Tender Notice Selection of Agency for undertaking Pre & Post Examination Work for SSC, Intermediate & OBE Exams June, 2021 & Oct/Nov, 2021 ...
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Tender Notice
Selection of Agency for undertaking
Pre & Post Examination Work
for
SSC, Intermediate & OBE Exams June, 2021 & Oct/Nov, 2021
conducted by the Telangana Open School Society (TOSS)
March - 2021
Prepared In coordination with Department by
Telangana State Technology Services Ltd.,
2nd Floor, HACA Bhavan, Opp Assembly, ,
Hyderabad – 500004, Telangana State, India.Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
Disclaimer
Proprietary & Confidential
No part of this document can be reproduced in any form or by any means, disclosed or distributed to
any person without the prior consent of TSTS/User department except to the extent required for
submitting bid and no more. The guidelines referred are indicative; the bidder is bound by other
appropriate guidelines related to the subject.
Page 2 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
Table of Contents
1. Invitation for Competitive Bidding...........................................................................................4
2. Pre Qualification Criteria .........................................................................................................7
3. Introduction .............................................................................................................................9
4. Detailed Scope of Work ...........................................................................................................9
5. Instructions to Bidder ............................................................................................................34
6. Technical Evaluation Criteria .................................................................................................38
7. Award of Contract ..................................................................................................................39
8. Contract Period ......................................................................................................................39
9. Payment Terms & Deliverables..............................................................................................39
10. Penalty/Service Level Agreements ........................................................................................40
11. Introduction & Issuer .............................................................................................................41
12. General Conditions of Contract (GCC) ...................................................................................53
13. Special Conditions of the Contract (SCC) ...............................................................................60
Table of Sample Forms and Procedures ..........................................................................................61
Check List .........................................................................................................................................70
APPENDIX- IPre Qualification (PQ) Proposal submission forms......................................................71
APPENDIX - IITechnical Qualification (TQ) Proposal submission forms ..........................................77
APPENDIX – III Commercial Proposal Submission Forms ................................................................80
Page 3 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
1. Invitation for Competitive Bidding
1.1. RFP Notice
TSTS on behalf of the Director, Telangana Open School Society(TOSS), Hyderabad seeks proposals from
experienced agencies to participate in tender for selection of “Agency for Processing & Conduct of
Examinations and Results Preparation For SSC, Intermediate & OBE conducted by the Telangana Open
School Society (TOSS), Hyderabad Public Examinations June, 2021 & Oct/Nov, 2021”.
1.2. Critical Information
1.2.1. Time schedule of various Tender related events:
Time schedule of various Tender related events:
Issue of Tender call Notice 18.03.2021
Receipt of Bidders Queries & Clarifications
22.03.2021
through mail
Bid Closing date and time 03.04.2021 at 03.00 PM on e-Procurement
PQ Bid Opening Date & Time 03.04.2021 at 03.30 PM
Commercial bid opening date and time Will be informed to PQ & TQ qualified Bidder
Bid Document Price Rs.20,000/-
mngdirector-tsts@telangana.gov.in;
rpushpa-tsts@telangana.gov.in;
Contact Email
sridarachary-tsts@telangana.gov.in;
dirtoshyd@gmail.com
Reference No. TSTS/CS/TOSS/2020
For full details regarding RFP Notification please visit http://www.tsts.telangana.gov.in /
https://tender.telangana.gov.in.
Managing Director
Telangana State Technology Services (TSTS),
2nd Floor, HACA Bhavan, Opp Assembly,
Hyderabad – 500004, Telangana State, India.
Page 4 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
1.2.2. Other Important Information related to Bid
This section provides important deadlines and associated activities, such as Bid Security information,
Implementation cum Performance Guarantee, Warranty Period.
SNo Item Description
Rs. 2,00,000/- (Rupees Two Lakhs Only)
Note: Scanned copy of EMD document should be uploaded on e-Procurement
website. The Original Copy of EMD should be submitted to TSTS before
1. Bid Security (EMD) opening of the pre qualification bids.
EMD Validity Period: EMD should be in the form of DD in the name of
“The Managing Director, TSTS, Hyderabad”. The validity period should be
3 months from the date of issue.
2. Bid Validity Period 60 days from the date of opening of bid.
1 year and at end of each year the performance of the agency shall be
3. Project Period
reviewed. The prices quoted should be valid for entire project period.
Performance Bank Guarantee
4. 10% of the Project Value
Value (in Rupees.)
Performance Bank Guarantee
5. 60 days beyond project period.
validity period
Period for submission of
6. Implementation cum Within 7 days of receipt of letter of Notification of Award (NoA).
Performance Bank Guarantee
7. Period for signing contract Within 7 days from the date of receipt of letter of Notification of Award.
Penalty for delay in
8. Please refer penalty clause.
implementation
Address for correspondence mngdirector-tsts@telangana.gov.in;
9 in respect of Technical rpushpa-tsts@telangana.gov.in,
clarifications sridarachary-tsts@telangana.gov.in, dirtoshyd@gmail.com
10. Conditional bids Not acceptable and liable for rejection and also liable for forfeiture of the
EMD.
11. Transaction Fee Transaction fee: All the participating Bidder s who submit the bids have to
pay an amount @ 0.03% of their final bid value online with a cap of
Rs.10,000/- for quoted value of purchase up to Rs.50 crores and
Rs.25000/- if the purchase value is above Rs.50 crores & service tax
applicable @ 15% as levied by Govt. of India on transaction fee through
online in favour of MD, TSTS. The amount payable to TSTS is non
refundable.
Corpus Fund: Successful Bidder has to pay an amount of 0.04% on quoted
value through demand draft in favour of ‘The Managing Director, TSTS,
Hyderabad’ towards corpus fund at the time of concluding agreement.
