Oceans 21 Competition Safety Plan - Surf Lifesaving NZ

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Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Oceans 21
       Competition Safety
            Plan

Version 1.1
Oct 2020
Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Contents
Section ONE - Purpose ......................................................................................................... 3
Section TWO - Competition Details ....................................................................................... 3
  Event Details ..................................................................................................................... 3
   Event Tide Times .............................................................................................................. 3
   Event Management Personal ............................................................................................ 3
   Key Competition Personal ................................................................................................. 4
   Event Management Committee/Competition Personnel Structure: .................................... 7
   Competition Site Plan – Main Beach Mt Maunganui .......................................................... 8
Section THREE – Summary of Roles .................................................................................. 12
  Event Manager (EM) ....................................................................................................... 12
   Event Safety Officers (ESO) ............................................................................................ 12
   Arena Safety Observers (ASO) ....................................................................................... 12
   Event Referee (ER) ......................................................................................................... 12
   Competition Water Safety & Medical Personnel .............................................................. 12
Section Four – Competition Safety Plan .............................................................................. 13
  Hazard Identification and Risk Analysis ........................................................................... 13
       Consequence............................................................................................................... 17
       Probability .................................................................................................................... 17
          8.11      Daily Hazard Identification and Risk Assessment Form – Part A ............... 18
          8.11      Daily Hazard Identification and Risk Assessment Form – Part B ............... 19
          8.12      Water safety and First Aid requirements (equipment and people) ........ 22
          FIRST AID / MEDICAL SERVICES .............................................................................. 22
          WATER SAFETY ......................................................................................................... 23
          WATER SEARCH PARTY (In water search party) ................................................... 24
          WATER SAFETY TEAM (IRB Safety Team) ................................................................ 24
          8.13      Missing Competitor at Sea - Emergency Response Plan ......................... 25
          8.14      Major Medical/First Aide - Emergency Response Plan ............................. 27
          8.15      Fire - Emergency Response Plan ................................................................ 28
          8.16      Tsunami - Emergency Response Plan ........................................................ 29
          8.17      Earthquake - Emergency Response Plan .................................................. 30
          8.18      Sudden Unanticipated Storm - Emergency Response Plan..................... 31
          8.19      Major Pollution - Emergency Response Plan ............................................. 32
          8.20      Competition Safety Checklist ..................................................................... 34
          8.21      Safety Briefing - Competitor / Team Manager / Surf Official ................... 35
8.22         Notifiable Events - Investigation and Reporting ............................................... 39

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Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Section ONE - Purpose
This Event Safety Plan is intended to document the preparation and planning to
remove, minimise or isolate risks associated with the competition which this safety
plan pertains to.
This Event Safety Plan should be considered in addition to the following documents:
   1. Competition Safety Manual V4.0 2018
   2. Surf Sport Manual 9th Edition (V4)
These documents provide detailed specifics of the process utilised in this Event
Safety Plan, and provide additional oversight of safety requirements.
All risk management planning and implementation should be considered in
accordance with “Risk management – Principles and Guidelines Standard, AS/NZS
ISO 31000:2009”.
Where a competition is being conducted at a patrolled beach, the Event Manager
should obtain a copy of the site Patrol Operations Manual – Section A, which will
offer additional local context to the site in terms of safety management.

Section TWO - Competition Details
Event Details
Competition Name:        Surf Life Saving New Zealand Oceans’ 21

Competition Location:    Mount Maunganui

Competition Date/s:      Thursday 25th to Sunday 28th Feb 2021

Event Tide Times
 25 Feb High Tide       0645 hrs                 25 Feb Low Tide       1240 hrs

 26 Feb High Tide       0735 hrs                 26 Feb Low Tide       1332 hrs

 27 Feb High Tide       0820 hrs                 27 Feb Low Tide       1422 hrs

 28 Feb High Tide       0903 hrs                 28 Feb Low Tide       1511 hrs

Event Management Personal
Role                        Name                    Mobile

Event Manager               Mark Inglis                 027 457 1021

Event Referee               Richard Whinham             027 583 3228

Event Safety Officer        Adam Fraser                 027 444 2232

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Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Key Competition Personal
         Role             Name                 Radio #       Mobile #                 email address              Notes

Event Manager             Mark Inglis          6         027 457 1021    Mark.inglis@surflifesaving.org.nz

Event Logistics Officer   Alan Coates          10        027 4797 6866   alan.coates@surflifesaving.org.nz

Volunteer Welfare         Jackson Edwards      6                         jackson.edwards@surflifesaving.org.nz

Event Administration      Joss Urbahn          7         021 107 1576    joss.urbahn@surflifesaving.org.nz

Photographer              Jamie Troughton      7

Deputy Referee            Jo Miller            6                         millerfamily@kinect.co.nz

                          Simone Spencer       6
                                                                         simones.personalspace@gmail.com

Arena Referee             Kathryn Stewart      1                         pihaadam07@hotmail.com

                          Adam Parker          2         0273593900      kathryn@stewart.co.nz

                          Johnny Clough        3         02102518146     johnny.lifejacket@gmail.com

                          Scott Bicknell       4         027 327 7339    scottybicknell@gmail.com

Commentary                Lochlainn O’Connor   9         022 129 1856

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Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Role          Name                     Radio #         Mobile #                email address                                 Notes

Event Safety Officer    Adam Fraser              6

Water Safety Officer    Dave Hickey              7         027 280 6420     dave.hickey@surflifesaving.org.nz

Arena Safety Observer   Arena 1 Officials role   1

                        Arena 2 Officials role   2

                        Arena 3 Officials role   3

                        Arena 4 Officials role   4

First Aid Officer       Kenjiro Takano           5         021 531 770      Write2kenjaro@gmail.com

                        TBC                      1         TBC              TBC

                        TBC                      1         TBC              TBC

                        TBC                      1         TBC              TBC

                                                           07 575 3143
Police                  Mt Maunganui             n/a                        n/a
                                                           111

Ambulance               Mt Maunganui             n/a       111              n/a

                                                                            257 Maunganui Road
                                                                            Mon-Thurs: 8.00am–7.00pm
                        Mount Medical                                       Friday: 8.00am–6.00pm
Medical Centre                                   n/a       07 575 3073
                        Centre                                              Saturday: 9.00am–12noon
                                                                            (After hours, Sundays and Public holidays please phone 5753073 You will be
                                                                            transferred to Accident and Healthcare, 2nd Avenue, Tauranga)

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Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Role       Name                Radio #       Mobile #               email address                              Notes

                                                    07 578 5579
                                                    Extension 1
Tauranga Coastguard   Duty Officer        n/a                      n/a                                      After hours dial 111
                                                    027 4367323

                      Bay of Plenty
Civil Defense         Emergency           n/a       0800 884 880   Info@boprc.govt.nz
                      Management

                                                                   Duty Harbourmaster: 0800 5 KNOTS (0800
Harbour Master                            n/a       0800 884880
                                                                   55 66 87)

                                                    07 574 8953
Fire Service          Mount Maunganui     n/a
                                                    111

                                                                                                            Pollution Hotline, Urgent
                      Bay of Plenty                                                                         Drainage, River Flooding,
Regional Council                          n/a       0800 884883    info@boprc.govt.nz
                      Regional Council                                                                      Harbour Master, and Other
                                                                                                            Urgent Matters.

