INFORMATION PACK Performance Lifestyle Adviser & Shooting Australia Athlete Wellbeing & Engagement Lead
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INFORMATION PACK
Performance Lifestyle Adviser & Shooting Australia
Athlete Wellbeing & Engagement Lead
VICTORIAN INSTITUTE OF SPORT
CONTENTS
POSITION DESCRIPTION 2
Job Description – Core Competencies 6
ORGANISATION DESCRIPTION 7
Background 7
Key Functions 7
VIS Governance and Structure 8
Organisation Chart 9
1POSITION DESCRIPTION
Review Date: January 2019
Prepared by: Rob Leeds
Position Title: VIS Performance Lifestyle Adviser & Shooting Australia Athlete
Wellbeing & Engagement Lead
Incumbent: Vacant
Program/Dept: Performance Services Team Reports to: Performance Lifestyle
Manager
Functional Budget n/a Direct Reports: n/a
Location/s: VIS (Lakeside Stadium, 33 Aughtie Drive, Albert Park, Melbourne) and venues
as required
Employment Status: Full Time Position
Primary Purpose of Position
The VIS Performance Lifestyle Adviser & Shooting Australia (SA) Athlete Wellbeing & Engagement Lead will:
Uphold the Motto of “Success in Sport and Life” by delivering Performance Lifestyle (PL) and Athlete
Wellbeing & Engagement (AW&E) services to VIS and SA athletes and staff as part of an inter-
disciplinary team approach within sports’ high performance pathways
Deliver strategies to ensure that VIS and SA athletes are making lifestyle decisions that enhance
their performance capabilities and successfully navigate the critical transition points that exist
throughout their sporting career and beyond
Be the National Lead for AW&E for all Shooting Australia’s program athletes both within the National
Centers of Excellence (or key hubs) of Victoria and South Australia and also service individual
athletes throughout the country for 2.5 days per week
Provide the highest level of career, education and lifestyle management and transition advice to
VIS and SA athletes to improve and enhance their “on and off” field performance and wellbeing
Shooting Australia recognizes that athletes in this sport may have a sporting career that transcends
up to 4 Olympic cycles and therefore require a healthy engagement with the organization around
strategic, long term approach to dual career. It will be critical for the successful candidate to facilitate
athletes gaining the tools early in their career to equip them with the necessary decision making
skills, independence and a long term enjoyment of the sport to support this strategy
Responsibilities and Measures
Task Measures and Outcomes
1. Manage and deliver Performance Lifestyle and Assessment by Performance Lifestyle Manager,
AW&E services on a case by case management the SA General Manager, High Performance and
basis including; career counselling, educational feedback from athletes, coaches/program
advice, personal development, conduct & managers
professionalism counselling, ‘significant others’
programs, business and community referrals,
delivery of training courses, transition services,referrals to in-house Sport and Clinical Psychologist
or Mental Health Referral Network
2. Work with SA and other National Sporting AW&E framework for sports linked to assigned
Organisations (NSO’s) to identify the AW&E needs VIS sport programs, including the SA national
of athletes at their respective stages on the athletic high performance program
pathway
3. Engage and collaborate with the appropriate VIS Agreed support and services are provided to
coaches/program/performance managers to work programs and athletes according to established
on identifying the performance gaps to then benchmarks
negotiate and deploy the necessary PL plans for
both the program and the individuals within it
Individual Athlete Assessments completed and
Action Plans in place for nominated athletes
4. Collaborate with the SA Performance Services
Manager (VIS) and SA Program Coaches in
VIS and SA HP programs are committed to
identifying performance gaps to then negotiate
always consider athlete wellbeing when making
and deploy the necessary AW&E plans for both the
strategic and operational decisions
program and individual within it
5. Undertake regional and interstate travel to meet Regional and interstate travel, as agreed, is
with relevant SA athletes and coaches in the DTE carried out alongside planned deliverables
to ensure AW&E delivery is appropriate and meets
the needs of the individual athlete
6. Develop positive working relationships with athlete Positive feedback from athletes, families, Head
stakeholders including families, coaches, NSOs, & Assistant Coaches, NSO representatives,
service providers, administrators, educators, stakeholders and partners
employers, businesses along with external
consultancies.