12. Transaction Fee Payable to The Managing Director, TSTS., Hyderabad
13. Bid submission On Line submission only. Bidders are requested to submit the bids after
issue of minutes of the pre bid meeting duly considering the changes
made if any, during the pre bid meeting. Bidder s are totally responsible
for incorporating/ complying the changes/ amendments issued if any
during pre bid meeting in their bid.
14. Procedure for Bid Submission Bids shall be submitted online on https://tender.telangana.gov.in
Page 5 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
platform .
1. The participating Bidder s in the tender should register themselves free
of cost on e-procurement platform in the website
https://tender.telangana.gov.in platform
2. Bidder s can log-in to e-procurement platform in Secure mode only by
signing with the Digital certificates.
3. The Bidder s who are desirous of participating in e-procurement shall
submit their technical bids, price bids as per the standard formats
available at the e-market place.
4. The Bidder s should scan and upload the respective documents in Pre
Qualification and Technical bid documentation as detailed at Section E &
G of the RFP including EMD. The Bidder s shall sign on all the statements,
documents certificates uploaded by them, owning responsibility for their
correctness/ authenticity.
5. The rates should be quoted in online only.
6. All the quoted price is in Indian Rupees only.
15. Other conditions 1.After uploading the documents, the copies of the uploaded statements,
certificates, documents, original Demand Drafts in respect of Bid Security
(except the Price bid/ offer/ break-up of taxes) are to be submitted by the
Bidder to the O/o The Managing Director, TSTS, BRKR Bhavan, Hyderabad
as and when required.
Failure to furnish any of the uploaded documents, certificates, will
entitled in rejection of the bid. The TSTS shall not hold any risk on account
of postal delay. Similarly, if any of the certificates, documents, etc.,
furnished by the Bidder are found to be false/ fabricated/ bogus, the
Bidder will be disqualified, blacklisted, action will be initiated as deemed
fit and the Bid Security will be forfeited.
2. TSTS will not hold any risk and responsibility regulating non-visibility of
the scanned and uploaded documents.
3. The Documents that are uploaded online on e-market place will only be
considered for Bid Evaluation.
4. Important Notice to Contractors, Suppliers and Department users
(i)In the endeavor to bring total automation of processes in e-
Procurement, the Govt. has issued orders vide G.O.Ms.No.13 dated
05.07.2006 permitting integration of electronic Payment Gateway of
ICICI/ HDFC/ Axis Banks with e-Procurement platform, which provides a
facility to participating suppliers/ contractors to electronically pay the
transaction fee online using their credit cards.
Page 6 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
2. Pre Qualification Criteria
The bidders interested in participating for the said tender should meet the below pre-qualification
criterion:
# Pre-Qualification Criteria Supporting Documents to be submitted
Legal Entity: Bidder should submit the following:
Bidder must have registered under companies Act a) RoC.
1 1956/Society/Registered Firm& also registered with b) Copy of PAN, GST Registration
the Service Tax authorities and must have completed Certificate.
5 years of existence as on Bid calling date.
Financial Turnover Bidder should submit any of the following:
a. The Bidder should have a minimum turnover of a) Copies of Certified audited Balance
Rs.75.00 lakhs from IT Services/ITeS, sheet / Profit & Loss statement showing
Development & Maintenance of Software the turnover from the mentioned areas.
applications using ICR/OMR technology, b) Certificate from the statutory auditor.
2 undertaking pre& post examination works in each
of the last (3) Financial years i.e. 2017-18, 2018- Note: Turnover in areas other than mentioned
19 and 2019-20. shall not be considered for evaluation.
b. Bidder should have Net profit after tax during
each of the last three financial years namely
2017-18, 2018-19 and 2019-20.
Past Experience: Bidder should submit the following:
A. The Bidder should have minimum ‘2’ projects a) Bidder should submit the PO / Work
experience in processing of end-to-end Pre & Post orders and the satisfactory completion
examination activities for minimum 2 lakh applicants certificate from the client.
or more using ICR or OMR Technology for any b) Work completion certificates /
Central/State Government Board/ Universities during Performance Certificate / Satisfactory
the last (3) financial years and as on bid calling date. certificate duly signed by the authorised
(or) signatory from the Client end.
3
B. The Bidder should have minimum ‘2’ projects
experience in processing of Pre or Post examination
activities for minimum 2 lakh applicants or more with
Online Application process using ICR or OMR
Technology for any Central/State Government
Entrance exams/Recruitment boards /
Institutes/Boards /Universities during the last (3)
financial years and as on bid calling date.
Manpower : The Bidder should have employed at Bidder should submit the self –certification
4
least 20 technical manpower as on bid calling date. by the authorized signatory.
The bidder should have any valid certificate i.e. Valid certificate copy to be submitted.
5 ISO/IEC 27001 or CMM certificate for process
standardization.
Page 7 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
Blacklist: The Bidder should not be blacklisted or Bidder should submit Self declaration that
entangled in any legal disputes by any Central/State the Bidder is not black listed and is not in
Government, Ministry for breach of Contractual any legal disputes as on the bid calling
Conditions as on bid calling date. date.
Self-Declaration Certificate to be enclosed
6 in the bid duly signed by the authorized
signatory on its company letter head. If it is
brought to the notice that any cases or
disputes are pending against the bidder at
a later date, the evaluation/engagement
shall be terminated forthwith.
Local Presence : The Bidder should have a local office Bidder should submit self-certified office
7 as on date of bidding. address.
