Thursday, 26 August 2021 at 5:30PM - ONLINE - Ruapehu District Council

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Thursday, 26 August 2021 at 5:30PM - ONLINE - Ruapehu District Council
Thursday, 26
August 2021
  at 5:30PM

    ONLINE
TAUMARUNUI/OHURA WARD COMMITTEE
                         NOTICE OF MEETING

     A MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD
             ONLINE ON THURSDAY, 26 AUGUST 2021, AT 5:30PM

Members

Chairperson          Karen Ngatai     Taumarunui Ward
Deputy Chairperson   Kim Wheeler      Taumarunui Ward
Councillors          Graeme Cosford   Taumarunui Ward
                     Adie Doyle       Taumarunui Ward
                     Robyn Gram       Taumarunui Ward
                     Lyn Neeson       Ohura Ward

Mayor                Don Cameron

Clive Manley
CHIEF EXECUTIVE

   THE PUBLIC BUSINESS PART OF THE AGENDA IS LIVE STREAMED TO OUR
                          FACEBOOK PAGE
Roles and Powers of Taumarunui/Ohura Ward Committee

Membership
Taumarunui (5) and Ohura (1) Ward Councillors and the Mayor.

Purpose
•   To be the prime interface between the ratepayers and public of the Ward.

Operating Principles
•   Operate meetings according to Council’s Standing Orders.
•   Use informal workshops for in-depth consideration of key projects.
•   Authorise the Chairperson to make statements to the media accurately and reporting decisions
    of the Committee.

Areas of Responsibility
•    Represent and act as an advocate for the interests of the community.
•    Consider and report on all matters referred to it by the territorial authority, or any other matter
     of interest or concern to the Ward Committee.
•    Maintain an overview of services provided by the territorial authority within the community.
•    Prepare an annual submission to the territorial authority for expenditure within the community.
•    Communicate with community organisations and special interest groups within the community.
•    Undertake any other responsibilities that are delegated to it by Council.

Delegated Authority
•    The co-ordination of rural reserves and hall committees.
•    To allocate the approved budget for the following activities in the area:
      o Footpaths programme;
      o Parks and Reserves discretionary spend;
      o Public information signage.
•    To approve:
      o Temporary road closures for events (subject to administrative imperatives;
      o Street names;
      o Parades, collections and special uses of the roads;
      o Changes to speed restrictions on local roads (subject to NZTA rules);
      o Road closures.

Meeting Frequency
•    Monthly (as required) – last Thursday.
TAUMARUNUI/OHURA WARD COMMITTEE
                                                   ORDER PAPER

     A MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD
             ONLINE ON THURSDAY, 26 AUGUST 2021, AT 5:30PM

                                                PUBLIC BUSINESS

                                                                                                                            Page
1        Apologies

2        Declarations of Interest:
         Notification from Elected Members of:
         2.1 Any interests that may create a conflict with their role as an elected member relating
         to the items of business for this meeting; and
         2.2 Any interests in items in which they have a direct or indirect pecuniary interest as
         provided for in the Local Authorities (Members’ Interests) Act 1968

3        Notification of Additional Items:
         Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information
         and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s),
         which do not appear on the Agenda of this meeting and/or the meeting to be held with
         the public excluded, will be discussed.
         Any additions in accordance with Section 46A(7) must be approved by resolution with an
         explanation as to why they cannot be delayed until a future meeting.
         Any additions in accordance with Section 46A(7A) may be received or referred to a
         subsequent meeting for further discussion. No resolution, decision or recommendation
         can be made in respect of a minor item.

4        Confirmation of Order of Meeting

5        Public Forum: Temporary Suspension and Reinstatement of Standing                                                         5
         Orders

6        Confirmation of Minutes: 24 June 2021                                                                                    6

7        Deputation: Taumarunui Rail Action Centre Trust – Ōngarue Railway                                                        12
         Disaster Memorial

8        Retrospective Approval of Temporary Road Closure for Matariki Night                                                      14
         Markets

9        Capital Works and Other Items of Interest                                                                                16

         PUBLIC EXCLUDED BUSINESS

10       Resolution to Exclude the Public for Consideration of Committee                                                          22
         Business

 Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not
represent policy until such time as they might be adopted by resolution. This Order Paper may be subject to amendment either by
                                         addition or withdrawal of items contained therein.

                           Taumarunui/Ohura Ward Committee – Public Business – 26 August 2021
                                                      Page 4
5

 Report to: Taumarunui/Ohura Ward Committee

 Meeting Date:     26 August 2021

 Subject:          Public Forum: Temporary Suspension and
                   Reinstatement of Standing Orders

Purpose of Report
1.1     The purpose of this report is to enable the Committee to temporarily suspend Standing Orders
        in their entirety to allow Members and the public to address the Committee.

