DPC Prospectus 2021 2022 - 20th - Digital Preservation Coalition
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DPC Prospectus
2021 – 2022
20 th
Anniversary
Year
Highlights for 2021-2022
This year is a special one for the DPC: it is our 20th Anniversary
and we are celebrating with some exciting events:
World Digital Preservation Day Digital Preservation Awards 2022
4 NOVEMBER 2021 In 2022, the culmination of the Digital Preservation
With the theme ‘Breaking Down Barriers,’ World Awards process will coincide with the iPRES
Digital Preservation Day 2021 will bring together Conference in a glittering ceremony joined by
individuals and institutions from across the world colleagues from around the globe. Nominations
through blogs, publications, events and activities will open in early 2022. Submit entries for your
that lower the barriers to digital preservation. chance to be part of the largest international
celebration of significant and innovative
The BitList 2021 contributions to securing a digital legacy.
The ‘BitList’ of Digitally Endangered Species is a
community-sourced list of at-risk digital materials 20th Anniversary Celebrations
which is revised every two years. By compiling The Digital Preservation Coalition was launched
and maintaining the list, the DPC highlights the in February 2002 as a collaboration between
need for action to preserve high-value digital a number of agencies operating in the UK and
content that is critically endangered, at the Ireland. 20 years later, the DPC is an international
same time celebrating the progress the digital charitable foundation with a membership of
preservation community has made to ensure a more than 120 organizations and present in 5
secure digital legacy. This year we will share a continents. Join the celebration of twenty years
new edition of the BitList of Digitally Endangered of the Coalition!
Species on World Digital Preservation Day!
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What is the DPC?
The Digital Preservation Coalition (DPC) is a membership driven international charitable
foundation which supports digital preservation. We enable members around the world
to deliver resilient long-term access to digital content and services through community
engagement, targeted advocacy work, training and workforce development, capacity
building, good practice and standards, and through good management and governance.
We deliver a program which is designed around Member needs, and which benefits the
global digital preservation community. We strive for a secure digital legacy, and we offer
partnership and support for all sectors, agencies and individuals who share our vision
and values.
What does the DPC do?
We deliver a program of practical activities, commissioned by Members from around the world
each year as part of our ‘Connecting the Bits’ annual consultation and through the Australasia
and Asia-Pacific Stakeholder Group. All of our work is overseen by our Members.
We design our program to be accessible and useful to organizations around the world. Our events,
activities and resources are accessible online and in different time zones, and we record and share
outputs so that they may be accessed and applied when most convenient. Key resources, including
this prospectus, are available in multiple languages and we will continue to expand the availability to
our online materials through translation and consultation with global communities.
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What are the benefits of membership?
Full Associate
Benefits of Membership
Member Member
Alignment of our strategy and work plan with your organizational requirements 4 8
Ability to commission DPC’s specialist program of work, activities and live
4 8
events such as: publications, workshops, conferences and Briefing Days
Dedicated support from DPC staff and subject specialists across a range of areas 4 8
Ability to set budgets and subscription rates 4 8
By
Establishment of and participation in cross-sector task forces and working groups 4
invitation
5 places 1 place per
Participation in advanced topical Briefing Days and training events
per event event
Access to expert community of the Coalition and its Members 4 4
Access to Partnership and Sustainability Program to support DPC Membership 4 4
Access to grants from the DPC Career Development Fund 4 4
Priority Access to online training including Novice to Know-How 4 4
On-site training with our in-house digital preservation experts 4 4
Support in maturity modelling, benchmarking against fellow Members’ and
4 4
organizational development using the DPC’s Rapid Assessment Model (RAM)
Exclusive access to the Preservation Policy Toolkit and Procurement Toolkit 4 4
Priority access to live topical webinars on the state of the art in digital preservation 4 4
Priority access to online resources including: draft Technology Watch Reports and
4 4
Guidance Notes, recordings from live events and webinars
Participation in annual Member consultation and networking event series 4 4
Membership of DPC Sub-Committees to oversee and develop our program 4 4
Voting rights for the biennial Digital Preservation Awards 4 4
Eligibility to contribute entries to the BitList of Digitally Endangered Species 4 4
Eligibility for joint applications to funding bodies 4 4
As
Participation in specialist projects and initiatives Priority
available
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1
Our work is in seven strategic areas:
Community Engagement
We enable a dynamic and mutually supportive
digital preservation community.
iPres2022: International Digital Preservation Conference in Glasgow, 12 – 16 September 2022
The DPC will be your hosts when the iPres conference comes to Glasgow in 2022! We are excited
to offer a world-class program on the state of the art in digital preservation, combined with activities
to celebrate our twentieth anniversary and the Digital Preservation Awards!
