SOUTH SHORE YMCA EMILSON BRANCH CAMP GORDON CLARK BOARD OF HEALTH POLICIES AND PROCEDURES - 2020 CAMP DIRECTOR: Christopher Crossen-Sills, M, Ed.
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SOUTH SHORE YMCA EMILSON BRANCH
CAMP GORDON CLARK
BOARD OF HEALTH
POLICIES AND PROCEDURES
2020
CAMP DIRECTOR: Christopher
Crossen-Sills, M, Ed.PROCEDURES FOR THE BACKGROUND REVIEW OF STAFF
South Shore YMCA is certified for access to CORI.
Each staff person will fill out a CORI check form issued by the CHSB, which will have a unique
association identification number on it. Each staff person will sign the form.
The YMCA will send the CORI request to the CHSB along with a $10.00 payment.
Each staff person who can have unsupervised contact with the campers must have a background
free of conduct which bears adversely upon his/her ability to provide for the safety and well
being of the campers.
At minimum the South Shore YMCA shall require for each camping season, the following from
each person who may have unsupervised contact with a camper:
ï Prior work history, including address and phone numbers of a contact person
ï Three reference checks from individuals not related to the staff person, but not limited to
employers or school administrators
ï Obtain CORI/Juvenile Report from the CHSB
ï SORI check from the MA Sex Offender Registry Board
ï Any break in employment service at any time during the year requires a new CORI & SORI
for the staff person
ï The South Shore YMCA will maintain written documentation verifying background and
character for each staff member for three years
ï Until requirements are met, the South Shore YMCA shall ensure that staff members shall not
have unsupervised contact with campers, unless a staff person member whose background
check is approved is also present.
ALL CORI & SORI CHECKS ARE ON FILE WITH THE HUMAN RESOURCES DEPARTMENT AT THE
SOUTH SHORE YMCA, 91 LONGWATER CIRCLE, NORWELL, MA 02061
PARENTS RIGHT TO REVIEW
Upon registering for camp, families may request copies of background checks, health care &
discipline policies, in addition to procedures for filing grievances.
All information is located within the parent handbook; however, leadership staff may assist
families in acquiring the information on these subjects.PROCECURES FOR ORIENTATION OF STAFF AND VOLUNTEERS
All staff will receive a minimum of 15 hours of training prior to the beginning of camp. Staff will
receive training on a range topics including, bun not limited to:
ï OSHA regulations
ï Child Abuse Prevention
ï YMCA Policies & Procedures
ï Behavior Management
ï Emergency Procedures
ï Pool Safety
In addition each staff member will receive training within their unit as to their individual duties
with regards to all aspects of the running of camp.
STAFF COVID ADDITION 2020
Training All staff training on new standards and expectations completed before first day of camp.
Also, to include trauma informed care around COVID-19.
1. Covid19 Training and Signs/Symptoms
2. Cleaning
3. Social Distancing
4. Proper Discussion points with Campers / Mental health (EMPATHY COVID)- 15
minute Y USA approved training
5. Trauma Informed Care- staff working with children/families
6. Trauma Informed Care- Supervisors to support staff
7. American Red Cross Link
Virtual online trainings when possible. Recommend Redwoods FREE Online Training.
All other training should be done in cohorts to avoid large groups until necessary.
Staff will be trained on how to properly disinfect and sanitize areas their cohorts use.
Covid-19 Use local Board of Health guidelines to develop exposure notification plan to
Exposure communicate with staff and members. Include:
Isolation, containment and contact tracking procedures
Stay at home requirements
Staff Unable to Determine how to handle employees who are unable or unwilling to return to work
Work (fearful, family obligations, high risk category).PROCEDURES FOR REPORTING SUSPECTED CHILD ABUSE OR NEGLECT
When child abuse is suspected or disclosed by a child it is imperative that the staff/volunteer
protect the child’s right to privacy.
ï Find a private place to talk—always maintain the “opportunity to be viewed”
ï Be a good listener/observer—respond calmly, establish a good rapport
ï Minimize the need for questioning—two to three open ended, clarifying questions
are best
ï Reassure the child—however do not make promises
Mandated Reporting - All SSYMCA staff fall under the MA guidelines of Mandated Reporting
and are mandated by law to report all incidents of suspected abuse and/or neglect of children
under the age of 18 to the Department of Children and Families via 51A Report. According to MA
General Laws to Protect Children Section 51A-F no staff will ever be “discriminated or retaliated
against” for making a report of suspected abuse.
All staff will report to their supervisor any indication of or warning signs concerning abuse and or
neglect involving a child, inappropriate behavior by a staff member/volunteer AND any instances
of staff violating this Code of Conduct and Child Protection Policy SSYMCA staff who identify
concerning behavior or a violation of policy by a fellow staff person must report the event to
their supervisor or next /lateral chain of command and /or to the VP of Human Resources
immediately.
Overview of Reporting Procedure
1. Any form of child abuse (a child who is harmed or threatened with physical or emotional
harm by the acts or lack of action /deliberately or through negligence or inability/of a
caretaker) including physical, emotional, sexual or neglect if suspected, is to be reported
to your supervisor immediately.
2. At that time both you and your supervisor (or next/lateral in chain of command) will
report the abuse or neglect to the MA Department of Children and Families (DCF).
