Hillcrest Golf and Country Club - General Catering Packet
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Hillcrest Golf and Country Club General Catering Packet MENU SELECTIONS Hillcrest Golf and Country Club is proud to offer an exciting variety of meal choices and packages for luncheons, corporate dinners, meetings, special life events, weddings, receptions, and many more. The menus and choices offered in this packet are a compilation of our most requested and most up to date with the current culinary trends. A custom menu can be developed by our Executive Chef at your request. Final menu selections must be received by our House Supervisor no later than 14 days in advance of your event. Food minimums are determined on an individual contract basis and are solely at the discretion of Hillcrest Golf and Country Club management. All prices and menu selections are subject to change without notice. Prices may be confirmed 30 days prior to an event, where applicable. Due to Health Board Regulations and State of Indiana Liquor Laws, Hillcrest Golf and Country Club must provide all food and beverages, no outside food or beverage items, of any kind, are allowed. BEVERAGES The Indiana Alcohol Beverage Commission strictly regulates the sale and service of all alcohol. As a licensee, Hillcrest Golf and Country Club is responsible for the administration of these regulations. Hillcrest Golf and Country Club reserves the right to limit, control, or refuse, the serving of alcoholic beverages to guests during an event. Hillcrest Golf and Country Club has a strict state identification policy. Proper identification is required to consume alcoholic beverages. All beverages, both alcoholic and non-alcoholic must be supplied and purchased through Hillcrest Golf and Country Club. ROOM RENTAL AND SERVICE FEES We at Hillcrest Golf and Country Club will work to accommodate your room rental requests where applicable. The Club reserves the right to move or change the room accommodations without notice. Room rental will be assigned according to requested room and length of use. Minimum and maximum occupancy does apply, where applicable. Room rental occupancy minimum is available in this packet. Wedding reception time-blocks are purchased on a five-hour period basis. After the five-hour period, additional time will be charged at $500/hour. Additional time must be scheduled in advance of the event and is subject to refusal or additional fees. Unless otherwise approved by House Supervisor, all scheduled events will end at midnight. Hillcrest Golf and Country Club reserves the right to charge additional service fees or labor chargers for custom menus, additional service, late arrival, late room set-up requirements, as well as a housekeeping fee associated with obvious abuse to the facility and all property. If any damages to the premises, charges will be solely assessed to the member or host making the arrangements. Hillcrest Golf and Country Club reserves the right to inspect and control all functions held on property. SERVICE FEES AND SALES TAX Twenty percent (20%) will be added to the total bill for all food and beverage service. Batesville has a 7% sales tax which is added to all food and beverage sales, as well as service charges. The Indiana Department of Revenue states the position that only fundraising events are tax exempt, in regards to food and beverage sales.
GUARANTEE To ensure exceptional service at your event, a guaranteed number of guests must be communicated to our House Supervisor by noon three (3) business days prior to your event. You may not decrease your guaranteed number once it has been communicated, no exceptions. All charges will be based on your guaranteed number. If no guarantee is given three (3) days prior to your event, you will be charged for estimated maximum attendance or for the actual guests in attendance, whichever is greater. DEPOSITS, PAYMENTS, AND CANCELLATION POLICY A non-refundable deposit is required for all events. A payment of fifty percent (50%) of the estimated balance is due 30 days in advance of the event to ensure the holding of the room. The remaining balance is due in full one week prior to the scheduled event date. Adjustments are at the sole discretion of Hillcrest Golf and Country Club and reserve the right to change or amend any and all policies in regards to deposit procedures. Services will not be provided without the payment. All payments will be accepted in the following forms: cash, credit card, certified bank check, or prior receipt of pre-approved purchase order. All deposits and payments are NON-REFUNDABLE. All deposits will be credited towards your final bill. Our cancellation policy is as follows: 180 days away from its scheduled date, all deposits and payments will be credited in full back to the host; on the condition that the event date is resold; 179-31 days, all deposits and payments will be retained, and any special orders, or additional outside charges, charged to Hillcrest Golf and Country Club will be assessed to the host and paid in full at time of cancellation, as well as 50% of total food and beverage minimum; 30-0 days, event to be paid in full, including but not limited to, food and beverage sales, special orders, additional outside charges, room rental, staff. In all instances, food and beverage minimum will be determined at the sole discretion of Hillcrest Golf and Country Club and will be based on minimum contractual requirements or the flat rate of $1,000, whichever is greater. Golf outing information in regards to deposits and payment can be found in the Outing Agreement packet.