Significance and Engagement
2.1     This report does not trigger the Significance and Engagement Policy.

Public Forum Guidelines
3.1     Council has adopted the following Public Forum Guidelines:
         (a)    Five minutes speaking time will apply to each speaker or group.
         (b)    Members of the public wishing to speak must advise Council of the reasons and
                subject he/she wishes to address the Committee a minimum of two clear working days
                prior to the meeting.
         (c)    The Chairperson may refuse applications which are repetitious or offensive and may
                terminate a speaker in progress where the subject matter is disrespectful or offensive.
         (d)    There are not to be criticisms of individual Committee members or individual staff
                members.
         (e)    The Public Forums are designed for people to speak about matters of interest to them
                to the Committee. It is not intended that people should be questioning Committee
                members on these occasions. However, Committee members may ask questions of
                speakers to clarify their statements.

Suggested Resolution(s)
1       That the report on Public Forum: Temporary Suspension and Reinstatement of Standing
        Orders be received.

2       That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the
        Taumarunui/Ohura Ward Committee temporarily suspends Standing Orders in their entirety to
        allow Members and the public to address the Committee.

The Committee received addresses as follows:

RESOLVED

That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Committee
reinstates Standing Orders in their entirety for consideration of the agenda.

Tasha Paladin
GOVERNANCE OFFICER
6
    UNCONFIRMED                                                                                  UNCONFIRMED

                    TAUMARUNUI / OHURA WARD COMMITTEE
                                                      MINUTES

                MEETING OF TAUMARUNUI / OHURA COMMITTEE HELD AT THE
                  COUNCIL CHAMBERS, 59-63 HUIA STREET, TAUMARUNUI
                         ON THURSDAY, 24 JUNE 2021, AT 5:35PM

                                              PUBLIC BUSINESS

    Present

    Chairperson       Karen Ngatai           Taumarunui Ward
    Councillors       Graeme Cosford         Taumarunui Ward
                      Adie Doyle             Taumarunui Ward
                      Robyn Gram             Taumarunui Ward
                      Lyn Neeson             Ohura Ward
                      Kim Wheeler            Taumarunui Ward

    Mayor             Don Cameron

    Staff             Clive Manley           Chief Executive (via Zoom)
                      Pauline Welch          Executive Manager Community & Economic Development
                                             (via Zoom)
                      Stuart Watson          Environmental Manager
                      Andrea Nicol           Manager Land Transport
                      Tasha Paladin          Governance Officer

    In attendance     Elaine Wheeler
                      Fiona Kahukura Chase
                      Deanna Wanakore
                      Eva-Sophia Wanakore Barton
                      Bernice Te Ahuru
                      Sarah Carter
                      Yvette Skogstad-Archer

1           Apologies

            No apologies were received.

2           Declarations of Interest

            No conflicts of interest were declared.

3           Public Forum: Temporary Suspension and Reinstatement of Standing Orders

            The Committee temporarily suspended Standing Orders in their entirety.

            RESOLVED
            Moved:    Cr Neeson
            Seconded: Cr Doyle

                            Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
                                                        Page 1
7
    UNCONFIRMED                                                                              UNCONFIRMED

       1     That the Report on Public Forum: Temporary Suspension and Reinstatement of
             Standing Orders be received.

       2     That pursuant to section 27(4) Schedule 7 of the Local Government Act 2002,
             the Board temporarily suspends Standing Orders in their entirety to allow Members
             and the public to address the Committee.

       The Committee received addresses as follows:
        •   Elaine Wheeler expressed her concerns regarding the lack of a Stop sign at the end of
            Short Street leading onto Hakiaha Street, and the potential for traffic accidents. Ms.
            Wheeler requested if Council could have a conversation with McDonald's to adjust its
            banner to improve visibility of traffic exiting the BP station. Officers undertook to further
            the discussion;
        •   Fiona Kahukura Chase requested the Taumarunui/Ohura Ward Committee resolve to
            establish a Taumarunui/Ohura Community Board in 2022; Ms. Chase will prepare a
            petition to support the request if needed. Additionally, Ms. Chase rejected the concept
            of Freedom Camping Parking Rights at the Taumarunui Playground and shared the
            community dissent should the Board resolve to allow Freedom Camping;
        •   Deanna Wanakore spoke of her concerns of excess rubbish if Freedom Camping were
            permitted at the Taumarunui Playground. Her daughter Eva-Sophia, who was recently
            recognised by Council a young “litter champ’, hated seeing rubbish all over the town
            park;
        •   Bernice Te Ahuru expressed her concerns about Freedom Camping in Taumarunui
            and asked the Board to consider the existing Bylaws when making a decision;
        •   Sarah Carter expressed her concerns about Freedom Camping and shared the item
            was on a National Freedom Camping Facebook page. Her concerns lay around the
            safety of children using the playground. Ms. Carter felt the Police Station being close
            by would not impact on the behavior of Freedom Campers;
        •   Yvette Skogstad-Archer spoke of her concerns of Freedom Camping in Taumarunui
            based on her observations at Reid’s Park Farm Freedom Campground in Taupo. Ms.
            Archer suggested campers could be diverted to the National Park Park and Ride
            instead.