Note: Any bidder who offers discounts/ benefits suomoto after opening of commercial bid(s) will be
automatically disqualified from the current bidding process without any prior notification and also may be
disqualified for future bidding processes in TSTS.
a. Representations received from the bidders within 2 days from the date of opening of technical bids on
the issues related to Pre-qualification/Technical bids evaluation and within a day from the date of
opening of commercial bids on the issues related to the commercial bid evaluation will only be
accepted. Representations received beyond this period will not be considered and strictly rejected.
b. The bidder should upload all the required documents with clear visibility, properly ink signed, avoid
missing documents and avoid bidding mistakes. In such cases, TSTS reserves it’s right in seeking
clarification from the bidder and may disqualify the bidder for the bidding mistakes, missing documents
and for the documents that are not clear.
c. The Bidder shall have sufficient technical expertise, relevant experience and requisite infrastructure to
develop / install the Solution.
d. Bidder shall include among other things, objectives of the Bidder, the proposed management structure,
contribution of each constituent, role and responsibility of each constituents covering all aspects of the
planning and successful execution of the work, the commitment of the constituents to the joint and
several liability for due performance.
e. Deviation from this shall be treated as termination of contract and shall attract the liability as specified
in the Tender.
f. An applicant shall not have conflict of interest that may affect the bidding process or the Bidder (the
“Conflict of Interest”). Any applicant found to have a Conflict of Interest shall be disqualified.
g. Sub Contracting & Consortium bids are not allowed.
h. Baseless allegations against officials/other vendor shall not be entertained and a stern disciplinary
action against such agencies will be initiated by the evaluation committee.
TSTS/User Dept has right to reject any bid without assigning any reason to whom so ever concerned.
Page 8 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
3. Introduction & Scope of Work
The Telangana Open School Society, Hyderabad (hereinafter referred to as (TOSS) offers
Intermediate and SSC Courses. The Society conducts Intermediate, SSC and OBE examinations in the
State.
The Intermediate& SSC(TOSS) Public Examinations (hereinafter referred to as I(TOSS)PE and
SSC(TOSS) Public Examinations (hereinafter referred to as SSC(TOS)PE are conducted twice in a year
in the month of October, (supplementary) and in the month of March/April (annual exams).
Presently there are about 935 Accredited Institutions are affiliated to the Society. About 1,00,000 and
45,000 students appear for annual and supplementary examinations respectively.
S.No Approximate No. of Students Appearing for exams Intermediate SSC Total
1 Public Examinations, June, 2021 65,000 65,000 1,30,000
2 Public Examinations, Oct/Nov, 2021 30,000 30,000 60,000
3 Open Basic Education Formal III Class and 20,000
V Class June, 2021 15,000
The Identified Agency shall have to ensure the processing of the entire admission and examination
work within the Society’s Office premises located at the SCERT-CAMPUS, OPP.LB. STADIUM, E-GATE,
BASHEERBAGH, Hyderabad - 500 001. Consumables, space and power supply shall be made available
by the Society free of cost.
The required OMR-cum-ICR scanners have to be arranged by the Identified Agency at his own cost
along with other equipment viz., Servers, PCs, Modems, Printers, UPS, etc.,
The required software and manpower for data processing, generation of various reports in the
formats prescribed by the TOSS, preparation of such reports and results have to be ensured by the
Identified Agency.
Detailed Scope of Work:
3.1. Scope of the Project:
The total scope of the work for Intermediate, SSC & OBE Public Examinations, April/May 2017and
Oct/Nov, 2017 conducted by the TOSS is as follows:
Branch June,2021 October/Nov, 2021 Exams
Intermediate All works from the receipt of the All works from the receipt the
& SSC admission data from the T. Data of Fee paid candidates
Online/AP. Online /Meeseva to from the T. Online /AP. Online /
result publication and preparation Meeseva to result publication
of ENR of failed candidates for and preparation of ENR of failed
October/Nov, 2018. Work ends on candidates for April/May 2018
submission of Hard & soft copies ends on submission of Hard &
of ENRs for the October, 2018 soft copies of ENRs for the
(Supplementary exams) March/April 2019 (Annual
examinations)
Page 9 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
The total work is divided into five components.
i. Purification of Admission Data and examination data obtained from T. Online /AP. Online
/Mee Seva.
ii. Data Processing for conduct of examinations and
iii. Results Preparation.
iv. Generation and printing of statistical data and reports in the prescribed proformas as required
by the Director, TOSS/Government in addition of supply of general statistics.
v. Examination fee particulars data processing and arriving at student/college/district/state wise
reports of demand, collection and balance statements.
vi. Submission of Hard & Soft copies of AI wise ENRs of failed candidates for OBE, SSC &
Intermediate (TOSS) Public Examinations, October, 2018 &April/May 2019.
3.2 The Identified Agency should possess the required Software for stage-wise processing all the
relevant Inputs duly incorporating the guidelines, rules and regulations etc., so as to give the
outputs as desired by the Society, right from the initial stage to preparation of results.
3.3 Data Processing: The data processing consists of Data Entry / Scanning and other activities
explained in this document. The Identified Agency should arrange the required equipment for
scanning of OMR sheets and Control Bundle Slips viz., Servers, Scanners, PCs along with the
Printers, Modems, UPS etc., However, secured Office area, Power supply, Peripherals and
Consumables etc., will be provided by the TOSS. The Identified Agency should ensure the
following:
i. The software possessed by the Identified Agency should have built in data validation checks,
like range checks, combination checks etc. The software should guard against pit falls which
are possible in the large data processing job like examination results processing.
ii. Data entry and verification of data as specified by the TOSS from time to time.
iii. Printing of at least 3 checklists until data is proved to be accurate and approved by the
TELANGANA Open School Society.
iv. Updation of corrections from time to time as prescribed by the TOSS.
v. Scanning of OMR Bar coded sheets of Theory / Practical Exams and Control Bundle Slips.
vi. Handing over to TOSS backup of complete Server data including source code in different
electronic media before starting the project work and also the final data backup after
completion of the project.
vii. Maintenance of updated data in the Server, Identified Agency is completely responsible for
100% data Security and data Maintenance. The firm is solely responsible for any marks
tampering and marks leak-out in result preparation.
Page 10 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
viii. The Identified Agency invariably should supply backup CDs /DVDs after completion of every
stage as per the directions of the Director, Telangana Open School from time to time.
