Information for Exchange Students - Westfälische Hochschule

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Information for Exchange Students - Westfälische Hochschule
Information
for Exchange
Students

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Information for Exchange Students - Westfälische Hochschule
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Information for Exchange Students - Westfälische Hochschule
Table of Contents
         Checklists                   7
         Semester dates 201/2022     8
         Examinations                 9
         How to get to Campus        10
         Your International Office    14
         Getting Enrolled            16
         Accommodation               17
         Transportation              19
         Health Insurance            21
         Liability Insurance         21
         Registration Office          22
         Immigration Office           23
         VISA and Residence Permit   25
         Bank Account                28
         Television and Radio        28
         Compelling Opportunities    30
         Price Breakdown             32
         Basic German Terms          34

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Information for Exchange Students - Westfälische Hochschule
Hans, 20, from Indonesia
        “Having a chance to go study abroad at West-
        fälische Hochschule is really an amazing opportu-
        nity. A professional lecturer, interactive classes,
        supporting facilities and relevant materials for
        my future carrier as a professional PR officer or
        journalist. Studying at Westfälische Hochschule is
        the best experience of my life so far.“
    4
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Information for Exchange Students - Westfälische Hochschule
Dear students,
Welcome to Westfälische Hochschule!

The following guide will help you to get ready with everything you need to have
a successful stay at Westfälische Hochschule on our campuses in
Gelsenkirchen, Bocholt and Recklinghausen.

Enjoy your studies and your stay in Germany!

Herausgeber: Westfälische Hochschule
vertreten durch den Präsidenten
Prof. Dr. Bernd Kriegesmann
Neidenburger Str. 43
45877 Gelsenkirchen
Redaktion: International Office
                                                                                  5
Information for Exchange Students - Westfälische Hochschule
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Information for Exchange Students - Westfälische Hochschule
Checklists
Checklist before arrival
         • Check the university website
         • Sign Learning Agreement
         • Get German Visa (if necessary)
         • Get a blocked account (see page 26)
         • Pay the semester fee (this includes the pass you
           will need to be able to take public transport, see
           page 16)
         • Pay apartment deposit

Checklist after arrival
         • Register at the International Office
         • Register at the Town Hall (Rathaus)
         • Register at the Immigration Office
           (Ausländerbehörde)
         • Set up a German bank account
         • Take out health and liability insurance

Checklist before departure
         •   Removal from the register of students
         •   Complete feedback form
         •   Quit health and liability insurance
         •   Inform Town Hall (Rathaus) of departure
         •   Close bank account
         •   Cease rental contract and check out
                                                                7
Information for Exchange Students - Westfälische Hochschule
Semester dates 202/2022

Summer Semester 201

Start of semester          1st March 201
Start of lectures          12th April 2021
End of lectures            23rd July 2021
End of semester            3st August 201

Winter Semester 201/2022

Start of semester          1st September 201
Start of lectures          20UI September 201
End of lectures            04th February 2022
End of semester            2th February 2022

In your admission the suggested date for your arrival is stated. Please note
that your arrival during the weekend or at night may be difficult.

Please take part in the orientation week organized by the International
Office. It will start two weeks before the lectures will start.

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Information for Exchange Students - Westfälische Hochschule
Examinations
Summer Semester:

              Over a period of two weeks within the lecture time.

Winter Semester:

              Over a period of two weeks within the lecture time.

              In general: in order to take examinations you have
              to register online via our QIS HIS system. You will
              obtain your password upon your arrival in Gelsen-
              kirchen.

              The exact examination deadlines will be published
              on the department‘ s homepage in due time.

                                                                    9
Information for Exchange Students - Westfälische Hochschule
How to get to
your Campus

Gelsenkirchen

                The nearest airport to Gelsenkirchen is Düsseldorf.
                If you take the train which leaves about every half an
                hour, you are able to reach Gelsenkirchen in approxi-
                mately 1 hour. Information about train connections can
                be found on Deutsche Bahn www.db.de or the Ver-
                kehrsverbund Rhein Ruhr www.vrr.de.

                Starting from Gelsenkirchen Hauptbahnhof (main
                station) take the tram number 302 in the direction of
                Gelsenkirchen-Buer until you reach the terminus stop
                Buer-Rathaus. From there, take the bus number 396 in
                the direction of Gelsenkirchen-Horst up to the bus-
                stop Neidenburger Straße, or take bus number 399,
                which takes you directly to the Westfälische Hoch-
                schule Gelsenkirchen (this bus does not run during the
                semester break). The line 399 starts from Gelsenkirch-
                en Hauptbahnhof at 7:39 am every morning and drives
                directly to Westfälische Hochschule Gelsenkirchen in
                Buer. By car you can reach us via the A2 or A52 motor-
                way, exit Gelsenkirchen-Buer.

