Parcelforce Worldwide - The importance of electronic pre-advice data
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2 Contents 1 2 3 Electronic pre-advice data Call to action Background Facts and figures Current regime Call to action Features and benefits No Deal Brexit summary Summary Our strategy Why electronic pre-advice data is important Electronic data requirements What happens if no data is provided? January 2019
Worldwide delivery – it’s what we do 3 Nearly 5m 87% Consumer parcels control with of customers rate delivered our international ONLINE service as worldwide in excellent or IN-FLIGHT 2017 good OPTIONS DELIVERY Tracked Experts in NOTIFICATIONS Access to global in LOCAL 99% of the delivery to LANGUAGE to every home increase visibility global delivery and CUSTOMER population address in SATISFACTION Europe ETHICAL RELIABLE 95%+ Ranked in the top 15% of the 2016 Tried and tested quality to contingency plans FTSE4Good key with ISO 22301 Global business continuity worldwide Index processes. destinations January 2019
We deliver much more than parcels 4 Features and benefits of our international services Quality Visibility Partnership Keeping your promises Keeping control of your parcels Supporting your business Service quality: We aim to deliver Tracking: Online view of parcel Customer Service: Our dedicated consistent service quality of at least status, updated regularly, with team work with our overseas 95% to main worldwide destinations recipient signature on delivery delivery partners to resolve issues. Responses within 1 or 4 hours for Reliability: Our Business Continuity Notifications: Keep your express or priority services process includes contingency plans customers informed on the status of to deal with airport closures, natural their parcel with our local language The number of Issues raised equate disasters and terrorist threats emails worldwide, with inflight to less than 1% of the international worldwide options to most of Europe parcels we handle Security: We are TAPA accredited, Dashboard: Our leading-edge Account Management: Your and we comply with stringent reporting tool puts all your delivery account manager works with you to requirements for aviation security information at your fingertips, 24/7 understand your business, and support your growth January 2019
Background 6 • More and more countries require that incoming international parcels are accompanied by electronic pre-advice data (or ‘ITMATT' data). This includes information on the sender, the recipient and parcel contents • Customers will need to provide this data, in the correct format, to meet these new customs requirements and ensure continued shipping of overseas parcels without restriction • Brexit – and specifically a ‘no deal’ Brexit – has added further impetus to this requirement January 2019
Current regime – trading goods with the EU 7 • Businesses can currently move goods freely between EU member states • For customs, this means that businesses trading with the rest of the EU do not have to make any customs import or export declarations – and their trade with the EU is not subject to VAT and/or import duty at the point of delivery • Some goods are subject to excise duty. This is a tax charged on the importation of goods such as alcohol, tobacco and oils. However, these goods are currently free to move between the UK and the rest of the EU with excise duty able to be suspended as long as certain controls and conditions are in place January 2019
No Deal Brexit – summary 8 Should the UK leave the EU on 29th March 2019 without a deal the likely impacts of this would be: UK leaving the Customs Union UK trading on World Trade Organisation (WTO) terms Requirement for Customs Declarations (CN23s), Commercial Invoices and electronic pre-advice data for all EU traffic VAT and duties payable on goods entering UK from EU January 2019
Our strategy 9 While the Government is confident of striking a deal, we are nevertheless contingency planning for a ‘no deal’ Brexit scenario. This includes four key priorities: 1) Speed 2) Customs Efficient E2E Preventing delays transit of your for customs items clearance 3) Costs 4) Data Minimising any Gathering data financial and charges impact smoothly January 2019
Why electronic data is important 10 Electronic pre-advice data is the key customer requirement to improve customs clearance processes and prepare for a ‘no deal’ Brexit. It includes information on the sender, the recipient and the parcel’s contents You will need to provide this data in the correct format. Beyond Brexit, more and more countries are also beginning to require incoming international parcels to be accompanied by electronic pre-advice data The US reserves the right to refuse items without electronic data, Brazil are already applying fees for manual processing costs, and China and Russia are prioritising electronically pre- advised items January 2019
Standard electronic data requirements 11 If you are exporting goods outside the EU, you should already be capturing this data via your shipping solution. You will also need to collect this for all EU exports in the event of a ‘no deal’ Brexit scenario • Basic info – details of sender and Sender details (Name, address) Basic recipient info Recipient details (Name, address including destination country) • Customs info – various fields to Sender telephone number and email provide information on the contents and value of your parcels to ensure a Item details (description, quantity, weight and value of contents) speedy customs clearance process Customs info Country of origin of contents • Trade Tariff code – An 8 (EU) or 6 Postage & insurance costs (RoW) digit code to ensure goods are correctly classified. We have built a Trade Tariff (Harmonised System or HS) lookup tool here to help you find this* code Extra • Extra recipient details to enable recipient Recipient telephone number and email details customer delivery notifications January 2019 *Live February 2019
Additional electronic data requirements 12 If you export to businesses in the EU you may also need to supply the following data electronically in a ‘no deal’ scenario Additional requirements Basic • Importer details – address and contact Importer details info details of any 3rd party importer (if Exporter EORI number applicable). This is typically either a bulk Customs importer of items, a subsidiary of the info Importer EORI number shipper/recipient or a fiscal representative (see the FAQs for more details) • EORI numbers - the Economic Operators Registration and Identification System At Parcelforce, we are making the (EORI) number acts as a unique necessary changes to WDMO & identification and will likely be mandatory ExpressLink to accommodate these to export items into the EU Post-Brexit additional fields before 29th March (see the FAQs for more details). 2019. If you are using a using a different shipping solution, please • You can apply for an EORI number here, speak to your supplier. or validate and importer’s EORI here January 2019
What happens if no data is provided? 13 Providing electronic data means delays and penalty charges are avoided, and ensures a smoother customs clearance and import process Why this is important Sender details (Name, address) • Basic info – So parcels can be delivered Basic Recipient details (Name, address to the correct person and returned if info including destination country) required • Customs info – So receiving post can Importer details (if applicable) contact the sender if there are issues Sender telephone number and email with customs/delivery, and apply correct charges. Failure to provide this info Item details (Description, quantity, could lead to items being delayed or weight and value of contents) Customs destroyed info Country of origin of contents • Tariff code – If not provided, parcels could be stopped, delayed or refused entry EORI & insurance costs (if applicable) Trade Tariff (Harmonised System or HS) code • Extra recipient details – To ensure Extra recipients are able to receive notifications recipient Recipient Recipient telephone telephone number number and and email email details January 2019
14 Further Information Call to action February2019 January 2018
Call to action 15 Exporting outside the EU You should already be providing customs declarations (CN23s) and/or commercial invoices for goods you export outside the EU Exporting to the EU We would also like you to provide all required electronic pre-advice data, via your For any goods you export to the shipping system EU, you need to provide: • Customs declarations (CN23s) • Commercial invoices • All required electronic pre- advice data, via your shipping system January 2019
Summary 16 • Electronic pre-advice data includes information on the sender, the recipient and the contents of the parcel • More and more countries require incoming international parcels to be accompanied by electronic pre-advice data • Electronic pre-advice data will help you mitigate the risks associated with a ‘no deal’ outcome • Where you are not providing the required data via your shipping solution, please take steps to rectify this before April 18 • We will provide further updates to help you prepare for a ‘no deal’ Brexit in due course. Please visit our help page for the latest information: www.parcelforce.com/electronic-customs-data January 2019
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