7. Implement and review policies and procedures that Policies are updated as per assigned timelines
are aligned to the NSO AW&E Framework to with communication and education strategies in
support the holistic development, safety and place to ensure that there is a heightened
protection of VIS and NSO athletes awareness across assigned programs and
athletes
8. Design, facilitate, coordinate and deliver PL & Positive evaluations from athletes attending
AW&E workshops to address the contemporary sessions and feedback from stakeholders
issues faced by high performance athletes
9. Ensure accurate and timely input of data into the Quality of data placed on the AMS database
Athlete Management System (AMS) resulting in the ability to report on Performance
Lifestyle activities promptly and accurately
10. Establish and implement a personal and Comprehensive PD plan developed and
professional development plan in conjunction with implemented
the Performance Lifestyle Manager and the SA
General Manager, High Performance
11. Adhere to the Career Industry Council of Australia Code of Ethics honoured at all times and
Code of Ethics Qualifications are maintained
12. Participate in project work as required Projects completed to a high standard
13. Other duties as directed. Tasks completed.General Performance Indicators
The successful delivery of PL and AW&E services as they relate to VIS and SA Programs measured
by the ability to set a clear direction, achieving defined outcomes, motivate others resulting in a
performance impact in athletes
The ability to build connections with metropolitan and rural employers and businesses to provide dual
career opportunities for VIS and SA athletes
Ability to work within a team environment and to relate harmoniously with athletes, coaches and staff
Timely response to requests and deadlines in all aspects of work including various reports and
database entry
Feedback from athletes and coaches regarding the effectiveness of work completed within the VIS
Performance Lifestyle and SA AW&E Program
Effective relationships established with athlete stakeholders within sporting, educational, business and
community networks
Relationships
With Purpose
PL Manager Day-to day program delivery and accountability
SA General Manager, High Performance and SA Plan, design and deliver AW&E program to SA
Performance Services Manager athletes
Program Coaches & Managers Plan design and deliver PL program to support
sport and athlete outcomes
VIS Service Providers Integrated approach to performance impact and
best practice
AIS (AW&E), SIS/SAS and NSO’s National support and engagement
A range of educational/career/employment Negotiation of educational and career pathways
stakeholders for athletes
Core Competencies* & Personal Qualities
Essential
Competencies Qualities
Communication Job Skill/Knowledge Athlete Welfare Passion to provide quality services
Teamwork Attention to Detail Negotiation Skills Personal integrity
Time Management Collaboration Flexibility Confidentiality
Decision Making Ethics Mature approach
Desirable
Competencies Qualities
Innovation Initiative Personal commitment to
excellence
* See ‘Job Description – Core Competencies’ table for description of individual competenciesQualifications
Essential
• Relevant tertiary qualifications (Education, Career Counselling, Counselling, Social Welfare,
Psychology, Human Resources etc.)
• Current Driver’s License
• Current Victorian Working with Children Check (must be in place before employment commences)
• Current Safeguarding Children Certification
Desirable
• Certificate IV in Workplace Assessment and Training
• Mental Health First Aid
Experience and Skills
Essential
• A minimum of five years’ work experience in a related field
• Knowledge of school, tertiary, TAFE and other education providers in Australia
• High level communication, planning and organisational skills
• Awareness of the contemporary issues relating to athletes within high performance sport
• Ability to build rapport and empathy with athletes and coaches
• Ability to develop and maintain relationships with wide range of stakeholders
• Demonstrated ability to develop, facilitate and present workshops
• IT competency including sound knowledge of Microsoft Office suite of programs
Desirable
• Experience in educational and career guidance, personal and career development
• Solution focused and a creative problem solver
• Positive and optimistic approachVIS PERSONAL EXCELLENCE ADVISER
JOB DESCRIPTION – CORE COMPETENCIES
No Competence Description
1 Communication Extremely efficient in the clear expression of both written and verbal
communication; always able to structure ideas in an articulate manner and
adapt the message to the audience; ensures that the message is
understood
2 Job Skill/ Always displays a complete and extremely high level of knowledge and skills
Knowledge specific to all areas of responsibility and tasks of their position
3 Athlete Welfare Demonstrates a sincere commitment to meeting relevant athlete needs;
intrinsic desire to help others; ensures problems are solved as soon as
possible
4 Teamwork Displays a willingness to work with others towards a common goal; highly
motivated to achieve the objectives of the team; builds team spirit and
motivates the team
5 Attention to Can always be relied upon to produce completely accurate data and