Launch of iPres2022, Glasgow at iPres2021, Beijing 19 – 22 October 2021
iPres2022 Community Consultation November 2021
iPres2022 Call for Contributions Opens November 2021
iPres2022 Open for Registration (Early Bird) March 2022
iPres2022 Call for Contributions Closed May 2022
Launch of iPres Program June 2022
iPres2022 Registration Closes September 2022
iPres2022 Conference 12 – 16 September 2022
Events and Fora
#DPConnect: informal online conversations
Weekly, from
The last week in every month #DPConnect will become September 2021
the #DPClinic and will follow a set of advertised themes.
DPC-Digest weekly newsletter and Member blog Weekly
World Digital Preservation Day 4 November 2021
‘Connecting the Bits’ Annual Members Unconference and Consultation. November 2021
Digital Preservation Futures Community Forum
This year we will invite DPC Members and Supporters to come together June 2022
to refresh the Digital Preservation Business Case Toolkit in a booksprint
event over multiple time zones.
DPC Supporter Program: A program of activities designed to facilitate
Ongoing
meaningful communication between Members and solution providers.
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2 Advocacy
We work towards a political and institutional climate
responsive to the digital preservation challenge.
Activities
New Edition
The BitList of Digitally Endangered Species
4 November 2021
The Digital Preservation Awards 2022 June to November 2022
Resources
Executive Guide on Digital Preservation (es, fr, de, nl)
A set of generic and specific messages and motivators designed to More translations
communicate with senior executives with a view to embedding the due 2021 – 2022
value of digital preservation at the core of every organization.
Business Case Toolkit
A collection of helpful information to assist in the construction of a business Booksprint and
case, from planning and preparation all the way through to polishing and Update June 2022
communicating the finished case for digital preservation in your organization.
Curation Costs Exchange Launched 2015
A platform for understanding and comparing digital curation costs. Updates 2021 – 2022
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www.dpconline.org3 Workforce Development
We build competent and responsive workforces
ready to address digital preservation.
Training
Novice to Know-How online training
The DPC will continue to offer free of charge ‘Novice to Know-How’ online Monthly Cohorts
training funded by the UK National Archives. Priority is given to the archives
sector in England and Wales, and to DPC Members around the world.
Alongside Novice to Know-How training, the DPC will develop
new online content and courses, free for DPC Members:
• Web Archiving November 2022
• Risk Management January 2022
• Maturity Modelling February 2022
• IT Basics for Archivists/Librarians May 2022
• Writing Digital Preservation Policy July 2022
Web Archiving Training Event October 2021
Email Preservation Training Event September 2021
Getting Started with Advocacy for Digital Preservation July 2022
Future Leaders in Digital Preservation 2022
* Getting Started in Digital Preservation By invitation
* Making Progress in Digital Preservation By invitation
Career Development Fund
Funded by DPC Supporters, the Career Development Fund provides
grants for Members to undertake training and professional development
opportunities. Grants are regularly offered for established courses,
conferences, and events through calls for applications. DPC Members
may also apply for funding to attend opportunities they have identified
independently, allowing more flexibility to meet local development needs.
Scholarships already planned for 2021-22 include:
• NEDCC Digital Directions Online Training Conference 2022
• Winter School for Audiovisual Archiving, Netherlands’ 2022
Institute for Sound and Vision
• PASIG Conference 2022
• Archives and Records Association Conference 2022
• Society for Imaging Science and Technology Archiving Conference 2022
• International Digital Curation Conference 2022
• Australian Society of Archivists Conference 2022
• Discovering Collections, Discovering Communities Conference 2022
• iPres Conference, Glasgow: As the hosts of iPres2022 September 2022
we are making 10 grants available to attend this conference!
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www.dpconline.org* The DPC welcomes invitations to speak directly to students at their teaching institutions. We can
deliver our day-long training sessions ‘Getting Started in Digital Preservation’ and ‘Making Progress
in Digital Preservation’ on request. On-site training is offered free of charge to Full Members, with a
small charge for Associate Members. Scheduling of these sessions will depend on other program
commitments.