                                                                                                            462 Victoria Street
                      Bethlehem Dental                                                                      Level One (King St Building)
Emergency Dental                          n/a       07 579 1323    admin@bethlehemdental.co.nz              Hamilton
                      Centre

                                                                                                            Cameron Road (between 17th and
Hospital              Tauranga Hospital   n/a       07 579 8000
                                                                                                            18th Ave) Tauranga

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Oceans 21 Competition Safety Plan - Surf Lifesaving NZ
Event Management Committee/Competition Personnel Structure:

                                                                                       Event Safety Team
                                                                                             (EST)
                      Event Management Committee                         The EST may include but is not limited to the following:
                                                                          Coach, Manager, Athlete, Officials, Canoe Rep, Boat
                                                                             Rep, Lifeguard, IRB Crew, Police, Medical Staff.

                               Event Safety                                                                    Competition
   Event Manager                                       Event Referee       Competitors
                                                                                                                Appeals
                                 Officer                                  Liaison Person
                                                                                                               Committee

   Event Volunteers             Arena Safety           Arena Referee      Arena Referee                      Arena Referee
                                 Observers
    Beach Services
                            Water Safety Crew
    Site Logistics
                             First Aid/Medical
                                   Teams                Surf Officials    Surf Officials                      Surf Officials

                              Patrol Captains          Team Managers     Team Managers                      Team Managers

                            (Note: these roles above   Team Coaches      Team Coaches                        Team Coaches
                              may be required in        Competitors        Competitors                        Competitors
                                multiple arenas
                            depending on event size)

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Competition Site Plan – Main Beach Mt Maunganui

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Updated 15 Oct 2020
Oceans’ 21 – Competition Arenas

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                                  Updated 15 Oct 2020
Oceans 21 – Competition Arenas, Water contingencies.

                                                   PLAN A

                                                           Sprint Track

RED, Plan A – Good conditions (Indicative surf size 0-1m)
BLUE, Plan B – Marginal conditions (Indicative surf size 1-2m, heavy shore break)
YELLOW Plan C – Dangerous conditions (Indicative surf size +2m)
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Section THREE – Summary of Roles
A full description of competencies, roles and position descriptions is detailed in Section 3 - 6 of the Surf
Lifesaving Competition Safety Manual V4.0 2018.

Event Manager (EM)
Role of the Event Manager:
The Event Manager is responsible for all aspects of the competition. The Event Manager leads the
Event Management Committee with the support of the Event Referee (ER) and the Event Safety
Officer (ESO). The EM in conjunction with the ER, jointly support the ESO and contribute to the
safety management of the competition. Taking into consideration the size and scope of the
competition, as well as the likely hazards and their potential risks, the EM may also be the ESO, or
the ESO may be an additional person appointed by the EM. In either case, the operational
requirements of the EM remain the same.

Event Safety Officers (ESO)
Role of the Event Safety Officer:
The ESO leads the safety management for the competition with the support and input of the
Event Manager (EM) and the Event Referee (ER), before, during and after competition. Taking
into consideration the size and scope of the competition, as well as the likely hazards and their
potential risks, the ESO may also be the EM, or the EM may be an additional person appointed by
the ESO. In either case, the operational requirements of the ESO are the same. The ESO may also
use Arena Safety Observers in each arena to assist with identifying risks before and during
competition.

Arena Safety Observers (ASO)
Role of the Arena Safety Observer:
The ASO’s assess the safety of an arena and would be generally by put in place for multi arena
events that require additional support to the ESO.

Event Referee (ER)
Role of the Event Referee:
The ER leads and mangers the officials to deliver a safe, efficient and fair competition across all
arenas for all competitors. The EM will appoint one or more Arena Referees (AR) as required who
are delegated to lead and manage a safe, efficient and fair competition for all competitors
within a designated arena. The ER is supported by the ESO, EM and AR to provide effective safety
management in all arenas before, during and after the competition.

Competition Water Safety & Medical Personnel
Competition Water Safety:
The EM in consultation with the ESO will appoint a Water Safety Officer (WSO) for competitions.
The ESO and WSO may be the same person for small events. For competitions with multiple arenas
and or complex competitions, e.g. regional IRB competition, the ESO must be a different person to
the WSO.

IRB Drivers and Crew:
All IRB drivers and crew must hold current qualifications for their positions, and have the required
knowledge skills and experience to safely operate their craft and perform the duties required of
them in a competition environment and in the prevailing environmental conditions.

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Section Four – Competition Safety Plan
  To be completed in conjunction with the Risk Assessment Matrix (See below)

Hazard Identification and Risk Analysis
                                                                                                  P R E - Competition - Hazard Identification and Risk Analysis

                                                                                                                                                                                Risk Assessment                                                                                                  Decisions

                                                                                                                                                                                                                                                                           Residual Risk Level
                                                                                                                                                                                                               Acceptable Risk ?

                                                                                                                                                                                                                                                                                                     Acceptable Risk ?
                                                                                                                                                                  Consequence
                                                  Location of

                                                                                                                                                                                   Probability

                                                                                                                                                                                                  Risk Level
      Hazard              Risk Description                                                         Existing Control Measures                                                                                                                Alternative control measures

                                                                                                                                                                                                                                                                                                                         Priority
                                                    Hazard

                                                                                                                   E N V I R O N M E N T
                                                                Pre-event notification to coaches/managers/parents of potential loss of life (as per the SLSNZ
                                                                Surf Sport Manual) and advice that it is the coaches/managers and parents responsibility to
                                                                determine whether individual athletes are competent to race in the conditions present on any
                                                                given day.
                                                                As a NZ Championship event for Juniors, SLSNZ will not reduce the event to meet the lowest
                                                                skill set present. If an athlete is not yet competent to compete in the prevailing conditions,
                    Missing person at sea. Loss                 coaches/managers and parents must not let them compete.
Wave/swell height                                 Sea                                                                                                              4                3            12.0            Y                 Continue to monitor very closely
                    of life at sea
                                                                Coaches/managers/parents must not force athletes to compete to compete against their
                                                                wishes. No exceptions.
                                                                Inclusion of Arena Safety Observers to monitor athlete safety, ability and performance relative
                                                                to conditions.
                                                                Apply the Daily Hazard Identification Assessment to determine continuation, postponement or
                                                                cancellation of event.

                                                                Brief team managers to ensure crews/competitors are competent to race in the conditions to
                                                                ensure safety, of people and equip. Reinforce message throughout events as needed.
                    Potential damage to
Wave/swell height   equipment and injury to       Sea           Ensure water safety crews are competent/capable to operate in the conditions and safely            4                3            12.0            Y                 Continue to monitor very closely
                    people.                                     affect rescues/recovers as required.
                                                                Apply the Daily Hazard Identification Assessment to determine continuation, postponement or
                                                                cancellation of event.

                                                                Brief team managers to ensure crews/competitors are competent to race in the conditions to
                                                                ensure safety, of people and equip. Reinforce message throughout events as needed.
                    Potential damage to
Distance between                                                Ensure water safety crews are competent/capable to operate in the conditions and safely
                    equipment and injury to       Sea                                                                                                              4                3            12.0            Y                 Continue to monitor very closely
wave/swell sets                                                 affect rescues/recovers as required.
                    people.
                                                                Apply the Daily Hazard Identification Assessment to determine continuation, postponement or
                                                                cancellation of event.
                                                  Mt Beach to
Tsunami             Mass submersion of people                   Notify all of Tsunami Evacuation plan and protocols                                                8                1              8             Y
                                                  Pilot Bay
                    Creates slippery & unstable   Beach & or
Sea Lettuce                                                     Locate arenas away from weed – seek TCC weed removal attendance                                    3                2              6             Y
                    ground for competition        inshore
Radiant heat
                    Sunburn                       Beach, sea    Promote slip, slop, slap etc.                                                                      2                3              6             Y
energy.
Cold & wet
                    Hypothermia                   Beach, sea    Consider postponing, delaying or cancelling events if conditions prevail.                          3                3              9             Y
conditions.