3.4 Results Preparation: The Identified Agency should ensure the following with regard to
preparation of Results:
i. Generation of various output reports at different stages as prescribed by the TOSS.
ii. Maintenance of strict input and output controls and keeping track of all the input data with
batch numbers and output reports generated with dates and total number of records.
iii. Preparation and hosting of admission data, NRs, results in the official website maintained by
the NIC. The input for the search should be Admission No./Hall Ticket
Number/AI/Examination Center/Name or DOB of the candidate or guidelines given by
TOSS.
iv. The Identified Agency shall store and host data through the official website at NIC.
v. TOSS will instruct the Identified Agency either to process the student application forms by
online or scanning with OMR scanners. The Identified Agency must have web servers and
high speed internet connectivity with all secured network including firewall protection,
antivirus protection. Identified Agency should have the infrastructure to host the web
application software for receiving online application forms and other services on their
servers. The software should be audited by the third party agency empanelled with IT & C
Department.
vi. Verification of the students image data manually received online and error message should
be uploaded to the server. A separate phase of activity to be monitored for uploading the
proper photos and signature images by the AI school/Jr. College authorities.
vii. Verification of the student details with the validation rules given by TOSS and the error
message should be uploaded to the server. A separate phase of activity to be monitored for
uploading the proper photos and signature images by the AI school/Jr. College authorities.
3.5 Maintenance and updating of TOSS website at NIC server:
a) TELANGANA Open School has got an official website at the NIC server. Passed candidates data
of all the previous years is to be hosted for verification and authenticity of the certificates by
various recruiting agencies. Data of Accredited Institutions, Syllabus, model question papers,
examination time table, notifications, NRs for fee payment, results. Admission data, various
formats etc., are to be kept from time to time as per the needs of the Society.
b) The Identified Agency is required to update the data as per the corrections made by the TOSS
in the certificates issued by the TOSS from time to time to keep the data updated frequently
at least once in first week of every month.
Page 11 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
4. DATA PROCESSING METHODOLOGY, TECHNICAL STEPS INVOLVED
AND QUANTUM OF WORK
4.1 Data Processing Methodology:
In this sub-section the Data Processing methodology is broadly outlined indicating the volume
of work involved at various stages.
4.1.1.A.(i) Admission Data purification:
i. For the academic year 2017-18 the admission work was entrusted to the T. Online /AP. Online
/Meeseva. They are collecting admission data online in three phases
a. without fine - first schedule
b. with fine - second schedule
c. with fine - third schedule
After completion of the admission schedule the entire admission data (soft copy)will be
handed over to the Identified Agency .
Steps involved in Data Processing:
i. The admission data so received from the T. Online/AP. Online /Meeseva shall be purified
before processing for the exams.
ii. The AI wise admission list shall be hosted online in the official website at the NIC.
iii. In respect of candidates whose photos/signatures are not properly captured, the
Principals/Head Masters of the AIs may enabled to upload the correct/missing
photos/signatures through online.
iv. For correction of data, the DEOs may be enabled to correct the data through online during
the period stipulated by the TOSS.
v. Finally, the entire admission data is to be screened and checklists are to be given for
correction in bio-data fields, DOB etc,.
vi. AI wise PH check lists are to be supplied for checking and correction in the data base
accordingly.
vii. AI wise TOC check lists are to be supplied for checking and correction in the data base
accordingly.
viii. AI wise Duplicate records check lists are to be supplied for checking and correction in the
data base accordingly.
ix. AI wise duplicated Admission number check list are to be supplied for checking and
correction in the data base is to be carried out accordingly.
x. Any other checklist as desired by the Director for purification of data and correction in the
data base accordingly.
xi. By repeated process the data must be made error free.
Page 12 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
Report generation:
a. State/District wise/ Institution wise no. of candidates admitted.
b. State/District wise/ Institution wise number of TOC candidate enrolled.
c. State/District wise/ Institution wise number of PH candidate enrolled.
d. State/District wise/ Institution wise Age group wise admission.
e. State/District wise/ Institution wise gender/Caste wise admission
f. State/District wise/ Institution wise/Qualifying examination wise number of candidates
enrolled (number of candidates passed in SSC/TOSS/NIOS/ CBSE/ICS etc.)
g. State/District wise/ Institution wise/ Year of Qualifying examination wise number of
candidates enrolled.
h. State/District wise/ Institution wise number of candidates enrolled in Science /
Commerce/Humanities/Vocational subjects.
i. State/District wise/ Institution wise number of candidates enrolled for sixth (additional)
subject.
j. Any other reports as required by the DIRECTOR, TOSS/Government from time to time.
k. After purification of the data, host institution wise data permanently in the official website
and shall be made available for browsing with the help of AI Code/AI name/Admission
No/Name of the candidate/ DOB of the candidate.
All these activities are to be carried out through the official website at NIC. Necessary manpower
required for this purpose should be provided by the Identified Agency for the project.
4.1.1.A.(ii) Pre-examination work:
The Identified Agency should undertake the work relating to Pre-examination work soon after
obtaining the online admission/examination data and purify the data and adapt it suitable to
the data structure of TOSS.
4.1.1.A.(iii) Steps involved:
1) Basing on the purified online enrollment / examination data, preparation of center wise
Extracted Nominal Rolls with provision for viewing the bio-data particulars of the
candidate including the photo and signature of the candidate. Three types of ENRs are to
be prepared
a. Regular ENR
b. Supplementary ENR
c. With held/added candidates ENR
2) For all the above three ENRs, for updating examination fee, separate NRs are to be hosted.
a. Regular ENR-examination fee updating
b. Supplementary ENR-examination fee updating
c. With held/added candidates ENR-examination fee updating
Page 13 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
3) Three separate EXAMINATION FEE PAID NRs are to be displayed
a. Regular EXAMINATION FEE PAID NR
b. Supplementary EXAMINATION FEE PAID NR
c. With held/added candidates EXAMINATION FEE PAID NR
4) Examination fee and other fees payable by each candidate updated online is to be
generated by default along with total number of theory papers + practical papers offered
by the candidate.
