OPEN MINUTES Franklin Local Board - Tuesday, August 24, 2021

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OPEN MINUTES Franklin Local Board - Tuesday, August 24, 2021
Franklin Local Board
                                OPEN MINUTES

Minutes of a meeting of the Franklin Local Board held via videoconference on Tuesday, 24 August
2021 at 9.30am. Either a recording or a written summary of the meeting will be published to the
Auckland Council website.

PRESENT

 Chairperson             Andrew Baker
 Deputy Chairperson      Angela Fulljames
 Members                 Malcolm Bell
                         Alan Cole
                         Sharlene Druyven
                         Lance Gedge
                         Amanda Kinzett
                         Matthew Murphy
                         Logan Soole

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1     Welcome

      The Chair opened the meeting and welcomed everyone present.

2     Apologies

          There were no apologies.

3     Declaration of Interest

      There were no declarations of interest.

4     Confirmation of Minutes

          Resolution number FR/2021/113
          MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames:
          That the Franklin Local Board:
          a)    confirm the ordinary minutes of its meeting, held on Tuesday, 27 July 2021,
                including the confidential section, as a true and correct record.
                                                                                    CARRIED

5     Leave of Absence

      There were no leaves of absence.

6     Acknowledgements

          6.1   Acknowlegement - Barry McAlley
                Resolution number FR/2021/114
                MOVED by Deputy Chairperson A Fulljames, seconded by Member A Cole:
                That the Franklin Local Board:

                    a) acknowledge the passing of Barry McAlley of Clevedon. Barry was
                       instrumental in having Manukau City Council purchase the Munro land
                       for the use by the Clevedon A&P Society and turning the old show
                       grounds into sports fields. Barry was a member of the Royal Agricultural
                       Society. He served over 40 years on the Clevedon A&P Show committee,
                       was a member of the Clevedon School PTA, Clevedon Lions, President
                       of the Clevedon Branch of the NZ National Party and similarly as
                       chairman of the Clevedon Branch of Federated Farmers. Later he served
                       a spell as President of Auckland Federated Farmers and recently
                       received a life membership from Federated Farmers New Zealand.

                                                                                      CARRIED

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7      Petitions

       There were no petitions.

8      Deputations

NOTE: both deputations have agreed to be deferred to the September meeting.

           8.1    Deputation - Paul Devening, CommUnity Funds NZ

           8.2    Deputation - Peter Zanzottera, Counties Manukau Cricket Association

9      Public Forum

       There was no public forum.

10     Extraordinary Business

       There was no extraordinary business.

11     Franklin School Swimming Pool 2021/2022 grant applications
       Marion Davies was in attendance to speak to this item. The board thanked her for her work
       on learning that this was her last week with Auckland Council.
       Resolution number FR/2021/115
       MOVED by Member S Druyven, seconded by Member M Murphy:
       That the Franklin Local Board:
       a)        agree to fund, or decline each application in Franklin School Swimming Pool
                 Fund 2021/2022, as outlined in table one below:
                 Table One: Franklin School Swimming Pool grant applications
           Applicati    Organisation   Requesting        Amount       Granted        Comment
           on ID                       funding for       requested
           SP220301     Hunua          Towards costs        $2,000.00 $2,000.00
                        School         of pool
                        Board of       maintenance,
                        Trustees       chemicals,
                                       monitoring and
                                       testing for
                                       Hunua School
                                       pool
           SP220302     Mauku          Towards Mauku        $2,000.00 $2,000.00
                        School         School
                        Board of       swimming pool
                        Trustees       expenses for
                                       the 2021/2022
                                       summer period

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SP220303   Valley       Towards           $2,000.00 $2,000.00
                     School       chemicals and
                     Board of     maintenance
                     Trustees     for the Valley
                                  School pool
          SP220304   Clevedon     Towards           $2,000.00 $2,000.00
                     School       funding for the
                     Board of     operational
                     Trustees     expenses for
                                  the Clevedon
                                  School
                                  swimming pool
          SP220305   Ararimu      Towards the       $2,000.00 $2,000.00
                     School       maintenance
                                  and chemicals
                                  for Ararimu
                                  School
          SP220306   Awhitu       Towards           $2,000.00 $2,000.00
                     District     chemicals and
                     School       maintenance
                     Board of     costs for the
                     Trustees     Awhitu District
                                  School pool