Wedding Ceremony and / or Reception Agreement of Terms In order for Hillcrest Golf and Country Club to ensure the stated date (see below) is reserved for stated event (see below) and stated host (see below) a $500 non refundable deposit is required no later than 180 days before the event. The deposit will be credited towards the final bill. If for any reason the stated event is cancelled, postponed, or otherwise not held, the entire deposit will be forfeited. All other payments are due no later than 7 business days prior to stated date. If for any reason the full payment is not submitted within 7 business days prior to event date, Hillcrest Golf and Country Club reserves the right to refuse any and all service, food and beverage, and all accumulated deposits and payments are forfeited. Furthermore, any special orders, outside charges, food and beverage charged to Hillcrest Golf and Country Club, will be assessed to the host and paid in full at time of cancellation, as well as 50% of Food and Beverage Minimums. By signing below, I agree to all aforementioned terms and guidelines stated in the General Catering Packet. I (host) understand that Hillcrest Golf and Country Club reserves the right to change any and all aspects of the event stated below. _____________________________ EVENT DATE _____________________________ EVENT HOST _____________________________ EVENT NAME _____________________________ HILLCREST REPRESENTATIVE _____________________________ TODAYS DATE
ROOM RENTALS AND MINIMUMS This is a general outline of our pricing, Hillcrest Golf and Country Club reserves the right to waive, reduce, or raise room rental and minimums at the sole discretion of the club. Main Dining Room Minimum number of guests- N/A / maximum occupancy-220+ ppl. Room Rental- $500 (5 hour block period) *based on availability Heritage Room Minimum number of guests- N/A / maximum occupancy- 45 ppl. Room Rental- $100 (unlimited time, end at midnight) *based on availability Conference Room Minimum number of guests- N/A / maximum occupancy- 30 ppl. Room Rental- $100 (unlimited, end at midnight) *based on availability We are proud to offer many other options of space rental at Hillcrest Golf and Country Club. Our House Supervisor will work directly with you to find the perfect room arrangements to suit your event’s needs. RENTAL ITEMS, SERVICES, AND FEES Projection Screen - $25.00 Podium and Microphone - $25.00 Votive Holders and Candles - $1.25 each Square Mirror Tiles - $2.00 each HGCC Sound System - $25.00 HGCC Chargers - $1.00 each Passed Hors Doeuvres - $75.00 Bartender Fee - $100.00 each Bar Set Up Fee (Sales under $150) - $100.00 Room Flip Labor Fee - $100.00 Locker Room Rental (men’s & women’s-not private) – $200.00 Reception Overtime - $500.00 Per Additional Hour GOLF OUTINGS GENERAL PRICING Greens Fee - $35.00 per player Cart Fee - $15.00 per player Range Fee - $3.00 per player Bag Handling Fee - $2.00 per player Prize Fund - $5.00 per person (Golf Shop Credit) ADDITIONAL CART RENTAL (above 45 carts) - $45 per cart