Detail documentation; attention to detail is never compromised
6 Negotiation skills Able to say ‘no’ where appropriate and build win-win situations through
discussion and negotiation; demonstrates strong ability to collect and
analyse information and negotiate effectively
7 Time Extremely good at prioritising time and resources in maximising
Management effectiveness; constantly looking for indications that resources and time are
not being used to best advantage; deadlines are always met
8 Collaboration Has a complete understanding of their role within their own and associated
organisations; effectively collaborates within and outside the organisation to
achieve common goals
9 Flexibility Complete understanding of how to manage change and help others through
the transition; adapts personal style to the individual and the demands of
the situation
10 Decision Making Displays an ability to evaluate relevant information, compare options and
select the appropriate alternative; looks beyond the obvious and superficial
to analyse all possible risks and outcomes
11 Ethics Always treats superiors, athletes and colleagues with honesty, respect and
fairness; makes decisions within an ethical context; always protects values,
confidentiality and organisational information where appropriate
12 Innovation Continually employs originality and inventiveness to generate new ideas,
alternatives, processes and solutions; always challenges the status quo
13 Initiative Enthusiastic and energetic self-starter; seeks greater responsibilities;
originates actions rather than responding to eventsORGANISATION DESCRIPTION
Background
The Victorian Institute of Sport provides high performance sports programs for talented athletes, enabling them
to achieve national and international success.
Established by the Victorian Government in 1990, the VIS currently supports more than 300 athletes on
scholarship across 40 sports and disciplines including able-bodied athletes and athletes with a disability. The
VIS is a non-residential Institute.
From the inception of the VIS to the Rio Olympic Games in 2016, 32 VIS athletes have become Olympic
champions and 40 have won Paralympic gold. The VIS contribution to the national Olympic and Paralympic
medal tally is always a significant one. VIS athletes have also achieved international success in non-Olympic
sports such as netball, squash and golf.
The VIS is one of a comprehensive network of Institutes and Academies of Sport (NIN) throughout Australia
and has a close relationship with the Australian Institute of Sport and the other State-based Institutes. The
organisation works closely with sporting organisations, schools and universities, and private clinics and
practitioners, ensuring that athletes receive optimal benefits.
The VIS moved into its own purpose built premises at Lakeside Stadium, Albert Park in December 2011 with
state of the art facilities, equipment and latest technologies to train and prepare athletes to perform on the
world stage. The premises include office space, sport science labs and sports medicine facilities, a large
gymnasium, a four-lane 25-metre swimming pool and recovery area.
The Victorian Institute of Sport Limited is a private trustee company, limited by guarantee, which receives
support from both government and corporate sectors. The State Government provides funding through Sport
and Recreation Victoria and the Commonwealth Government provides funding through the AIS and National
Sporting Organisations. More than 15 corporate sponsors also support the VIS.
In 2017/18 the organisation’s budget is approximately $9 million. Approximately 80 (50 FTE) staff, casuals and
consultants are part of the organisation.
Key Functions
The aim of the Victorian Institute of Sport is to assist the talented athletes of Victoria to achieve at the highest
levels of sports performance, while also providing support with their personal skills, education, career
management and employment opportunities. The basic philosophy of the VIS is embodied in its motto “Success
in Sport and Life”. Athletes are encouraged to develop their life skills, education and career prospects along
with their sport.
VIS athletes receive advanced, specialised coaching from coaches of international standing. As well as
contributing their own technical and tactical expertise, they coordinate the delivery of other services to the
athletes as follows:
Sport science (fitness assessment, training & competition monitoring, technique analysis, nutrition,
psychological counselling)
Sports medicine (injury and illness prevention, treatment and rehabilitation including massage,
physiotherapy, podiatry and nutrition)
Personal Excellence (personal development, education, career management and employment
opportunities)
Training and competition (access to training facilities, travel, competition and accommodation support)
Physical preparation
Programs are conducted in partnership with National and State Sporting Organisations and are based on
Australia’s Winning Edge (AWE) categorisations.AWE sport categorisation 2017–2020 is a national framework to identify those sports most likely to contribute
to Australia’s high level performance targets at benchmark events. This framework establishes a ‘priority order’
of sports and guides the delivery of VIS resources to sports in support of these targets.
