Abstract Submission Instructions 2020 National School-Based Health Care Convention

 
Abstract Submission Instructions 2020 National School-Based Health Care Convention
Abstract Submission Instructions

2020 National School-Based Health
         Care Convention

                           1010 Vermont Ave, NW
                           Washington, DC 20005
                              Tel: (202) 638-5872
                              Fax: (202) 638-5879

                           www.sbh4all.org
Abstract Submission Instructions 2020 National School-Based Health Care Convention
Convention Introduction, Goals, and Objectives

As the premier national gathering for the school-based health care field, the National School-Based
Health Care Convention is an opportunity to connect with hundreds of fellow health care professionals,
education professionals, and advocates from across the nation. More than 2,500 school-based health
centers (SBHCs) nationwide are delivering integrated, patient-centered care, screening for conditions
like obesity and depression, and offering preventive services—all with a special focus on vulnerable
children and adolescents. Convention attendees will explore the innovative ways SBHCs serve their
rural, urban, and suburban schools and communities by promoting wellness and health equity.

Goal: To provide high-quality continuing education and national networking opportunities to the
school-based health care community and its allies.

Audience:

  School-based health care administrators/managers
  Interdisciplinary clinical teams
  Education professionals, such as superintendents, principals, school social workers, school
   psychologists, school safety professionals, and community schools staff members
  Youth leaders
  Funders and sponsor organizations
  School-based health care oversight agencies, including from departments of health and
   departments of education
  Researchers and evaluators
  Advocates, supporters, and policymakers

Convention participants will…

  Update clinical, diagnostic, and education skills for treatment and prevention of common mental
   and physical health problems seen in school-based health centers (SBHCs).
  Increase knowledge of SBHC and other school-based health care program (e.g. oral health and
   vision care) administration with an emphasis on financial stability, school and community services
   integration, and continuous quality improvement.
  Investigate long-term sustainability issues for SBHCs.
  Expand knowledge of school-based health care-related research and evaluation.
  Exhance knowledge and skills to foster positive, equitable, and population-level health outcomes
   within schools.
  Deepen knowledge of innovative prevention and early intervention strategies to change risk-
   taking behaviors, with an emphasis on anticipatory guidance, health promotion, and health
   education.
  Strengthen interdisciplinary team-building among staff comprising physical and mental health
   providers, health education staff, and education stakeholders.
  Bolster knowledge of ways to increase community involvement in SBHC efforts.
  Explore issues related to advocacy and coalition building.
  Share ideas and best practices and network with colleagues.

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
Call for Convention Abstracts

Call for Abstracts Open: September 13- November 4, 2019

The School-Based Health Alliance is pleased to invite abstracts for our National School-Based Health
Care Convention in Denver, CO, on June 23-25, 2020 at the Sheraton Denver Downtown.

We seek subject matter expertise in the following categories:

                1.    Primary Care Clinical Skills
                2.    Mental Health Clinical Skills
                3.    Accountability, Quality Improvement, and Research
                4.    Population Health and Education Outcomes
                5.    Business/Systems
                6.    Oral Health
                7.    Systematically Targeted Groups
                8.    Advocacy and Policy
                9.    Collaboration with Colleagues in the Education Sector and Local Communities
                10.   Youth Training Program (for youth participants only)

Workshop abstracts should detail training opportunities that appeal to school-based health and
education professionals; are relevant to their learning needs; are interactive in presentation strategy;
and describe specific skills, expertise, resources, and/or tools that align with and advance the workshop
category themes.

All abstracts must be submitted online. Applicants will need to log into our website using their username
(email address) and password.

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
Presentation Categories and Program Priorities

Category 1. Primary Care Clinical Skills

Abstracts in this category will explore the use of evidence-based, culturally competent primary care
clinical practices—including telehealth—to address key prevention and other health topics among
children and adolescents. We encourage abstracts that link primary care clinical practices to
improved outcomes for individuals, organizations, and/or systems and that reference integrated care
models. We are also seeking abstracts that consider the role of SBHCs in mitigating school
emergencies; including triage and trauma training. Abstracts must include tangible clinical skill-
building techniques. We encourage presenters to consider co-presenting with a member of their
school’s staff and/or youth.

