University of Ulster Regulations 2017 - 2018 - Ulster University
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University of Ulster
Regulations
2017 - 2018REGULATIONS 1
CONTENTS
Regulations for the Enrolment of Students 3
General Regulations for Registered and Occasional Students 3
General Regulations for Associate Students 6
Regulations Governing Examinations in Programmes of Study 7
General Regulations Applying to Student Awards (Prizes) 14
Library Regulations 14
Regulations for Recognised Teachers 17
Regulations for Awards and Guidelines for an Aegrotat Award 17
Regulations for the Certificate of Personal and Professional Development 18
Regulations for Diplomas and Certificates 19
Regulations for Certificates of Higher Education 22
Regulations for Foundation Degrees and Associate Bachelor’s Degrees 25
Regulations for Advanced Diplomas and Advanced Certificates 29
Regulations for Graduate Diplomas and Graduate Certificates 32
Regulations for the Diploma and Certificate in Professional Practice
and Diploma in Professional Practice (International) 34
Regulations for the Diploma and Certificate in International Academic Studies 36
Regulations for Degrees, Honours Degrees and Integrated Master’s Degrees 37
Regulations for the Postgraduate Certificate of Professional Development 43
Regulations for Postgraduate Diplomas and Postgraduate Certificates 45
Regulations for Postgraduate Programmes of Study leading to
the Award of Master’s Degrees and Associated Guidelines 48
Regulations for Extended Master’s Degrees 55
Regulations for the Degree of Master of Research 592 REGULATIONS
Regulations for the Degree of Master of Philosophy (MPhil)
and Associated Rules and Guidelines 61
Regulations for the Degree of Doctor of Philosophy (PhD)
and Associated Rules and Guidelines 68
Regulations for the Degree of Doctor of Philosophy by Published Work
(PhD by Published Work) and associated Rules and Guidelines 79
Regulations for the Degree of Doctor of Medicine (MD)
and Associated Rules and Guidelines 84
Regulations for the Degrees of Doctor of Letters (DLitt), Doctor of Science (DSc),
Doctor of Fine Arts (DFA) and Doctor of Laws (LLD) 90
This edition of the Regulations is as far as possible accurate and up-to-date when published, but
matters covered are naturally subject to change from time to time. Notice of changes will be given
in subsequent editions and in other ways. A version, continually updated during the course of each
academic year, is also available on the Governance Services website at
http://plangov.ulster.ac.uk/governance/charter.html
2017/2018
ISSN 0261-2941REGULATIONS 3
Regulations for the Enrolment 5. Persons who are unable to satisfy the
of Students conditions for enrolment at the appropriate
1. Subject to the Charter, Statutes, Ordinances time, being the time laid down by the Senate
and Regulations of the University, intending under section 3, may at the discretion of the
students shall apply for initial enrolment at Senate be provisionally enrolled for such
the commencement of their programmes of period not exceeding three months as may
study or research. Thereafter students shall be authorised by or on behalf of the Senate.
enrol annually as required, normally at the Students who are provisionally enrolled are
commencement of the academic session. subject to the Charter, Statutes, Ordinances
and Regulations of the University as are from
2. Enrolment is effected by the completion and time to time in force.
endorsement by the Dean of the appropriate
faculty or his or her nominee, acting on the The provisional enrolment of a person shall
authority of the Senate, of the appropriate become null and void if he or she has not
enrolment form. fulfilled the conditions for enrolment by the
end of the period allowed for provisional
3. The Senate shall prescribe the procedures enrolment.
to be followed at enrolment. Enrolment is
conditional upon the fulfilment by students of 6. If a registered or occasional student fails to meet
the following requirements: such requirements in relation to enrolment
as Council and Senate may prescribe (for
example in relation to the payment of debts
(a) the provision to the University of
or the disclosure of criminal convictions), his
information required by the University
or her enrolment may be revoked at any time
that is accurate, complete and up-to-
by the Vice-Chancellor or his or her nominee
date; and the granting of consent to the
acting under the authority of the Senate.
University to process this information,
for such purposes as are necessary for
7. A registered or occasional student who has
the University to perform its objectives
been granted an intermission in his or her
pursuant to its Charter and for the
studies or leave of absence from his or her
efficient and smooth running of the
studies shall not be required to enrol for the
University in accordance with legislation
period of intermission or leave.
in force;
8. A registered student may be excused
(b) the payment of fees and debts as
enrolment for part of his or her programme of
determined by the Council; and
study or research following his or her election
or appointment to office in any representative
(c) the granting of consent to the submission student body approved for the purposes of
of their work to any electronic system this paragraph by the Senate, and a student so
for the detection of plagiarism as may be excused shall remain a registered student for
necessary. as long as may be approved by the Senate.
4. At initial enrolment all students shall sign or General Regulations for Registered
give by electronic means an undertaking to and Occasional Students
comply with the Charter, Statutes, Ordinances 1. At initial enrolment all students must make
and Regulations of the University as are from the following declaration:
time to time in force.4 REGULATIONS
“I undertake, as a Student of the University, to student's studies, the student shall arrange, save
comply with the Charter, Statutes, Ordinances, in exceptional circumstances, for a medical
Regulations and Rules of the University as are certificate to be presented in accordance
from time to time in force.” with section 19 hereof and Section 36 of
the Regulations Governing Examinations in
2. Students are required to notify the Registry Programmes of Study.
Office immediately of any change in the
information provided by them at the time of 9. Students may apply in accordance with rules
enrolment. approved by the Senate for a period of leave
of absence from their programmes of study
3. Students are responsible for keeping or research. Applications shall be considered
themselves acquainted with notices posted on behalf of the Senate by the board of the
on official notice boards and through the faculty or the Doctoral College Board which,
University’s IT infrastructure, for example, the in granting leave of absence, may prescribe
Virtual Learning Environment and the Student that the student be required on resumption of
Portal, and by accessing their University email studies to repeat any part of the programme
account regularly. of study or research, or that the point of
resumption be not decided until the time of
4. Every registered student shall have an adviser the student’s return.
of studies or research supervisor. The adviser
or supervisor will agree with the student the 10. A student who for any reason intends to
frequency and format of meetings, which will withdraw from the University before the
normally take place at least once during each completion of the programme of study or
semester. Students may be required to attend research must inform the Registry Office.
meetings at other times.