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P R E - Competition - Hazard Identification and Risk Analysis

                                                                                                                                                                                      Risk Assessment                                                                                                             Decisions

                                                                                                                                                                                                                                                                                            Residual Risk Level
                                                                                                                                                                                                                    Acceptable Risk ?

                                                                                                                                                                                                                                                                                                                      Acceptable Risk ?
                                                                                                                                                                        Consequence

                                                                                                                                                                                         Probability

                                                                                                                                                                                                       Risk Level
            Hazard                     Risk Description           Location of Hazard                               Existing Control Measures                                                                                                     Alternative control measures

                                                                                                                                                                                                                                                                                                                                          Priority
                                                                                                                                  P E O P L E
Competitors                    Incompetent/underprepared          Beach, sea           Brief team managers about their responsibility to ensure that only competent
                                                                                                                                                                         4                2             8             Y
                                                                                       & capable competitors can compete and to the conditions.
Spectators                     Get in the way of moving           Beach, sea           Advise and reinforce safe van-tage zones and egress.
                                                                                                                                                                         2                3             6             Y
                               craft/competitors.
Public                         Get in the way of moving           Beach, sea           Use of low height fencing to define arenas.
                                                                                                                                                                         4                2             8             Y
                               craft/competitors.
Officials                      Get in the way of moving           Beach, sea           Have arena referees brief officials about the correct location to observe,
                                                                                                                                                                         4                1             4             Y
                               craft/competitors.                                      inspect, judge from.
Support team                   Get in the way of moving           Beach, sea           Brief team mangers to keep all non-competing athletes out of arenas and
                                                                                                                                                                         4                1             4             Y
                               craft/competitors.                                      other danger zones.
Competitors, officials, all.   Sunburn, windburn,                 Beach, sea           Self responsibility, slip slop, slap. Layer up, shelter provided.
                                                                                                                                                                         3                2             6             Y
                               hypothermia, hyperthermia.
Work crew/s                    Incorrect use of vehicles          Beach                Provide induction on correct use, handling, loading, and fuel-ing.                3                3            9.0            Y

                               Injury to feet when loading –                           Request that closed footwear (boots) be worn wherever practicable i.e. set up
Work crews/s                   unloading barriers & other heavy   Beach                / take down hours.                                                                3                3            9.0            Y
                               equipment                                               Review sub-contractors H&S plan/s.
                                                                                       Ensure crews are briefed, trained in head count, and recovery procedures.
Water Safety                   Roll overs                         Surf Zone            Ensure Water Safety Officer has competent crews in attendance.                    3                3            9.0            Y
                                                                                       Rotate water safety crews regularly to offset fatigue.
                                                                  Competitors and      Ensure that the Event Sector Voluntary Code is promoted and adhered to in all
COVID-19 Transmission          Transmission of COVID virus                                                                                                               4                2             8
                                                                  Spectators           pre event Circulars and Event Promotion and at the event. See section 8.20
                                                                                       Officials check in / out during event; event safety crews on water.                                                                              MPAS container identified and located in arenas
Missing Person at Sea          Response to MPAS                   Surf Zone / sea      Control of situation immediately moved to central location as per EMC             3                3            9.0            Y                 / between arenas. Arena referees and marshals
                                                                                       briefing. Radio control to move to central location for coordination.                                                                            briefed on location and action

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P R E – Competition - Hazard Identification and Risk Analysis
                                                                                                                                                                                              Risk Assessment                                                                                                       Decisions

                                                                                                                                                                                                                                                                                                               Residual Risk Level
                                                                                                                                                                                                                                       Acceptable Risk ?

                                                                                                                                                                                                                                                                                                                                     Acceptable Risk ?
                                                                                                                                                                                              Consequence
                                                                            Location

                                                                                                                                                                                                                          Risk Level
                                                                                                                                                                                                            Probability
        Hazard                          Risk Description                                                                   Existing Control Measures                                                                                                             Alternative control measures

                                                                                                                                                                                                                                                                                                                                                         Priority
                                                                            of Hazard

                                                                                                                          E Q U I P M E N T
Buoys not properly        Buoys coming loose and conflicting with boats    Surf Zone      Event Logistics Officer to ensure that suitable buoys, cordage & anchors are used.
                                                                                                                                                                                              2              3              6             Y
secured / anchored
Safety equipment not      Gear may not be as responsive as intended        Surf Zone      Check with Water Safety Officer to ensure water safety equipment is in safe operating
                                                                                                                                                                                              2              3              6             Y
maintained                due to maintenance or damage.                                   condition. Substandard equipment must not be used.
Incorrect use of          IRB’s being used by careless or reckless         Surf Zone      Water Safety Officer to brief crews regarding a ‘no tolerance’ approach to careless
competition/safety        drivers                                                         behaviour.                                                                                          4             2.5           10              Y
equipment
Competition equipment     Athletes may injure themselves on                Surf / Beach   Event Logistics Officer to ensure equip is in satisfactory condition & identify any likely risks.
                                                                                                                                                                                              3              3              9             Y
not maintained            unmaintained gear                                Zone
Slow response of water    Response may not be as effective as intended     Surf Zone      Brief and if necessary, re-train Water Safety Crews. If necessary, stop event until suitable
                                                                                                                                                                                              3              3              9             Y
safety crews                                                                              crew/standards are met.
Inappropriate swimming    Athletes may not be as buoyant as expected if    Surf Zone      Briefing to managers, monitoring by officials, random scrutineering.                                                                                              Additional briefings and pre documented for           4                    Y
attire                    they are not wearing appropriate attire                                                                                                                             3              3              9             Y                Team Managers with threat of random
                                                                                                                                                                                                                                                           scrutineering.
Competition equipment     Gear may not be as responsive as intended        Surf Zone      Brief team managers that they are responsible to ensure that all aspects of the
faulty or damaged         due to damage                                                   equipment/operations are safe and that they do not knowingly let athletes compete with              3              3              9             Y
                                                                                          hazardous equipment.
Fuel Storage &            Potential fire/explosion.                        Container in   Refueling in designated zone only. Fire extinguisher & blanket to be available. Decant drum
Distribution                                                               car park, on   sited to capture spillage. Danger zone to be established around the refuel zone. Full
                                                                                                                                                                                              4              2              8             Y
                                                                           the beach.     ventilation. Site to be inspected by approved handler. Hazardous substance signs erected
                                                                                          around site.
Movement of               Possible collisions causing injury to people     Pedestrian     Caution Signs will be posted either side of the MMLS access way. Marshalls in High Vis vests                                                                     Specific training of all personnel using tractors   4                     Y
vehicles/trailers in                                                       paths,         will monitor and control foot traffic every time tractor and trailer units cross this pedestrian                                                                 / side-by-side vehicles etc.
congested pedestrian                                                       Access         pathway.                                                                                            4              3            12              Y                ESO staff to monitor and undertake
areas (Surf Club access                                                    routes and     Designate car/boat parks. Enforce speed limits, address poor driving/towing practices with                                                                       intervention when unsafe use identified
way/Mount Base Track)                                                      car parks      driver/clubs immediately. Include in safety briefing to team managers.
Vehicle Movement          Possible approach by public / young children     All areas      Incident recorded of young child walking alongside of tractors etc in blind spot of driver. All                                                                  See above                                           4                     Y
during competitions                                                                       drivers to be briefed on awareness of children in and around stationary and moving vehicles.
                                                                                                                                                                                              4              3            12              Y
                                                                                          All officials to remain observant and signal any driver if occurrence of people in close
                                                                                          proximity.
Tent Pegs                 Tent pegs protruding above ground present a      Beach / Club   All tent pegs to be driven below ground where possible. Any tent pegs that cannot be buried                                                                      Random visual inspections will be undertaken        4                     Y
                          risk of impalement / soft tissue injury /        tent areas /   shall have adequate form of protection installed. This could include (but not limited to)                                                                        by event safety team during the event, with
                                                                                                                                                                                              3              3              9             y
                          fractures                                        Arenas         orange safety cones, exclusion fencing etc.                                                                                                                      any non-conformance tasked to the club for
                                                                                                                                                                                                                                                           immediate treatment.