3. The Executive Director or designee and Program Director in consultation with DCF may
jointly decide if, when, and/or how the parents/guardians should be advised that the
SSYMCA has filed a 51A report.
4. Once the suspected abuse or neglect has been orally reported to DCF, a written report
(51A) must be submitted within 48 hours. Please note that any mandated reporter who
fails to make the required reports may be fined up to $5000 and /or 2 1/2 years in jail.
(Chapter 119 sections 51A-E).
5. If the alleged abuse involves a SSYMCA staff or volunteer, they will immediately be
suspended from work and will remain suspended until a full investigation is completed.
Reinstatement of a staff or volunteer will occur only after all allegations have been cleared
to the satisfaction of SSYMCA CEO Paul Gorman.
The Hanover Department of Health will be notified when 51A reports are filed for a camper who
attends the Camp Gordon Clark.
Child Training should include all NEW COVID-19 protection procedures for campers
Protection as well as all the required child abuse, child sexual abuse and neglect
preventions. With modified ratios and new bathroom/changing stall
procedures it is imperative camp leadership reevaluate their child protection
protocols to ensure they align with new standard operating procedures under
COVID-19. Praesidium GuidelinesHEALTH CARE POLICY
HEALTH CARE CONSULTANT
Name: David Irons
Address: 191 Independence Ave
Quincy, MA 02169
Telephone: 617-773-5070
HEALTH CARE SUPERVISOR(s)
1. Katherine Hartford, RN – Camp Nurse (Registered Nurse)
2. Christopher Crossen-Sills – Camp Director
3. Kelly Fisher, COVID Spokesman/RNA
4. Lauren Picard, RNA
EMERGENCY TELEPHONE NUMBERS:
Fire: 911
Police: 911
Rescue/Ambulance: 911
Poison Control Center: 1-800-222-1222
HOSPITAL(s) utilized for EMERGENCIES
Name: South Shore Hospital
Address: 55 Fogg Road
Weymouth, MA 02190
Telephone: 781-340-8000
EMERGENCY PROCEDURES (transportation method & notification of parent)
Administer immediate first aid. Contact parent or emergency contact if applicable.
Transport camper via ambulance with staff person. Child’s information sheet and physical form
should accompany the child.
EMERGENCY PROCEDURES (if parents cannot be contacted)
Continue trying to contact parent or emergency contact.
EMERGENCY PROCEDURES (when off premises)
All children’s information sheets and physical forms along with any medication are taken on the
trip. Staff are made aware of the nearest phone, in addition to the cell phone each director has.
Staff will also designate an area that will be considered our home base for the day – campers
will be made aware of this area in case someone gets lost.
PROCEDURES FOR UTILIZING FIRST AID EQUIPMENT
ï Location of first aid kits: Camp Nurses Office, one with each group
ï Location of first aid manual: First Aid Kit
ï First aid is administered by: Katherine Hartford, RN (Camp Nurse)
ï First aid kits are maintained by: Katherine Hartford, RN (Camp Nurse)
ï Contents of first aid kit: sterile gauze squares, compresses, 4 inch roll-flexible gauze
bandage, 2 inch roll- flexible gauze bandage, 1 inch roll-bandage tape, 1 triangular muslin
bandage, scissors, tweezers, barrier protection gloves-non-latex, instant cool pack/plastic
bag for ice cubes, non-perfumed soap, mask- 1-way valvePLAN FOR INJURY PREVENTION AND MANAGEMENT (monitoring the environment)
Each specialist/unit director will be responsible for inspecting his/her program area for safety
hazards and/or equipment that is in need of repair. Hazards will be removed or fixed or the
campers will be moved to a safer area. Camp Nurse and Camp Director will be notified
immediately of all concerns.
PROCEDURES FOR REPORTING SERIOUS INJURY/IN-PATIENT HOSPITALIZATION/DEATH OF A CAMPER OR
STAFF PERSON TO THE DEPARTMENT OF PUBLIC HEALTH
A report (prescribed by the Health Department) will be completed for each serious injury or
fatality resulting in a camper/staff being sent home or transported to the hospital/physician
where a positive diagnosis is made. This report will be sent to the Health Department
accompanied with a phone call concerning this matter.
PROCEDURES FOR INFORMING PARENTS WHEN FIRST AID IS ADMINISTERED TO THEIR CHILDREN,
INCLUDING TIME FRAME AND DOCUMENTATION.
Any and all serious injuries that occur at camp (including all injuries that occur from the neck
up), will result in immediate phone calls to parents from the Camp Nurse.
PLAN FOR INFECTION CONTROL & MONITORING
Parents are aware that they must notify the camp director if their child has a communicable
disease. When this is done the director will send a notice home informing all other campers that
such a situation does exist. This will be immediately reported to the local board of health and the
child will not be admitted back into camp unless accompanied by a doctor’s note stating that the
child is no longer contagious.
PROCEDURES FOR THE CLEAN UP OF BLOOD SPILLS
All staff have attended an OSHA training regarding blood and exposure. Blood will be cleaned up
using rubber gloves and disposed of in the proper hazardous waste bags. The area will be
cleaned with the appropriate cleaning solutions.