BEVERAGES All menu choices do not include beverages unless where noted Orange, Cranberry, Apple, or Grapefruit Juice - $20 per gallon Regular and Decaffeinated Coffee - $15.00 per pot Fountain Drinks - $1.95 per person (sold a la carte) Iced Tea - $2.25 per person (sold a la carte) Assorted Bottled Soft Drinks and Sports Drinks - $2.50 each Bottled Water - $2.50 SNACKS Freshly Baked Breakfast Pastries – $19.00 per dozen Assorted Cookies and Brownies - $20.00 per dozen Snack Mix, Pretzels, or Potato Chips - $1.00 per person Mixed Nuts - $16.00 per pound Chips and Salsa - $2.00 per person Popcorn - $1.50 per person BREAKFAST BUFFET LIVE CHEFS Live Chef Omelet Bar Your very own Chef will prepare eggs any style and omelets with all the trimmings to order for you and your guests in the room of your event. Choices of ingredients include but aren’t limited to: Ham, Bacon, Cheese, Tomatoes, Spinach, Mushrooms, Onion, Peppers, Salsa, and any other season’s freshest vegetables that are available. $7.00 per person Live Chef Waffle Station Your very own Chef will prepare Fresh Warm Waffles with all the trimmings for you and your guests in the room of your event. Toppings include but aren’t limited to: Whipped Butter, Whipped Cream, Warm Syrup, Jellies, and Season’s Freshest Berries. $7.25 per person
BREAKFAST MENU CHOICES BUFFETS CONTINENTAL BREAKFAST Regular & Decaf Coffee Orange, Cranberry, Grapefruit Juice Whole Fruit Fresh Bagels with cream cheese and butters, Muffins, and Pastries $8.00 per person THE WORKS CONTINENTAL BREAKFAST Regular & Decaf Coffee Orange, Cranberry, Grapefruit Juice Whole Fruit Fresh Bagels with cream cheese and butters, Muffins, and Pastries Fresh Fruit Display Cereals with milk $10.50 per person CLASSIC BREAKFAST (MINIMUM 20 PEOPLE) Regular & Decaf Coffee Orange Juice Scrambled Eggs Applewood Smoked Bacon and Breakfast Sausage Breakfast Breads Hash Browns or Home Fries Fresh Fruit Display Jellies and Butters $14.00 per person BOXED BREAKFASTS $8 per person (all include apple & breakfast pastry) BISQUIT SANDWICH Sausage, Egg, Cheese BURRITO Sausage or Bacon, Scrambled Egg, Cheese, Flour Tortilla All prices are subject to a 20% Service Fee, and 7% Sales Tax. All prices and menu selections are subject to change without notice.
SANDWICHES Available 10:00 A.M. – 2:00 P.M. *excluding golf outing PLEASE MAKE ONE (1) SELECTION Served with choice of Potato Chips, French Fries, Hot Chips, side salad / Regular & Decaf Coffee, Iced Tea CLASSIC CLUB SANDWICH Choice white or wheat bread / ham, turkey, bacon, lettuce, tomato, cheese, mayonnaise $11.95 per person APPLEWOOD SMOKED BACON SANDWICH Piled high bacon atop toasted white bread, lettuce, tomato, mayonnaise $11.00 per person BISTRO ANGUS BURGER 8 oz. angus beef, lettuce, tomato, onion, cheese, toasted kaiser roll $12.50 per person HERB MARINATED CHICKEN SANDWICH Boneless marinated chicken breast, lettuce, tomato, onion, toasted kaiser roll $12.00 per person BOXED LUNCHES Available 10:00 A.M. – 2:00 P.M. *excluding golf outing PLEASE MAKE ONE (1) SELECTION Served with choice Iced Tea or Water *in to go cup DELI SANDWICH Assortment of ham & cheddar, turkey & swiss, lettuce, tomato, onion, pickle spear, chef’s bread, coleslaw, bag of potato chips, and Hillcrest baked cookie assortment $12.95 per person B.L.T. TO GO Piled high bacon atop chef’s bread, lettuce, tomato, mayonnaise, pasta salad, bag of potato chips, and Hillcrest baked cookie assortment $12.00 per person LIVE GRILL Served with choice Iced Tea, Fountain Drink or Water *in to go cup Your very own Chef cooking up an assortment of hot dogs, hamburgers, and boneless grilled chicken breasts for you and your guests to enjoy on the course or on the porch. Also includes: chef bread, potato chips, assorted toppings, pasta or potato salad $17.00 per person *limit on duration of grilling period
LUNCH ENTRÉE MENU CHOICES Available 10:00 A.M. – 2:00 P.M. *excluding golf outing PLEASE MAKE ONE (1) SELECTION *DESSERT NOT INCLUDED* Served with tossed salad & assorted dressing, rolls and butter, regular & decaf coffee, and Iced Tea Fountain drinks can be added to your choice for $1.95 per person BAKED TILAPIA Herb and panko bread crumb crusted tilapia fillet, shallot beurre blanc, rice pilaf, broccoli florets $17.95 per person MEATBALL MARINARA Hillcrest marinara sauce, herbed meatballs, rigatoni pasta, parmesan cheese $18.00 per person TRADITIONAL OR VEGETABLE LASAGNA White cheddar garlic bread, vegetable medley $16.00 per person BEEF STROGANOFF Hearty chunks of top sirloin beef, creamy demi sauce, egg noodles $17.00 per person BONELESS PORK CHOP Pan seared boneless 7 oz. chop, rustic potato, vegetable medley, milk gravy $21.00 per person SLICED ROAST BEEF Tender slices of slow roasted beef, rustic potato, vegetable medley, brown gravy $22.00 per person FRIED CHICKEN Leg, breast, and thigh portion, mashed potato, green beans, milk gravy $18.00 per person All prices are subject to a 20% Service Fee, and 7% Sales Tax. All prices and menu selections are subject to change without notice.
LUNCH BUFFET MENU CHOICES Available 10:00 A.M. – 2:00 P.M. *excluding golf outing PLEASE MAKE ONE (1) SELECTION Served with Regular & Decaf coffee and Iced Tea Fountain drinks can be added to your choice for $1.95 per person CLASSIC DELI BUFFET Assortment of thinly sliced Ham, Turkey Breast, and Roast Beef Chef’s Bread Assortment of American, Cheddar, and Swiss Cheese Lettuce, Tomato, Onion, and Pickle Ketchup, Mustard, Mayonnaise Fresh Fruit Salad Potato Salad Potato Chips Hillcrest Cookies $16.00 per person ITALIAN DELIGHT Choice of two: Traditional or Vegetable Lasagna Pasta Primavera with Creamy Alfredo Fettuccini Alfredo Meatball Marinara Accompanied by: Caesar Salad Display Fruit Salad Classic Green Beans Toasted White Cheddar Garlic Bread Hillcrest Cookies $25.00 per person TRADTIONAL FRIED CHICKEN Assortment of Chef’s special breaded Legs, Thighs, Breasts, and Wings Old Style Green Beans Rustic Mashed Potatoes & Gravy Tossed Salad with assorted toppings and dressings Dinner Rolls Hillcrest Cookies $18.00 per person All prices are subject to a 20% Service Fee, and 7% Sales Tax. All prices and menu selections are subject to change without notice.