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Risk Assessment Process/Matrix
     The Risk Assessment Matrix requires us to consider both the likelihood and potential impact or
     consequences of each individual risk. A Risk Factor from 1 – 5 is applied to both the ‘likelihood’
     and potential ‘impact’ for each of the identified risks. The two risk factors are then multiplied,
     which provides a score which determines the level of risk.
Steps required to identify hazards and analyse risk

Step One – Identify the work activity(s) that are to be carried out

Step Two – Identify which workers and other people are likely to be affected by the work activity.

Step Three – Identify the hazards associated with the proposed work activity. Consider environmental
factors, the equipment or structures to be used and the capability and competency of those expected to
undertake the work.

Step Four – Undertake a risk analyse using the Risk Assessment matrix which requires consideration of
the both the consequences and probability of risk to provide an estimate of the risk magnitude. Risk
analysis is the process of estimating the magnitude of the risk and deciding what actions to take. Risk
Magnitude is assessed using the probability and consequence scales below.

Probability scale

            Scale            Frequency of accident or illness

    Score

       1    Rare             Would only occur in exceptional circumstances.
       2    Unlikely         Incident conceivable at some time, but only remotely possible.
       3    Possible         Could occur at some time, has probably happened in the past.
       4    Likely           Will probably occur in most circumstances, known to have happened in
                             the past.
       5    Almost certain Expected to occur in most circumstances, regularly occurred in the past.

Consequence scale

    Score Scale              Severity of accident or illness

       1    Insignificant    No real injury or illness resulting – e.g. minor bumps, bruises or abrasions.
            Injuries
       2    Minor Injuries   First aid or minor medical treatment is required – e.g. sprains, strains and
                             cuts.
       3    Significant      Injury or illness requiring treatment by a qualified medical practitioner such
            Injuries         as a GP or A&E, e.g. fractures, dislocations or wounds needing stitches.
       4    Serious          Life or limb threatening injury or illness requiring immediate emergency
            Injuries         medical assistance (hospitalisation), e.g. multiple trauma in juries with
                             potential for permanent disablement.
       5    Fatality         One or more multiple fatalities are possible.

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A risk assessment category (Critical, High, Moderate or Low) for each hazard is compiled by
         using the chart below. Hazards with the highest rating should be given priority.
Risk Assessment Matrix

                           Fatality
                                              5.0   5.0    7.5    10.0       12.5    15.0       17.5    20.0                 22.5     25.0

                                              4.5   4.5    6.75   9.0        11.25   13.5       15.75   18                   20.25    22.5
                       Serious Injuries
                                              4.0   4.0    6.0    8.0        10.0    12.0       14.0    16                   18       20.0

                                              3.5   3.5    5.25   7.0        8.75    10.5       12.25   14.0                 15.75    17.5
                     Significant Injuries
                                              3.0   3.0    4.5    6.0        7.5     9.0        10.5    12.0                 13.5     15.0

                                              2.5   2.5    3.75   5.0        6.25    7.5        8.75    10.0                 11.25    12.5
    Consequence

                        Minor Injuries
                                              2.0   2.0    3.0    4.0        5.0     6.0        7.0     8.0                  9.0      10

                                              1.5   1.5    2.25   3.0        3.75    4.5        5.25    6.0                  6.75     7.5
                     Insignificant Injuries
                                              1.0   1.0    1.5    2.0        2.5     3.0        3.5     4.0                  4.5      5.0

                                                    1.0    1.5    2.0        2.5     3.0        3.5     4.0                  4.5      5.0

                                                                                                        Strong Possibility

                                                                                                                                       Almost Certain
                                                                                     Possible
                                                                  Unlikely
                                                    Rare

                                                                  Probability

                  15-25 UNACCEPTABLE risk. The risk cannot be justified on any grounds. High level
                  control measures must be applied immediately.
                  11-14 HIGH risk. Moderate to high level control measures must be applied to reduce the
                  risk as soon as possible. Monitor continuously for changes.

                  6.5-10.5 MODERATE risk. Low level control measures should be considered and applied to
                  mitigate, eliminate, prevent or reduce the risk. The level of risk may however be acceptable,
                  provided existing control measures remain in place. Monitor for changes.

                  1-6.25 A LOW level of risk, which may be acceptable, provided existing control measures
                  remain in place. Monitor for changes.

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8.11    Daily Hazard Identification and Risk Assessment Form – Part A

                                                                             Daily Hazard and Risk Assessment Form

Competition                   Date              /   /     Time                :        Name                                            Signature

                                                                                                                                                      Risk
                                               PREVAILING WEATHER CONDITIONS (CIRCLE)                                                   Impact                     Accept?
                                                                                                                                                     Level

Wind Strength       Still            Light    Moderate      Strong

Wind Direction    Northerly    Nor’Easterly    Easterly   Sou’Easterly    Southerly    Sou’Westerly   Westerly   Nor’Westerly   Nil

                                Scattered
Weather            Clear                      Overcast     Showers       Heavy Rain        Storm
                                  Cloud

Wave Height
8.11   Daily Hazard Identification and Risk Assessment Form – Part B
                                                Risk Assessment                                                                  Risk Assessment                                                                Decisions

                                                Consequences

                                                                                                                         Consequences

                                                                                                                                                                                                         Residual Risk
                                                                                         Acceptable

                                                                                                                                                                  Acceptable

                                                                                                                                                                                                                         Acceptable
                                                               Likelihood

                                                                                                                                        Likelihood
                                                                            Risk Level

                                                                                                                                                     Risk Level
                                                                                                                                                                               Alternative Control

                                                                                                                                                                                                                                      Priority
        Hazards             Risk Description                                                          Control Measures

                                                                                                                                                                                                             Level
                                                                                            Risk?

                                                                                                                                                                     Risk?

                                                                                                                                                                                                                            Risk?
                                                                                                                                                                                    Measures

                                                                                             ENVIRONMENT
Weather Conditions                                                                       Y/N                                                                      Y/N                                                    Y/N
Wave Conditions                                                                          Y/N                                                                      Y/N                                                    Y/N
Rips / Current                                                                           Y/N                                                                      Y/N                                                    Y/N
Natural Debris                                                                           Y/N                                                                      Y/N                                                    Y/N
Rubbish                                                                                  Y/N                                                                      Y/N                                                    Y/N
Pollution                                                                                Y/N                                                                      Y/N                                                    Y/N
Stingers                                                                                 Y/N                                                                      Y/N                                                    Y/N
Holes                                                                                    Y/N                                                                      Y/N                                                    Y/N
Structures                                                                               Y/N                                                                      Y/N                                                    Y/N
Water Quality                                                                            Y/N                                                                      Y/N                                                    Y/N

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                                                                                                                                                                                           Updated 15 Oct 2020
Risk Assessment                                                                  Risk Assessment                                                                Decisions

                                      Consequences

                                                                                                               Consequences

                                                                                                                                                                                               Residual Risk
                                                                               Acceptable

                                                                                                                                                        Acceptable

                                                                                                                                                                                                               Acceptable
                                                     Likelihood

                                                                                                                              Likelihood
                                                                  Risk Level

                                                                                                                                           Risk Level
                                                                                                                                                                     Alternative Control

                                                                                                                                                                                                                            Priority
         Hazards   Risk Description                                                         Control Measures

                                                                                                                                                                                                   Level
                                                                                  Risk?