11. The board of the faculty shall deem a student
5. Students should raise any concerns or to have withdrawn from the University if the
complaints about any aspect of programme student has been absent without leave from
delivery or supervision as soon as they arise. prescribed instruction for a period of four
weeks or an aggregate of four weeks within
Attendance the semester.
6. Students must be punctual and regular in their
attendance at such classes or other forms of Progress
instruction as may be prescribed. 12. The Senate reserves the right to discontinue
at any time the studies of any student whose
7. Students shall keep the prescribed dates for academic work proves unsatisfactory.
their programmes of study and may have to
fulfil such additional requirements either in A decision that a student should discontinue
vacation or in intercalary periods as may be studies may be taken on behalf of the Senate
specified in course regulations. by the Board of a Faculty in accordance with
section 13 hereof, or by a Board of Examiners
8. A student who has been absent without in accordance with the Regulations Governing
permission for more than three days through Examinations in Programmes of Study.
illness or other cause must notify immediately
either the Course/Subject Director or the 13. If at any time the Board of a Faculty, on the
research supervisor. Where the absence is advice of a Course/Subject Committee, is
for a period of more than five working days, of the opinion that a student’s progress is
and/or caused by illness which may affect the unsatisfactory it may:REGULATIONS 5
(a) send to the student due notice in writing Health
that, unless there is an improvement, 17. Students may be required by or on behalf of
it will debar the student from taking the Senate to arrange for the provision of
examinations; or appropriate evidence about their state of
health.
(b) decide on behalf of the Senate that the
student be required to discontinue studies. 18. All students living away from home are required
to register with a local medical practitioner
Where subjects are in different faculties, each and to report the name of the doctor to the
faculty board should consult the other faculty. University as part of the registration process.
14. A student whose studies have been discon- 19. Any student who wishes to submit a medical
tinued by the board of the faculty may appeal certificate shall arrange with his or her doctor
against the decision: for the certificate to be forwarded directly
to the Course/Subject Director for the
(a) on the basis of evidence of extenuating
programme on which he or she is enrolled.
circumstances, relevant to his/her
progress which, in his/her view, was not
Intellectual Property
in the possession of the board of the
20. Save as otherwise provided within regulations,
faculty when it received the advice of the
a student shall hold the intellectual property
Course/Subject Committee; or
of any work he or she has submitted for any
form of assessment. The material so produced
(b) on the basis of procedural or other
shall become the property of the University. It
irregularities associated with the
may be returned to the student in accordance
decision.
with the Regulations Governing Examinations
in Programmes of Study.
The decision shall be reviewed in accordance
with the procedures established by the Senate.
21. Where work by a registered or occasional
student results in an invention or discovery,
Fitness for Professional Practice
whether by the student working on his/her
15. Students undertaking preparation for entry
own or as a member of a team, exploitation
to a profession whose members work with,
of the invention or discovery shall be subject
or come into contact with, vulnerable or
to the University's Code of Practice on
potentially vulnerable individuals may be
Intellectual Property Rights.
judged unsuitable for entry to that profession
on grounds of physical or mental health, or
Criminal Offences
behaviour, which may include conduct which
22. A student who is convicted of a criminal offence
has been or will be referred to the Student
during his or her period of enrolment at the
Disciplinary Committee. Students deemed to
University must notify the Registry Office
be unsuitable for entry to that profession may
without delay. Failure to disclose information
be required to withdraw, either temporarily or
about criminal convictions may result in the
permanently, from the programme leading to
student being required to withdraw from the
entry to that profession.
University.
Accommodation
When disclosing a conviction a student
16. Students are required to notify the Registry
is required to give the University written
Office immediately of any change in their
permission to request a police check or to
accommodation address.6 REGULATIONS
seek information from any other appropriate organised by national student or other
body or person. sports organisations as representatives
of the University of Ulster shall be
In the case of any student convicted of a determined by the rules and regulations
criminal offence or given a custodial sentence, of the respective bodies;
whether suspended or not, the University may
seek further information including a character (d) right of appeal and complaint to the
reference from any individual or body which University following completion of the
the University considers appropriate. The internal procedures of the partner
student's registration may be reviewed in the institution. Such appeals shall only be
light of the reference. heard on the grounds of procedural
irregularity.
General Regulations for Associate
Students 4 Associate students shall not:
1. Associate students are persons who have been (a) be eligible for membership of the
formally admitted to a partner institution as Students’ Union;
candidates for an award of the University. The
partner institution and course of study shall (b) have access to University bursaries,
have been approved under Ordinance XXVIII scholarships, prizes or other financial
Recognition of Institutions. support packages offered by the
University;
2. Associate students shall be subject to the rules
and regulations of the institution at which they (c) have access to University academic
are registered students. and pastoral support, including careers
guidance and counselling;
3. Upon payment of the appropriate charges by
the partner institution in accordance with (d) be eligible for the privileges afforded to
Ordinance XXVIII a student record shall be the families of registered students of the
created for each associate student. Associate University.
students shall be accorded the following rights
and privileges of the University: 5 Associate students shall be subject to the
(a) borrowing and access rights in the Charter, Statutes, Ordinances and Regulations
University’s Library. There is no right of the University, including the Student
of access to the University’s electronic Discipline procedure as set out in Ordinance
resources (i.e. databases, electronic XLI, while using University facilities or present
journals and electronic books). Core on University premises. Conduct outside the
electronic resources for Associate University which brings, or is liable to bring,
students will be provided by the College discredit upon the University or disrupts or
Library; interferes with the normal working and good
order of the University or impedes members
(b) membership of the University’s sports or employees of the University going about
centre, subject to payment of the their lawful University business or results
appropriate charge by the individual in substantial complaints from the general
student; public or responsible authorities outside the
University will also be considered a breach of
(c) entitlement to join the University’s University discipline.