5) In case the fee payment work is taken up by the ‘MeeSeva’, ensure generation of
candidates wise fee payment receipt with details of subjects opted and total amount paid
by the candidate.
6) The total amount of examination fee payable by the candidates of an institution shall be
displayed at the end along with number of candidates paid exam fee, total no. of theory
subjects and total no. of practical Papers/subjects.
7) Total demand of the examination fee to be paid by candidate and the institution (for the
candidates updated through that institution) is to be generated by default. Provision shall
be given to enter candidate wise journal number and payment details/Mee Seva Center,
date of payment, journal number, and amount paid.
8) Monitoring/Control panels are to be provided to all the District Educational officers and to
the Director with instant display of institution wise/ district wise/ date wise number of
candidates updated examination fee paid NR amount of examination fee paid status.
9) Provision shall be created to generate institution wise REPORTS OF EXAMINATION FEE
PAID LIST/ EXAMINATION FEE NOT PAID LIST/ TOC /PH along with fee paid particulars.
Provision shall be created to generate institution wise reports separately for the above
three categories.
a. Examination fee paid list
b. Examination fee not paid list
c. TOC list
d. PH list.
10) After completion of examination fee payment schedule, AI wise, paper code wise, no.
count of candidates paid examination fee shall made available online for the AIs to get
print out of the report.
11) After confirmation, institution wise examination fee paid NR data shall be made available
to the institutions for corrections under the approval of the notified authorities.
12) Provision shall be made to collect and update the data online in respect of mismatch
photos/Photos not uploaded properly/signatures etc.
Page 14 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
13) At the district level, after confirmation of the fee paid lists by the competent authority, AI
wise number of candidate paid fee, the details of payments are to be displayed by default
instantly.
14) The above process shall be repeated separately for
a) Examination fee paid without fine;
b) Examination fee paid with fine of Rs.25/-
c) Examination fee paid with fine of Rs.50/-;
d) Examination fee paid under Tatkal scheme.
15) After confirmation of the examination fee paid lists by the competent authority, provision
shall be given for corrections for certain specified period. After that, the list shall be kept
in the official web site for information to all the institutions/candidates.
16) At the state level, after confirmation of the fee paid lists by the competent authority,
District wise/AI wise number of candidate paid fee, the details of payments are to be
displayed by default instantly.
17) From the fee paid lists, supply AI wise serious error lists 2 to 3 times till the data is error
free.
18) Jumbling: The candidates belonging to the school of a zone to be jumbled within the same
zone as per the stipulated guidelines that will be prescribed by the Society. After
completion of jumbling process Roll Numbers have to be generated for candidates. And
then center-wise and school wise Nominal Rolls have to be generated. While doing so
different logics need to be developed grouping the examination zones in to 5-6 groups of
similarity.
19) Generation of Roll Numbers for both regular and supplementary candidates in a jumbled
method as per the directions issued by TOSS.
20) Printing of Nominal Rolls centre and AI / college wise on pre-printed three part
Stationery.
21) The centre Nominal Rolls will have jumbled Roll Numbers of the candidates with
continuous Roll number in ascending order.
22) Printing of nominal rolls centre wise with jumbling of various AIs / colleges with
continuous Roll Numbers.
23) Printing of nominal rolls AI/School/college wise indicating center wise allotment of them
in a zone.
Page 15 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
24) Summary of Nominal Rolls data is printed centre-wise showing, subject-wise, medium-
wise number of candidates appearing for the examinations. This report is useful for
seating arrangement for conduct of examination at the centre.
25) Summary of Roll Numbers assigned in each centre is to be printed in multiple copies (15)
for supply of them to various camps.
26) Constitution of theory examination Centres / Zones will be done by the office of Telangana
Open School Society in numerical codes. The firm has to make data entry of the names of
the AIs / colleges and centres and prepare AI / College / Centre master. The checklist for
this centre master will be corrected twice or thrice depending on the number of
corrections in order to make error free data. However, the firm has to take all precautions
to prepare them without any mistakes in the 1st stage itself.
27) For the April/May annual examinations the work starts from 4.1.A(i). For the December
supplementary examinations the work commences from 4.1.A(ii)
4.1.1B. Approximate volume of printing of Nominal Rolls:
S.No. Exams Intermediate SSC
1 School/College NRS, Exam Center NRs June,2021 15,000 15,000
2 School/College NRS, Exam Center NRs Oct/Nov, 2021 8,000 8,000
4.1.3 Issue of computerized Hall-tickets to the candidates for theory and practical separately:
Computerized Hall-tickets will be supplied college wise with photo and signature of the
candidates on pre-printed stationery supplied by the Society for theory and practical
examinations separately. For the Blind/Deaf/Deaf & Dumb/PH candidates, the disability is to be
indicated for easy identification.
The Identified Agency has to ensure clarity of the photo print on the hall tickets, if necessary by
using high end printers.
The Identified Agency should take responsibility for posting the Hall Tickets of Theory and
Practical Examination in the Official Web Site at NIC by developing necessary Software for the
purpose of get printed the Hall Tickets by the Candidates.
Volume of work approximately:
S.No. Exams Intermediate SSC
1 School/College Hall Tickets June, 2021 30,000 sheets 30,000 sheets
2 School/College Hall Tickets Oct/Nov, 2021 15,000 sheets 15,000 sheets
Page 16 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
4.1.4 Printing of Practical OMRs of Science Candidates (Marks Award Lists):
a) Preparation of computerized practical time table, and printing of practical batches list
college wise, centre wise and subject-wise & centre wise time table of practical
batches.
b) Printing of practical centre NR for science candidates.
c) Printing of practical candidates Hall-tickets with photo & Signature of the candidates
on pre-printed stationery.
d) To supply CD containing data for printing Practical OMRs (Marks Awarded Sheet)
Subject wise, Centre wise.
e) The practical award lists are to be printed in A4 sheets for the candidates who offered
for practical papers as per NRs.
f) Practical examinations are conducted in four categories. The above steps are to be
conducted for all the categories.