BUILD YOUR OWN BUFFET Served with rolls and butter, regular & decaf coffee, and Iced Tea Fountain drinks can be added to your choice for $1.95 per person $25.00 per person SPECIALTY SALADS & DISPLAYS (CHOICE OF THREE) Soup du Jour Tossed Salad with trio of dressings, and assorted toppings Caesar Salad Display Fruit Display Potato Salad Pasta Salad Traditional or Cajun Coleslaw ENTREES (CHOICE OF TWO) Fried Chicken Sliced Ham with Pineapple & Honey Glaze Spice Rubbed Pork Loin Baked Tilapia with Shallot Beurre Blanc Beef Stroganoff over Egg Noodles Meatball Marinara with Rigatoni Noodles Sliced Roast Beef with Au Jus STARCHES (CHOICE OF ONE) Mashed Potatoes Cheddar Mashed Potatoes Garlic Roasted Potatoes Rice Pilaf VEGETABLES (CHOICE OF ONE) Old Style Green Beans Garlic Green Beans Glazed Carrots Vegetable Medley Buttered Roasted Corn off the Cob CHEF’S SWEETS TABLE (CHOICE OF THREE) Hillcrest Cookies & Brownies / Assortment of Freshly Baked Pies / Bread Pudding / Famous Carrot Cake / Banana Pudding / Assortment of Cheesecakes / Double Layered Chocolate Cake Banana Pudding
DINNER ENTRÉE MENU CHOICES PLEASE MAKE ONE (1) SELECTION *DESSERT NOT INCLUDED* Served with tossed salad & assorted dressing, rolls and butter, regular & decaf coffee, and Iced Tea Fountain drinks can be added to your choice for $1.95 per person FILET OF BEEF charbroiled filet of beef, rustic mashed potatoes, green beans, mushroom cream sauce $34.00 per person SLICED ROAST BEEF Tender slices of slow roasted beef, garlic roasted potatoes, vegetable medley, brown gravy $20.00 per person FRIED CHICKEN Leg, breast, and thigh portion, mashed potatoes, green beans, milk gravy $18.00 per person BONELESS BAKED CHICKEN Herb crusted chicken, roasted potatoes, vegetable medley $17.00 per person SPICE RUBBED PORK LOIN Tender slow roasted carved pork loin, rustic mashed potato, glazed carrots, dijon jus $21.00 per person FILET AND SEA BASS DUET Petite charbroiled filet of beef with demi, seared sea bass with a shallot beurre blanc, mashed potatoes, green beans $38.00 per person CHICKEN DIANE Flour dusted boneless chicken breast, mashed potatoes, vegetable medley, mushroom diane sauce $19.00 per person GRILLED SALMON Wild rice pilaf, grilled vegetable medley, soy beurre blanc $26.00 per person All prices are subject to a 20% Service Fee, and 7% Sales Tax. All prices and menu selections are subject to change without notice.
DESSERT A LA CARTE & BUFFET OPTIONS All choices are sold per person off of your guaranteed number, and are assumed served unless otherwise noted. “Sweet’s Table” is sold solely as a buffet option, which would be a combination of any three (3) choices. Chef’s Sweet’s Table Three selections from the following choices, accompanied with complimentary Hillcrest Cookies & Brownies $7.00 per person ASSORTEMENT OF SPECIALTY CHEESECAKES $4.00 per person ASSORTMENT OF WARM COBBLERS $3.00 per person BREAD PUDDING & CRÈME ANGLAIS $3.50 per person FAMOUS CARROT CAKE $4.00 per person DOUBLE LAYERED CHOCOLATE CAKE $4.00 per person GERMAN CHOCOLATE CAKE $4.25 per person CHOCOLATE DIPPED STRAWBERRIES $1.75 each All prices are subject to a 20% Service Fee, and 7% Sales Tax. All prices and menu selections are subject to change without notice.
PARTY ON THE WESTSIDE ***POOLSIDE ONLY PLEASE*** SNACKS & BEVERAGES Assorted Cookies and Brownies - $20.00 per dozen Snack Mix, Pretzels, or Potato Chips - $1.00 per person Mixed Nuts - $16.00 per pound Chips and Salsa - $2.00 per person Popcorn - $1.50 per person Large Pizza (roughly 15 squares) - $16 cheese only Additional topping: $2 each sausage, pepperoni, spinach, peppers, onions, jalapenos, mushrooms, extra cheese Fountain Drinks - $1.95 per person (sold a la carte) Iced Tea - $2.25 per person (sold a la carte) Assorted Bottled Soft Drinks and Sports Drinks - $2.50 each Bottled Water - $2.50 POOLSIDE BUFFET MINIMUM 10 PEOPLE Pizza Extravaganza 2 toppings Fruit Salad Club Cookies Pitcher Lemonade or Tea $11.00 Mixed Grill Cheeseburgers & Hot Dogs w/ all the trimmings Fruit Salad Club Cookies Pitcher Lemonade or Tea $13.00 Private Party Lifeguard - $15/hour All prices are subject to a 20% Service Fee, and 7% Sales Tax.
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