          SP220307   Glenbrook    Towards           $2,000.00 $2,000.00
                     School       chemicals and
                                  maintenance
                                  costs for
                                  Glenbrook
                                  School
                                  swimming pool
          SP220308   Alfriston    Towards           $2,000.00 $2,000.00
                     School       chemicals and
                     Board of     testing
                     Trustees     equipment for
                                  Alfriston
                                  School.
          SP220309   Beachlands   Towards           $2,000.00 $2,000.00
                     School       chemicals and
                                  maintenance of
                                  the Beachlands
                                  School pool
          SP220310   Waiau Pa     Towards the       $2,000.00 $2,000.00
                     School       costs of
                     Board of     chemicals and
                     Trustees     maintenance of
                                  the school pool
                                  over the
                                  summer period

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SP220311           Te Hihi        Towards the          $2,000.00 $2,000.00
                             School         cost of
                             Board of       chemicals and
                             Trustees       maintenance
                                            for the
                                            2021/2022
                                            summer period
                                            at Te Hihi
                                            School pool
          SP220312           Maraetai       Towards              $2,000.00 $2,000.00
                             Beach          maintenance
                             School         and upkeep of
                                            Maraetai School
                                            pool
          SP220313           Ramarama       Towards the          $2,000.00 $0.00         Funding
                             School         repair of cracks                             is not
                                            for the                                      intended
                                            Ramarama                                     for fixed
                                            School                                       asset
                                            swimming pool                                repairs
          Total
                                                                $26,000.00   $24,000

          b)        request that, in confirming application outcomes, staff reiterate the purpose of
                    the fund to applicants, and their obligations in accepting funding i.e. to
                    acknowledge local board support and to actively make the pool accessible to
                    the wider community (not just the school community).
                                                                                            CARRIED

12    Proposal to make a new Freedom Camping in Vehicles Bylaw
      Georgina Gilmour spoke to this item on behalf of Rebekah Foreman
      Resolution number FR/2021/116
      MOVED by Member S Druyven, seconded by Deputy Chairperson A Fulljames:
      That the Franklin Local Board:
               a)     do not support the draft Statement of Proposal in Attachment A of this
                      agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-
                      Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping
                      in Vehicles Bylaw 2022 for public consultation on the basis that the
                      proposed bylaw excludes all reserves, including those that are suitable sites
                      for Freedom Camping.
               b)     note that the board considers that the suggestion to exclude all reserves is
                      being driven by an urban lens and does not adequately consider the best
                      interests of the communities occupying sixty-nine per cent of Auckland’s
                      land mass (Franklin and Rodney local board areas).
               c)     request that the Governing Body amends its direction to exclude all
                      reserves from the Auckland Council Freedom Camping in Vehicles Bylaw
                      2022 for the following reasons:
                        i)      prohibition of freedom camping at suitable and popular reserve sites
                                will restrict the number of desirable sites for freedom/responsible
                                camping in Auckland. The board notes that lack of supply has been
                                expressed as an area of concern in the proposed bylaw