Category 2. Mental Health Clinical Skills

Abstracts in this category will explore the use of evidence-based, culturally competent mental health
clinical practices for students and/or staff. We encourage abstracts that address prevalent issues in
the school health field today, such as: the role SBHC staff can play in identifying and preventing
violent behaviors, and supporting recovery efforts after a tragic event; addressing specific mental
health issues through both traditional and innovative means (ie, telehealth, etc); preventative
strategies to ensure mental well-being for youth; and clinical techniques to engage families and
communities in prevention and treatment. We encourage abstracts that address collaboration with
school psychologists, school social workers, school resource officers, teachers, school administrators,
parents, non-school officials (such as police, fire, and political), the media, and faith communities.
Abstracts must include tangible clinical skill-building techniques. We encourage presenters to
consider co-presenting with a member of their school’s staff and/or youth.

Category 3. Accountability, Quality Improvement, and Research

Abstracts in this category will depict new research study and evaluation designs and outcomes for
individuals, organizations, and/or systems—especially those that link health outcomes to education
success. Abstracts may explore innovations in documenting, reporting, and using performance
measure data to improve the quality of care as well as ways to engage peers in translational research.
We also encourage abstracts that reference the use of telehealth and those that address privacy
issues around data usage, storage, and sharing. We encourage presenters to consider co-presenting
with a member of their school’s staff and/or youth.

Category 4. Population Health and Education Outcomes

Abstracts in this category will explore efforts to improve population-level (or schoolwide) health and
education outcomes. We encourage abstracts that address schoolwide policies; screenings and
surveillance efforts; chronic absenteeism prevention programs; and youth development strategies.
Presenters are encouraged to demonstrate the impact of these efforts on health and education
outcomes through research and evaluation methods and data. We encourage presenters to consider
co-presenting with a member of their school’s staff and/or youth.

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
Category 5. Business/Systems

Abstracts in this category will explore the elements of successful business operations and systems
collaboration in a variety of SBHC models. We encourage abstracts that address innovative finance
models; sustainability strategies, especially for small systems and rural SBHCs; and payer
partnerships that maximize utilization, productivity, reimbursement, and return on investment. We
also encourage abstracts that focus on developing and operating high-quality, sustainable SBHC
telehealth care models—such as comparing technologies and costs or exploring training programs,
certifications, and HIPAA concerns. We encourage presenters to consider co-presenting with a
member of their school’s staff and/or youth.

Category 6. Oral Health

Abstracts in this category will explore how schools, communities, and SBHC providers are working
together to address the unmet oral health needs of students and their families. We encourage
abstracts that highlight successful strategies in school oral health education, prevention and
treatment; policy and finance; data collection and use; marketing and advocacy; parent and student
engagement; outcome measurement; care coordination and integration between school and
community; and oral telehealth services delivered in schools. We encourage presenters to consider
co-presenting with a member of their school’s staff and/or youth.

Category 7. Systematically Targeted Groups

Abstracts in this category will explore successful approaches and programs that advance equity in
health and education outcomes—particularly for outcomes among school-aged children and youth
who are in the foster care or the juvenile justice systems; have newly immigrated to the United States;
are pregnant or parenting; are experiencing homelessness; or those who live in neighborhoods with
high concentrations of disadvantaged, disabled, or LGBTQ populations. We encourage presenters to
consider co-presenting with a member of their school’s staff and/or youth.

Category 8. Advocacy and Policy

Abstracts in this category will explore how public policies and collective action at local, state, and
federal levels can: sustain and grow school-based health care models; address SBHCs’ role in creating
safe and healthy schools; and inform the intersections of HIPAA and FERPA. We encourage abstracts
featuring campaigns that engage young people and their families as equitable partners in the
advocacy and policy process.

Category 9. Collaboration with Colleagues in the Education Sector and Local Communities

Abstracts in this category will explore how school-based health care staff advance student health and
safety by collaborating with members of the school and local community, such as: school
administrators, teachers, school nurses, school psychologists, school safety professionals, school
resource officers, behavioral threat assessment management and behavior intervention teams,
school social workers, school facility managers, and other support staff. We encourage abstracts to
address one or more of the following areas: 1) systems-level collaboration at the SBHC, sponsor
organization, school district, and/or school administration levels; 2) skills and capacity building that
equips SBHC and non-SBHC staff with strategies to support healthy schools by deepening their

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
partnerships with education and school safety sectors; 3) engaging staff in healthy school planning;
and 4) implementing and sustaining school staff wellness efforts. We also encourage abstracts that
explore the role of SBHCs in response planning for emergencies or traumatic events (such as weather
disasters, hostile events, social media bullying, death of a student or staff member, and other
community tragedies) that take place on school grounds. We encourage presenters to consider co-
presenting with a member of their school’s staff and/or youth.