                                                                                                                                                           Risk?

                                                                                                                                                                                                                  Risk?
                                                                                                                                                                          Measures

                                                                                             PEOPLE
Officials                                                                      Y/N                                                                      Y/N                                                    Y/N
Water Safety                                                                   Y/N                                                                      Y/N                                                    Y/N
Support Crew/s                                                                 Y/N                                                                      Y/N                                                    Y/N
Competitors                                                                    Y/N                                                                      Y/N                                                    Y/N
Supporters                                                                     Y/N                                                                      Y/N                                                    Y/N
Spectators                                                                     Y/N                                                                      Y/N                                                    Y/N
Public                                                                         Y/N                                                                      Y/N                                                    Y/N
                                                                               Y/N                                                                      Y/N                                                    Y/N

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Risk Assessment                                                                                                             Risk Assessment                                                                                                        Decisions

                                                       Consequences

                                                                                                                                                                           Consequences

                                                                                                                                                                                                                                                                                                   Residual Risk
                                                                                                     Acceptable

                                                                                                                                                                                                                             Acceptable

                                                                                                                                                                                                                                                                                                                   Acceptable
                                                                      Likelihood

                                                                                                                                                                                                 Likelihood
                                                                                       Risk Level

                                                                                                                                                                                                              Risk Level
                                                                                                                                                                                                                                                         Alternative Control

                                                                                                                                                                                                                                                                                                                                    Priority
       Hazards               Risk Description                                                                              Control Measures

                                                                                                                                                                                                                                                                                                       Level
                                                                                                        Risk?

                                                                                                                                                                                                                                Risk?

                                                                                                                                                                                                                                                                                                                      Risk?
                                                                                                                                                                                                                                                              Measures

                                                                                                                  EQUIPMENT
Arena Equipment
IRBs
Boat / Canoe
Skis
Boards
Vehicles – Beach
Vehicles – Road

         Risk             Minor                  Major                                              DNF                                          Minor                                    Major                                    Loss of                                  Loss of                Loss of
                      1                 2                                          3                                                         4                                5                                             6                                  7                              8                                 9
         Indicators       Equip. Loss            Equip. Loss                                        Scratchings                                  Injuries                                 Injuries                                 Time                                     Process                Life

            Recommendations
            (Tick)

                                                                                                                                                                                                                                                                                        Use
                                                                                                                                                                  Change Venue

                                                                                                                                                                                                                                                                              Mandatory PSE
                                                                                                            Consult Team

                                                                                                                                                 Reduce Athlete

                                                                                                                                                                                                                    Cancel Some

                                                                                                                                                                                                                                                                   Safety
                                                                                                                                                                                          Change Venue All
                                                                                                                                                      Numbers

                                                                                                                                                                         Some
                                                        Continue

                                                                                                                                                                                                                                                           Increase Water
                                            Commence

                                                                                       Delay

                                                                                                                              Modify Event

                                                                                                                                                                                                                         Events
                                                                                                               Managers

                                                                                                                                                                                                                                     Cancel All Events
                                                                                                                                                                                                                                                                                               21 | P a g e
                                                                                                                                                                                                                                                                                     Updated 15 Oct 2020
8.12   Water safety and First Aid requirements (equipment and people)

FIRST AID / MEDICAL SERVICES

                                                           First Aid Service Provided by: Kenjiro Takano – 021 531770
                                                           First Aid service to comprise of 4 trained first aiders to appropriate level.

 Who has been engaged to provide first aid / medical       In addition:
 support?                                                  Event Safety Officer, four Arena Safety Observers, eight Life-guards, Water
                                                           Safety Officer, Assistant Water Safety Officer, six IRB Drivers, and six IRB
                                                           Crewman have been engaged to provide First Aid, Medical Services, and
                                                           Water Safety as required during the event.

                                                           One 6mx3m First Aid marquee will be positioned at a central location with
                                                           access to all four competition arenas via the emergency access clearway.
                                                           Two First Aid Officers will be positioned in the marquee and two will be
 Where will the service be located at the venue?           roaming during the competition with Trauma Packs and general First Aid
                                                           Supplies.
                                                           Access to the Mount Maunganui Surf Club First Aid Room and the club’s
                                                           defibrillator is available for use.

                                                           Thursday: 25th Feb 2021:     9am – 5pm
                                                           Friday: 26th Feb 2021:       8am – 5pm
 What hours will the service be open and available?
                                                           Saturday: 27th Feb 2021:     8am – 5pm
                                                           Sunday: 28th Feb 2021:       8am– 4pm

 What is the agreed scope of services being provided?      Please see the attached Position Descriptions

 What is the level of qualifications of the provider(s)?   Please see the attached Position Descriptions

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                                                                                                                         Updated 15 Oct 2020
WATER SAFETY
                               Number of equipment   Number of qualified   Lifeguard / HR Competencies to use equipment
Equipment Required
                               to be used            people

                                                                           IRB Drivers Qualification and/or IRB Crewman
IRB Engine and Hull Units      At least 6            12
                                                                           Qualification (Refreshed)

Rescue Tubes                   8 (2 per Arena)       8                     Surf Lifeguard Award (Refreshed)

Rescue Boards                                                              Surf Lifeguard Award (Refreshed)

Radios                         40                    40                    Radio Operators Award

                                                                           First Aid Level One, First Aid Level Two, and/or
First Aid Posts – Trauma and   2 Complete Trauma
                                                     4                     First Aid Level Three (Pre-Hospital Emergency
Medical Support                Packs
                                                                           Care)

Binoculars – spotters          4                     4                     Event Safety Officer and Arena Safety Observers

                                                                           Event Safety Officer and Arena Safety Observers
Missing Person Pack            2                     5                     All clubs to have members trained in Missing
                                                                           Person Response

                                                                                                                     23 | P a g e
                                                                                                           Updated 15 Oct 2020
WATER SEARCH PARTY (In water search party)

                                         In the first instance, qualified, refreshed and competent Surf
                                         Lifeguards from the adult supporters and parents group. These
Who has been engaged to                  individuals must be registered and confirm they are present/briefed
provide water search party?              prior to the events commencement. These individuals must also
                                         bring fins and masks / goggles and be available for ‘in water reflex’
                                         tasking by the event safety officer, if required.

                                         Individual Lifeguards
Where will the service be located
at the venue?                            Missing Person at Sea box to be located between arenas. Arena
                                         Referees advised of location and use.

                                                                                                                 Some personnel on site
What hours will the service be on
                                         During hours of competition.                                            pre and post
duty?
                                                                                                                 competition times.

                                         Team Managers will be briefed of this requirement at the Team
What is the agreed scope of              Managers briefing and the process will be explained to them, so
services being provided?                 they can explain to their members what is expected of competitors,
                                         coaches, managers, parents, supporters, spectators
What is the level of qualifications
                                         Current Surf Lifeguard Award.
of the provider(s)?

WATER SAFETY TEAM (IRB Safety Team)
Who has been engaged to provide
water safety support?
Where will the service be located at
the venue?
What hours will the service be on
duty?
What is the agreed scope of
services being provided?
What is the level of qualifications of
the provider(s)?