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ii)    prohibition of freedom camping at popular and suitable reserves may
                        result in increased nuisance to locals as a result of campers parking
                        in local reserves in more built up areas or ‘makeshift’ places as an
                        alternative to utilising reserves that are both attractive and suitable
                iii)    the Franklin Local Board area has limited accommodation for
                        tourists. Camping provides tourists with opportunity to holiday in
                        attractive destinations they would otherwise have limited access to,
                        including suitable reserves
                iv)     prohibiting responsible camping in otherwise suitable reserves will
                        undermine local tourism and associated local economic opportunity
                        in our isolated communities, undermining local prosperity and
                        exacerbating deprivation through isolation already experienced in
                        communities on the fringe of Auckland
                 v)     availability and generation of local jobs, including those in support
                        of local tourism activity, is a positive response to Auckland’s climate
                        plan, economic development action plan and supports the strong
                        and healthy communities envisaged within the Auckland Plan, and
                        the board requests support from the governing body to realise that
                        opportunity
                vi)     although staff have advised that it is possible to consider enabling
                        access to specific sites later, the board considers it is unlikely to be
                        progressed as a priority unless it is facilitated through and required
                        by the bylaw.
          d)   request that the Governing Body amend its direction so that:
                   i)      local boards are enabled, with urgency, to nominate specific
                           suitable reserves as responsible camping sites should they wish
                           to e.g. Hamilton’s Gap on the Awhitu peninsula
                  ii)      nominated reserves are named as exceptions to the principle of
                           blanket exclusion of Reserves within the draft Freedom Camping
                           Bylaw and tested with the public as part of the consultation
                           material
                 iii)      on adoption, work to amend the relevent reserve management
                           plans to reflect support for freedom camping progress as a
                           priority to enable responsible camping at these sites. The board
                           suggests that as public consultation on the proposed change to
                           specific reserve plans will have taken place through the bylaw
                           consultation process, the process to amend nominated reserve
                           plans is likley to be more efficient in terms of cost and resource
                           than if work were to be undertaken restrospectively.
          e)   support the inclusion of the general rules as outlined in the draft bylaw
          f)   support restricted freedom camping at the Waiuku library; however request
               that consultation tests five days as the proposed limit of stay rather than the
               proposed three days, noting the importance of camping tourism to the
               Waiuku economy, with a view to being informed by local preferences
          g)   support the prohibition of camping on the Maraetai foreshore; however
               request that the reserve area also prohibited under the Reserves Act
               (foreshore from Maraetai to North Road) is also referenced in consultation
               material for clarity
          h)   request that Colson Lane is also included within the Maraetai Foreshore
               prohibited area

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i)         expresses concern that Auckland Council is not adequately resourced to
                      enforce the Freedom Camping Bylaw, particularly in areas likely to be most
                      attractive to tourists, noting that the current enforcement framework
                      endorsed by the governing body has an enforcement service level of three
                      days to address camping breaches in areas outside the central area.
           j)         suggest the name of the bylaw is changed to reflect the expectation of
                      campers and the intent of the bylaw i.e. that it is changed to the Responsible
                      Camping Bylaw
                                                                                          CARRIED

13    Franklin Local Board request to AT for Parking Controls on Adams Drive to Lisle
      Farm Drive: August 2021
      Resolution number FR/2021/117
      MOVED by Member A Cole, seconded by Chairperson A Baker:
      That the Franklin Local Board:
      a)        request that Auckland Transport initiate a formal consultation process to install
                parking controls - No Stopping at All Times (NSAATs) - on Adams Drive and
                Lisle Farm Drive without further delay, noting that the board has indicated
                strong support for this proposal within the community, and report back the
                results of the consultation to the local board.
                                                                                          CARRIED

14    Urgent Decision - Provide local board feedback for inclusion in Auckland Council’s
      submission on the Government Policy Statement on Housing and Urban Design
      Resolution number FR/2021/118
      MOVED by Chairperson A Baker, seconded by Member M Bell:
      That the Franklin Local Board:
      a)             note the urgent decision completed on 26 July 2021 to support the overall
                     intent of Auckland Council’s submission on the Government Policy Statement
                     on Housing and Urban Design with the following feedback on the substantive
                     points raised:
           Auckland’s growth and urban form brings challenges and opportunities
                i)        support the development of an intensified urban form within 1000 meters
                          of a rapid transit station, however note that transport options outside of
                          the city centre are not developing in parallel to urban development.
                ii)       note that car-dependency for rural communities will remain a reality for
                          those with limited or no access to public transport and recommend that
                          these communities must be either
                          •   accommodated through the planning process e.g. through fit for
                              purpose park and ride facilities
                          •   supported through the design process i.e. in greenfield development
                              design standards that require sufficient road size width for on-street
                              or off-street parking and space for public transport and or emergency
                              services, as well as appropriate pathways be created to enable rural
                              communities to walk and cycle.