Category 10. Youth Training Program (for youth participants only)

Abstracts in this category will explore strategies that empower youth to productively participate and
lead efforts in health campaigns, program planning, outreach and promotion, policy and advocacy,
and peer-led education and support groups. We also encourage abstracts that feature current or
former students who have experienced traumatic events in their schools and communities and that
explore their ideas on how SBHCs can best support young people.

NOTE: Workshops must be interactive and implement a variety of learning strategies in addition to
traditional lecture discussion: e.g. learning games; live demonstration and practice of new skills and
techniques; small group exercises; role playing; discussions; case scenarios; action planning; and
sharing small group findings with larger groups.

Presentation Format
The 2020 convention will offer five presentation formats: Pre-conference Workshops, Single
Workshop, Double Workshop, Panel Session, and Poster Session.

Pre-conference workshop
Time Frame: 180 minutes
Maximum number of presenters: three, plus one moderator*

Workshop I (Single)
Time Frame: 75 minutes
Maximum number of presenters: two, no moderator*

Workshop II (Double)
Time Frame: 150 minutes
Maximum number of presenters: three, plus one moderator*

Panel Session
Time Frame: 75 minutes
Maximum number of presenters: three, plus one moderator*

Poster Session
Time Frame: 60 minutes
Maximum number of presenters: one

*Moderator may be an additional person responsible for assisting the presenters, facilitating Q&A,
and keeping session on time.

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
Competitive Selection Process
Workshop proposals and poster abstracts will be reviewed for content, measurable objectives, and
presenters’ credentials. Submission of an abstract does not guarantee participation in the convention
program. The abstract review committee reserves the right to assign accepted abstracts to
categories other than the one selected during submission of abstract.

The peer review process will provide a technical and programmatic evaluation of all abstracts by a
panel of professionals who are considered topic-area experts. The applications will be read and
scored using the following criteria:

Presentation Tile (5 points maximum)
    Clearly reflects the content of the presentation
    Catches attention

Presentation Description (25 points maximum)
    Meets word limit, includes correct spelling and grammar, and is clearly and concisely written
    Addresses priority topic within category and is a best practice/technique
    Appeals to wide audience
    Replicable to the field

Presentation Summary (15 points maximum)
    Meets word limit, includes correct spelling and grammar, and is clearly and consisely written
    Describes the presentation
    Demonstrates interactive components of workshop
    Ready for publication in preliminary program and on mobile app

Clear, Measureable, and Obtainable Behavior Objectives (20 points maximum)
Content Outline (20 points maximum)
    Detailed content written in paragraph format
    Content supports the objective

Presenters’ Credentials, Expertise, and Experience (15 points maximum)

Bonus Points (7 points maximum)
    Alliance Member – Organizational (5 points) Individual (3 points)
    Interactive Presentation (2 points) – Workshop implements a variety of learning strategies in
      addition to traditional lecture discussion, e.g. learning games, live demonstration and practice
      of new skills and techniques, small group exercises, role plays, discussions, case scenarios,
      action planning, and sharing small group findings with larger group

All applicants must submit:

      A CV for each presenter
      A completed disclosure form for each presenter

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
Abstract Submission Process Instruction Section
                          NOTE: The program may time out. We strongly suggest you
                           develop your abstract description and summary in a word
                             processing program before logging into the module.

Using the browser buttons may result in errors. Clicking the Submit button on any page will
save the information.

     Login Page

 NOTE: If you do not have a login, select Register. If you forgot your password, select Reset Your Password.

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
Abstract Menu Page

Select: Add New Abstract to start entering data.

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Abstract Submission Instructions 2020 National School-Based Health Care Convention
NOTE: Once the abstract is titled and a number is assigned always select Edit Existing Abstract.

Select: Edit Existing Abstract

              NOTE: Edit Existing Abstract will show a list of your abstracts for the current year.

                                        Abstract Status Page
This is your navigation page.

           1. Use the red buttons to navigate the abstract module
           2. You will be able to save data on any page by clicking submit
           3. You can log in and out of the module

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PART I: Title/Format

 Answer the following questions.
 Enter Abstract Title: (limit 12 words, but no less than three words, avoid using punctuation marks)
 The abstract title should be informative, giving the reader some indication as to what the workshop
 will cover.