Resources
Digital Preservation Handbook Current edition 2016
Guidance for institutions and individuals on a broad range of digital Full 3rd revision in progress
preservation issues. Including a continually expanding range of practical
tools and resources to help them identify and take appropriate actions. Translations due 2021
Digital Preservation Skills Audit and Report December 2021
Digital Preservation Skills Audit Toolkit June 2022
Digital Preservation Labor Market Analysis and Report June 2022
Job advertisements and recruitment Ongoing
4 Good Practice and Standards
We identify and develop good practice and standards that make digital
preservation achievable, supporting efforts to ensure services are tightly
matched to shifting requirements.
Continuous improvement
DPC Rapid Assessment Model 2.0 (es, fr, it, jp, pt) Version 2.0 launched 2021,
more translations due
• Digital Preservation State of the Art 2021: 2021-2022
Annual report on Member maturity and developments
• Member assessment: The DPC’s maturity model is designed to help Autumn 2021
organizations quickly assess themselves on a yearly basis.
Work continues to add updated information to the RAM to help users June 2022
achieve good digital preservation practice. This year, expect to see the
addition of advice on achieving the basic level of RAM. Updates 2021-2022
Event Type Date
RAM Jam: Maturity Modelling Workshop Workshop December 2021
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www.dpconline.org5 Capacity Building
We support and assure our members in the delivery and maintenance
of high quality and sustainable digital preservation services.
Briefing Days, Workshops and Webinars
This is an indicative program and dates may change. Until otherwise advertised all events will take
place online. All Members are welcome to use the DPC web-conferencing facility for their own use
by prior arrangement and subject to availability.
Environmental Issues for Digital Preservation Webinar September 2021
Emulation 2.0 Webinar Series October 2021
Social Media Preservation Briefing Day December 2021
DPC Member workflow sharing Webinar series January 2022
COW Tow: Workflow development and contribution to
Workshop January 2022
Community Owned Workflows
Computational Access Workshop February 2022
Preserving Geospatial Data Briefing Day March 2022
Digital Preservation and Cybersecurity Briefing Day April 2022
Digital Preservation Futures Webinar Series May 2022
‘What I Wish I Knew about Digital Preservation’ Webinar June 2022
Resources
Digital Preservation Policy Toolkit
*Member exclusive* Information to assist in the construction of a digital Launched 2020
preservation policy; from initial research and preparation phases, to drafting,
gathering feedback and, finally, polishing and communicating the finished policy.
Launched 2020
Digital Preservation Procurement Toolkit Updates in 2021 – 2022
*Member exclusive* A practical set of resources to assist in delivering a to include digital
successful procurement process for a digital preservation system or service. preservation
requirements
Community Owned Tool Registry (COPTR)
The DPC is working with the Dutch Digital heritage network to update information Updates in 2021
within this community owned resource. Expect to see new information on Web
Archiving and Social Media Tools, as well as co-ordination with other tool registries.
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www.dpconline.orgWorking Groups and Task Forces
These active Task Forces and Working Groups are open to Members and invited guests, and are
independently moderated spaces in which they can discuss, debate and resolve issues on targeted
topics in an informal and confidential way.
Name Type and interest
Emulation and Legal Issues Task Force
Web Archiving & Preservation Working Group Policy & skills development Working Group
BitList 2021 Jury Invitational expert group
Digital Preservation Awards 2022 Invitational expert group
iPres2022 Committees Organizing and program committees
Projects
Throughout the year, the DPC will undertake work to enhance and deepen the community experience,
working to support Members to ensure benefits are recognized and felt throughout each institution.
The DPC will enable knowledge exchange with the global
Community-led Open Publication Infrastructures digital preservation community, ensuring that open access
for Monographs (COPIM) publications are made resilient beyond the limits of the
infrastructure through which they are created.
Drawing upon the experience of its Members, the DPC
Nuclear Decommissioning Authority Project will leverage good practice and advise, guide and develop
digital preservation policy
The DPC will facilitate the dissemination of outputs from
Artificial Intelligence and Digital Preservation projects by the AEOLIAN network and the Software
Sustainability Institute.
Project to pilot and evaluate different approaches to the
Practical testing of database preservation
preservation of legacy databases
The DPC will participate in a working group to bring
Saving Europe’s Archaeology from the Digital Dark together members with varying levels of experience
Age (SEADDA) to share their successes and challenges around the
stewardship of archaeological data.