EMERGENCY PLAN FOR THE EVACUATION OF THE PROGRAM OR FACILITY
1. Each door in every room we use has the evacuation plans posted where the campers can
read them
2. Children will be lead out of the building by their counselor
3. The Camp Director or Assistant Director will be responsible for checking all rooms after
evacuation
4. The director will meet all the children & counselors at a predetermined location where the
director will account for all the children in camp
5. Evacuation drills will take place once every session
6. The director will document date, time and effectiveness of each drill
PLAN FOR ADMINISTERING MEDICATION
Dr. David Irons, our Health Care Consultant will be available at all times for consultation. He will
oversee a written policy for the administration and storage of all medications.
Health Supervisor: Katherine Hartford, RN
These people: Are over the age of 18
Are Certified in First aid & CPR
Can safely handle and administer medication properly
Can keep proper records
Demonstrates accurate notations on the record
Will contact Health Consultant with any questionsCan utilize the “911” emergency system
Will assure confidentiality
All medication prescribed for campers shall be kept in its original container with a current date,
the name of medication, patient’s name, doctor’s name and the name of the pharmacy &
pharmacist. All medication will be kept in a locked storage cabinet in the Nurse’s Office and will
only be opened to administer the medication. This medication will be administered by the Health
Supervisor. Exception: Campers may be allowed to self-medicate themselves using a
prescribed Epi-pen or inhaler and the parent/guardian and camp health care
consultant can give written approval for their Camp Counselor to carry these
medications with them in the group’s First Aid Kit which will remain with the counselor
throughout the day. At the end of each day, these first aid kits will be locked in the
camp office and counselors will pick them up each morning. Our Health Consultant, Dr.
David Irons will sign off on this medication given out at camp. Parents will also have to sign an
authorization form before medication will be distributed at camp. The Health Supervisor will keep
accurate record of all medication that is dispensed daily.
PLAN FOR RETURN OR DESTROYING UNUSED MEDICATION AT CAMP
When medication is no longer needed and cannot be returned, the Health Care Consultant, with
a witness present, will destroy any medication and make a record of this action in their medical
log.
PLAN FOR THE CARE OF MILDLY ILL CAMPERS
The child will be removed from the group and brought to the Nurse’s Office where she/he can
rest quietly on a cot with a pillow. Parent will be contacted and the parent may be asked to
pick-up child from camp. Camp Nurse will document this in the medical log.
PROCEDURE FOR IDENTIFYING AND PROTECTING CHILDREN WITH ALLERGIES AND/ OR OTHER EMERGENCY
MEDICAL INFORMATION
Camp Nurses will be responsible for reviewing all physical forms which will indicate allergies and
any other conditions relative to the safety of the child at camp. Once identified, special
consideration lists will be distributed to the appropriate staff in charge of dealing with the
identified child.
PROCEDURE FOR HANDLING SERIOUS INJURY
If the YMCA staff is unable to treat a camper, an ambulance will be called to transport the
camper to the nearest hospital. The parent will be called and will be advised to meet the
ambulance at the hospital. A staff member along with a copy of the child’s medical form will
accompany the child to the hospital.DISCIPLINE POLICY
Should a discipline problem arise, we follow a three step process, and each step will be
documented in writing along the way. We will communicate with the camper each step along
the way to help them understand why they have been disciplined.
1st Offense – Verbal Warning
nd
2 Offense – 5 minute Time-Out/Conference with Unit Director
rd
3 Offense – Time-Out/Conference with Camp Director/Asst. Director
A repeat visit to the Camp Office will result in a phone call to the parent about the behavior, and
a meeting may be scheduled. Suspensions will be issued for violent or inappropriate behavior,
or repeated visits to the Camp Office for 3rd Offenses. Expulsions from camp occur when a
camper’s behavior puts anyone at risk (including themselves), or the camper has already
received one suspension.
In addition to the procedures outlined above, the following discipline policies are in effect at
camp.
1. Corporal punishment including spanking is prohibited
2. No camper shall be subjected to crude or severe punishment
3. No camper shall be denied food or shelter
4. No camper shall be punished for soiling, wetting or not using the toilet
5. Records shall be kept regarding a camper’s behavior which will include the date, time and
the camper & staff person involved in the incident.FIRE EVACUATION PLAN
South Shore YMCA Camp Gordon Clark
Directions for leaving facility: please see plans for each room in the YMCA.
A fire drill will take place on the second day of each session.
A roster of all campers for that session will be available for the director along with a list of staff
present each day. Each Area Specialist will be responsible for their activity area. If there is not
a Specialist than the counselor of each group will be responsible. Staff at no time will ever leave
a camper unsupervised.
All doors will have escape route posted so campers and staff can read (picture & words).
An alarm will sound in the case of a real fire signaling an evacuation.
Camp Director will contact 911 by office phone or cell phone, as well as contacting the YMCA
Associate Executive Director and Senior Program Director.
Designated area to meet that is far away from South Shore YMCA is the YMCA field near the Flag
Pole.
At this location counselors will take attendance and the director will do group and staff checks.
Occupant Response to a Fire
All staff not assigned to a group of campers should notify anyone in the area of the danger. If
there is time they should close all doors but keep unlocked. Fire alarm will be activated by the
nearest staff person. All staff are aware of who and what they are responsible for during the
evacuation. The director should call 911 stating the name of the building and its address along
with the nearest cross road, location of the fire in the building, any info about the fire and
contact phone number. The staff person will not hang up until the emergency services person
does so.