       RESOLVED
       Moved:    Cr Cosford
       Seconded: Cr Gram

       That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the
       Committee reinstates Standing Orders in their entirety for consideration of the Agenda.

4      Confirmation of Minutes: 22 April 2021

       RESOLVED
       Moved:    Cr Doyle
       Seconded: Cr Neeson

                        Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
                                                    Page 2
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UNCONFIRMED                                                                               UNCONFIRMED

     That the Public-Business Minutes of the Taumarunui / Ohura Ward Committee meeting
     held 22 April 2021, be confirmed as a true and correct record.

L1   Late Agenda Item: Freedom Camping Site at Taumarunui Playground, Turaki Street

     Members received report to enable the Committee to consider the establishment of a
     Freedom Camping Site at Taumarunui Playground Carpark, Turaki Street. The
     Taumarunui/Ohura Ward Committee has previously debated the topic of Freedom Camping
     without reaching decision. The extension of the parking area at the playground on Turaki
     Street provides for a safe site with existing amenities, toilet facilities and rubbish bins in
     close proximity to the Police Station. Cr Ngatai spoke to the report and answered Members’
     questions.

     The intent of the Agenda Item was to stimulate discussion amongst the Elected Members
     and the community. Cr Ngatai accepted the concerns voiced at the Public Forum.

     Local Government’s Remit on Freedom Camping includes recommendations for self-
     containment ability for three days and limited duration of stay; this currently sits with a
     working group and is likely to be reviewed in 2022.

     RESOLVED
     Moved:    Cr Cosford
     Seconded: Cr Neeson

     1    That the report on Late Agenda Item: Freedom Camping Site at Taumarunui
          Playground, Turaki Street be received.

L2   Late Agenda Item: Predator Free 2050 Strategy

     Members received report to enable the Predator Free 2050 Strategy to be considered at
     this meeting. Towards a Predator Free New Zealand is a New Zealand Government
     initiative. Ruapehu District Council own and manage reserves within the District and has a
     role to play to support the goal of a predator free New Zealand. Cr Ngatai spoke to the
     report and answered Members’ questions.

     The intent of the Agenda Item was to bring the Strategy to the attention of the Ward
     Committee and seek ideas to support the work within Council’s reserves.

     RESOLVED
     Moved:    Cr Cosford
     Seconded: Cr Neeson

     1    That the report on Late Agenda Item: Predator Free 2050 Strategy be received.

     2    That the Taumarunui/Ohura Ward Committee recommends to Council that it
          investigates options to develop a Predator Free policy in its reserves.

                     Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
                                                 Page 3
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    UNCONFIRMED                                                                            UNCONFIRMED

5      Annual Tree Programme North 2021-2022

       Members received report to advise of planned tree work in Taumarunui and Ohura for the
       2021/2022 financial year. This list includes new maintenance requirements, as well as work
       approved in previous years but not yet undertaken. Items remain on the tree programme
       until the work is completed, as budget allows.

       RESOLVED
       Moved:    Cr Doyle
       Seconded: Cr Wheeler

       1    That the report on Annual Tree Programme North 2021/2022 be received.

       2    That the Taumarunui/Ohura Ward Committee approves the 2020/21 planned tree
            work for the northern part of the District (north of National Park Village).

6      Capital Works and Other Items of Interest 2020/21 List

       Members were provided with an update on planned Capital Works and other Items of
       interest in the Taumarunui / Ohura Ward Committee area in 2020/21. Relevant staff spoke
       to this report and answered Members’ questions.

       Key Items discussed:
       C1 Taumarunui Public Toilets: Members expressed their disappointment with the delays.
             The contractor has confirmed the programme will be completed by the end of August
             2021.
             Council’s Chief Executive confirmed:
             • the Hakiaha Street Fishpond will undergo maintenance from Downer;
             • the Planting Wall will be modified at the cost of the Designers and Contractors.
                 Downer has the capacity to maintain the wall;
             • the Pergola and upstairs of the Railway Station are part of the same contract.
       C8 Taumarunui Walkways: Cr Cosford has recommended to the Upper Whanganui River
             Scheme that, through Horizons Regional Council, they fund and construct a ramp to
             replace the current steps and make a contribution to the river walkway. Cr Cosford
             requested this information be added to the Capital Works Report.
       C12 2019/20 Accessible Walkways Capital Budget: Cr Cosford asked if this funding
             remains in place for the project.