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www.dpconline.orgPublications
Technology Watch Series
Our publication program represents the subjects we will be working on in 2021-2022 and is overseen
by full Members who commission research to support their strategic needs. All Members are offered early
access to publications on the DPC website. DPC Members and Staff also share informal and current analysis
via the DPC Blog: http://dpconline.org/blog
Technology Watch Reports
Reports provide in depth reference guides to specific content or data types:
• Preserving 3D models (New for 2021)
• Digital Forensics and Preservation (New edition)
• Preserving Geospatial Data (New edition)
Technology Watch Guidance Notes
Guidance Notes provide bite-sized overviews of specific digital preservation challenges and solutions:
• Bit stream storage risks
• Setting up onsite access
• Ethics of access
• Wikidata and digital preservation
• Designated communities
Executive Pack: AI and Machine Learning for Digital Preservation 2022
Case Studies: Engaging with user Communities 2022
info@dpconline.org
www.dpconline.org6 Management and Governance
We offer a robust, sustainable organization and
trusted platform for collaboration.
Transition to charitable status August 2021
Meetings of Executive Board and Representative Council Quarterly
Meetings of Member Sub-Committees Quarterly
Annual General Meeting November 2021
Annual Report November 2021
Nominations to the DPC Board January 2022
Recruitment for DPC Subcommittees January 2022
7 Global Challenge
We are an international and inter-sectoral
community scaled to the global challenge.
Australasia and Asia-Pacific Stakeholder Group Meetings Quarterly
Australasia and Asia-Pacific regional workplan development
September 2021 - June 2022
and delivery
Supporting emerging initiatives and projects in the Australasian
September 2021 - June 2022
and Asia Pacific region
Supporting the Australasia Preserves Digital Preservation Community
September 2021 - June 2022
of Practice
Translation initiative: development of policy and translation
Ongoing
of selected resources
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www.dpconline.orgHere’s what people said about some of our events Unbroken records: A briefing day on Digital Preservation and EDRMS MAY 2021 “Fantastic mix of presentations, including theoretical/philosophical through to practical…there was definitely something for everyone to take away and back to their specific institution.” Do (Preservation) actions speak louder than words? A briefing day on Preservation Planning and Technology Watch FEBRUARY 2021 “Interesting mix of people and good it wasn’t just UK focused as the preservation community is wider than national boundaries!” DPC/IIPC Introduction to Web Archiving Training DECEMBER 2020 “This was an excellent course for a complete novice. Enough explanation to make it accessible, and enough detail that went ‘over my head’ to keep it interesting, and to see where further study might take you next.” Here’s why our latest Members have joined the DPC “The DPC is a dynamic and future focused community dedicated to creating sustainable solutions for digital preservation challenges.” National Film and Sound Archive AUSTRALIA “We are glad to join a coalition of thought leaders like the DPC and look forward to collaborating with other members to exchange knowledge, develop new skills and connect with the international community.” National Library Board SINGAPORE “We believe that international collaboration is the way to successful digital preservation. Being part of the DPC, we look forward to benefitting from the experiences of all members and sharing our own national lessons-learned back to the community.” CSC IT Center for Science FINLAND info@dpconline.org www.dpconline.org
Join us
Our Members are found in many different sectors, in twenty countries and on five
continents. They represent global corporations, national and local memory institutions,
higher education and research institutions, broadcasters, strategic investors and funding
bodies and professional bodies. As our Membership continues to grow in diversity and in
geographical range so does the context in which we operate. We welcome applications
from organizations of any kind provided they share our vision and principles.
There are three routes to participation in the DPC’s activities:
• Full Membership: extended access to the Coalition and its staff and outputs as well
as the opportunity to target the Coalition’s expertise on specific thematic areas.
• Associate Membership: priority access to events, programs and publications and
the opportunity to develop innovative cross sector partnerships.
• DPC Supporters: any organization which provides products or services to the
digital preservation community is welcome to register as a DPC Supporter,
sponsoring our work to extend the global digital preservation community.
Download an application pack by visiting the DPC website:
www.dpconline.org/join-us
Start a conversation about joining by emailing us at:
info@dpconline.org
This prospectus is also available in Spanish, French, German, Arabic and Chinese
Este programa está disponible en español
Dieses Programm ist in deutscher Sprache verfügbar
Ce programme est disponible en français
هذا البرنامج متاح باللغة الفرنسية
该程序有西班牙语版本
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