All fire drills will be dated and documented.
signature Fire DeptDISASTER PLAN GENERAL In the case of any type of disaster/emergency advisory by the local authorities, all campers will be evacuated to a safer area. All Directors/Specialty Staff will go to each program area and blow whistle, signifying an emergency and all campers need to report to the designated area. TORNADO or HIGH WINDS In the case of a tornado campers will be moved inside in the gym of the YMCA. They will be kept away from any/all glass windows. Camper should crouch down on floor with hands covering back of head and neck. If any groups cannot make it to a suitable indoor structure, they should lie flat in the nearest ditch or depression and use hands to cover their heads. FLASH FLOOD Camp Director will be responsible for evacuating all low-lying areas and move to higher ground avoiding small rivers and streams. Staff & campers should not walk through flowing water more than ankle deep. LIGHTNING When campers are outside they will be moved inside to the YMCA facility. If anyone feels their hair standing on end, should squat down with head between knees (not lying flat). Everyone should avoid isolated trees or other tall objects, bodies of water, sheds or fences. CHEMICAL SPILL In the event of a chemical spill campers will be evacuated to the parking lot of the Hanover Mall, across Mill Street. WILDFIRE Camp Director will be responsible for listening to local TV or radio broadcasts for updated emergency information. Staff will follow the advice of local officials regarding best escape routes, considering that wildfire can change direction quickly. Anyone trapped ï should crouch in a pond or river ï lie flat and cover body with wet clothes or soil ï if no water, look for shelter in a cleared area or among a bed of rocks ï breathe the air close to the ground through a wet cloth to avoid scorching lungs or inhaling smoke
LOST CAMPER PLAN In the case of a lost camper all camp groups need to report to designated area to be accounted for by Head Counselors and camp leadership staff. DESIGNATED AREA: Flag Pole, YMCA field. The camper’s name and age should be reported to the Camp Director/Asst. Director, as well as where the camper was last seen, what camper was wearing and any other information that would be helpful. Associate Executive Director of the YMCA will be informed. Each counselor will count their campers and be responsible for their group and report to their coordinator the attendance of the group. Office attendance records should be checked to make sure camper was not picked up. Notify emergency 911 if camper is still missing and relay all pertinent information to the dispatcher.
LOST SWIMMER PLAN
In the case of a lost camper at the pool area, the lifeguard will blow the whistle and clear the
pool and call for a buddy check and a group check. At this time all campers will find their buddy
and sit with him/her. Counselors will also count their campers in their own group. Counselors
are always responsible for the whereabouts of the campers in their group.
Local emergency personnel will be contacted if necessary. 911 will be called. YMCA Associate
Executive Director will be informed.
Lifeguards will be responsible for searching every inch of the swimming pool. Lifeguard staff will
be responsible for checking bathrooms/locker rooms. All swimmers will be moved by their
counselor back to the drop-off/pick-up area of camp.
Aquatics Supervisor & Camp Director would be responsible for interviewing any witnesses to
confirm last seen location.
Aquatics COVID ADDITION 2020
Bathing Bathing load are based on the camps ability to maintain social distancing. Camps
Loads? should investigate how much space is needed for campers of different swimming
abilities to ensure social distancing. Awaiting Clarification from DPH
Free Swim Cohorts may swim together. Cohorts must maintain social distancing when using the
pool area together. Suggest lane markers and other barriers be used to ensure groups
do not mix.
Swim Suggest non-contact lessons. Instructors teaching from deck and maintaining 6 feet while
Lessons students in pool. Classes no more than 9 with instructor. Instructors can teach multiple
cohorts but should ensure all proper precautions with handwashing in between groups and
keep social distancing during lessons.
Lifejackets Good practice: Limit the amount of shared supplies and equipment per activity. Hand wash
life jackets in hot soapy water. Allow to air dry and spray lifejackets with alcohol-based
disinfectant spray.
Better practice: Hand wash life jackets in hot soapy water. Use a dryer to ensure complete
drying with a temperature set point not to exceed 140 °F. Spray lifejackets with alcohol-
based disinfectant spray before use
Best practice: Designate certain equipment (e.g., lifejackets) to individuals for the duration
of camp, to decrease the quantity of shared items.
If you think your product has been exposed to a virus, clean as recommended by the
manufacturer and then let dry in a warm, low humidity environment for at least 72 hours
before reuse.
Avoid spraying inflatables with specific disinfectants that are detrimental to the fabric. e.g.
bleach-based products. Do not machine launder life jackets. Life jackets should be hand-
washed with gloved hands – wash as hot as possible (Changing Recommend assigned changing areas for each cohort. If that cannot be accomplished
Stalls and camps should clean stalls after each use and document that cleaning was done.
Lockers
Only one cohort at a time should utilize indoor locker room space at one time.
Camper’s belongings should be individually stored in lockers, cubbies, or in some fashion
to ensure there is no mixing of belongings.TRAFFIC CONTROL PLAN
AND CAMPER RELEASE POLICY
Traffic will be coordinated by the Camp Director with assistance of other YMCA directors as well
as area specialists.
Drop Off
In the morning parents will need to park in a designated spot in the YMCA parking lot. They will
then be required to accompany their camper to their unit tent where they will be signed in by a
counselor.