Sports Union. The rights of associate
students to participate in competitionsREGULATIONS 7
6 Associate student status shall cease when a
student ceases to study for an award of the 3. All members of the Course Committee
University at a partner institution or the engaged in teaching and assessment shall be
status has been revoked by or on behalf of the internal examiners for the programme. Internal
Council and Senate of the University. examiners are required to inform their Head
of School and the Course Director of any
Regulations Governing personal interest, involvement or relationship
Examinations in Programmes with a student being assessed.
of Study
Appointment and duties of examiners Course External Examiners shall be appointed
1. Subject to the final responsibility of the by the Pro-Vice-Chancellor responsible
Senate the examinations for programmes of acting on behalf of the Council on the
study, and the assessment of performance and recommendation of the designated committee
determination of the academic progress of the under delegated authority from the Senate
students enrolled therein, shall be undertaken after consideration of reports from the boards
by Boards of Examiners. There shall be of the faculties.
Course Boards of Examiners for integrated
programmes of study and Subject Boards of Appointments shall be for a period of not
Examiners and Progress and Award Boards more than four years but exceptionally may
of Examiners for combined undergraduate be extended for a period of not more than
Honours degrees and the Certificate of one year.
Personal and Professional Development and
Postgraduate Certificate of Professional 4. The duties of Course Boards of Examiners
Development. shall be:
(a) to determine the module results obtained
The Senate may annul a decision of the Board
by candidates;
of Examiners, and substitute its own decision,
where circumstances make it appropriate to (b) where such results lead directly to a degree,
do so. diploma, certificate or other academic
distinction, to forward to the Senate and,
2. The membership of the Course Board of
where appropriate, to external bodies,
Examiners shall include internal examiners
lists of successful candidates, classified in
and one or more External Examiners. The
accordance with the relevant programme
Head of School in which the programme is
regulations, with recommendations for the
located shall be an ex-officio member of the
award of degrees, diplomas, certificates
board. The Chairperson of the Course Board
and other academic distinctions;
of Examiners shall be the Dean or Associate
Dean of the faculty in which the programme (c) to determine on behalf of the Senate the
is located, or a Head or Associate Head of academic progress of students on the basis
School in the Faculty, other than the School of their performance in examinations and
in which the programme is located. In the other forms of assessment;
absence of the designated chairman, the board
shall be chaired by a person appointed by the (d) to ensure that the examination and
appropriate Pro-Vice-Chancellor acting on the assessment of candidates are conducted
authority of the Senate. Members of the board in accordance with regulations and
are required to declare personal interest, procedures prescribed by the Senate;
involvement or relationship with a student
being assessed to the Chairperson of the board.8 REGULATIONS
(e) to deal with such other matters as the (f) submission of an annual report to the
Senate may refer to them from time to Pro-Vice-Chancellor responsible, in the
time. first instance;
All assessed work shall be available to the (g) submission to the Senate or to committees
Course Board. of the Senate, as requested, of comments
on any matters relating to the teaching,
The Course Board shall not adjust the marks organisation, syllabus and structure of the
awarded or progress decisions made by an programme;
earlier Course Board, except in accordance
with the procedures for the Review of (h) such other duties as the Senate may specify
Decisions and the Consideration of Offences from time to time.
in Connection with Examinations and other
Forms of Assessment. 6. The membership of the Subject Board of
Examiners shall include internal examiners and
5. The duties of Course External Examiners shall one or more External Examiners. The Head of
include: School in which the subject is located shall
be an ex-officio member of the Board. The
(a) consultation with the internal examiners, Chairperson of the Subject Board of Examiners
through the Course Director, in relation shall be the Dean of the Faculty in which the
to the approval and moderation of subject is located, or a Head of School in the
examination papers and other forms of Faculty, other than the School in which the
assessment; programme is located. In the absence of the
designated Chairperson, the Subject Board
(b) consideration of the standard of marking shall be chaired by a person appointed by the
of examination papers and other forms appropriate Pro-Vice-Chancellor acting on the
of assessment and reporting to Course authority of the Senate.
Boards of Examiners on such revisions of
the marking as they consider necessary; Members of the Board are required to
declare personal interest, involvement or
(c) attendance at meetings of Course Boards relationship with a student being assessed to
of Examiners; the Chairperson of the Board.
(d) attendance with one or more internal 7. All members of the Subject Committee
examiners at such oral examinations as engaged in teaching and assessment shall be
are determined by the Course Board of internal examiners for the subject.
Examiners;
Internal examiners are required to inform their
(e) confirmation, by joint signature with Head of School and the Subject Director of any
chairpersons of Course Boards of personal interest, involvement or relationship
Examiners, of results of candidates and with a student being assessed.
the pass and classified lists of candidates
including recommendations for the award Subject External Examiners shall be appointed
of degrees, diplomas, certificates and by the Pro-Vice-Chancellor responsible
other academic distinctions; acting on behalf of the Council on the
recommendation of the designated committee
under delegated authority from the SenateREGULATIONS 9
after consideration of reports from the boards Consideration of Offences in Connection with
of the faculties. Examinations and other Forms of Assessment.