 Select the category that is most appropriately suited for your proposed session (select one):

 Select your preferences for presentation format.
 The program committee will make the final determination. Each format has a limited number of
 presenters. Please adhere to these guidelines:

 Pre-conference or SBHC Site Visit -- 180 minutes (Maximum # of Presenters: 3 and 1 moderator)
 Workshop I Single-- 75 minutes (Maximum # of Presenters: 2, no moderator)
 Workshop II Double -- 150 minutes (Maximum # of Presenters: 3, and 1 moderator)
 Panel Discussion --75 minutes (Maximum # of Presenters: 3 and 1 moderator)
 Poster Session (1 Presenter) Three authors may be entered, but one will be the lead presenter and
 eligible for the presenter discount.

 Select expertise level: Beginner, Mid-level, or Advanced.

 Select the audience(s) for which this proposed session is most ideally suited.

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PART II: Abstract Description, Summary, and Interactive Activity
NOTE: The program may time out. We strongly suggest developing the abstract description and summary in a
word processing program before logging into the module. Develop in Word or Notepad, spell checked and word
counted, then cut and paste in the appropriate text box.

Presentation Description is limited to 500 words/2,500 characters. Use this section to succinctly
describe the workshop content, purpose, and the teaching techniques you will employ. This section
will be used by the abstract reviewers and will be submitted for continuing education approval if the
abstract is selected as a workshop.
Presentation Summary is limited to 75 words. This section will be published in the preliminary
program and online mobile app if the workshop is accepted. This section should be interesting and
have enough information for the reader to get an understanding of the workshop content.
Please describe details about at least one interactive approach you plan to use. For example,
Participants will break out into small groups to review case scenarios. Then they will come back
together to discuss developed approaches to the case scenarios as a large group.
NOTE: All workshops will be equipped with an LCD panel with a screen, audio, and Windows-based
laptop.

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PART III: Presenters

 Complete the following steps:

      Complete disclosure statement
      Add or Edit the CV. It must be 100% completed to be considered

More than one presenter?

                       Adding a presenter to an abstract takes three steps:
                         1. Search and select
                         2. Complete disclosure statement
                         3. Add/Edit CV

IMPORTANT: Adhere to the number of allowed presenters. Abstracts that include more than the
allowed number of speakers may be forfeited.

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Presenter Search Results

Select the presenter by clicking the Select this Presenter button.

Once selected, complete steps 2 and 3.

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Step 2: Add/Edit Presenter CV (the following information is required for each presenter)

Presenter Contact Information
Name:
Degree(s): (Letters only: BA, MSA, PHd, etc.)
Address, Telephone Number, Email

Experience (current or last position held)
Most Current Employer:
Job Title:

Publications (Enter the three most recent publications)

Qualification Statement (as it relates to the topic)

I am qualified to be a moderator, presenter, faculty, panelist, discussant, or author on the content
that I am responsible for because:

 NOTE: The qualification statement should be clearly written to support why you are qualified to
 present on the topic. Limit to 1,000 characters or 250 words.
 Ex: I am the medical director for ABC hospital and I have written articles for the Journal of School Health and presented on telemedicine for 10
 years.

 Step 3: Complete the Presenter Disclosure Statement

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PART IV: Objectives and Content

1: Select a measurable verb
2: Complete the objective
3: Select the responsible presenter
4: Enter a short title for the objective content
5: Enter the objective content (sentence format of what will be presented to support the
objective)
6: Enter the learner engagement strategies used to support the objective
7: Enter time allotted to the objective

        Note: Select the name of the lead presenter for each objective – only one name is allowed.
                Please do not enter multiple names in the responsible presenter box.

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Review and Submit
The Convention Abstract Status page will indicate that each section is complete.

 Clicking Submit Application will bring up a check list for your convenience and the opportunity to
 make changes to any part of the abstract.

 Once satisfied with the abstract, print the confirmation page and a disclosure form for each
 presenter.

 Fax the Abstract Confirmation Form, Presenter Contract, and Disclosure Statement to (202) 638-
 5879.

Questions?
For questions about the content of your workshop: Andrea Shore ashore@sbh4all.org
For trouble-shooting or issues with the website: Alicia Newell anewell@shb4all.org

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Samples and Tutorials

                                          Writing Measurable Objectives Tutorial
Objectives are statements indicating what the attendee will be able to do or accomplish as a result of the
workshop session. By beginning an objective with “The Participant will…” the focus stays on what the
attendee is expected to achieve. Objectives always include action verbs that can be clearly measured or
evaluated. Verbs such as “assess,” “compare,” and “demonstrate” can be easily observed and measured while
verbs such as “understand,” “know,” and “appreciate” are not acceptable because they do not describe an
activity that can be observed by others to evaluate an outcome.

