PRICING OPTIONS VIRTUAL PROFILE 1230–1400 hrs (Lunch with Exhibitors)
The Exhibitor Kit will be available mid- to late
1530–1600 hrs (Networking Break)
September 2022.
Standard Booth Your onsite booth includes a free virtual Thursday, 26 January
A 0845–1400 hrs
$4,600 per 10�x 10� profile in the AIAA SciTech Forum online
Questions? 0900–0930 hrs (Networking Break)
event platform. Take advantage of this
Premium Booth (facing the HUB) VIsit aiaa.org/scitechexpo for the most up-to-
B opportunity to increase your visibility to MOVE-OUT
$5,000 per 10�x 10�
all attendees. Key benefits include: date information or contact the sales team at
Thursday, 26 January
Each 10�x 10�booth includes: eventsales@aiaa.org. 1400–2000 hrs
• Four (4) exhibit-only badges • A customizable profile with space for:
• Two (2) Welcome Happy Hour drink tickets » Description, logo, and links Exhibitor hours are subject to change
• Two (2) boxed luncheon tickets » Live chat
» Email INCLUDED
• 8�high back and 3�side drape WITH
• Identification sign » Downloads
BOOTH
» Sponsored sessions PURCHASE!
» On-demand videos
» Company representatives
VIEW FLOOR PLAN • Two (2) virtual forum registrations with
bit.ly/3fVR140 access to the virtual profile and ability
to see high-level speakers online
• Logo recognition on the dedicated
DOWNLOAD CONTRACT virtual showcase landing page
bit.ly/3UuQCVa
• Access to user analytics and reporting
• Full event recap report
• Post-event access for at least 90 days
EMAIL US
eventsales@aiaa.org
4 | 2023 AIAA SciTech Forum Exhibitor & Sponsor Prospectus | 5
Build your brand beyond the booth with
sponsorship and advertising.
Top-Level Packages
AIAA SCITECH FORUM Premier Signature Executive
OPPORTUNITIES OVERVIEW $100,000 $50,000 $20,000
Sponsor Levels & Benefits (1 available) (3 available) (5 available)
Sponsor-level exclusivity^
Select from AIAA’s most prestigious sponsorship packages Use of sponsor’s product images in select locations in forum
program and marketing materials
and position your organization as a top-level partner of AIAA
SciTech Forum. Exclusive benefits include, reception invitations, Opportunity to make opening remarks at a forum plenary and/or
introduce speaker
prominent logo recognition, and much more.
TOP-LEVEL
Opportunity to hold a VIP reception or dinner
PACKAGES
Starting at $20,000
PAGE 7 Sponsor announcement or company feature on forum website
homepage
Lanyard branding opportunity for all attendee badges*†
Opportunity to provide a facility tour for attendees before or after
From lanyards and floor clings to HUB presentations and forum program*
the Welcome Happy Hour, AIAA offers many exciting onsite
Full page, 4-color ad in forum printed program
sponsorship opportunities to maximize your presence in the
Exposition Hall and drive traffic to your booth. Prominent logo on stage backdrops during plenary and Forum 360
ONSITE sessions
SPONSORSHIPS
Starting at $3,000 Complimentary full conference registrations 15 5 2
PAGE 8
Corporate commercial to be played prior to one of the plenary
Exhibit booth, or equivalent credit for larger booth configuration 400� 200� 100�
Increase brand awareness in the online event platform by Opportunity to provide a giveaway at a forum event outside of
underwriting a topic area and forum session or position your your exhibit booth*
organization as a thought leader with a 45-60 minute on-demand Opportunity to enhance the all-attendee reception in the
presentation. Exposition Hall* (decor, entertainment, branded giveaway, etc.)
VIRTUAL Onsite recognition from the podium during plenary sessions
SPONSORSHIPS Starting at $3,500
Logo recognition in select locations in the forum program,
PAGE 10
marketing materials, website, and pre-event emails
Reach attendees before, during, and after AIAA SciTech Forum
with one of our targeted advertising solutions. Popular options
include dedicated email blasts, daily commercial breaks, and
ADVERTISING social media promotions. ^ If AIAA sells a Signature Sponsorship prior to selling the Premier Sponsorship, AIAA will discontinue the sales or acceptance of a Premier
SOLUTIONS Sponsor agreement. If the Premier Sponsorship is sold, AIAA will not accept any Signature Sponsors for AIAA SciTech Forum.
PAGE 11 Starting at $1,000 * Optional opportunity – expenses paid by Sponsor, unless otherwise noted.
† Premier Sponsor may provide their own branded lanyards for AIAA to distribute or choose to have AIAA supply lanyards with event branding
only. If there is no Premier Sponsor, AIAA may sell lanyard sponsor to any company.
Note: Securing a sponsorship as outlined above will require signing a contract that will include additional details on specifications of benefits
and overall terms and conditions of the agreement. Please contact AIAA for details.