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How to
find
Gelsenkirchen
Campus

Gelsenkirchen    Campus Gelsenkirchen-Buer
Campus
                                                                                   Map of Neidenburger Straße 10 Buildings
                                                                                   Building C/D/E
                                                                                   C1:    High Voltage Laboratory
                                                                                   D1:    Technical Hall/ Air- Conditioning
                                                                                   E1:    Waste Water/ Energy Engineering
                                                                                          Emmision Control
                                                                                          Institute for Post-Graduate training
                                                                                          Student Services, Welding Engineering
                                                                                          Strategic Projects
                                                                                   E2:    Federal Aid
                                    100 m

                                                                              C1         D1                   E1         No 10
                                                                                                     No 10

                                                                        Neidenburger Straße 10

                                                                                                                                 E2

                                                                                                                       Bus
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                                             o                    o
                                            N 43                 N 43

                                                            A1          A2         Map of Neidenburger Straße 43 Buildings
                               B3
                                            B1                                     Bauteil A
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                                                   A6       A5          A4         A2:      Library
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                   B
                                                                                   A4:      Computer Science
                                      B2                                           A5:      Physical Engineering
                                B5                                                 A6:      Economics
                                                                                   A7:      Cafeteria

                                B6
                                                 Building                          Bauteil B
                                                                                   B1:       Main Entrance

                                                   A                               B2:       Dean‘s Office

                                                                                   Bauteil B/B3-B6
                                                                                   B3,2.OG: Language Center
                                                                                   UG:      Workshop/ Laboratories
                    Neidenburger Straße 43                                         EG:      Student Services
                                                                                   1. OG:   Electrical Engineering
                                                                                   2. OG:   Supply Engineering/ Disposal Engineering
                                                                                   3. OG:   Mechanical Engineering,
                                                                                                            ,
                                                                                            Journalismus/Public Relations

                                                                                                                                       11
To                 To
                        Dinxperlo/NL
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                                   Münsterstraße 265

                                   A1:              Library, Lecture Hall
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                                   B2/B3/B4:        Economics Department, IT Department
                                   B5/B6/C1:        Mechanical Engineering Department
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12
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                                                                                                                 Pedestrian and cycle lane

                 Campus Recklinghausen                                                                                         B:                      Business Administration and Engineering,
                 August-Schmidt-Ring 10                                                                                                                Molecular Biology studies
                 A1: Economic Law Department                                                                                   B1:                     Lecture Halls, Seminar Rooms
                     Dean‘s Office                                                                                             B2-B6:                  Laboratories
                     Language Center                                                                                           B7:                     Offices
                     Administration                                                                                            C1:                     Library, Cafeteria

                               Visitor‘s parking lot

                                                                                                                                                                                                                                                  13
Your International Office

              We are your contacts before, during and after your
              stay in Gelsenkirchen. We assist you from the appli-
              cation, the letter of acceptance up to receiving the
              Transcript of Records, once you are back home.
              While staying with us, our student tutors will also
              take care of you, helping you to integrate in aca-
              demic and social life. They will assist you with all
              necessary formalities, which are detailed on the
              following pages.
              We are looking forward to meeting and helping
              you settling in.

International Office
Neidenburger Str. 43
45897 Gelsenkirchen

14
Contact persons

             Nadine Hackmann
             Head of International Office
             nadine.hackmann@w-hs.de
             Phone +49 209/9596-160
             Room B 3.0.03

             Eva Quel
             Exchange Student Coordinator
             eva.quel@w-hs.de
             Phone +49 209/9596-968
             Room B 3.0.02

                                            15
Getting Enrolled

           Registration takes place in the International Office
           (Room B3.0.02) after your arrival. The following
           items must be brought with you to complete your
           registration:
         Passport and visa (non EU-members), copy of
           passport
         Two recent passport photographs (with your name
           written on the back)
         Certificate of valid health insurance (EU health
          insurance card or certificate from a German insur-
          ance company). We hand out to you an application
           form for a German health insurance if you like.
         The tuition fee of currently 34 € in Gelsen-
           kirchen and Recklinghausen and 312  € in
           Bocholt in TVNNFS semester 20201 includes the
           feesfor AStA, AKAFÖ and the NRW ticket
          which allowsyou to use public transportation
          (tram, bus andtrains) for free within North Rhine-
          Westphalia.

16
Accommodation

Hostel                             Student Housing
Wodanstraße 7a-f                   Düppelstraße 12
45891 Gelsenkirchen                45897 Gelsenkirchen

              The student housing “Wodanien” is comprised
              of several houses each containing 2, 3 or 4-room
              apartments. It is situated in the district of town
              Gelsenkirchen-Erle in a very central position with
              local amenities only approx. 300m away. There
              are also washing machines and dryers within the
              student residence.
              In Düppelstraße there are six single rooms ready
              furnished and several bath rooms and a big
              kitchen. The residence is 10 minutes away from
              the Westfälische Hochschule Gelsenkirchen.