Pick Up
Parents, or individuals previously authorized in writing to pick campers up, will be directed to
one of two designated pick up areas according to their camper’s unit tent. YMCA Directors, the
Camp Director and area specialists will assist in traffic flow. Once in their designated pick up
area parents/authorized individuals will stay in their car and tell an area specialist their camper’s
name and unit. Campers will be accompanied to the car by their counselor and will be signed
out by parents/authorized individuals only after the counselor has checked their proper
identification to make sure that they are authorized to pick the camper up. In the event that an
individual who is not authorized attempts to pick up a camper, the Camp Director/Asst. Director
will call the parents to obtain temporary authorization.
Pick Up and Only staff and campers are allowed on camp grounds. Drop off should be done
Drop Off in specific areas with designation. Camps may only check in groups of 10
Procedures campers at one time. Suggested staggered and separate ways for groups to
check in together.
After answering questions and temp screen, and remote check in, campers
should proceed to handwashing station. Suggest automated digital check in
process.
Beginning of Camp day:
• Staff member will meet at car with gloves and mask on to take camper’s
temperature and complete a symptom check. *If a camper has a temperature
greater than 100 or shows symptoms, they will not be allowed into camp that
day. Campers can return after being 24 hours without a fever and symptoms.
• Parents are to remain in vehicle during check in procedure.
• Parents roll down their passenger side window. Parents will be required to use
their own hand sanitizer and pen before being handed the check in book to sign
in their camper.
• MEDICATIONS: parents bring in medications with ‘Permission to Administer’
paperwork to give staff.
• Camper will then proceed to wash their hands at handwashing station before
proceeding to their group to begin their camp experience!!
End of Camp Day:
• Staff member will meet at car with gloves and mask.
• Parent will roll down passenger’s side window, Staff will verify ID
• Parents will be required to use their own hand sanitizer and pen.
• Staff will hand parent sign out book
• Staff can release camper to parent.CONTINGENCY PLANS
Registered campers who fail to arrive
Each morning campers will be checked in on the attendance sheets when they arrive at camp.
Parents are asked to inform the Camp Office by phone of any absences. Any camper who does
not arrive after two days will be called on the telephone to confirm their whereabouts.
Campers who appear who are not registered
All parents will be required to check in upon arrival to camp. On the first day of each session,
campers/parents will check in at the registration area. Full time YMCA staff will be on hand to
properly staff the registration area. If a camper / parent arrive and are not registered, they will
be turned away. If during the day, a child appears who is not a registered camper, the child will
be kept in the office and an attempt will be made to contact parents/guardians. If
parents/guardians cannot be contacted after an adequate period of time, the police will be
contacted.
Campers who fail to arrive at end of day at pick-up
Counselor would notify the director if a camper was missing and we would begin the Search &
Rescue procedure outlined in the ‘Lost Camper Plan’ section. The Camp Director will double
check with the YMCA to confirm roster for that session.
Campers who are not picked up at the end of the day
If a camper is not picked up at the end of the day (4:00 for campers not enrolled in extended
day and 6:00 for campers enrolled in extended day), the child will stay with the Director on duty
and a call will be placed to the parents/guardians. If parents/guardians cannot be contacted
after an adequate period of time, the police will be contacted.
Campers who arrive at camp, but are not registered for camp
If a camper arrives at camp with their family, but are not registered for camp they will be asked
to report to the camp office before being signed in. The family will need to register with our
camp registrar to ensure we have all pertinent information in regards to emergency contacts,
etc. If there is no room in camps that the family is trying to register for, the family will not be
able to register for camp for the given week.
CAMPERS COVID ADDITION 2020
FIELD GUIDE Some information provided below is available in the Field Guide on Implementation of
CDC Guidance: ACA YUSA FIELD GUIDE FOR CAMP
MA EEC All materials supplied below are derived from the EEC MASSACHUSETTS CHILD AND
GUIDELINES YOUTH SERVING PROGRAMS REOPEN APPROACH
Minimum Requirements for Health and SafetyENTRY Daily Screening: Programs must screen all staff and children before they are permitted
SCREENING to enter the camp space following the requirements below.
(1) Establish a single point of entry to the program to ensure that no individual is
allowed to enter the building until they successfully pass the screening.
(2) Designate specific program staff to conduct all screening activities and thermometer
checks, and establish a designated screening area (e.g., a side room or enclosed area
close to the point of entry) that will allow for more privacy in order to ask questions
confidentially or conduct a temperature check. Unless a physical barrier, such as a
plexiglass screen, is used, the space used for screening must allow
for social distancing of childcare staff from child/family while screening is being
conducted (i.e. at least 6 feet of separation).
(3) Health check responses and individual temperature check results must be recorded
and maintained on file.
(4) Verbally screen children and parents asking the following questions. If any of the
below are yes, the child must not be allowed to enter the building. The child must
return home with their parent or caregiver.
(a) Today or in the past 24 hours, have you or any household members had any of
the following symptoms?
• Fever (temperature of 100.0°F or above), felt feverish, or had chills?
• Cough?
• Sore throat?
• Difficulty breathing?
• Gastrointestinal symptoms (diarrhea, nausea, vomiting)?
• Abdominal pain?
• Unexplained Rash?
• Fatigue?
• Headache?
• New loss of smell/taste?
• New muscle aches?
• Any other signs of illness?