4.1.5 Processing of Question Papers requirement:
It is essential to print question paper requirement centre wise for each day of examination
showing subject-wise and medium-wise, number of question papers required and number of
sealed question paper packets required to be supplied by the confidential printer. These
statements should be printed on the pre-printed stationery. The work shall be completed
within the stipulated time.
Volume of printing:
S.No. Exams Intermediate SSC
1 QPPs Exam Center wise, June, 2021 3,000 Pages 3,000 Pages
2 QPPs Exam Center wise, Oct/Nov, 2021 3,000 Pages 3,000 Pages
About 6,000 pages for both Main and supplementary examinations (3 rounds)
4.1.6 Answer Books requirement:
Depending on number of candidates in the centres, it is required to print main and practical
answer books requirement center-wise statements for dispatch of answer books. Another
statement of centre wise answer books requirement to be printed day-wise for recording the
actual consumption of answer books for reconciliation purpose.
4.1.7 Printing of Attendance Sheets for theory and practical separately:
Printing of attendance sheets centre-wise with photo and signature of the candidates separately
for theory and practical.
4.1.8 Processing and printing of D-Forms:
Generate D-forms for each Subject medium wise for marking attendance of candidates for each
day of examination. D-form is generated centre wise/ day wise/subject wise showing all the Roll
Numbers registered for each subject on that day of examination.
Page 17 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
S.No. Exams Intermediate SSC Total
1 D-Forms Exam Center wise June, 2021 5,000 5,000 10,000
2 D-Forms Exam Center wise Oct/Nov, 2021 3,000 3,000 6,000
Approximate printing volume for Main exam is 10,000 sheets and for Supplementary is 6,000
sheets of 15” x 10 x 3” size on pre printed stationery in triplicate.
4.1.9 Practical examination Question Paper printing:
It is required to print question papers for practical examinations for all major science subjects.
Computer should generate the question papers extracting the questions from the Question Bank
and applying the rules laid by the Society. In all 10 different sets of question papers are
generated for 5days of practical examination Forenoon and Afternoon sessions. These 10
different sets should be printed for all the practical examinations centres.
4.1.10 Appointment of Examiners:
Approximately 10,000 Junior Lecturers and Principals/School Assistants/ Head Masters are
serving in a total of 942 study centers in the State. The Identified Agency should computerize the
bio-data of these teachers like name, date of birth, subject, years of experience in the present
post, history of appointment of examiner ship, photo & signature, etc. using OMR cum ICR Forms
/online capturing. The record should be updated every year for taking care of new appointments,
recruitments, transfers, etc. In case of new appointments, certain examiners bio-data should be
captured through online.
Depending on the qualifications and previous experience, computer will appoint the Chief
Examiners, Scrutinizers camp wise.
The Identified Agency should print the appointment orders individually for each examiner on pre-
printed stationery for both theory & practical showing the post, venue and date of reporting with
photo, signature, etc., of the Examiner.
Number of appointments will be more than 4,000 for each examination. The appointment list
also should be printed for each college and each camp on three-part stationery.
4.1.11 Post-Examination work:
Clean copies of Nominal Rolls (CNRs) are sent to the colleges / Centres before the examination
and the Chief Superintendents will affect the additions, deletions, and corrections in the CNR
which are sent to them. The additions, corrections and deletions data received from the centres
should be entered, check-listed, verified and NR files are to be updated for. Generally CNR
updation is done twice / thrice to accommodate last minute data sent by the Centres.
4.1.12 Old Regd. No. versus New Regd. Nos:
Page 18 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
Before supply of old marks print out of added candidates, the Computer Agency will supply the
list of old Regd. Nos. versus new Regd. Nos. This list is generated with previous Regd. No. month
/ year of the candidates basing on the extraction from NR file. The correction if any should be
check-listed, verified and the NR file should be updated.
4.1.13 Old marks Processing:
Along with the Extracted Nominal Rolls, the pass marks obtained in the earlier examination are
extracted and maintained in result processing data file.
The Identified Agency will supply the old marks wanting printout of added candidates other than
4 previous examinations. For these added candidates, a printout is to be supplied college wise
showing all the particulars like Name, Regd. Nos. month & year subject codes not offered etc.,
Society will supply the old pass marks from previous T-sheets of these candidates and furnish
them on the computerized printout. For all CNR added candidates, Society will supply the old
marks in separate formats. The data should be entered, check listed and verified for 100%
accuracy in all respects.
4.1.14 Practical Examination marks processing:
Usually, practical are conducted before/after the theory examination. The practical marks
awarded OMR sheets which are received from the Centres / Colleges should be scanned or
entered, check listed. Checklists will be verified and to purify the data 100% accurate. The
Practical data file should be kept ready for posting on the main file. Regarding scanning of A4
Practical OMR sheets Award lists separate instructions will be issued by TOSS.
Approximate volume of data:
S.No. Exam Intermediate
1 Practical OMR sheets Exam Center wise June, 2021 2,500 Sheets
2 Practical OMR sheets Exam Center wise Oct/Nov, 2021 1,000 Sheets
3 OBE, OMR Award lists centres wise June, 2021 8,000 sheets
4 OBE, OMR Award lists centres wise Oct/Nov 2021 4,000 sheets
4.1.15 Supply of Practical Marks Wanting & Message Report:
After posting of all the practical marks against each candidate, practical marks wanting and
discrepancy report is printed. At this stage, Identified Agency should highlight the missing marks
and discrepancy in furnishing the practical marks. All the manual errors should be eliminated and
corrected.