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                                                                                                                      Updated 15 Oct 2020
8.13   Missing Competitor at Sea - Emergency Response Plan

                          MISSING COMPETITOR AT SEA – EMERGENCY RESPONSE PLAN
                                    Immediately close all arenas via radios to officials, continuous sounding of air horns & whistles, and
                                     waving of flags to competitors.
 Reflex Tasking                     Identify who is missing and what identifies them (e.g. clothing, size, clothing colour, M/F)
                                    Initiate response for Control Centre as detailed in the Event Safety Briefing. ESO to assemble all
                                     control personnel at notified point.
                                    IRB to place pink buoy or another identifiable object that will remain in place at Last Known Point
                                     (LKP) then sit behind surf break parallel to floater& await instructions from the Water Safety Officer
                                     (WSO).
                                    Consider dropping dye, at LKP and if conditions permit consider dropping a floater (competent life
                                     guard wearing fins, PFD, wetsuit) at LKP to float with prevailing current, ensuring that at least one
                                     spotter maintains visual contact with the floater at all times.
                                    Deploy spotters with radios or runners to high points.
                                    Supporters to immediately clear competitors equipment from the affected arena/s, then keep out of
                                     affected arena/s.
                                    Team managers to check in with their competitors and assign competent swimmers (LG) only, who
                                     have fins and goggles/masks to the Arena Referees (AR) in the affected arena/s.
                                    Coaches to report immediately to the AR in their assigned arena and organise their searchers in lines
                                     while awaiting instructions from the AR.
                                    Competitors to exit the water immediately upon continuous sounding of the air horn, whistles, or
                                     waving of flags before reporting firstly to their team manager at a pre designated point.
                                    Competent swimmers who have fins & goggles/mask should then report immediately to their coach
                                     in their designated arenas. Note all swimmers involved with the search need to be identifiable
                                     differently to the missing person (e.g. pink bennies, different coloured hi viz vests
                                    Water Safety Officer uses nearest capable IRB to pick up LKP buoy from beach and drop of buoy at
                                     LKP.
                                    WSO then liaise with IRBs under ESO instructions to either ferry searchers to search zone or begin
                                     parallel grid search as directed by ESO.
                                    ESO to assume position of Incident Controller until relieved by appropriate authority.
                                    ESO immediately appoints a scribe to record relevant details of times, decisions and
                                     communications.
                                    ESO appoint person to dial 111 and liaise with emergency services.
                                    Arena Referees (AR) instruct officials to immediately clear the water arena of competitors and craft.
                                    AR to liaise with ESO and Coaches to deploy competent swimmers to search zone and duties.
                                    Officials to mobilise supporters only after cleared to do so by the ESO or their delegate.

                                                                                                                                   25 | P a g e
Initial Action

                 Ascertain Details:      Location, problem, number of patients, mechanism of injury (trauma), prior medical history (medical)
                                         Record time, date, informant details, arrival of additional support, any treatment provided, patient
        Complete Incident Log:
                                          information
                                         Notify event safety service / medical team, call 111 and ask for ambulance, Team Manager of the
                            Notify:
                                          Club involved
                                         Is there a risk/hazard posed for other people? Does racing need to stop temporarily to allocate
                         Consider:
                                          safety resources to the incident(s). Is there an appropriate environment to treat the victim(s)?
At Scene
                                         DRSABCD is the priority protocol followed by secondary surveys (trauma + medical) to ascertain the
                                          problem and provide appropriate care.
                                         If need be, refer to Lifesaving First Aid Manual for specific patient management protocols for medical
                          Actions:
                                          or trauma incidents.
                                         Consider the on-going treatment of the patient and whether they need to be moved into a more
                                          appropriate environment (i.e. out of direct sun, wind, water etc.)
At Completion
                                         In serious / critical incident trauma and medical cases, the Event Safety Officer should lead a debrief
                                          of the incident to assess and ensure all persons involved are okay (emotionally and physically) and
                                          that the response process is reflected on with any learning’s being recorded.
                                         The debrief process is not a forum for apportioning blame for any errors, rather an opportunity to
                          Debrief:
                                          discuss what did happen (facts) from each person’s perspective and to identify any person(s) that
                                          require additional support.
                                         In a critical incident such as a death or severe (life threatening) trauma, SLSNZ Lifesaving Manager
                                          should be notified to initiate SLSNZ Peer Support Services.
                                         Ensure a SLSNZ Incident Report Form is completed for any incident and forward to your local SLSNZ
                                          office for processing.
                        Reporting:
                                         Feel free to attach additional information as required as it is better to keep a more detailed account
                                          of the incident in the event of a formal investigation as a result of the incident.

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                                                                                                                              Updated 15 Oct 2020
8.14    Major Medical/First Aide - Emergency Response Plan

                                           MAJOR MEDICAL / MAJOR FIRST AID TRAUMA
 Initial Action

                  Ascertain Details:      Location, problem, number of patients, mechanism of injury (trauma), prior medical history (medical)
                                          Record time, date, informant details, arrival of additional support, any treatment provided, patient
         Complete Incident Log:
                                           information
                                          Notify event safety service / medical team, call 111 and ask for ambulance, Team Manager of the
                             Notify:
                                           Club involved
                                          Is there a risk/hazard posed for other people? Does racing needs to stop temporarily to allocate
                          Consider:
                                           safety resources to the incident(s). Is there an appropriate environment to treat the victim(s)?
 At Scene
                                          DRSABCD is the priority protocol followed by secondary surveys (trauma + medical) to ascertain the
                                           problem and provide appropriate care.
                                          If need be, refer to Lifesaving First Aid Manual for specific patient management protocols for medical
                           Actions:
                                           or trauma incidents.
                                          Consider the on-going treatment of the patient and whether they need to be moved into a more
                                           appropriate environment (i.e. out of direct sun, wind, water etc.)
 At Completion
                                          In serious / critical incident trauma and medical cases, the Event Safety Officer should lead a debrief
                                           of the incident to assess and ensure all persons involved are okay (emotionally and physically) and
                                           that the response process is reflected on with any learning’s being recorded.
                                          The debrief process is not a forum for apportioning blame for any errors, rather an opportunity to
                           Debrief:
                                           discuss what did happen (facts) from each person’s perspective and to identify any person(s) that
                                           require additional support.
                                          In a critical incident such as a death or severe (life threatening) trauma, SLSNZ Lifesaving Manager
                                           should be notified to initiate SLSNZ Peer Support Services.
                                          Ensure a SLSNZ Incident Report Form is completed for any incident and forward to your local SLSNZ
                                           office for processing.
                         Reporting:
                                          Feel free to attach additional information as required as it is better to keep a more detailed account
                                           of the incident in the event of a formal investigation as a result of the incident.

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                                                                                                                               Updated 15 Oct 2020
8.15    Fire - Emergency Response Plan
                                                                          FIRE
 Initial Action
                  Ascertain Details:      Location, problem, number of patients, likely source of fuel, level of threat to people and/or property
                                          Record time, date, informant details, arrival of additional support, any treatment provided, patient
            Complete Incident Log:
                                           information
                                          Notify event safety service / medical team, call 111 and ask for Fire Service, if aware if injured people - also
                             Notify:
                                           request an ambulance response. Inform team managers if event is impacted.
                                          Is there a risk/hazard posed for people or property? Does racing needs to stop temporarily to allocate
                          Consider:
                                           resources to the incident to put out / control a fire, protect people, move to safeguard property etc.
 At Scene
                                          All involved are reminded that self-preservation is a priority in any response.
                                          People are a priority over property in the case of a fire. Ensure the protection of people initially before
                                           considering protection of property.
                                          Assess the availability of resources to mitigate the fire (i.e. water, hoses, buckets, capable people etc.)
                           Actions:
                                          For any people affected: DRSABC is the priority protocol followed by secondary surveys (trauma +
                                           medical) to ascertain the problem and provide appropriate care.
                                          If need be, refer to Lifesaving First Aid Manual for specific patient management protocols for medical or
                                           trauma incidents (i.e. burns).
 At Completion
                                          In serious / critical incident trauma and medical cases, the Event Safety Officer should lead a debrief of
                                           the incident to assess and ensure all persons involved are OK (emotionally and physically) and that the
                                           response process is reflected on with any learning’s being recorded.
                                          The debrief process is not a forum for apportioning blame for any errors, rather an opportunity to discuss
                           Debrief:
                                           what did happen (facts) from each person’s perspective and to identify any person(s) that require
                                           additional support.
                                          In a critical incident such as a death or severe (life threatening) trauma, SLSNZ Lifesaving Manager should
                                           be notified to initiate SLSNZ Peer Support Services.
                                          Ensure a SLSNZ Incident Report Form is completed for any incident and forward to your local SLSNZ office
                                           for processing.
                         Reporting:
                                          Feel free to attach additional information as required as it is better to keep a more detailed account of
                                           the incident in the event of a formal investigation as a result of the incident.