(b) In the past 14 days, have you had close contact with a person known to be
infected with the novel coronavirus (COVID-19)?
(5) Staff must make a visual inspection of each child for signs of illness, which could
include flushed cheeks, rapid breathing or difficulty breathing (without recent physical
activity), fatigue, or extreme fussiness. Confirm that the child is not experiencing
coughing or shortness of breath. In the event a child is experiencing shortness of
breath or extreme difficulty breathing, call emergency medical services immediately.
(6) Camps must include non-contact temperature checks (using a scanning or temporal
thermometer), conducted by designated staff, as part of their screening protocols. To
ensure that staff conducting
temperature checks are able to do so safely, the following protocol must be followed:
(a) Perform hand hygiene.
(b) If social distancing or barrier/partition controls cannot be implemented during
screening, personal protective equipment (PPE) including eye protection (goggles or
disposable face shield) that fully covers the front and sides of the face, in addition to
mask and gloves, should be used when within 6 feet of a child. However, reliance on
PPE alone is a less effective control than maintaining social distancing during
screening.
(c) Check individual’s temperature using a non-contact or temporal thermometer. If
performing a temperature check on multiple individuals, ensure that a clean pair of
gloves is used for each individual and that the thermometer has been thoroughly
cleaned in between each check, in accordance with CDC recommendations for
infection control.
(d) Remove and discard gloves and other PPE, in accordance with CDC guidance. To
reduce the risks of contamination when using PPE, staff must be adequately trained
on appropriate donning and doffing of required PPE. Programs must have adequate
space to safely don/doff PPE, designated space for clean PPE supply that is separate
from dirty/contaminated/disposed PPE, and consideration should be given for ongoing
shortages and unreliable supply of PPE nationally.(7) All staff, parents, children, and any individuals seeking entry into the program
space must be directed to self-screen at home, prior to coming to the program for the
day. If the program is a family child care program, all household members must self-
screen before coming into the child care space.
(a) Self-screening shall include checking temperature (temperature of 100.0°F or
above is considered a fever), and checking for symptoms included fever, cough,
shortness of breath, gastrointestinal symptoms, abdominal pain, unexplained rash, new
loss of 5 Close contact is defined as being within 6 feet of an individual who has tested
positive for COVID-19 for more than 10 minutes while that person was symptomatic,
starting 48 hours before their symptoms began until their isolation period ends.
taste/smell, muscle aches, or any other symptoms that feel like a cold. Anyone with a
fever of 100.0°F or above or any other signs of illness must not be permitted to enter
the program.
(b) Parents and staff must sign written attestations daily regarding any household
contacts with COVID-19, symptoms (e.g., fever, sore throat, cough, shortness of
breath, loss of smell or taste, or diarrhea), or if they have given children medicine to
lower a fever.
(c) Individuals who decline to complete the screening questionnaire or have
temperature checked will not be permitted to enter the program space.
RECOMMENDATIONS: Camps should consider how to ensure check-in still “feels like
camp.” Look at investing in a fun booth or decorations to make the temp check and
the question part still seem as fun as possible.
Camps should investigate portable handwashing stations that can be installed at the
entry area.
Talk with your board of health to see if Temp Screening can be done through a car
window. Could campers be screened before they get out of their car to streamline the
drop off procedures?
Suspected Planning for Isolation and Discharge: Camps must take the following actions to prepare
Cases for a potential exposure.
(1) Designate a separate space to isolate children or staff who may become sick, with
the door closed (or a solid barrier) if possible. Isolated children must be supervised at
all times. A private or separate bathroom must be made available for use by sick
individuals only. Others must not enter isolation room/space without PPE appropriate to
the care setting. A location with an open window and/or good air circulation is optimal.
In family child care settings with one adult, staff should isolate children who may
become sick using a barrier to maintain adequate supervision of all children.
(2) If your facility does not have designated isolation rooms/spaces, determine a pre-
specified location/facility to which you will be sending patients presenting with COVID-
19 symptoms.
(3) Have an emergency back-up plan for staff coverage in case a child or staff becomes
sick.
(4) Know the contact information for the local board of health in the city or town in
which the program is located.
(5) Have masks other cloth face coverings available for use by children and staff who
become symptomatic, until they have left the premises of the program.
(6) Designate a separate exit from the exit used to regularly exit for those being
discharged due to suspected infection.
RECOMMENDATION: camps could put up portable tents with sides that could be erected
near the nurse’s station or bathrooms. Tent could be retrofitted with PPE and
designated a space for quarantine. Multiple tents could be used if needed.If a Child Becomes Symptomatic: If a child becomes symptomatic, programs must
CONTRACTED follow the protocols below:
CASES
(1) Immediately isolate from other children and minimize exposure to staff.
(2) Whenever possible, cover children’s (age 2 and older) noses and mouths with a
mask or cloth face covering.
(3) Contact the child’s parents and send home as soon as possible.
(4) Follow the program’s plan for the transportation of a child who has developed
symptoms and who relies on program transportation.
If a Child or Staff Contracts COVID-19: Sick children or employees who are COVID-19
positive or symptomatic and presumed to have COVID-19 must not return until they
have met the criteria for discontinuing home isolation and have consulted with a health
care provider. Determine the date of symptom onset for the child/staff. Determine if
the child/staff attended/worked at the program while symptomatic or during the two
days before symptoms began. Identify what days the child/staff attended/worked
during that time. Determine who had close contact with the child/staff at the program
during those days (staff and other children).