6 | 2023 AIAA SciTech Forum Exhibitor & Sponsor Prospectus | 7
WELCOME HAPPY HOUR HUB PRESENTATION MORNING OR AFTERNOON
NETWORKING $3,000 | Limited Availability COFFEE BREAK
$5,000 | Three Available Engage directly with attendees $3,000 | Five Available
Gather attendees and peers and showcase your latest Help attendees get energized for
for a fun and exciting Welcome innovations, best practices, or the day’s events by sponsoring
Happy Hour. This is a unique other thought leadership content a morning or afternoon coffee
Onsite Sponsorships opportunity to connect with
attendees in an informal
in one of our limited 20-minute
HUB presentation slots. Benefits
break. You will receive logo
recognition on the AIAA SciTech
networking setting. Benefits include: Forum website as well as
include: signage within the break area to
THE HUB SPONSORSHIP WATER BOTTLES PLENARY AND FORUM 360
• Your company name and logo showcase your sponsorship.
$30,000 $15,000 UNDERWRITER
• Ability to host a happy hour listing linked to the URL of your
Allow AIAA SciTech Forum Help attendees stay hydrated $8,000 | Five Available
bar in/near exhibit booth choice featured in the HUB HOTEL KEYCARDS
attendees to gain insight into during AIAA SciTech Forum Position your organization as a • Logo recognition at the event section of the event platform Call for Pricing
your organization’s innovations by sponsoring a high-quality, thought leader by becoming an via the event website, mobile and onsite Get your branding in the
and new industry perspectives. environmentally friendly water exclusive underwriter of one of app, agenda, social media and • Logo inclusion in digital and hand and on the key cards of
You’ll receive: bottle to carry with them the themed days of the forum. plackards placed on bar with social media materials pre-, attendees staying at the Gaylord
throughout the event. Includes company logo during, and post-event National Resort & Convention
• One (1) 10�x 10� premium production and distribution of • 2023 Daily Themes Coming • Mention in the daily recaps • Mention in the daily recaps Center. Call for details.
booth adjacent to the HUB 400 co-branded water bottles. Soon posted in the Flight Plan posted in the Flight Plan
• One (1) full-page color ad in e-newsletter e-newsletter COLUMN WRAPS OR
the program HEADSHOT PHOTO LOUNGE You’ll receive: • Opportunity to provide offer or ESCALATOR CLINGS
• Logo recognition in marketing One Day: $10,000 • Company logo placement on giveaway during the event FLOOR CLING Call for Pricing
materials, plenary sessions, Two Days: $15,000 the forum schedule $3,000 | Four Available
Exposition Hall map and • One (1) 30-second company Drinks and food not included with this If you’re interested in sponsoring
Provide attendees an sponsorship. Attendees won’t miss your
signage, and GOBO adjacent to commercial to be played a column wrap or escalator
opportunity to upgrade the company logo or custom design
Exposition Hall before the plenary cling, please contact your AIAA
look of their personal headshot WATER STATIONS on strategically placed 5’ x 5’
• Hardware placement inside the • Recognition on the forum sales representative for more
photo in the HUB! Your logo $5,000 | Four Available floor clings in the AIAA SciTech
HUB website and onsite information on how you can
will be prominently displayed in Forum venue. Buy more than
• Inclusion in a non-exclusive • Company name introduced at Co-sponsor four water stations participate.
the photo area, in the delivery one to create a larger image or
onsite email inviting attendees the start of one (1) plenary for the week. Sponsors logos will
of the final digital photo and on space them out to extend your
to join you in the HUB be prominently featured at each HOTEL DOOR DROPS
promotions for the HUB. You’ll Individual plenary or Forum 360 branding.
• One (1) 30-minute presentation station. Call for Pricing
also have the option to distribute sponsorships may be available. Please
in the HUB marketing materials in the HUB
call for details. Artwork is subject to AIAA approval. If you’re interested in sponsoring
• Two (2) complimentary full Limit five clings per sponsor.
footprint. a hotel door drop, please contact
forum registrations LANYARDS* your AIAA sales representative
$7,500
WI-FI for more information on how you
ATTENDEE GIFT* $10,000 Sponsor the AIAA SciTech Forum can participate.
$20,000 lanyards and allow the attendees
Provide enhanced connectivity
Be the exclusive sponsor of the to do the advertising for you.
for all AIAA SciTech Forum
in-person attendee gift. Your Lanyards will be distributed to
attendees. Your logo will appear
gift will be distributed to all attendees during registration.
on the login screen, signage and
attendees at the event. materials acknowledging your
company as the Wi-Fi sponsor.
ATTENDEE BAG* Work with AIAA to define a
$15,000 custom password.
Provide your branded tote bag
for in-person forum attendees.
This bag will be delivered to
attendees at registration and
carried throughout the event.
*Branded items are subject to AIAA approval. Sponsor to produce and ship materials to designated site.