       RESOLVED
       Moved:    Cr Cosford
       Seconded: Cr Neeson

       1    That the report on Capital Works and Members’ Requests for Information be received.

       Council’s Manager Land Transport sought approval for a retrospective item to be submitted
       to the 26 August for the road closure of Manuaute Street for the Matariki Night Market
       Friday 9 July 2021

                      Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
                                                  Page 4
10
    UNCONFIRMED                                                                               UNCONFIRMED

       RESOLVED
       Moved:    Cr Wheeler
       Seconded: Cr Doyle

       1     That the Boards approves the one-way section of Manuaute Street has a road
             closure for the purpose of the Matariki Night Market on Friday 9 July.

       RESOLVED
       Moved:    Cr Cosford
       Seconded: Cr Neeson

       1     That the report on Capital Works and Members’ Requests for Information be received.

7      Ward Committee Members’ Reports (Verbal)

       Members each gave verbal updates on recent and upcoming meetings, events and issues.

       Mayor Cameron requested Members provide feedback on the LGNZ AGM Remits. Mayor
       Cameron will be guided by Council on how he votes.

8      Resolution to Exclude the Public for Consideration of Committee Business

       Section 48 of the Local Government Official Information and Meetings Act 1987 gives the
       Committee the right by resolution to exclude the public from the whole or any part of the
       proceedings of any meeting only on one or more of the grounds contained within that
       Section.

       RESOLVED
       Moved:    Cr Gram
       Seconded: Cr Neeson

       1      That the report on Resolution to Exclude the Public for Consideration of Committee
              Business be received.

       2      That the public is excluded from the following part of the proceedings of the meeting.

       3      That the general subject of each matter to be discussed while the public is excluded,
              the reason for passing the resolution in relation to each matter and the specific
              grounds under Section 48(1) of the Local Government Official Information and
              Meetings Act 1987 for the passing of this resolution are as follows:

                                                                                                      Ground(s)
       General Subject of each matter Reason for passing this resolution in relation to each          under S48(1) for
       to be considered               matter                                                          passing this
                                                                                                      resolution
       C1: Confirmation of Public-       The reason(s) for excluding the public is/are recorded in the 48(1)(a)
           Excluded Minutes: 22 April    Public Business Minutes of the meeting
           2021

                         Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
                                                     Page 5
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 UNCONFIRMED                                                                                    UNCONFIRMED

        C2: Confidential Briefing          Enable any local authority holding the information to carry
                                           on, without prejudice or disadvantage, negotiations
                                           (including commercial and industrial negotiations). To
                                           maintain the effective conduct of public affairs through the
                                           free and frank expressions of opinions by, or between, or to
                                           members of or officers or employees of any local authority,
                                           or any persons to whom Section 2(5) of the Local
                                           Government Official Information and Meetings Act 1987
                                           applies, in the course of their duty. To protect the privacy of
                                           natural persons. To maintain legal professional privilege

        1      This resolution is made in reliance on Section 48(1)(a) of the Local Government
               Official Information and Meetings Act 1987 and the particular interest or interests
               protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9
               of the Official Information Act 1982 as the case may require are listed above.

The Public Business part of the meeting concluded at 6:40PM.

Confirmed at Taumarunui this 26th day of August, 2021.

Karen Ngatai
CHAIRPERSON

                           Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
                                                       Page 6
12

Report to: Taumarunui/Ohura Ward Committee

Meeting Date:      26 August 2021

Subject:           Deputation: Taumarunui Rail Action Centre Trust –
                   Ōngarue Railway Disaster Memorial

Purpose of Report

1.1   The purpose of this report is to advise that Weston Kirton of the Taumarunui Rail Action
      Centre Trust will be in attendance to present a proposal and seek support from Members to
      plan a memorial to mark the centenary of the Ōngarue Railway Disaster that occurred July
      6, 1923.

Significance and Engagement

2.1   Nothing in this report triggers the Significance and Engagement Policy.

Background

3.1   New Zealand’s first major railway accident, the Ōngarue Railway Disaster occurred July 6,
      1923 due to a slip north of Taumarunui.

3.2   Ōngarue remains the country’s third-deadliest rail disaster, taking the lives of seventeen and
      injuring 28 passengers.

3.3   Currently there is no memorial or fitting place of tribute for Ōngarue, unlike the Tangiwai and
      Hyde Railway disasters.