(1) If the individual tests positive for COVID-19 but is asymptomatic, isolation may be
discontinued when at least 10 days have passed from the date of the positive test, as
long as the individual remains asymptomatic. For example, if the individual was tested
on April 1, isolation may be discontinued on or after April 11.
In the event that a program experiences an exposure, programs must notify the
following parties.
(1) Employees and families about exposure but maintain confidentiality.
(2) Local board of health if a child or staff is COVID-19 positive.
(3) Funding and licensing agencies if a child or staff member has tested positive.
Exposures If a child or staff has been exposed to COVID-19, regardless of whether the individual
has symptoms or not, the child or staff must not be permitted to enter the program
space and must be sent home.
(1) Exposed individuals must be directed to stay home for at least 14 days after the last
day of contact with the person who is sick. The program must consult the local board of
health for guidance on quarantine for other children and staff and what additional
precautions will be needed to ensure the program space is safe for continued child care
services.
(2) If an exposed child or staff subsequently tests positive or their doctor says they
have confirmed or
probable COVID-19, they must be directed to stay home for a minimum of 10 days from
the 1st day of symptoms appearing AND be fever-free for 72 hours without fever
reducing medications AND experience significant improvements in symptoms. Release
from isolation is under the jurisdiction of the local board of health where the individual
resides.
(3) If a child’s or staff’s household member tests positive for COVID-19, the child or
staff must self-quarantine for 14 days after the last time they could have been exposed.
If an Exposed Child or Staff Remains Asymptomatic and/or Tests Negative for COVID-
19: If the exposed individual remains asymptomatic and/or tests negative for COVID-
19, they must remain in quarantine and
continue to monitor for the full 14 daysPick Up and Only staff and campers are allowed on camp grounds. Drop off should be done in
Drop Off specific areas with designation for each group. Camps may only check in groups of 10
Procedures campers at one time. Suggested staggered and separate ways for groups to check in
together.
After answering questions and temp screen, and remote check in, campers should
proceed to handwashing station. Suggest automated digital check in process.
End of Camp Day:
• Staff member will meet at car with gloves and mask.
• Parent will roll down passenger’s side window, Staff will verify ID
• Parents will be required to use their own hand sanitizer and pen.
• Staff will hand parent sign out book
• Staff can release camper to parent.
Limit Groups of 10 campers or less with same counselors every day. Cohorts of campers and
Groupings staff not to exceed 12 individuals at one time.
Ratios and Camps operate at a capacity that can maintain social distancing all of campers and
Group Ops groups when indoors. Camps must maintain 30 square feet for all campers indoors and
ensure groups are kept separate.
Masks Masks do not need to be worn while engaging in active outdoor play, if children are able
to keep physical distance from others. Campers must wear a mask when they cannot
socially distancing or in the building when they cannot socially distance.
Personal Camps should provide a personal storage space (i.e., cubby, footlocker, etc.) for
Belongings camper’s personal belongings. If that is not possible, individual areas should be
designated for groups to store belongings if needed.
Camps should provide a list to parents prior to camp about what is appropriation to
bring to camp. Only essential items should be allowed into camp. Shareable items
(playing cards, Pokemon Cards, Electronics, etc) should not be allowed unless they are
necessary or approved by the Y staff.
Bathrooms and Create a staggered bathing schedule and limit the number of people using the facilities
Changing at one time.
Areas
Assign changing room stalls to campers/staff to create consistency in the spaces and
limit how many shared spaces there are.
Build disinfecting procedures into the schedule for the day after pool times to ensure
sanitation for the next group.
NEW Campers Camps should make every effort to ensure groups and cohorts do no change week to
Procedure week. Camps should prioritize campers that are attending for multiple weeks and
recommend setting minimum weeks of enrollment (4+) New campers should be
grouped together in their own cohorts whenever possible. Campers should stay in their
groups and cohorts week to week without changes.
FACILITIES
Reduce Reduce or eliminate the sharing of Pens, paper, and other items that may be passed
Sharing of between individuals. This includes Digital Check In, Med Forms, Incident and
documents and Accident Reports.
suppliesBathrooms and Create a staggered bathing schedule and limit the number of people using the
Changing facilities at one time.
Areas
VENDORS All vendors will be put through the same protocol as staff when entering the camp
grounds or facility. Questions, Temp Screen, hand washing, documentation, check
sheet.
Recommend no petting zoos, or presentations where items are shared/passed
around by the campers. All performers must stay a maximum of 10 feet from
camps and can only perform to cohorts that are socially distanced.
Assigned Assigned Seating, Week by Week. Divided areas for children when social distancing
Spaces is not possible.
PPE Sanitizers Add additional sanitizers follow CDC guidelines
Field guide recommendations to order:
• Hand soap- 50% more than you would order for a typical camp season
• EPA approved sanitizers – order double amount
• Hand sanitizer – 0.5FL OZ per staff and child per day (ex: 50 fl oz per 100
people per day)
• Surface cleaners and wipes – double the amount that you typically order
• 50% more paper towels
*see field guide for medical staff order recommendations
Shared Items Limit amount of shared materials. Anything that is shared must be disinfected
before use by another camper. Individual specific writing utensils, scissors, etc.