AWE athlete categorisation is a national framework to identify the athletes with the greatest potential to
contribute to Australia’s high performance targets. Athlete categorisation informs the prioritisation of VIS
support to athletes in relation to these targets.
The VIS awards scholarships to talented athletes on an annual basis. There are three scholarship “programs”
available:
1. Tier 1 sports programs at the VIS have tenure with the VIS and are coordinated by a full time coach or
program manager. The current list of Tier 1 programs includes Aerial Skiing, Athletics, Cycling, Diving,
Golf, Hockey, Netball, Rowing, Sailing, Shooting and Swimming.
2. Individual Athlete scholarships are for athletes in sports which do not have a Tier 1 program.
3. Future Talent scholarships are for talented athletes who show outstanding potential for future success
but are not yet eligible for a full VIS scholarship due to their age or selection criteria restrictions; once
identified they are provided with VIS support services to “fast track” their development. The athletes
span Tier 1 and non-Tier 1 sports.
VIS Governance
The Board incorporates a range of experience in sport, science, media and business.
Ms Nicole Livingstone OAM Chairman, Member of Finance Committee
Mr Michael Sayers Chairman of Finance Committee
Prof Mark Hargreaves Chairman of Performance Committee & Member of Finance Committee
Ms Kathy McLean Member of Performance Committee
Ms Sue Noble Member of Performance Committee and Finance Committee
Ms Tina De Young Member of Performance Committee and Finance Committee
Ms Nataly Matijevic Member of Performance Committee and Finance Committee
Ms Amelia Lynch Member of Finance Committee
The Chief Executive Officer is Anne Marie Harrison who was appointed in August 2006.
VIS Re-Structure
The VIS has been operating under a consistent organisation structure for some time. However, with the
introduction of the Australia’s Winning Edge strategy, the national high performance sporting landscape has
evolved. With this comes the catalyst for a re-structure of our business and service provision to ensure we
continue to meet the needs of state and national sporting organisations (NSO) and most importantly, our
athletes.
The restructure sees a departure from separate VIS teams of Performance and Performance Services, to a more
integrated approach. With two Performance streams, guided by one Performance Director, we aim to provide
a more streamlined and cohesive environment for high-performance athlete management and support.
As a result, two Performance Manager roles have been established each responsible for a cluster of sports and
athletes.
VIS resources are first and foremost directed towards supporting our athletes in the best way possible, providing
them with every opportunity to achieve ultimate sporting success, whilst balancing their longer-term career and
education goals.
More information on the organisation can be found on the Internet at http://www.vis.org.auVIS ORGANISATIONAL CHART (as at Aug 2017)
Board of Directors
(x8)
Chief Executive
Officer
Executive
Administrator
Corporate Performance
Manager Director
Communications Performance Manager Performance Manager
Business Services (Podium) (Pathways)
Reception ICT Manager & Marketing PP/SS Manager
Coordinator
Coordinator (9 sports - 9 direct reports) (7 sports - 10 direct reports)
Accounts Payable Aerials
Marketing & Physical Preparation Program Co-ordinator Golf
ICT Technician Community Projects Officer Athletics Program Co-ordinator
team Gymnastics
Cycling
(transition)
Diving
Hockey Men's
Netball Sport Science
Communications & Accounts Payable Program Admnistrator Hockey Women's
Marketing Assistant Assistant Sailing team
(operates across all Rowing
Shooting sports)
Future Talent
Swimming Sport Medicine NSO supported
Individual Scholarships Facility Co-ordination
Co-ordinator
Consultants
Sport Psych
Co-ordinator
Psychologists
Personal Excellence
Co-ordinator
Advisors
Physio/Massage
Co-ordinator
Therapists
Nutrition Co-ordinator
1
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