3.4   July 6, 2023 marks the centenary of the tragedy, and serves as notable milestone to
      acknowledge the event.

Discussion

4.1   Initial exploratory work into suitable memorial sites has been undertaken by a Rail Heritage
      Group.

4.2   The Ministry of Culture and Heritage has been contacted, and the Right Honourable Prime
      Minister has indicated a willingness to attend any official occasion.

4.3   Mr. Weston proposes a small community committee working with a wider stakeholder
      interest group/s to establish suitable monument/s acknowledging the Rail disaster at
      Ōngarue.

4.4   Mr. Weston proposes that Ruapehu District Council could assist in the project alongside
      other interested parties, including local Iwi.

4.5   Taumarunui Rail Action Centre Trust is one of the interested parties under whose umbrella
      could be willing to apply for funding some of the activities.
13

Suggested Resolution(s)

That the Taumarunui-Ohura Ward Committee:
1      Receive the report on Deputation: Taumarunui Rail Action Centre Trust – Ōngarue Railway
       Disaster Memorial

2     Recommends to Council that it supports in principle, the establishment of suitable
      monument/s to recognise the significant railway event that occurred within the district

Karen Ngatai
CHAIR TAUMARUNUI/OHURA WARD COMMITTEE
Email address for point of contact: karen.ngatai@ruapehudc.govt.nz

Attachment(s): NIL

             Deputation: Taumarunui Rail Action Centre Trust – Ōngarue Railway Disaster Memorial
                                                      2
14

 Report to: Taumarunui Ohura Ward Committee

 Meeting Date:    26 August 2021

 Subject:         Retrospective Approval of the Temporary
                  Road Closure for Matariki Night Markets

Purpose of Report
1.1    The purpose of this report is to retrospectively approve the road closure application for the
       Matariki Night Markets 2021.

Significance and Engagement, Social Impact
2.1    Significance
       This report does not trigger the Significance and Engagement Policy.

2.2    Social Impact
       This report does not trigger the Social Policy.

Background
3.1    An application was received on 15 June 2021 from Saint Patricks PTFA for the Temporary
       Road Closure of Manuaute Street between Hakiaha and Miriama Streets, Taumarunui
       between 4pm and 9pm on Friday 9 July 2021 for the Matariki Night Market event 2021.

3.2    The Traffic Management Plan was submitted and approved.

3.3    The proposed closure was advertised in the Taumarunui Bulletin on Friday 18 June 2021
       and posted on the Council Facebook page on the same date.

3.4    Any person affected by the closure had until 4pm on Friday 25 June 2021 to lodge their
       notice of objection to the Council, in writing. No objections were received.

3.5    The final road closure information was advertised in the Taumarunui Bulletin on Friday 2
       July 2021.

Discussion
4.1    The timing of the road closure application and the last Taumarunui Ohura Ward Committee
       (TOWC) meeting on 24 June 2021, meant that staff were unable to get a report to the TOWC
       for approval, as the agenda had closed.

4.2    Land Transport Manager Andrea Nicol spoke to TOWC regarding the proposed road
       closure on the 9 July 2021, asking members to provide feedback and advise
       whether they were/were not in support of the temporary road closure.

4.3    There were no issues advised.

4.4    The road closure went ahead as planned.
15

Suggested Resolution(s)
1       That the report on Retrospective approval of the Temporary Road Closure for Matariki Night
        Markets be received.

2       The Taumarunui Ohura Ward Committee retrospectively approves/does not approve the
        temporary closure of Manuaute Street between Hakiaha and Miriama Streets, Taumarunui
        between 4pm and 9pm on Friday 9 July 2021 for the Matariki Night Market event 2021.

Nikki Fieldes
TECHNICAL SERVICES COORDINATOR

Email address for point of contact: andrea.nicol@ruapehudc.govt.nz

Attachment(s): NIL

               Retrospective approval of the Temporary Road Closure for Matariki Night Markets
                                                     2
Report to: Taumarunui / Ohura Ward Committee

 Meeting Date:         26 August 2021

 Subject:              Capital Works and Other Items of Interest

 Purpose of Report
1.1        The purpose of this Report is to provide an update on the planned capital works and other items of
           interest in the Taumarunui / Ohura Ward Committee area in the 2021/22 Financial Year.

 Significance and Engagement, Social Impact
2.1        Significance and Engagement
           This report does not trigger the Significance and Engagement Policy 2018.

2.2        Social Impact
           This report does not trigger the Social Policy 2018.

 Discussion
3.1        WORKS
           The list is a combination of contracted items and other items that Members have displayed an interest
           in. Other items can be added to the list on request. Updates since the last report are highlighted.

