St. Thomas the Apostle School Parent Volunteer Guide 2020-2021 - Saint Thomas the Apostle School
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St. Thomas the Apostle School
Parent Volunteer Guide
2020-2021
1Home and School Association
Executive Board
Co-Presidents: MaryBeth Reiss
marybethreiss@gmail.com
Annette Hrach
annettebond@gmail.com
Treasurer: Carolyn Hovorka
carolyn.hovorka@gmail.com
Secretary: Kate Mylod
kmm322@nyu.edu
Communication Coordinator: Regina Harriat
regilest@gmail.com
2Event Coordinators
Friday Bake Sale Marinelly Franco
vmarinelly@yahoo.com
Box Tops Coordinator Latonna Francis
latonna.francis@gmail.com
Book Fairs Lindsey Atkins
library@stthomasapostlewh.org
Pies/Cookie Dough Laura LeMay
laura.divasto@gmail.com
Halloween Dance/ Jason and Meaghan Diaz
Truck and Treat md1232@hotmail.com
Lunch/Cafeteria Looking forward to this next year.
Spirit Day This will be handled in the office this year.
Catholic School’s Month Shawn Harrell
Teacher Appreciation sharrell007@yahoo.com
Luncheon
Read-A-Thon Anastasia Kokkinos
anasta100@hotmail.com
Linnea Koval
linnea.koval@gmail.com
Family Bowling (tentative) Erin Duffy
hmehduffy@gmail.com
Father Daughter Dance (tentative) Mary Beth Reiss
marybethreiss@gmail.com
Walk-A-Thon Kate Mylod
Catherine Butler
Grandparents Day (tentative) MaryBeth Reiss
marybethreiss@gmail.com
Sarah Ricci
sarahricci1@gmail.com
STA Sports Pack (tentative) Claire Bastian
Morrow.claire@gmail.com
3Sweet Frog Fundraiser (tentative) Michelle Miller Kaufman
michelle@michellemillerinteriors.com
Gently Used Uniform Sales Jill Lambert
jnlambertlcsw@gmail.com
Liza Peters
lizapeters3@gmail.com
Square Art Anastasia Kokkinos
anasta100@hotmail.com
Linnea Koval
linnea.koval@gmail.com
About This Guide
We have created this Guide to help you keep track of your volunteer time and the great events
occurring at St. Thomas the Apostle School this year. So get your google calendar ready and
update your contact lists! You will find the full list of activities by date in the school calendar
and parent contact information on the Parent Portal (Educonnect).
In this booklet you will find:
a breakdown of our volunteer hours
requirements before you can volunteer
a short list of all of the chair people who have volunteered to coordinate some of the
volunteer efforts and events
a check list and signature page for your use each time you volunteer.
Volunteer Requirements
All volunteers must attend one Virtus Training Workshop. All volunteers will also have a
background check, which is completed through the Archdiocese of Hartford. An authorization
form should be completed by the volunteer and submitted to the school office. Authorization
forms will also be available at the Virtus TrainingWorkshops.
There is a processing fee of $20 for each background check, which is billed through each
family’s tuition account. There is no charge for attending a Virtus Training Workshop.
Only persons who have completed a successful background check and completion of a Virtus
Training Workshop will be permitted to spend time with students at events or activities at the
school.
4Volunteer Opportunities
While we can’t hope to list every activity or volunteer opportunity that will occur during the
school year, the guidelines listed below may assist you in managing your time and talents to help
our school and our students.
As you complete your volunteer assignments, please make note of it on the completed volunteer
hours form located on the last page of this booklet. Please be sure to have the event chairperson
sign your form. All completed volunteer hours forms should be delivered to our Dir. of Business
and Finance Michelle Curley by May 7, 2021.
40 hours (goal for 2020- 2021 school year)
Chairperson for any project or event.
Opportunities to sign-up will be at Orientation Day, the first HSA Meeting, Activity Night
and Curriculum Night. Please check the 2020-2021 school calendar for specific dates and
times for these events. All additional activities must be reviewed by the HSA Board and the
principal.
Basketball Coach for grades 3, 4 or 5
The 4th and 5th grade practices and games require evening and weekend commitments from
coaches, and are coordinated by school personnel. The basketball season begins in October
and runs through February. The third grade program takes place after school in February and
focuses on skill development and sportsmanship. Please contact the school office with any
questions or if you are interested in volunteering.
Board Member of the Home and School Association
Among the responsibilities are Chairperson, Treasurer, and Secretary. Regular attendance at
HSA meetings will be required. Frequent communication with the Director of Business and
Finance and the principal is expected.
20 hours
Co-chairing an Event and Homeroom Parents
Requirements include assisting the chairperson in the organization and the successful
completion of the event. The details of the shared responsibilities will be discussed and
developed by the Chairperson. Homeroom Parents assist teachers in projects in the
classroom. They distribute up-to-date information and reminders about events and will be
coordinated by a member of the HSA Board.
5 hours
Assisting at events
Volunteer hours will be given by the event Chairperson for assistance on the night/day of the
event. This may include set up and clean up, arranging for volunteers, soliciting donations for
raffles. Your contribution must be a designated part of the event during the planning stages.
5Field Trip Chaperones
Not everyone can be considered for this volunteer opportunity. The homeroom parents have
the right of first refusal. The teachers and school principal have the right and obligation to
review each trip and its safety requirements. In the event that more than the required number
of parent volunteers, a lottery will be held. On some occasions, more than the required
number of parents may participate in the event, but they will not be considered for volunteer
hours and will be required to provide their own transportation.
2 hours
Baking for events or the Friday Bake Sale
Helping during an event (drop in)
Attending any HSA or school event or meeting
Sign-in is required and is the responsibility of the parent.
We welcome and appreciate your contribution to our school community. Thank you!
6Date Event Hours Responsibilities Chair Chair
Name Signature
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