4.1.16 (a) Generation of OMR bar coded number and supply of CDs:
The Identified Agency should generate OMR data, centre-wise, day-wise, Roll number- wise of
the candidates as per the instructions of the TOSS and supply the same in CDs for printing of
OMR sheets with variable data.
(b) Scanning of OMR bar coded sheets:
Page 19 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
The Part-III of OMR sheets with corresponding Control Bundle Slips received from Spot
Valuation Camps should be scanned in TOSS office. The necessary high power scanning
machines, hardware and manpower required for this purpose should be provided by the
Identified Agency . A minimum of 3 (SSC)+3 (INTER)=6 scanners and One stand by scanner
should be installed.
(c) OMR Scanners and Scanning Software :
The scanner should be high volume production scanner capable of running in 3 shifts in a
day and capable of handling at least 20,000 OMR sheets per shift.
The scanner should be able to scan 5500 OMR sheets / hour.
The scanners should be able to scan documents of maximum of 12 inches length & 9
inches width. The scanners should also accept a Wide Variety of thickness of documents
(80 to 120 GSM).
The Scanners should be able to scan the circles as given in the OMR sheet and should be
able to convert the same into defined numeric characters.
The Scanners should be able to scan Barcodes of varied formats and should be able to
convert the same into numeric characters.
The Scanners should be able to generate and print unique codes (endorsement numbers)
on the forms scanned.
It should be possible to define various threshold levels for the recognition of marked
circles on the OMR form.
The scanners should be able to perform under the following Environmental conditions
Temperature : 15-45 degrees Celsius
Relative Humidity : 15 to 76 %
Interior Accessibility : Single front door access to entire paper path, Simple
cleaning and jam clearance.
Scanner diagnostics : It should be possible to diagnose the
problem if any, using a host PC, so that problems related
to scanning are Diagnosed and Sorted out fast.
Scanner spare parts : Spare parts for the scanners should be
provided, so that the scanner parts can be corrected /
replaced at any point of time during the period of
execution of the project.
The OMR forms will be stored at normal room temperature and humidity or in similar
environmental conditions as the Scanners. The Scanners should be able to scan such
documents.
Page 20 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
The filled in OMR strips should be scanned only once.
The scanner software should have tools to extract and generate the ASCII data of the
recognized and converted data from the forms and this should be stored as files and these
files should be handed over to TOSS on CDs.
The scanning software must have tools to generate automatic statistics of the performance of
the data capture system at the desired levels.
The Identified Agency has to press to service as many scanners3+3=6) and One stand by
scanner as required to complete the scanning work for SSC and Intermediate in a span of
three days.
(d) Computers:
One PC should be provided for each scanner to handle the scanner software and to generate
various reports as needed. The PCs should have the following minimum configuration.
Minimum Specifications:- Core i3 or above processor, minimum 2 GB RAM, 350 GB Hard Disk,
, LAN card.
(e) Server:
High end PC/ Work Station with, Minimum 8 GB RAM, 500 GB Hard Disk with Windows 2000 /
2003 Server OS and Anti-Virus should be provided as server to pool up the scanned OMR data.
The Identified Agency shall install minimum 3+3=6 Nos. along with One stand by Scanners for
March/April and 2+1=3 Nos. for October/Nov Examinations and it should be able to arrange
for additional scanners if Society desires.
4.1.17 Supply of Mismatch Reports:
After scanning is completed to the extent received from the spot valuation camps, the Agency
should supply the mismatch checklist report day wise, camp wise for all the scanned data for
verification. This will highlight the missing marks and discrepancy in posting the marks in the
Part-III of OMR sheets by the examiner. At this stage all the errors are eliminated and
rectified. The entire scanned data file should be kept ready without any errors with 100%
accuracy.
4.1.18 Supply of CD with Scanned Data:
After the scanning of OMR sheets, and updation of corrections, the Identified Agency should
supply the scanned data in CDs everyday and should be handed over to the Director, TOS.
Later, all the scanned OMR data is to be decoded by the Identified Agency and the current
marks will be kept ready for posting.
4.1.19 Blank bar code sheets used/Scanning part-I OMR Sheets:
Page 21 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
The information received from the centre i.e., Regd. No., Paper Code, used Blank OMR sheets
serial number shall be check listed and updated if any corrections. The part-I OMR Sheets in
respect of “ABSENTEE” Candidates received from Exam Center shall be Scanned and Center
wise District wise Count be provided to TOSS and the ABSENTEE cases file shall be kept ready
for posting.
4.1.20 Posting of marks:
The error free current marks, old marks and practical marks are to be posted on the master
file. This is a large processing job. Every care should be taken to ensure marks are correctly
posted against each candidate and against each paper code. Any error committed in posting
of marks will have devastating effect on entire results process. The Identified Agency should
take full responsibility for accuracy/confidentialaity at this stage.
4.1.21 First Marks Wanting Message (MW):
After all the marks are posted against each candidate, marks wanting and discrepancy
statement is to be printed. At this stage, the Identified Agency has to see the entire data file
item by item and highlight the missing marks and discrepancy in feeding the marks. In this,
the manual errors are eliminated and corrected. The firm should take care in sending and
receiving Marks Wanting Indents / Replies from the Spot Valuation Camps through online.
4.1.22 Replies to First Marks Wanting Message:
The replies to first marks wanting are given by the Society in the form of
Replies to marks wanting -- current marks
Replies to marks wanting -- old marks
The replies are to be entered, verified and corrected until it is 100% error free and to be posted
on the NR Master file.
4.1.23 Second Marks Wanting Message:
After replies to first marks wanting are posted, the discrepancy and second marks wanting
report is again printed. The process of screening the file is repeated here once again to
highlight any errors and missing marks. The updated reports are to be generated at each
stage.