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8.16    Tsunami - Emergency Response Plan
                                                       TSUNAMI WATCH / WARNING
 Initial Action
                                    Has a tsunami warning or tsunami watch been issued by the Ministry of Civil Defence? The Event Manager
                                     should confirm this directly rather than being drawn into speculation by other parties.
            Ascertain Details:
                                    When is the published impact time of the first tsunami, and therefore how much time do you have to evacuate
                                     the coastal zone?
                                    If possible, record the time the incident commenced. Keep a record of key decisions through the incident
    Complete Incident Log:
                                     period.
                       Notify:      SLSNZ CEO, Event Safety Officer, Event Manager, Event Referee, Team Managers, competitors and spectators
                                    The level of response relative to the classification of the incident (i.e. a ‘watch’ is a lower risk threshold than
                                     ‘warning’). Ensure the level of urgency is relative to the anticipated time available to evacuate. What are the
                    Consider:
                                     optimal evacuation routes to allow people to get to the recommended 23m above sea level to avoid the
                                     impact of a tsunami wave.
 At Scene
                                    If there is a witnessed earthquake in the coastal zone or any unusual observations to a sudden change in sea
                                     state (such as water levels noticeably dropping), immediately discontinue racing. Radio the on water lifeguards
                                     and ask them to direct all persons back to shore immediately (phase one: get people out of water)
                                    Inform Team Managers, Surf Officials, competitors, participants and spectators of a possible tsunami threat and
                                     encourage them to enact an emergency evacuation to higher ground ASAP. In a witnessed coastal
                     Actions:        earthquake event, there is insufficient time to remove equipment. Focus must be on a swift, orderly evacuation
                                     away from the coast to a targeted elevation of 23m above sea level (phase two: evacuate to high ground)
                                    If the event is not witnessed and the tsunami warning / tsunami watch indicates a longer lead-in time, in
                                     addition to evacuating the beach, consider removing rescue craft and first aid equipment to higher ground to
                                     be used in a possible post tsunami recovery.
                                    Continue to monitor the situation/threat through official channels (i.e. Ministry of Civil Defence updates).
 At Completion
                                    In the event a tsunami does strike, a debrief may not be appropriate in lieu of more immediate needs. Following
                     Debrief:        any tsunami warning / tsunami threat stand-down, it is appropriate to conduct a debrief so learning can be
                                     captured for any future incident.
                                    The SLSNZ CEO will identify and confirm the need for any reports. Under no circumstance should the aquatic
                   Reporting:        elements of a surf life saving event be conducted while an official tsunami warning or watch is in place for the
                                     coastal area involved.

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8.17    Earthquake - Emergency Response Plan

                                                                       EARTHQUAKE
 Initial Action
                                             For injured people – refer to action plan under “Major Trauma / Medical”
                                             If a fire is caused by the earthquake – refer to action plan under “Fire”
                  Ascertain Details:
                                             If the earthquake was of sufficient magnitude that is has caused damage or was significant, operationalize
                                              the actions outline in the action plan “Tsunami Warning/Watch”
                                             Record times of key decisions, number of patients involved, arrival of additional support, any treatment
         Complete Incident Log:
                                              provided, patient information as possible.
                             Notify:         Trauma / Medical Issues – dial 111 and request Ambulance, Fire – dial 111 and request Fire Service
                                             In the event of a minor earthquake, consider if any sewerage or storm water pipes could have been
                                              breached and potentially impact on water quality.
                          Consider:          Check media sources to confirm any official warnings or directives following the earthquake event.
                                             Consider what support those involved at the event may be able to offer the general public or other
                                              emergency services where there may be wide spread damage, injury, death (but no threat or a tsunami).
 At Scene
                                       Further to action items identified through other action plans (referred to above)…:
                                            Seek out on-going information from official sources (Ministry of Civil Defence website)
                                            If possible, contact SLSNZ CEO or delegated SLSNZ staff member for advice/support
                           Actions:         Contact other emergency services and offer to provide support / capacity (i.e. trained first aiders, rescue
                                               vehicles, shelter, search parties etc.).
                                            Continue to communicate with all relevant parties regarding the incident response and any updates as they
                                               become available.
 At Completion
                                             In the event a major earthquake does strike, a debrief may not be appropriate in lieu of more immediate
                           Debrief:
                                              needs in the short term.
                                             If possible, complete SLSNZ Incident Reports for each patient. Submit these to your local SLSNZ office for
                         Reporting:           processing.
                                             The SLSNZ CEO will identify and confirm the need for any additional report related to the earthquake event.

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8.18    Sudden Unanticipated Storm - Emergency Response Plan
                                              SUDDEN UNANCITIPATED STORM (EXTREME WINDS)
 Initial Action
                                  For injured people – refer to action plan under “Major Trauma / Medical”.
   Ascertain Details:             The risk of a storm or squall should be monitored throughout any event to ensure that mitigating factors can be applied
                                   to reduce the risk of harm to people and property.
  Complete Incident               Record times of key decisions, number of patients involved, arrival of additional support, any treatment provided,
               Log:                patient information as possible.
                  Notify:         Trauma / Medical Issues – dial 111 and request Ambulance
                                  What equipment (boards, skis, paddles, oars, fences, signage, shade shelters, tools, sound equipment etc.) is sitting on
                                   the beach which could become a serious hazard in the event of extreme wind or get damaged, how can it be
            Consider:
                                   secured safely?
                                  Are there tents on the beach and, if yes, how well anchored are the tents or do they require dropping and securing?
 At Scene
                                 Monitor the weather forecasts prior to and during a Competition.
                                 Where a risk of high winds is possible, ensure this is communicated to all persons in daily briefings (work party, surf
                                  officials, event safety team, team managers etc.).
                               Clubs to ensure that all tents / coverings are restrained appropriately to minimise risk of airborne hazard
                               If a severe storm (to the point where the sea/beach conditions will become unacceptably dangerous) is imminent,
              Actions:            discontinue racing and ensure all people are safety removed from water until the conditions are safe to continue.
                            Where a squall is visibly identified approaching the event site, provide warnings and direction to key groups:
                               Work Party: Check tent/marquee anchor points, drop event signage/fences if not secured, support teams with tents or
                                  gear as needed.
                               Team Managers: Focus on securing club equipment / craft then secure club tents
                               Event Referee: Surf Officials to support securing of on beach event equipment such as sound systems, lane markers etc.)
 At Completion
                                  A debrief may not be essential in the case of a response to high winds however consider conducting a debrief in the
                                   event of any injuries to people or damage to equipment or if there was an opportunity identified to enhance the
              Debrief:
                                   response plan in future (i.e. a near miss, any lack of cohesion in the response plan, any confusion identified during
                                   response).
            Reporting:            Ensure a SLSNZ Incident Report Form is completed for any incident and forward to your local SLSNZ office for processing.