Appointments shall be for a period of not 9. The duties of Subject External Examiners shall
more than four years but exceptionally may include:
be extended for a period of not more than
one year. (a) consultation with the internal examiners,
through the Subject Director, in relation
8. The duties of undergraduate Honours Subject to the approval and moderation of
Boards of Examiners shall be: examination papers and other forms of
assessment;
(a) to determine the module results obtained
(b) consideration of the standard of marking
by candidates;
of examination papers and other forms
of assessment and reporting to Subject
(b) to forward the results to the Progress
Boards of Examiners on such revisions of
and Award Boards of Examiners; or,
the marking as they consider necessary;
where candidates are enrolled for a
Single Honours degree, to determine
(c) attendance at meetings of Subject Boards
on behalf of the Senate the academic
of Examiners;
progress of students on the basis of their
performance in examinations and other
(d) attendance with one or more internal
forms of assessment, or where such
examiners at such oral examinations as
results lead directly to a degree, to forward
are determined by the Subject Board of
to the Senate and, where appropriate,
Examiners;
to external bodies, lists of successful
candidates, classified in accordance with
(e) confirmation, by joint signature with
the relevant programme regulations
Chairpersons of Subject Boards of
with recommendations for the award of
Examiners, of results and in the case of
degrees, diplomas, certificates and other
Single Honours degrees candidates, pass
academic distinctions;
lists and classified lists of candidates
including recommendations for the
(c) to ensure that the examination and
award of degrees, diplomas, certificates
assessment of candidates are conducted
and other academic distinctions;
in accordance with regulations and
procedures prescribed by the Senate;
(f) submission of an annual report to the
(d) to deal with such other matters as the Pro-Vice-Chancellor responsible, in the
Senate may refer to them from time to first instance;
time.
(g) submission to the Senate or to committees
All assessed work within the Subject modules of the Senate, as requested, of comments
shall be available to the Subject Board. on any matters relating to the teaching,
organisation, syllabus and structure of the
The Subject Board shall not adjust the marks programme;
awarded or progress decisions made by an
earlier Subject Board, except in accordance (h) such other duties as the Senate may specify
with the procedures for Appeals and the from time to time.10 REGULATIONS
10. The membership of the Progress and Award of Degrees, Diplomas, Certificates and
Board of Examiners for Combined Honours other academic distinctions;
Degrees shall include the Subject Directors
for the undergraduate honours subjects (c) to determine on behalf of the Senate the
contributing to undergraduate Honours academic progress of students on the basis
Major, Main or Minor subject strands on of their performance in examinations and
the campus, and a Chief External Examiner. other forms of assessment;
The Chairperson of the Progress and Award
Board shall be a Dean appointed by the (d) to ensure that the examination and
Pro-Vice-Chancellor responsible or the assessment of candidates are conducted
Director of Access, Digital and Distributed in accordance with regulations and
Learning for the Progress and Award Boards procedures prescribed by the Senate;
for the Certificate of Personal and Professional
(e) to deal with such other matters as the
Development and Postgraduate Certificate of
Senate may refer to them from time to
Professional Development.
time.
The membership of the Progress and Award
Boards of Examiners for the Certificate of The Progress and Award Board shall not
Personal and Professional Development and adjust the marks awarded by a Subject Board,
the Postgraduate Certificate of Professional nor shall it adjust the progress decisions of
Development shall be the programme director an earlier Progress and Award Board, except
and a representative from each faculty and in accordance with the procedures for the
a Chief External Examiner. The Chairperson Appeals and the Consideration of Offences
shall be the Director of Access, Digital and in Connection with Examinations and other
Distributed Learning. Forms of Assessment.
12. Duties of Chief External Examiners shall
Chief External Examiners shall be appointed by
include:
the Pro-Vice-Chancellor responsible acting on
behalf of the Council on the recommendation (a) consideration of the standards of awards
of the designated committee under delegated for Combined undergraduate Honours
authority from the Senate. Appointments shall Degrees or the Certificate of Personal
be for a period of not more than four years. and Professional Development or
Postgraduate Certificate of Professional
11. The duties of the Progress and Award Boards
Development;
of Examiners shall be:
(b) attendance at meetings of Progress and
(a) to receive module results from Subject Award Boards of Examiners;
Boards of Examiners;
(c) confirmation, by joint signature with the
(b) where such results lead directly to a Chairpersons of Progress and Award
Degree, Diploma, Certificate or other Boards of Examiners, of the pass and
academic distinction, to forward to classified lists of candidates including
the Senate and, where appropriate, recommendations for the award of
to external bodies, lists of successful degrees, diplomas, certificates and other
candidates, classified in accordance with academic distinctions;
the relevant programme regulations,
with recommendations for the award (d) Submission of an annual report to theREGULATIONS 11
Pro-Vice-Chancellor responsible, in the ducted under conditions determined by the
first instance; Senate.
(e) such other duties as the Senate may 19. To be admitted to an examination a candidate
specify from time to time. shall have complied with the conditions laid
down in ordinances and regulations and paid
The Chief External Examiner shall not have the prescribed fees.
responsibility for the approval and moderation
of assessment within subjects nor for the 20. Teaching and assessment (coursework and
determination of results of candidates in examinations) shall normally be through
modules. English. Where the subject of study is a
language other than English, the Course/
13. Course and Subject External Examiners need Subject Committee may require or permit
not be involved in the examining process for teaching and/or assessment to be conducted
first year undergraduate degree modules, in that language.
which do not contribute to the final award.
21. Candidates shall not take into the examination
14. Unresolved disagreements in the Board of room any books or papers or information
Examiners about results or classifications shall recorded in any form relevant to the
be reported to the Senate. examination except with the permission of
the examiners or the senior invigilator.