Below is a brief list of commonly used objectives specific for different types of activities and levels of
accomplishment.

 To recall                   To grasp the meaning of           To apply/use              To analyze                To organize or create
 information                 (understanding)                   learned info              information               (judgment)
                                                               (application)             (relationships)
 The learner
 will:                       The learner will:                                                                     The learner will:
 Inform                      Explain                           The learner will:         The learner will:         Compare
                             Recognize                         Conduct                   Analyze                   Assess
 Offer
                             Identify                          Demonstrate               Examine                   Evaluate
 Cite
                                                               Develop
                                                               Exemplify

Example
Incorrect: The participant will be able to appreciate the value of the computer at work.
Correct: The participant will be able to explain two uses of the computer at work.

                                            Sample Objectives with Content
                                                       Outline

   Objectives                  Objective                Objective Presenter        Objective Content          Instructional
                               Content Title                                                                  Methods
   Objective 1:                Tools, Questionnaires    Laura Brey will            describe the community     Lecture and
   The participant will be     and Interviews                                      needs assessment tool,     discussion
   able to explain three                                                           and show examples of
   needs assessment                                                                parent teach
   techniques for planning                                                         questionnaires and
   school based health                                                             share the results of key
   services.                                                                       informant interviews.

   Objective 2:                Seven Principles for     Leslie Jones will          introduce and describe     Lecture, small group
   The participant will be     SBHC’s                                              SBHC’s 7 principles and    discussions/exercises
   able to analyze the                                                             corresponding
   seven SBHC principles                                                           structures, outcomes,
   used for establishing                                                           and process.
   viable School-Based
   health services.

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Workshop Presenter Contract and Disclosure Form
A signed contract is required from each presenter. Please fax to: (202) 638-5879.

 The workshop presenter and/or co-presenter have read, understand, and agree to the following:

          All presenters will be available for presentation on any of the convention dates. There is no negotiation with
           regard to placement on convention agenda.
          The title and description of the workshop may be edited at the Alliance’s discretion and used on the Alliance’s
           website and in printed convention materials.
          If this abstract is accepted, all presenters must register for the convention and pay the applicable registration fees (a
           reduced registration fee is provided for listed presenters).
          The session may be recorded on audio and/or video, and recordings and handouts may be posted or streamed
           live on the Internet and/or placed on a CD or USB drive. There is no compensation in connection with presenting
           or having the presentation recorded or reproduced.
          Presenters will provide an adequate number of handouts for the presentation. Presenters will also provide a
           final copy of the presentation and handouts via email or USB drive at the convention speaker registration desk.
          Presenters will prepare the presentation in a format to be displayed on a Windows-based laptop. Apple (Mac)
           computers will not be available.
          All presentations should be formatted for wide screen (16:9)

           Signature:

 Conflict of Interest Disclosure

 In an effort to assure workshop descriptions represent the workshop presentation and to ensure balance, independence,
 objectivity, and scientific rigor at all continuing education (CE) activities/programs, each presenter, moderator, and faculty
 member must make full disclosure indicating if you do or if you do not have an actual potential conflict of interest.

 During the past 12 months have you, or your spouse or partner, had a financial interest with any commercial entity
 producing health care goods or services that will be included in this activity?
                                                         ___Yes     _No
 If yes, then you must also complete the following Resolution Statement:

 Name of Entity: ________________________________________________________________________
 In-Kind or Financial Interest: _____________________________________________________________

 Required Resolution Statement that you must complete if you have a financial conflict of interest:

 I agree to follow the continuing education accrediting bodies’ requirement to:
            1. Disclose my potential or actual conflict of interest to the audience before the presentation or before they
                 read the material.
            2. Ensure balance, independence, objectivity, and scientific rigor in the educational presentation that I
                 provide, and to have the material unbiased with no promotion of financial gain for myself, my spouse or
                 partner, or my employer or entity that I work for or where I am employed.

                 Signature:                                                                   _ Date

                 Abstract ID:

                1010 Vermont Avenue NW, Suite 600, Washington, DC 20005 ● 202-638-5872 ● www.sbh4all.org
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