8 | 2023 AIAA SciTech Forum Exhibitor & Sponsor Prospectus | 9
Virtual Sponsorships Advertising Opportunities
PLATFORM
POWERED BY
TOPIC AREA UNDERWRITER CLOSING DAILY MESSAGE CADMORE REGISTRATION CONFIRMATION BYOB - BRING YOUR OWN BANNER
$10,000 | Four Available $5,000 | Onsite and Virtual $10,000 Starting at $1,500
Sponsor the established AIAA Prerecord a message to all Exclusive sponsor logo, banner ad, downloadable Sponsor to place banner in mutually agreed upon
sessions that align with your virtual attendees to recap a fun assets included in the registration confirmation common area at forum. Pricing will depend on size
company’s area of focus. and meaningful day. Highlight email sent to attendees to confirm their of sign.
Benefits Include: outcomes and pose questions for participation in the event
attendees to contemplate as they FLIGHT PLAN
• Logo on promotional reflect on the day. Additionally, POST-EVENT RECAP REPORT One Issue: $1,000
marketing as AIAA SciTech provide a script to be included in $8,000 Two Issues: $1,800
Forum topic area sponsors the closing remarks at the end of Prominent logo placement within the AIAA SciTech Three Issues: $2,600
• Logo on AIAA SciTech Forum each day at the live event. Forum recap report along with a full page ad to be Include your company message, logo, and link in
website included amongst the AIAA content. the daily emails distributed to all participants at
• Logo added to virtual session SESSION UNDERWRITER the forum featuring the day’s highlights.
image $3,500 | Ten Available DEDICATED EMAIL BLAST
• Includes introduction of the Sponsor a highly visible session $5,500 | One Available Per Day SOCIAL MEDIA BUNDLE
first session in the topic area within AIAA SciTech Forum. Sponsor-owned email sent during the main event. $1,000 | Ten Available
• Acknowledgement of As a sponsor, you will receive Benefits include:
sponsorship by emcee during AIAA will post one
recognition in all content OUTSIDE THE MAIN EVENT announcement on each of our
the program marketing related to the session • Exclusive sponsor-owned thought leadership
PRE- OR POST-EVENT official social media channels:
and verbal recognition by the content that will be sent to all attendees via Twitter, LinkedIn, Instagram and
KICK OFF DAILY WELCOME moderator. WEBINAR email
$7,500 | Onsite and Virtual $10,000 | Limited Availability Facebook. AIAA’S SOCIAL MEDIA
• Content must be submitted in a finalized HTML CHANNELS HAVE
Prerecord a message to all AIAA will host and promote your format with linking URLs Content is subject to AIAA approval. AMASSED MORE THAN
virtual attendees to welcome pre- or post-event webinar, but 109,000
the content is entirely owned Content is subject to AIAA approval. FOLLOWERS
them to a fun and meaningful
day of education and by you. The sponsor must
provide the webinar PowerPoint FORUM SCHEDULE
networking. Additionally, provide
and speakers who will run the $5,500
a script to be included in the
presentation. Benefits include: This highly visible location is where each attendee
introduction remarks at the
starts their forum planning, views their daily
beginning of each day at the live • 60-minute session agenda, and decides how they want to spend their
event. • Hosting services and live day. Benefits include:
organizer during the webinar
SESSION PRESENTATION • Opportunity to conduct live
• Your company name and logo linked to the
$7,000 | Limited Availability polls and Q&As
URL of your choice and featured as the forum
• Recording of live session
Sponsor-owned 45-60 minute schedule sponsor illustrated in banner format
and full list of registrants and
presentation available on the • Logo inclusion in pre-, during, and post-event
attendees (including contact
AIAA SciTech Forum virtual information and titles) marketing
platform. Your presentation will • Webinars will be promoted in
be featured in the program as AIAA e-blasts, social media, DAILY COMMERCIAL BREAK
sponsored content. Content must attendee e-newsletters, and on $2,500 | Five Available Per Day
be educational in nature and pre- the event website
Commercials will be played during the course of
recorded in MP4 file format.
Topic and speakers subject to AIAA the event. Sponsor will receive one commercial (30
approval. seconds to 1 minute in length) to be aired at AIAA
designated time.
10 | 2023 AIAA SciTech Forum Exhibitor & Sponsor Prospectus | 11
31
Mark your calendar for
future AIAA forums and events!
23–27 January 2023 | National Harbor, MD
aiaa.org/scitech
11–13 April 2023 | Laurel, MD
aiaa.org/defense
12-16 June 2023 | San Diego, CA
aiaa.org/aviation
23–25 October 2023 | Las Vegas, NV
ascend.events
GET THE LATEST UPDATES
aiaa.org/forumsales
12 | 2023 AIAA SciTech Forum
READY TO CUSTOMIZE YOUR AIAA SCITECH FORUM EXPERIENCE? Our team is standing by and ready to offer personalized assistance. Contact us at eventsales@aiaa.org to get started. LEARN MORE aiaa.org/scitechexpo
You can also read