3.2        Key to Status:
           RED: Significant concerns regarding project progress to time and/or budget targets
           AMBER: Visibility of issues that might impact project time or budget targets
           GREEN: Project being managed within time and budget targets

 Suggested Resolution(s)
1.         That the Report on Capital Works and Other Items of Interest be received.

Clive Manley
CHIEF EXECUTIVE
Email address for point of contact: clive.manley@ruapehudc.govt.nz

Attachments:
      1.   Taumarunui / Ohura Ward Committee Capital Works and Other Items of Interest
Taumarunui / Ohura Ward Committee Capital Works and Other Items of Interest: 26 August 2021

 3.3 ROADING                                                                                                  Updated by: A. Nicol
Item Activity           Key Date(s)   Status   Commentary
R1   SH43 Forgotten     June 2022     Amber    West Otunui 2015 Flood Damage Site
     World Highway                             Work is underway, following a site blessing on Friday 19 March 2021.
                        TBC           Green    Tunnel Hill Drop out at RP 22km
                                               Road opened to one lane in December 2019. Waka Kotahi in investigation stage, getting
                                               options in place. A timeline will be available once an option is chosen.
R2   Footpath Renewal   June 2022     Green    Footpath condition rating to identify work programme is complete. The list of sites will be
                                               submitted to key stakeholder groups and Ward Committee.

                                               Simmons Rd footpath from Taringamotu Road is in progress. It is on hold until the water main
                                               work is completed.
R3   Pavement           June 2022     Green    Design work is underway for the renewal sites with final priorities to be assigned in the coming
     renewals                                  month. The renewal sites are:

                                                Road                      Location   Length       Status     Description of work
                                                                          (km)       (km)
                                                Poro O Tarao Rd           8.15       1.20         Design     Pavement
                                                Ongarue Village Rd        0.00       74m          Design     Earthworks and pavement
                                                Ongarue Waimiha Rd        0.88       2.00         Design     Earthworks and pavement
                                                Kururau Road              1.32       1.60         Design     Earthworks and pavement
                                                Ongarue Waimiha Rd        5.98       2.50         Design     Earthworks and pavement

R4   Minor              June 2022     Green    The outcome of the funding request Council has made to Waka Kotahi NZ Transport Agency
     Improvements                              for Minor Improvement funding for 2021/24 will not be advised until late August. Council
                                               requested a similar level to other years. Waka Kotahi indicated in July 2021 that the fund is
                                               well oversubscribed between existing approved projects in New Zealand and new requests.
                                               Council’s Minor Improvement programme will be finalised once it has an indication of the
                                               approved budget request.
3.4 ENVIRONMENTAL                                                                                                Updated by: M. Shepherd
Item Activity         Key Date(s)   Status   Commentary
E1   Taumarunui       Ongoing       Amber    Traverse is in discussions with Horizons as it prepares an S92. Traverse wants to ensure that all of
     Water Supply                            Horizons concerns are addressed prior to lodging. Ongoing discussions with Ngati Haua and Nga
     Resource                                Tangata Tiaki
     Consent
E2   Main Street      Ongoing       Red      Awaiting proposal from Veolia. Veolia and Hydrotech are looking at the impact of the supply chain
                                             issues on delivery of the project.

E3   Horizons         Ongoing       Amber    Ongoing discussions with Ngati Haua and Nga Tangata Tiaki about stormwater management in
     Stopbank                                Taumarunui
     Culverts

E4   Simmons          August 2021   Green    Work is starting on a ring main around Simmons Road to improve water supply and firefighting capacity
     Road

E5   Hikumutu         March 2022    Amber    Desludging of the ponds at the Hikumutu Wastewater Treatment Plant has been completed. The next
     Wastewater                              phase of upgrades for the plant are two new aerators and these have been made possible with
     Treatment                               Stimulus Funding from central government. The aerators have been approved and ordered.
     Plant
E6   Main Street      August 2021   Green    A component of the Main (Hakiaha) Street revitalisation project. Previously approved by Council FY
     Relining                                18-19. Project Manager in consultation to ensure these works fit in with Waka Kotahitanga road sealing
                                             schedule.