15. External Examiners shall be entitled to attend
meetings of Boards of Examiners of which Candidates shall not take paper or electronic
they are members. Subject to clauses 16 translation or other dictionaries into the
and 17, they shall be present at all meetings
examination room, unless their use is permitted
where the performance of candidates
by the examiners as stated in the rubric of the
which contributes to the final result is being
examination paper.
considered. The Senate may prescribe that
the External Examiners shall be present for
Candidates shall not take mobile phones, smart
consideration of all stages of the examining of
watches or similar electronic devices into the
the programme.
examination room. Electronic calculators,
16. In linked Postgraduate Diploma and Master’s provided that they are operationally quiet,
programmes, the Faculty may determine hand-held, contain their own power source, do
in accordance with approved procedures not have an SD slot and cannot communicate
whether the External Examiner should attend with other devices, may be used by candidates
one or both award stages. in an examination unless the use of any type of
calculator or of particular types of calculators
17. In exceptional circumstances, the Pro-Vice- has been expressly forbidden by the examiners.
Chancellor responsible, acting on the authority
of the Senate, shall make arrangements for Candidates shall not bring food or drink
external examining during the absence of into the examination room without prior
the External Examiner(s), which may include permission from the senior invigilator.
the submission of written reports or the
appointment of substitute examiner(s) or both. 22. No information relating to the examination
paper, additional to that contained in the
Conduct of examinations
paper, shall be conveyed to candidates during
18. Examinations for degrees, diplomas, certificates
the examination, unless there is an error
and other academic distinctions shall be con-12 REGULATIONS
in the paper, in which case the information 30. A person who is considered by the senior
shall be provided to all candidates taking the invigilator to be disruptive during an
examination. examination may be required to withdraw
from that examination.
23. Candidates shall not remove from an
examination any answer books or material 31. If the senior invigilator considers that
provided for the examination, other than the annotation of prescribed texts used in an
question paper unless it is specified that it may examination could give a candidate an unfair
not be removed. advantage, the texts may be retained at the
end of the examination.
24. During an examination candidates shall not
communicate with one another or leave their 32. Except with the permission of the senior
places except to obtain additional stationery invigilator, no person other than the candidates
or to speak to an invigilator. for the examination and other invigilators shall
be allowed in the examination room.
25. Candidates shall not be admitted to an
examination later than one hour after it has 33. It is the responsibility of each candidate to
commenced, except with the permission of ensure that his or her script is received by an
the senior invigilator. invigilator.
26. Candidates shall not leave an examination until 34. Instructions to invigilators setting out the
one hour after it has commenced, or within the details of the procedures to be followed in the
last fifteen minutes, except with the permission conduct of examinations shall be approved by
of the senior invigilator. Candidates who leave or on behalf of the Senate.
before the end of an examination shall do so
in such a way as to cause the minimum of Offences in connection with
disturbance to the other candidates. examinations and other forms of
assessment
27. Candidates may leave an examination tempor- 35. It is an offence for a candidate to infringe, or
arily only with the permission of the senior attempt to infringe, the above regulations or
invigilator, and when accompanied by an to engage, or attempt to engage, in conduct for
invigilator or other person authorised by the the purpose of gaining for himself or herself,
senior invigilator. or for another candidate, an unfair advantage
with a view to obtaining a better result than he
28. Except when prevented by medical reasons or she would otherwise achieve.
or other sufficient cause, candidates who fail
to present themselves for an examination, Examples of such conduct are:
or to submit cumulative or other forms of
assessment work by the due date, shall be a) copying from the examination script or
deemed by the Board of Examiners to have other work undertaken for assessment by
failed in that examination or assessment. another candidate;
29. Candidates shall ensure that all their b) personation of others;
examination scripts and other work submitted
for assessment are legible. The examiners may c) fabrication of results;
decide not to mark examination scripts or
other work judged by them to be illegible. d) plagiarism;REGULATIONS 13
e) collusion; respect of clause (b). Such circumstances
may include an epidemic or pandemic.
f) use of inadmissible material; A candidate claiming exceptional
circumstances in relation to the late
g) contract cheating. submission of evidence under clause (a)
must do so in writing in accordance with
Reports of alleged offences shall be considered clause 42.
under procedures approved by the Council in
consultation with the Senate in accordance 37. Evidence of extenuating circumstances shall
with the Ordinance on Student Discipline. be considered, as appropriate, by the Board
of Examiners or, in respect of semester one
Presentation of evidence of performance, by the Course Committee or
extenuating circumstances by the Subject Committee for Single Honours
36. Save in exceptional circumstances: degree candidates on modular programmes.
(a) (i) written medical evidence, or evidence The Progress and Award Board shall consider
of compassionate circumstances, such evidence in respect of Major/Minor, Joint
relevant to the performance of a and Combined Honours candidates.
candidate in a examination must
be presented to the Course/ Publication of results
Subject Director not later than five 38. The list of results obtained by candidates in
working days following the each examination, and the decisions about the
examination; academic progress of candidates, shall be drawn
up by the appropriate Board of Examiners.The
(ii) written medical evidence, or evidence Board shall forward:
of compassionate circumstances,
relevant to the performance of a (a) to the Senate the pass and classified
candidate in coursework must be lists of candidates who have successfully
presented to the Course/Subject completed the final examinations leading
Director not later than five working to a degree, diploma, certificate or other
days following the date on which the academic distinction of the University;
work was due to be submitted.