Rainy Days Camp should attempt to limit Enrollment on rainy days – Communicate to campers
about not coming during rainy days or being picked up early when it does rain. Plan
for EAP. Groups must be kept spate and camps must provide 30 square feet per
camper, or 360 square feet per cohort of 12.
Fire Drills Camps should consider alerting their fire drills and emergency action plans to ensure
EAP social distancing during an emergency drill.
Lost and Found Lost and Found should be collected by a staff member wearing gloves. All items
should be bag individually of kept separate from other items. If possible, return the
items to the proper camper. Do not mix items
PROGRAMS
Activities
Ropes Course Camps should determine feasibility of running ropes courses at their respective camps.
New regulations state “activities that require or may require direct staff support, close
contact, or rescue must not be conducted, except where necessary to support
participation for children with special needs.” So camps need to determine if their local
board of health will allow ropes course usage. Camps must maintain social distancing
and not have to perform a rescue.
If not running ropes: Update all marketing and communications to reflect ropes
courses not being offered for the summer.
If so: Camps to develop ropes course operations guide with COVID updates. Camps to
order PPE for staff, cleaning supplies to ensure all equipment can be washed safely per
manufacturers recommendations (i.e. no disinfectant), and enough equipment to use
rotation schedule for all pieces.For best practices on operating a challenge course with social distancing and
disinfectant guidelines visit: COVID-19 REOPENING & OPERATION STRATEGIES FOR
CHALLENGE COURSES & AERIAL ATTRACTIONS
Upon opening: Equipment rotation & cleaning log to be completed daily by course
manager or specialist.
Each piece of equipment is to be on a 48 hour rotation windows with pieces to be used
only by one individual (staff or camper) daily.
All logs must be audited bi-weekly by course manager accompanied camp director.
Course observations to be completed weekly and documented.
Element that’s can be cleaned between groups must be, while those that can’t must
enter 48 rotation schedule.
Archery Camps to determine feasibility of running archery courses at their respective camps.
If not: Update all marketing and communications to reflect archery courses not being
offered for the summer.
If so: Camp to create cleaning guidelines for all pieces of equipment. Bows and arrows
are to be used by only one camper per group per block. All used equipment to be
cleaned and disinfected in between groups.
Additional equipment to be purchased to supply one bow per camper for each group.
Free Play Refrain from games and activities that encourage physical contact or
proximity of less than 6 feet, like
tag or circle time
Playgrounds Camp specific playgrounds may be used, while maintaining social distancing.
In accordance with CDC guidance, outdoor areas, like playgrounds and
outdoor fitness areas, generally require normal routine cleaning, but do not
require disinfection. High touch surfaces made of plastic or metal, including
grab bars and railings, tables and benches, should be frequently cleaned.
Cleaning and disinfection of wooden surfaces or groundcovers (mulch, sand)
is not recommended. Communal parks and playgrounds must not be utilized.
This includes public offsite playgrounds as well as playgrounds shared by
multiple programs or houses. Playgrounds shared by multiple programs and
houses may be used provided there is a plan for proper cleaning and
disinfection between each group’s use. Camps should determine the
feasibility of proper cleaning and distancing before using a play structure. If
deemed feasible use of playgrounds should be limited to groups of ten and
by cohorts. If there is a change in cohorts, play structure must be
disinfected prior to another group using. If participants are not able to social
distance, masks are recommended
Visitors and
Vendors
Non-Camp Y 1. All special guests/vendors will be contacted the week prior to their
Staff and arrival and the following will be reviewed:
Vendors a. Health screening questions will be askedb. Reminder of where to park upon arrival, and the time that
they should arrive
c. Reminder that upon arrival we will do a temperature check
d. Explanation of how the groups will be situated
i. Each group will be together (group of 9 kids) w/ a
minimum of 6-8 feet between groups
e. Reminder that the vendor must remain at least 10 feet away
from all children and staff
f. Reminder that the vendor must have a face covering
2. Upon arrival at the facility the following will occur:
a. Health care screening questions will be asked again
b. Temperature check will be taken
3. If vendor passes both the screening questions and temperature
check then they will proceed to their location for set up.
4. Once at their final destination, staff will review w/ the vendor the
following:
a. Must have face covering on at all times
b. Must be at least 10 feet from any camper or staff
c. Cannot use props that are touched by more than one child
during the program
d. All equipment must be cleaned between shows
5. Once the program is over, the vendor will break down his/her
equipment and exit the grounds immediately
Traveling
“field trips” Recommend no traveling field trips. If transportation is needed the recommendation
are as follows: 1 camper will occupy each seat. The positioning of each camper with be
staggered between window and aisle in every other row. If possible, all the campers
that traveled on the bus will be become a cohort.
Ceremonies Large celebrations or ceremonies are not recommended. If a camp determines that
and gatherings are feasible. The following is recommended. Have cohorts stay together and
Celebrations distance from other groups.
Seek out creative ways to make these happen such as a camp wide loud speaker
system or broadcast of a walkie talkie that all cohorts have.
Social The ACA has developed a list of games that can be played while social distancing.
Distance Camps should make every effort to ensure campers are not sharing equipment and
games direct contact with other campers is limited. Also click here for a list of camp from
asphalt green GamesYou can also read