 3.5 COMMUNITY PROPERTY                                                                                           Updated by: R. Hepi
Item Activity         Key Date(s)   Status   Commentary
C1   Taumarunui       August 2021   Red      Public opinion was in favour of a public toilet in the Railway building and retaining some facility central
     Public Toilets                          to the Main Street. The upgraded public toilets and showers in the Railway Station are open for public
                                             use and are reported to be being used frequently by tourists. Exterior of toilets have been painted to
                                             freshen them up and fit them into the revitalisation scheme. Interior footprint to remain same with
                                             renovation to be undertaken. Approval given by TOWC at October 2019 meeting to proceed with

                                                    Capital Works and Other Items of Interest
                                                                       3
proposed interior renewal and exterior treatment as proposed by Bespoke. Council brought forward
                                  funding for project to current year and the Toilets / Pergola / Archives space in Railway Station was
                                  tendered as one contract. Design was drawn up by Alex Ferrier and Building Consent Application
                                  completed and works commenced on Wed 17 Feb by ICL Construction. Portaloos where placed onsite
                                  alongside existing toilets for public use during works. Railway Station toilets off platform will also
                                  remain open during day for use by public. Delays with availability of materials has meant the
                                  completion date has been extended to August. Ongoing issues with materials have put pressure on
                                  the August date and a further update will be given at the meeting. The Portaloos came under pressure
                                  at a busy snow weekend and the cleaning / emptying frequency has been increased at the weekends.
C2   Taumarunui   Ongoing   Red   All of the advertising spaces have been sold. Minor plumbing works and replacement of the toilet seats
     Grandstand                   was undertaken to get the ablution block ready for the KCRFU game in early September. A donation
                                  of $5,000 has been received from Taranui Golf Club, it is proposed that this be used to establish
                                  concrete paths along the outside of the grandstand to provide safety entry for elderly and for young
                                  families with push chairs. Work scheduled. Concrete work has been completed. Quote being sought
                                  to replace roof. Three phase power socket was installed at the field entrance to the grandstand for use
                                  during community events such as King Country Christmas. Decision for next steps will require a
                                  subcommittee meeting to discuss. A volunteer has completed painting of the floors on the upper level
                                  of the Grandstand building, including the entranceway, male and female toilets. Contractors have been
                                  approached for quotes to replace the roof. Quotes are being sought to replace the hot water cylinder
                                  for the North end changing rooms following a leak. Soap and hand towel dispensers are onsite
                                  awaiting installation in the toilets and showers. Soap & hand towel dispensers have been installed,
                                  along with wall mounted rubbish bag holders. A quote for two options for replacement of the roof has
                                  been received by one contractor and we are awaiting a quote from a second contractor. The green
                                  clearlite panels on the lower level have been replaced with clear panels which has lightened the space.
                                  Lock put on downstairs room to enable Districts Rugby Club to store equipment here securely while
                                  Athletics Building is used by New World (Not updated)
C3   Taumarunui   Ongoing   Red   Part of the saleyards, aside from a small section utilised by the Compliance Team for stock
     Saleyards                    impoundment, are being dismantled and are due to be completed by the end of the year. Future
                                  options for the area are being considered. Part of the saleyards land has been licenced to Taumarunui
                                  Rail Action Centre through a Licence to Occupy agreement to allow for haymaking revenue to assist
                                  with payment of rates on the lease of Bell Road Rail Yard. TRAC have taken over the dismantlement
                                  of the unused section of the saleyards as the person previously allocated to complete it has left the
                                  district. Work to dismantle the unused section of the saleyards is nearly complete. Quote to tidy fencing
                                  being sought. Fencer scheduled to undertake tidy up of fencing as soon as COVID-19 restrictions
                                  allow. Repairs and strengthening of Saleyard fencing between Parone Street and Taupo Road have
                                  been completed. Concrete pad at the Saleyards has been leased for one year for use as a handling
                                  site for problem trees being felled around the district under a contract with the Roading Team. GHD