              Office in charge:
              Akademisches Förderungswerk Bochum (AkaFö).
              Contact Person: Mr. Dennis Bauch
              Phone: +49-234/3211414
              http://www.akafoe.de/wohnen/
              In case of damages or other problems in your
              room please ask the caretaker.

                                                                   17
Kurt, 22
          “When I was told I have to pay for a semester
          ticket, I was skeptical at first but it turned out to
          be worth the money in the end: unlimited travel
          across the region and even to Venlo. It´s great
          when you have travelling in mind while you´re
          here!“
     18
      8
18
 8
Transportation

         You can use your semester ticket on all buses,
         trams and regional trains in North Rhine-West-
         phalia for free two weeks after the payment of the
         semester fees.
         We advise you to pay for your semester ticket be-
         fore arriving, so you can start using it right away.
         Gelsenkirchen, Bocholt and Recklinghausen are
         located in western Germany and are close to the
         Netherlands. Also many large cities as Cologne,
         Düsseldorf, Essen, Dortmund, Münster and Duis-
         burg are close to the campuses. With the semes-
         ter ticket you will be able to travel to all of these
         places and even more.

                                                            19
20
Health Insurance
          During your stay in Germany a sufficient health in-
          surance cover is required. Students from countries
          within the European Union only need to present
          their EU health insurance card.

          If you come from a country outside of the Euro-
          pean Union, you need a travel insurance for the
          journey. This travel insurance must have a cover
          amount of 30.000 €. After your arrival in Germany
          you have to take out a German student`s health
          insurance which costs approx.  € per month.
          The International Office will be happy to assist
          you with the application procedure.

          Please don’t take out private health insurance in
          your home country for the whole period of your
          stay in Germany. This kind of insurance will not be
          accepted and you may have to pay cash for medi-
          cine, medical treatment and stay in hospital.

Liability Insurance
          We highly recommend that all students take out
          liability insurance to cover any accidental damage
          caused to other persons property during their
          stay. This is not required by German law but is
          nevertheless strongly advised.

                                                               21
Registration Office
(Town Hall / Rathaus Buer)

              Goldbergstr. 12, 45875 Gelsenkirchen
              Opening hours:
              Mon-Thu        8.30 am - 3.30 pm
              Fri            8.30 am - 12.30 pm

              In Germany you are obliged to get registered as a
              resident at the local Registration Office within one
              week once you have a permanent address. Please
              remember to bring along your passport (and, if ap-
              plicable, your visa). When you leave Germany you
              have to go to the Residents’ Registration office
              and cancel your registration.

22
Immigration Office

           Zeppelinallee 4, 45879 Gelsenkirchen
           (Ausländerbehörde)
           Opening hours:
           Mon, Tue & Thu 8.30 am - 3.30 pm
           Fri            8.30 am - 12.30 pm
           Closed on Wednesdays

           Once you have arrived and registered with the
           Registration Office at town hall you must go to
           the Immigration Office in order to apply for a
           residence permit (“Aufenthaltstitel”). Students
           from EU countries may be exempted from this
           rule.

           Please remember to bring the following
           documents:
       •   your passport (and, if applicable, your visa)
       •   your registration certificate
           (Meldebestätigung) issued by the
           Registration Office
       •   copy of your certificate of study
       •   letter confirming financial support of at least 
           Euro per month for students from outside of EU
       •   copy of your health insurance certificate

                                                                  23
Krista, 23
     “Studying at Westphalian is not just studying
     in Germany. It´s studying alongside students
     from around the world. And it still feels PER-
     SONAL: professors know your name, classes
     are small and intimate, group projects foster
     new friendships.“
24
24
How to apply for a VISA
or a Residence Permit
          Usually, foreigners (from non EU-countries) need a
          visa to enter Germany.
          For stays exceeding 3 months you need a resi-
          dence permit (Aufenthaltserlaubnis) in addition.
          You must apply for a student visa in your country
          of origin before you move to Germany. After immi-
          gration you have to apply for a residence permit at
          the Immigration Office (Ausländerbehörde). Please
          make sure, NOT to apply for a tourist visa.

USA, Israel, Brazil
or South Korea
          Students from so called „positiven Drittstaaten“
          such as the USA, Israel, Brazil or South Korea can
          enter Germany without Visa. However, they have
          to get their stay legitimized by the Immigration Of-
          fice (Ausländerbehörde) in Germany. Thus, usually
          they need to apply for a residence permit (Aufen-
          thalterlaubnis).