(b) to the appropriate national or professional
(b) Evidence of ill-health must be body results of candidates in examinations
authenticated by the candidate’s doctor leading to an award of the body concerned.
or registered counsellor. Medical
certificates from doctors and appropriate 39. The results of individual candidates shall be
documentation from counsellors should made available to them in their student record.
be forwarded directly to the Course/ The final pass and classified lists of successful
Subject Director. Self-certification will candidates shall be placed in the public domain.
not be accepted. It is the responsibility of all candidates to find
out their results, and of unsuccessful candidates
The term ‘exceptional circumstances’ to request their Course/Subject Director to
will be given restrictive interpretation. provide them with a written record of the
The Senate, through the relevant decision which the Board of Examiners has
committee, shall determine exceptional taken about their progress.
circumstances which allow alternative
forms of authentication of ill-health in14 REGULATIONS
Retention of examination material General Regulations applying to
40. Except where alternative arrangements have Student Awards (Prizes)
been approved by or on behalf of the Senate, 1. The terms and conditions of new student
a candidate’s written examination scripts prizes shall be determined by the designated
and work on which cumulative and other committee on behalf of the Senate. The
forms of assessment have been based, shall Committee shall make recommendations
be preserved for six months following the for the establishment of new prizes to the
Board of Examiners which has confirmed the designated Pro-Vice-Chancellor on behalf of
candidate’s results in the assessments. the Council.
41. For the purpose of providing feedback on 2. Awards shall be authorised by the appropriate
examination performance candidates may nominating body or committee. In the case of
be given access to examination scripts in awards based on examination performance,
the presence of a member of academic this body shall be the Board of Examiners, and
staff. Candidates shall not be permitted to where more than one Board of Examiners
retain examination scripts. Work on which is involved, the Deans of Faculties shall
cumulative and other forms of assessment have co-ordinate decisions.
been based may be returned to candidates.
It shall be given back, if required, at any time 3. At the time of nomination for a prize or
within one year from the examination. Failure award based on examination performance, a
on the part of a candidate to return work as candidate must be a registered student of the
required will be a sufficient reason for a Board University.
of Examiners not to take the work into account
in determining the results of a candidate. 4. A prize or award may be divided where there
are candidates of equal merit.
Appeals
42. A candidate may appeal against a decision on 5. A prize or award may be withheld in a particular
academic progress: year if in the opinion of the nominating body
there is no candidate of suitable merit.
(a) on the basis of evidence of extenuating
circumstances, relevant to his/her 6. The University may withdraw or cancel
examination performance which, in without notice any or all offers of prizes or
his/her view, was not in the possession awards.
of the board of examiners at the time of
the Board’s initial decision about his/her 7. The nominating body may determine other
academic progress; or conditions not explicitly specified.
(b) on the basis of procedural or other 8. In the case of prizes or awards which are
irregularities in the conduct of the provided out of private endowment funds, the
examinations or in the decision making payment of the full amount shall be contingent
process. on the necessary income being forthcoming
from the endowment fund.
The decision shall be reviewed in accordance
with the procedures established by the Senate.
Library Regulations
In these regulations the term ‘Library’ includes
43. Students should raise any concerns or
the Library at Belfast, Coleraine, Jordanstown
complaints about any aspect of programme
and Magee campuses. The Librarian, or the officer
delivery or supervision as soon as they arise.REGULATIONS 15
undertaking this function, may authorise any (d) Other persons and institutions, at the
member of the Library staff to undertake on his discretion of the Librarian, who may be
or her behalf any of the Librarian’s responsibilities charged an appropriate fee.
contained in these regulations.
3.2 Current University staff and students must
1. Hours of Opening produce their staff/student ID card before
1.1 The hours of opening of the Library shall be material may be issued to them. They must
determined according to the needs of each produce their ID card each time an item(s) is
campus and will be displayed prominently. borrowed and they are responsible for any use
made of their ID card.
1.2 No one shall enter the Library except during
the official opening hours or remain in them 3.3 No item(s) may be removed from the Library
after closing time except with the explicit until the loan has been recorded. Illicit removal
permission of the Librarian or other authorised of Library material will be treated as a serious
person. offence.
2. Admission to the Library 3.4 Access to certain item(s) may be limited by
2.1 The Library is open to all students of the the Librarian. The Librarian may require that
University and students pursuing such other certain works be used only in the Library or
programmes as may be recognised by the may place certain works on restricted access,
Council, to members of the Council of the either temporarily or permanently.
University and to all University staff.
3.5 Except for items in high demand or categories
2.2 Other persons seeking to use the Library of items available for reference, the standard
for the purposes of study and research may loan period is two months for all categories of
be admitted at the discretion of the Librarian. users.
A charge may be levied to cover the cost of
certain facilities. After one week from the date of issue, an item
will be liable to immediate recall.
2.3 All users shall be registered by the Library. The
Librarian shall have the right to require users Provided they are not in demand by another
to produce evidence of their registration. user, items may be renewed in person or
online.
2.4 Users are admitted on the understanding that
they have read and have agreed to observe 3.6 The loan quotas for borrowers are:
Library regulations.
1. Staff and research students 25
3. Borrowing from the Library
3.1 The following are eligible to borrow from the 2. Undergraduate Students 12
University Library:
(a) Registered, occasional and associate 3. Part-time or full-time postgraduate
students as defined in Ordinance XXV of students on taught programmes 12
the University.
Exceptions to these limits may be granted for
(b) All individuals engaged by the University. audio-visual material.
(c) Members of the Council of the University.16 REGULATIONS
3.7 Items must be returned on or before the date 6. Study Facilities
on which they are due for return. Failure to 6.1 Group study rooms and quiet study areas
return items on time or to comply with the are available and further details about these
recall will lead to sanctions which may include facilities are available on each campus and
the withdrawal of borrowing privileges and online.
the imposition of a fine in accordance with
procedures approved by the Senate. 6.2 The Librarian has the right to enter a study
room at any time and to inspect and, if
3.8 Items already on loan to another user may be necessary, to remove any property in it. A
reserved and are subject to recall after 7 days. person making inadequate or improper use of
such a room will be required to vacate it.