                                        Capital Works and Other Items of Interest
                                                           4
looking for community group to cut felled trees onsite for firewood for distribution to those in need in
                                           community. (Not updated)
C4   Hakiaha         ON HOLD         Red   On hold as part of the Taumarunui Revitalisation project.
     Street
     Decorative
     Lighting
C5   Taumarunui      February 2021   Red   There is $21,000 available in capital budget. This could be allocated to support the THRIVE initiatives
     Domain drain                          at the Domain. A meeting is to be set with key parties to discuss the scope of the upgrade. Meeting to
     realignment /   Target                be held in December with stakeholders. Meeting delayed due to unavailability prior to Christmas and
     boardwalk       Completion            over summer holiday period. Meeting to be rescheduled. Meeting held 29 March with THRIVE
                     Summer 20/21          representative and Te Awanui a Rua Charitable Trust to discuss progress and drain. Final approval is
                                           required for the planting plan which is the focus at this stage. Queried whether the funding could be
                                           passed over to an organisation and tagged for this purpose prior to the end of the financial year if a
                                           decision not made on location of boardwalk. Meeting had with MWA Solutions and Tutukaka
                                           Consultants Ltd as to developing an overall plan for the Domain. Tutukaka Consultants to meet with
                                           iwi. Testing of the water in the drain to be undertaken to assess levels of Iron and E.Coli bacteria.
                                           Tests results show that the quality is reasonable and these will be discussed with iwi as soon as they
                                           are available. Iwi considering whether they would like drain to be fenced entirely. Iwi responded that
                                           they would like entire drain to be fenced. Meeting to be arranged with iwi, Property & Waters Team.
                                             (Not updated)
C6   Taumarunui      Ongoing         Red   Lions have agreed to undertake maintenance on Sunshine Track and the High School on Te Peka
     Walkways                              and Rangaroa tracks. Discussions are being had with potential groups to maintain the Manunui
                                           Reserve Walkway. High school students have been working on maintenance and improvements to
                                           the Te Peka track with Stuart Shaw. Removal of nuisance trees along Te Peka track completed. Barry
                                           Donovan has tidied up Manunui Reserve walkway using Kanga under voluntary arrangement. Dean
                                           to meet with new group interested in taking some responsibility for East Street Walkway. GHD to look
                                           into design options for the reinstatement of House Ave Walkway. Potential to use part of neighbouring
                                           property to assist in making design work. Slip on House Ave Walkway cleared and track reopened.
                                           Considering whether walkway needs to be rerouted and steps rebuilt. Sunshine Hill walkway has been
                                           tidied up with vegetation cleared, drains realigned and the surface gravelled and compacted. Meeting
                                           to be scheduled with Cr Ngatai to discuss options for maintenance of tracks going forward.
                                              (Not updated)
C7   2019/20         Ongoing         Red   Design work underway for ramps on section between Victory Bridge and Manunui. Design for Turaki
     Accessible                            St ramp completed. Preliminary design for Morero Tce ramp completed. Drainage design for both
     Walkways                              ramps subject to approving final layout. Design for ramp at end of Turaki Street forwarded to Horizons
     Capital                               for approval. 24 June 2021 Cr Cosford has recommended to the Upper Whanganui River Scheme
     Budget                                that, through Horizons Regional Council, they fund and construct a ramp to replace the current steps
                                           and make a contribution to the river walkway.

                                                 Capital Works and Other Items of Interest
                                                                    5
C8     Pond and     August 2021   Red      Issues have been resolved at no cost to council and arrangement made with Downer for future
       Wall                                maintenance requirements.
       plantings

 3.6 OTHER ITEMS                                                                                             Updated by: R. Hepi
Item   Activity     Key Date(s)   Status   Commentary
O1     Taumarunui   Ongoing       Red      Map drafted. Working on Māori language words for facilities and locations of interest.
       Town Map

                                                  Capital Works and Other Items of Interest
                                                                     6
22

Report to: Taumarunui-Ohura Ward Committee

Meeting Date:           26 August 2021

Subject:                Resolution to Exclude the Public for Consideration of
                        Committee Business

Purpose of Report

1.1   Section 48 of the Local Government Official Information and Meetings Act 1987 gives the
      Committee the right by resolution to exclude the public from the whole or any part of the
      proceedings of any meeting only on one or more of the grounds contained within that Section.

Significance and Engagement, Social Impact

2.1   Nothing in this report triggers the Significance and Engagement Policy 2018.

Suggested Resolutions

1     That the report on Resolution to Exclude the Public for Consideration of Committee Business
      be received.

2     That the public be excluded from the following parts of the proceedings of this meeting listed in
      the table below.

3     That the general subject of each matter to be considered while the public is excluded, the
      reason for passing the resolution in relation to each matter, and the specific grounds under
      Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the
      passing of this resolution are as follows:

                                                                                                       Ground(s)
      General Subject of each        Reason for passing this resolution in relation to each            under S48(1)
      matter to be considered        matter                                                            for passing this
                                                                                                       resolution
      C1:   Confirmation of Public   The reason(s) for excluding the public is/are recorded in the          48(1)(a)
            Excluded Minutes: 24     Public Business Minutes of the meeting.
            June 2021
      C2:   Confidential Briefing    Enable any local authority holding the information to carry on,
                                     without prejudice or disadvantage, negotiations (including
                                     commercial and industrial negotiations). To maintain the
                                     effective conduct of public affairs through the free and frank
                                     expressions of opinions by, or between, or to members of or
                                     officers or employees of any local authority, or any persons to
                                     whom Section 2(5) of the Local Government Official Information
                                     and Meetings Act 1987 applies, in the course of their duty. To
                                     protect the privacy of natural persons.

      This resolution is made in reliance on Section 48(1)(a) of the Local Government Official
      Information and Meetings Act 1987 and the particular interest or interests protected by Section
      6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act
      1982 as the case may require which would be prejudiced by the holding of the whole or the
      relevant part of the proceedings of the meeting in public as stated in the above table.

Tasha Paladin
GOVERNANCE OFFICER
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