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•   that public transport services be prioritised for areas without current
                       services so that these communities have this option.
           iii)    request that protection of elite soils and primary production enterprise
                   are prioritised over urban development opportunities to protect food
                   supply resilience i.e. protect from the effects of urban encroachment.
           iv)     note that while the submission mentions the need for housing to be
                   linked to local employment opportunities, suggest that education
                   provision should also be considered as this is a critical development
                   factor, especially place-specific skills training i.e. Agritech in rural area,
                   other trade skills, economic development and schools and further
                   training locations.
          Better alignment between Government policies and strategies is needed
           v)      note that a range of National Policy Statement documents are being done
                   in isolation from one-another. This undermines local government’s
                   ability to respond effectively as envisaged by the Auckland Council
                   shared governance structure, and marginalizes local perspectives i.e.
                   Auckland Council analysis of proposed national policy is centred on
                   urban and regional issues, rather that actively considering local
                   perspectives.
          Ensure that more affordable housing is being built
           vi)     consider that affordable housing should be concentrated in areas
                   offering a wide range of employment opportunities (brown-field areas
                   and in areas well serviced by existing public transport networks) rather
                   than through green-field development to prevent traffic congestion
                   issues being exacerbated
           vii)    Support the need for homes with capacity to support multi-generational
                   housing and to accommodate social need e.g. child care and elderly
                   care.
           viii)   Support sustainable design and technologies during construction of all
                   new housing e.g. catchment and re-use of grey water and use of solar
                   power to ensure effective use of natural resources.
          Are there any actions that need more emphasis, or which are missing, to deliver
          the outcomes?
            ix)    endorse the need for government agencies to engage with council
                   through early phase infrastructure decision making to achieve high
                   quality infrastructure.
          What actions could you, or others in the system, contribute to delivering on, and
          what type of support are needed?
           x)     support council being involved with ongoing monitoring and
                  implementation of GPS as shared growth data and infrastructure will be
                  key to delivery on the GPS vision.
           xi)     support clear and agreed definitions of key terms and data standards
                   that will promote interoperability, good governance and better
                   transparency of decision making.
          What additional, or new, expectations of Kāinga Ora do you think should be
          included? What about expectations of other agencies?
           xii)    agree that local boards and councils need to be seen as critical partners
                   for Kāinga Ora at the early stages of housing development as this will

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support the wellbeing of both Kāinga Ora customers and the
                   communities that surround them and that local boards represent.
                                                                                      CARRIED

15    Urgent Decision - Provide local board feedback for inclusion in Auckland Council’s
      submission on the Natural and Built Environments Act exposure draft.
      Resolution number FR/2021/119
      MOVED by Chairperson A Baker, seconded by Member L Soole:
      That the Franklin Local Board:
      a) note the urgent decision completed on 21 July 2021 formalising local board
         input into Auckland Council’s submission on the Natural and Built
         Environments Act (NBA) as follows:
          A) welcome the opportunity to provide feedback for inclusion in Auckland
             Council’s submission on the Natural and Built Environments Act (NBA)
             exposure draft.
          B) support in principle the reform of Aotearoa/New Zealand’s resource
             management system and the repeal and replacement of the existing
             Resource Management Act (RMA) 1991.
          C) make the following points around the NBA exposure draft which are of
             particular concern to the Franklin Local Board area to be included in the
             Auckland Council submission on the Natural and Built Environments Act
             exposure draft:
          Purpose and related provisions
             i)   support in principle the purpose and related provisions
             ii) note that the interpretation of wellbeing is best made at the local level,
                 which is anticipated by the exposure draft as being informed regionally.
             iii) suggest that this may be problematic in the Auckland context as urban
                  wellbeing priorities may not align with, and be prioritised over the well-
                  being of those in rural Auckland.
          Environmental limits
            iv) support a precautionary approach to environmental limits (minimum state
                or the maximum allowable harm of stress permitted) are required for air;
                biodiversity, habitats, and ecosystems; coastal waters; estuaries;
                freshwater; and soil.
            v)    note that these limits could be different for different locations or
                  circumstances and suggest that localised naturally occurring variances
                  must be considered and accommodated through the National Policy
                  Framework or through Natural and Built Environment Plans.
          Key clauses for the National Planning Framework
            vi) support in principle replacing existing forms of national direction with a
                National Planning Framework, including combining existing functions and
                powers on the basis that this will provide integrated direction on matters of
                national significance or where consistency nationally or across parts of
                New Zealand would be desirable
            vii) suggest the National Policy Framework should anticipate conflicts relating
                 to the environmental aspirations versus community well-being priorities
                 and values and that the National Planning Framework should have
                 sufficient flexibility to support local well-being priorities and variation