3.9 The user who is recorded as the borrower will
be held responsible for the return of the item 7. Copying
to the Library and will be liable for the cost of Copying of material, regardless of format, may
repairs or replacement of any item damaged only be carried out within the terms of the
or lost while it is recorded as being on loan to copyright legislation currently in force.
him or her.
8. University of Ulster theses and dissertations
3.10 Users must return all items borrowed by them 8.1 One copy of every thesis and dissertation
when their entitlement to borrow ceases and which has achieved a mark of 70% or over,
an item not returned or, an outstanding fine, *Note this only applies to dissertations* and
shall be deemed a debt owing to the University. not theses for which a higher degree has been
awarded by the University, will be deposited in
3.11 Journals may not normally be borrowed. the Library in accordance with regulations and
associated guidelines for higher degrees.
4. Electronic Resources
Electronic resources are available to registered 8.2 Theses so deposited may be used only in
students of the University as defined in the Library, through EThos, or by request
Ordinance XXV 1. only registered students through the Document Delivery service and
can access E resources of the University and any conditions imposed by the authors must
staff as articulated in 3.1 b and c. Users must be observed. In particular readers must not
adhere to the University’s Acceptable Use use or reproduce without the consent of the
of Information Technology Code of Practice, copyright holder material incorporated in a
Athens Account Terms and Conditions, the thesis and must acknowledge the source of
CHEST Code of Conduct and the licence such information.
conditions attached to particular resources.
9. General
5. Borrowing from other Libraries
9.1 In order to provide and maintain a learning
5.1 A Document Delivery service is available to
environment conducive to study and research,
students and staff of the University as specified
the Library expects users to adhere to its
in 3.1(a), (b), (c), and (d) above. Limitations on
published Code of Conduct. If an individual
the use of this service may be imposed from
breaches this code, it may result in:
time to time.
• A library user’s behaviour or actions being
referred to a senior member of staff;
5.2 Items borrowed from other libraries shall be
• A library user’s rights to borrow from the
subject to any conditions laid down by the
library being withdrawn;
lending Libraries.REGULATIONS 17
• A library user being asked to leave the Assessment: The measurement of a candidate’s
premises. performance in the programme
or module.
Regulation: Recognised Teachers
The term ‘Recognised Teacher’ will apply to Assessment The two forms of assessment
persons who, not being members of the Academic Elements: of a module, viz coursework and
staff of the University, engage in the teaching, examination.
supervision, assessment and examination of
Registered Students of the University. The status Assessment A constituent part of an
shall not be conferred on persons involved in the Component: assessment element.
supervision and assessment of clinical or social
work practice or industrial placement. Coursework: A form of assessment which
relies upon performance in
Proposals from Faculties for the designation of one or more of the following
Recognised Teacher status together with their components: practical work,
duties and responsibilities shall be considered on submission of essays, exercises,
behalf of the Senate by the designated committee seminar papers, reports, class
which may make recommendations to the tests, presentations, project or
responsible Pro-Vice-Chancellor on behalf of the production of artifacts,designs etc.
Council.
Examination: A form of assessment which
relies upon candidates producing
Regulations for Awards
written or oral answers to seen
Definitions
or unseen questions under formal
The following terminology is used in award
examination conditions (normally
regulations:
at the end of a semester).
Programme: An approved course of study
leading to an award. Dissertation: A form of coursework which
involves the submission of a
Year: The time spent on the programme substantial report on a major
within a period of twelve project.
calendar months (including the
supplementary examination Module Percentage mark which is the
period). Result: aggregate of the marks obtained
in examination and coursework
Level: A broad indicator of relative in the module.
demand, complexity, depth
Supplementary Repeated written examination
of study and autonomy of
Examinations: (normally August/September).
learning, in accordance with the
University’s qualifications and
credit framework.
Guidelines: Recommendations
Module: A component of the programme for an Aegrotat Award (Taught
which has its own approved aims Courses)
1. Where a candidate has been prevented by
and objectives and assessment
illness or other sufficient cause from taking
methods.
or completing the final stage assessment or
where his or her result was in the opinion of18 REGULATIONS
the board of examiners affected by illness or Examination and assessment
other sufficient cause, the Board of Examiners 4. Candidates shall be assessed in modules:
may recommend an Aegrotat award. (a) by examination; or
2. An Aegrotat award shall be recommended only (b) by coursework; or
if the Board of Examiners is satisfied that the
candidate would have qualified for the award had (c) by a combination of the methods in (a) and
it not been for illness or other sufficient cause. (b).
3. In order to reach its decision a Board of 5. The detailed assessment requirements shall
Examiners may assess the candidate by be set out in module descriptions which shall
whatever means it considers appropriate. specify:
4. Before an Aegrotat award is recommended a (a) the method of assessment; and
candidate must have signified that he or she
is willing to accept such an award. Where he (b) the distribution of marks within the module.
or she is not willing to do so the Board of
Examiners shall recommend that he or she 6. The performance of candidates shall be
be permitted to complete, take or repeat the assessed by Boards of Examiners in accordance
assessment in one or more modules by an with the Regulations Governing Examinations
approved subsequent date. in Programmes of Study.
7. Where marks are used to grade performance,
Regulations for the Certificate the pass mark for the module shall be 40%.
of Personal and Professional Where a module is assessed by a combination
Development of coursework and examination a minimum
(Charter Art. 5(E): Statute II: Ordinance XXIX) mark of 35% shall be achieved in each element.