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                                                                                                                                   Updated 15 Oct 2020
8.19    Major Pollution - Emergency Response Plan

                                                 MAJOR POLLUTION DISCOVERY / WATER QUALITY
                                        An assessment of pollution levels should be undertaken by the event team in the weeks leading up to the event.
 Initial Action                         Regular discussions with the Local Authority are required to ascertain the likelihood of any pollution being present at
                                        the commencement of the event.
                   Ascertain Details:         Location, type of pollution involved (i.e. oil vs sewerage vs run-off), Identify source if possible
                                              Record times of key decisions (when first aware of quality issue, when discontinued event etc.), number of
         Complete Incident Log:                patients involved if people have got sick, arrival of additional support, any treatment provided, patient
                                               information as possible.
                                              Notify the local environmental authority (normally the regional council) immediately. If people are becoming
                              Notify:
                                               ill, either refer to local medical facility or in serious cases dial 111 and seek ambulance.
                                              What risk level might the pollution pose for people?
                                              Are there implications for the general public beyond those involved with the event?
                                              Are there alternative sites that may not be affected by the water quality issue that may allow Competition to
                           Consider:
                                               continue?
                                              Has there been any previous water quality issues at the site and, if so, what may be the time impact for the
                                               issue to be resolved?
 At Scene
                                              On being made aware of the water quality issue, discontinue aquatic events immediately until such time the
                                               issue is resolved.
                                              Contact the local pollution / water quality authority, inform them of the problem and seek advice regarding
                                               the impact the problem may have on people.
                            Actions:
                                              If the water quality issue is obviously not going to be resolved quickly (i.e. oil spill or major run-off issue) identify
                                               and check alternative racing areas. If suitable, consider moving racing to the new site to continue the event.
                                              *If possible, consider running any beach events while any water quality issues are addressed*
                                              Continue to monitor the situation, seek on going advice from experts / authorities.
 At Completion
                                              A debrief may not be essential in the case of a response to water quality issues however consider conducting
                            Debrief:           a debrief in the event of any illness to people or if there was an opportunity identified to enhance the response
                                               plan in future.
                                              Ensure a SLSNZ Incident Report Form is completed for any incident and forward to your local SLSNZ office for
                  Personnel Support:
                                               processing.

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8.20        COVID Measures / Precautions

 The Event Management will look to implement the Event Sector Voluntary Code
 This Event Sector Voluntary Code outlines a high-level overview of what the event sector can do to safely deliver events. The Code provides
 best practice expectations on running events and is based on Ministry of Health guidance to reduce COVID-19 related risks.

 The Event Management would suggest members associated with this event:

 • Stay home if you are unwell and call Healthline (for free) on 0800 358 5453 or your health care provider if you think you
 have symptoms of COVID-19.
 • Scan in with the Event QR poster, or utilize the Bluetooth COVID App:
 • Follow basic hygiene measures at the event:
    1- Hand hygiene – frequently wash your hands for a minimum of 20 seconds, then dry them thoroughly. If you are unable to access
        soap and water, use an alcohol-based hand sanitiser containing at least 60% alcohol. If using sanitiser, ensure that you use enough to
        cover your hands and rub hands together until dry.

       2-    Cough and sneeze etiquette – sneezing or coughing into the crook of your elbow or covering coughs and sneezes with a tissue, then
            putting the tissue in a bin and cleaning your hands (as above).

       3-   Avoiding touching your face – hard surfaces can be contaminated with infectious droplets. Hands can be contaminated after contact
            with these surfaces. If you need to touch your face, clean your hands first.

       4-    Cleaning surfaces and frequently touched items – clean high-touch surfaces and items (for example door handles and phones)
            frequently with an appropriate cleaning solution to reduce transmission of germs in general.

       5-    Physical distancing – When physical distancing isn’t a requirement, you can still play it safe by continuing to keep a distance from
            people you do not know. Use your judgement. This will help to minimise the spread of COVID-19 if community transmission returns.

Changes in COVID Alert Levels.

Public Events at Alert Level 2
If Level 2 were imposed countrywide, restricting gatherings to 500 persons, dependent on entry numbers, the event management would
look to run two distinctly separate venues, or run two age groups over days 1 and 2, and two age groups over days 3 and 4,. We would
then ask that support crews and spectators maintain their own distinct bubble separate to the competitors.

Public Events at Alert Level 3
At Alert Level 3 gatherings of any size are cancelled and public venues are closed. Gatherings such as concerts and sporting events pose
a high risk for transmission of infectious diseases.

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                                                                                                                           Updated 15 Oct 2020
8.21 Competition Safety Checklist
Section 1: Competition Details
                                                   Competition
 Competition Date(s):      25th to 28th Feb 2021                            Mt Maunganui
                                                   Venue(s):
 Competition
                           By SLSNZ                Event Manager:           Mark Inglis
 Sanctioned?

 Description of
 Competition:

Section 2: Safety & Risk Management
 Task
         DESCRIPTION OF ACTION / CONSIDERATION                                  COMPLETED
 #

   1     Competition is formally sanctioned by SLSNZ                            Yes

   2     Event Referee appointed:                                               Yes

   3     Event Safety Officer appointed:                                        Yes

   4     Site hazard and risk register completed                                Yes

         First Aid/Medical Service confirmed (relative to competition
   5                                                                            Yes
         scope)
         Water Safety people and assets confirmed (relative to                  Yes
   6
         competition scope)
         Disaster management protocols confirmed and discussed with             Yes
   7     Event Referee, Event Safety Officer, First Aid/Medical provider
         and Team Managers
                                                                                Yes
   8     Communications system confirmed for the competition

         A Competition Safety Plan template completed for the                   Yes
   9
         competition and peer reviewed.

Section 3: Declarations
 I confirm that I have completed the actions identified above in assessing and arranging
 the health and safety requirements for this competition.

 Name:    Mark Inglis              Signature:                           Date:   25/1/21

 I confirm that I have peer reviewed the safety planning and proposed risk management
 for this Competition and confirm that in my opinion the competition has appropriate safety
 controls in place.

 Name:    Nathan Smith             Signature:                           Date:

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8.21   Safety Briefing - Competitor / Team Manager / Surf Official
       Add or remove tittles as required for the event

                                              Questions/Notes to cover off for this
 Competition Element     Item(s) to discuss
                                              Competition
                         Competition roles
 Personnel
                         & responsibilities
                         Tides - Times
                         Temperatures -
 Weather (current and    Land/Sea
 forecast)
                         Sea Conditions
                         Wind
                         Location and
                         amount
 Water Safety            Identification
                         Scope/Safety
                         cover
 Critical Incident
                         Briefing of CIP
 Protocol
                         Location and
 First Aid               Scope
                         Identification
                         Activating
 Contingency Plan
                         Protocol
 Timetable               Alterations
 Competition Area        Course Layout
                         Timetable for
 Order of Events
                         competition
 Code of Conduct         Reiterate
                         Confirmation of
 Meeting Attendance
                         attendance
                         Any safety
 Questions
                         questions?

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8.21   SLSNZ Incident and Injury Notification Flow Chart

NOTE: Where injury is in the marine environment, notification MUST be given to
Maritime NZ

Notifiable Events includes:
 Notifiable Death – when a person has been killed as a result of work.
 Notifiable Incident – when a person’s health and safety is seriously threatened or
   endangered as a result of a work situation, i.e. if someone has been exposed to
   a serious or immediate risk to their health and safety because of an unplanned or
   uncontrolled work incident.
 Notifiable Injury - an injury that requires (or would usually require) the person to
   be admitted to hospital for immediate treatment. ‘Admitted to a hospital’ means
   being admitted to hospital as an inpatient for any length of time – it does not
   include just being taken to the hospital for out-patient treatment by a hospital’s
   A&E department.
 Major First Aid - Any incident where a victim needs a higher level of medical
   treatment or is handed to another agency e.g. doctor, ambulance, hospital.

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