4.1.24 Replies to Second Marks Wanting (MW):
The replies to second marks wanting will be given by the Society as was done for First Marks
Wanting replies.
4.1.25 Second Marks Wanting Replies Updation Report:
The replies to second marks wanting report are to be posted and updated report is to be
generated to ensure the postings.
Page 22 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
4.1.26 Malpractice (M) and Withheld (W) cases:
Society will provide the Roll numbers who are booked under Malpractice. Similarly, withheld
Roll Numbers will be provided. The Identified Agency should enter them carefully and give
checklists for verification.
4.1.27(i)Application of validation rules:
In declaring the results, validation rules shall be applied as directed by the TOSS
4.1.27(ii)Application of validation rules for PH:
Application of validation rules for Blind, Deaf, Deaf and dumb, and Dyslexia candidates in
declaration of results.
4.1.28 Final Marks Wanting Cases Report:
Based on the clean NR master file, the final MW cases report should be supplied for starting T-
sheets processing.
4.1.29 Validation & Sample T-Sheet Printing:
Before going for TR printing, a sample T-Sheet in respect of one selected college from each
district is to be printed applying all the validation rules. This sample T-Sheet checked by
the Society thoroughly before giving the clearance for Final T-Sheet printing. Society will give
sample colleges list for Printing of sample T-Registers
4.1.30 Validation and Tabulation Register printing:
After getting approval from the Society, the entire NR master file is to be validated applying
the validation rules carefully. Tabulation Register is to be printed after validating the file and
it is kept as the permanent record in the Society. Tabulation Register is the reference for only
future correspondence and verification etc., TR printing should be taken up immediately after
result declaration.
The Identified Agency should develop such a Software Programme that the entire TR details
should reflect immediately if a candidate’s Roll No., Month & Year entered.
4.1.31 All the provisions contained in the software shall be in accordance to the norms/rules/
guidelines prescribed in the prospectus of the TOSS.
4.1.32 All the works shall be carried out within the time schedule prescribed by the Director, TOSS
from time to time. Failure to adhere to the prescribed time schedule attracts penal provisions.
Page 23 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
4.1.33 Press List:
After validation and printing of Tabulation Register, Press list is printed. Press list shows Roll
Numbers of successful candidates along with Grade secured by the candidates, will be shown
in brackets beside Regd. No.
3 copies of press list are required for releasing the result to press (Media).
4.1.34 Results on CDs:
1) The results should be copied into CDs for supplying them to the media.
2) Supply of results data candidate wise / subject wise marks and photo of the candidate for
hosting the results on internet.
3) The Identified Agency should take responsibility for putting the results of TOSS in the
official website at NIC by developing necessary software.
4.1.35 (i) Printing of Marks memos for Passed & Failed candidates:
All the failed and passed candidates Marks Memos should be printed with photograph and
signature of the candidates. For Blind, Deaf, Deaf and dumb and Dyslexia Physically
Handicapped candidates, the disability is to be indicated in the memos of marks.
4.1.35 (ii) Printing of Migration cum Transfer Certificates for Passed candidates:
All the passed candidate’s Migration cum Transfer Certificates should be printed in the pre-
printed stationery supplied by O/o TOSS.
4.1.36 T-Sheet Updating:
The T-Registers are to be updated which are effected on account of Recounting/ solved
withheld cases and marks wanting cases etc., within three months after publication of results.
4.1.37 Printing of Pass Certificates:
All the successful candidates will be given pass certificates within three months after
Publication of results. The Identified Agency should supply Pass Certificates data of all the
successful candidates in CDs with variable data along with photograph and Signature of the
candidate.
Volume:
About 40,000 Inter and 40,000 SSC Pass Certificate should be printed for Main examination
and 20,000 Inter and 20,000 SSC Pass Certificates for Supplementary. OBE formal III Class
20,000 and formal V Class 15,000 Pass Certificates to be Supplied.
Page 24 of 83Selection of Agency for Pre & Post Examination Work for SSC, Intermediate & OBE Exams conducted by the Telangana
Open School Society (TOSS)
4.1.38 AI Wise Marks Register Printing:
The AI wise/college wise marks register is to be printed for sending them to the respective
schools/colleges as permanent school/college record.
4.1.39 Extracted Nominal Rolls for supplementary exams of October, 2018.
Data of failed candidates are extracted from the T-Sheet file and supply the ENRs for conduct
of Supplementary examinations in the month of October, 2017 in the pre-printed computer
stationery supplied by this office along with soft copy to hand over to the next processing
agency.
4.1.40 Bulk Question paper requirement data for supplementary exams of October, 2018 & Main
exams of Mar/April, 2019:
For supplementary & main Examinations, the Bulk question paper requirement data should be
printed and supplied Subject wise/Question Paper code wise / medium wise.
4.1.41 Statistics:
Giving various statistical statements from school/college to state level.
School/College-wise:
1) AI /College wise T.R.
2) Subject-wise pass percentage comparing with state average with highest.
District-wise:
1) District-wise total no. of candidates appeared and passed boys/girls separately.
2) District-wise, Combination-wise no of candidates appeared and passed boys /
girls separately.
3) Merit list of 100 candidates in each group.
4) Category-wise merit list of 100 candidates community-wise.
5) District wise no. of candidates appeared / passed / pass Percentage / boys /
girls separately.
6) District wise SC / ST / BC / OC / Women / PH / Minority who obtained first 20 ranks
7) Age group wise Below20, 20-25, 25-30,30-35,35-40,40-45,45-50,50-55,55-60,65-70 above
70 years age.
8) Performance of evaluation of college pass percentage college-wise
(Regular + supplementary separately)Govt./Aided/Private unaided colleges/AIs.
4.1.42 Performance Evaluation of Colleges:
a) Pass percentage of college for Govt./Aided/Incentive and Private unaided AIs/ colleges/
District-wise and for the state.
b) Performance of AIs/colleges in urban and rural areas.
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