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viii) agree that the National Planning Framework should provide opportunities
                   for early engagement with decision-makers, including local government
                   (including local boards in the Auckland context) and that any engagement
                   timeframes and processes for engagement should accommodate the
                   Auckland Council shared governance structure.
           Key clauses for the Natural and Built Environments Plans
              ix) note that the exposure draft proposes a Panel’s approach to plan
                  preparation i.e. permanent bodies made up of one member from each local
                  authority of the region, a number of mana whenua representatives, and
                  one representative of the Minister of Conservation reflecting their interests
                  in relation to the Coastal Marine Area. The board suggests that in the
                  Auckland context this Panel should include accommodate representation
                  from local boards to reflect the varying needs of the Auckland region,
                  including a rural balance with urban interests.
           System efficiencies
              x) support the principle of improved efficiency and complexity. The select
                 committee is invited to add to this list and council could provide
                 suggestions as part of its submission.
      b)   looks forward to further involvement in the resource management system reform
           process and urges central government to ensure robust public engagement to
           ensure that the views of all New Zealanders are included.
                                                                                CARRIED

16    Franklin Local Board workshop records
      Resolution number FR/2021/120
      MOVED by Member A Kinzett, seconded by Member M Bell:
      That the Franklin Local Board:
      a)    receive the Franklin Local Board workshop records for 6, 13 and 27 July 2021.
                                                                                     CARRIED

17    Governance Forward Work Calendar August 2021
      Resolution number FR/2021/121
      MOVED by Deputy Chairperson A Fulljames, seconded by Member A Kinzett:
      That the Franklin Local Board:
      a)    note the governance forward work calendar dated August 2021 (Attachment A).
                                                                                     CARRIED

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18    Auckland Council Performance Report: Franklin Local Board March to June 2021
      Orrin Kapua spoke to this item, noting a minor amendment to three ID numbers in the
      document.

      Resolution number FR/2021/122
      MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames:
      That the Franklin Local Board:
      a)   receive the performance report for March to June 2021.
      b)   note the financial performance report in Attachment B of the report will remain
           confidential until after the Auckland Council Group results for 2020/2021 are
           released to the New Zealand’s Exchange (NZX) which are expected to be made
           public on or about 30 September 2021.
                                                                                                             CARRIED

19    Local Board Annual Report 2020/2021
      Faithe Smith was in attendance for this item.

      Resolution number FR/2021/123
      MOVED by Chairperson A Baker, seconded by Member M Bell:
      That the Franklin Local Board:
      a)   adopt the draft 2020/2021 Franklin Local Board Annual Report as set out in
           Attachment A to the agenda report.
      b)   note that any proposed changes after the adoption will be clearly
           communicated and agreed with the Chair before the report is submitted for
           adoption by the Governing Body on 27 September 2021.
      c)   note that the draft 2020/2021 Franklin Local Board Annual Report, as set out in
           Attachment A to the agenda report, will remain confidential until after the
           Auckland Council group results for 2020/2021 are released to the New Zealand
           Stock Exchange which are expected to be made public by 28 September 2021.
                                                                                    CARRIED

20    Consideration of Extraordinary Items

      There was no consideration of extraordinary items.

      9.49 am                             The Chairperson thanked Members for their attendance
                                          and attention to business and declared the meeting
                                          closed.

                                          CONFIRMED AS A TRUE AND CORRECT RECORD
                                          AT A MEETING OF THE FRANKLIN LOCAL BOARD
                                          HELD ON

                                          DATE:.........................................................................

                                          CHAIRPERSON:.......................................................

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