1. The University awards the Certificate of
Personal and Professional Development to Submission of coursework
candidates who have successfully completed 8. Coursework shall be submitted by dates as
the requisite number of modules approved specified by the module coordinator.
within the framework for the Certificate of
Personal and Professional Development and 9. Students may seek prior consent from the
who have satisfied the conditions specified in module coordinator to submit coursework
Ordinance XXIX. after the official deadline; such requests must
be accompanied by a satisfactory explanation
Admission and in the case of illness, by a medical certificate.
2. There are no general entry requirements for This application shall be made to the Module
admission to individual modules within the Co-ordinator.
framework. Conditions for entry may be
specified for specific modules. 10. Coursework submitted without consent after
the deadline shall not normally be accepted.
Modules
3. Modules at level 3 and 4 may contribute to Re-examination
the framework. The specific modules which 11. Candidates who fail to satisfy the Board of
shall contribute to the framework shall be Examiners in assessment may be permitted
approved by faculties and the Access, Digital at the discretion of the Board to re-present
and Distributed Learning Directorate. themselves for one or more supplementaryREGULATIONS 19
written examinations and repeat such (a) permit the candidates to take, complete
coursework or other assessment requirements or repeat the assessment in one or more
as shall be prescribed by the Board. modules at an approved subsequent date;
or
12. Where candidates are required to repeat
coursework or take a supplementary (b) deem the candidates to have passed the
examination, the original mark in the failed assessment and recommend an Aegrotat
coursework component or examination shall Certificate.
be replaced by a mark of 40%, or the repeat
mark, whichever is the lower, for the purposes
of calculating the module result. Regulations for Diplomas and
Certificates
Final award (Charter Art. 5(E): Statute II: Ordinance XXIX)
13. Candidates who have successfully completed 1. The University awards Diplomas and
modules amounting to 60 credit points shall Certificates to candidates who have successfully
be eligible for the award of the Certificate of completed an approved programme of study
Personal and Professional Development. and who have satisfied the conditions specified
in Ordinance XXIX.
14. The following themed awards are available.
Admission
Candidates who have successfully completed
2. Applicants for entry to programmes leading to
modules amounting to at least 40 credit points
the award of a Diploma or a Certificate must:
in designated modules within a faculty theme
shall be eligible for the named award.
(a) have attained grades A, B or C at GCSE
Certificate of Personal and Professional
level in five subjects or equivalent or
Development (Arts)
an equivalent standard in an approved
Certificate of Personal and Professional
alternative qualification; and
Development (Art, Design and the Built
Environment) (b) provide evidence of competence in
Certificate of Personal and Professional written and spoken English (GCSE grade
Development (Business and Management) C or equivalent) and, where specified
Certificate of Personal and Professional within individual programme entry
Development (Computing and Engineering) requirements, in numeracy (GCSE grade
Certificate of Personal and Professional C or equivalent); and
Development (Life and Health Sciences)
Certificate of Personal and Professional (c) satisfy such additional requirements
Development (Social Sciences) as shall be prescribed in programme
regulations;
15. The award is not classified.
or as an alternative to (a), (b) and/or (c):
Illness and other extenuating
circumstances
(d) provide evidence of their ability to
16. The Board of Examiners may, in the case of
undertake the programme through
candidates who are prevented by illness or
the accreditation of prior experiential
other sufficient cause from taking or completing
learning.
the whole or part of the assessment, or whose
results are substantially affected by illness or
other sufficient cause:20 REGULATIONS
No subject may be counted at more than one 6. The programme shall conform to the
level. The requirements of 2(b) hereof may be requirements of the qualifications and credit
met within 2(a). framework of the University. For the award of
a Diploma the course shall comprise modules
3. The Senate may accept studies pursued and amounting to at least 120 credit points at
examinations passed in respect of other Level 3 or 4. For the award of a Certificate the
qualifications awarded by the University or course shall comprise modules amounting to
by another University or other educational at least 60 credit points at Levels 3 or 4.
institution, or evidence of their ability to
undertake the programme through the Examination and assessment
accreditation of prior experiential learning, 7. Candidates shall be assessed in modules
as exempting candidates from part of an throughout their programmes:
approved programme provided that candidates
for the award of a Diploma or Certificate (a) by examinations; or
shall register as students of the University
for modules amounting to at least the final (b) by coursework; or
50% of the credit value of the award at the
(c) by a combination of the methods in (a)
highest level and meet such other conditions
and (b).
as shall be specified in programme regulations.
For candidates registered on approved The detailed assessment requirements shall be
programmes at recognised institutions, the prescribed in programme regulations.
same regulation shall apply in respect of the
institution. 8. The programme regulations shall specify for
each year of the programme:
4. Applicants to Access to Higher Education
programmes must: (a) the method of assessment for each module;
(a) normally be 19 years of age or over at the (b) the distribution of marks within and
date of entry to the programme and have among the modules;
no recent experience of formal education;
(c) the extent to which failure in one or
(b) provide evidence of a basic competence in more modules may be permitted; and
written and oral communication in English
(d) the extent to which the results obtained
and numeracy skills; and
in the assessment for each module
contribute to the overall grading.
(c) demonstrate motivation for and ability to
cope with the academic demands of the
9. The performance of candidates shall be
programme.
assessed by Boards of Examiners in accordance
with the Regulations Governing Examinations
The Programme
in Programmes of Study.
5. Candidates shall pursue a programme of study
approved by the Senate and lasting, except as
10. The pass mark for the module shall be 40%.
provided in 3 hereof, for at least two semesters
Where a module is assessed by a combination
of full-time study for a Diploma or one
or coursework and examination a minimum
semester for a Certificate or the equivalent
mark of 35% shall be achieved in each
periods of part-time study.
assessment element. Course regulations may
specify that a mark of 40% shall be achievedYou can also read