                                                            25
                                                                 25
How to receive a VISA

         To receive a visa (usually for the purpose of study-
         ing) which permits immigration to Germany, you
         must document your financial background. T hus,
         you must prove to the German embassy in your
         country of residence and to the city of Gelsen-
         kirchen/Bocholt/Recklinghausen that you can
         finance your stay in Germany. The approximate
         value is 8 € per year, which corresponds to
         monthly 853 €.

         You can document your financial background by:

        • Starting a blocked account (Sperrkonto) with a
        value of at least 10.236 €. Note, that the amount
        depends on the duration of your stay. If you stayfor
        six months, you will only have to put 6 x 853 €in
        the blocked account. The blocked account willallow
        you to take out 853 € per month max.

        • Presenting a formal commitment (Verpflichtungs-
        erklärung) of a third party (such as your parents)
          stating to support you with at least 853€ per
         month. The formal commitment must be present-
         ed to the German diplomatic representations.

26
Aniela, 20, from Romania
“I would describe this university as the right
place for those who want to perfect their
abilities and to develop their skills. Therefore,
for those who are eager to accomplish their
dreams, the Westphalian University of Applied
Sciences will be there to offer the essential
support.“
                                                  27
                                                  2 7
Bank Account
         It is advisable to open a German bank account.
         This students´ account will be free of charge.
         There are several banks near the bus station in
         Gelsenkirchen-Buer:

         Stadtsparkasse Gelsenkirchen, Neumarkt 2

         Volksbank Gelsenkirchen, Kirchstraße 1

         Deutsche Bank Gelsenkirchen, Essener Straße 1

         You will find other banks in the vicinity of the stu-
         dent village in Cranger Straße.

         To open a bank account you need your passport
         and your certificate of study. Our tutors will be
         glad to help you.

Television and Radio
         For the use of your private radio and television
         sets you must pay licence fees, which are set of
         the GEZ (fee introduction center). The fee amounts
         to 52,50 € for three months.
         You find the registration on the Internet :
         www.rundfunkbeitrag.de

28
29
Compelling Opportunities

          The AStA is a student comittee that
          provides a lot of free time activities to
          enhance student life. Besides regular trips
          to Amsterdam, Berlin, Prague take place. They
          offer different programmes in the following
          categories:

Culture
          Poetry Slams, campus race, semester parties,
          free entry to the theatre of Gelsenkirchen, trips to
          fairs or theme parks, etc.

Sports
          Fitness room, yoga, swimming, basketball,
          dancing courses, climbing, badminton, soccer,
          etc.

          You can find more information on their website:
          http://www.asta-wh.de.

30
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Price Breakdown
One-Time Costs

              Semester ticket/Fees: 3  € / 30  €
              Visa/Residence Permit: 120 €
              Flights: (depends on your departure)
              Fintiba: blocked account: 90 € (if you need it)

Regular Costs per month*

              Accommodation: 300 €
              Health Insurance:  €
              Food: 20 €
              Internet/Sim Card: 20 €
              GEZ: 17,50 €

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Basic German Terms
English:                          German:
Excuse me?!                       Entschuldigen Sie bitte?!
Where is the restroom?            Wo sind die Toiletten?/ Umkleidekabinen?
Where is the train stop?          Wo ist die Haltestelle (Straßenbahn,Bahn)?
Where is the store XY?            Wo ist der Laden XY?
How much is this?                 Wie viel kostet das?
How are you?                      Wie geht es dir?
Dear Sir or Madam                 Sehr geehrte Damen und Herren
Hello/ good morning               Hallo/ Guten Morgen/ Guten Tag
Thank you for your answer         Danke für Ihre Antwort
Greetings                         Mit freundlichen Grüßen/ Viele Grüße
Thank you!                        Danke!
Please                            Bitte
I’m sorry                         Es tut mir leid!
Do you have a student discount?   Haben Sie einen Studentenrabatt?
We are looking for....?           Wir suchen nach....?
I wish you a nice day!            Ich wünsche Ihnen einen schönen Tag?
Immigration Office                 Ausländerbehörde
Residence Permit                  Aufenthaltserlaubnis
Town Hall                         Rathaus
Apartment                         Wohnung
Rent                              Miete
Money Transfer                    Überweisung
Signature                         Unterschrift
Fees                              Gebühren
Bill                              Rechnung
Bank Account/Blocked Account      Bankkonto/Sperrkonto
Contract                          Vertrag

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Main Station               Hauptbahnhof
Tram                       Straßenbahn
Bus                        Bus
Station                    Haltestelle
Students ID                Studentenausweis
Certificate of Enrollment   Immatrikulationsbescheinigung
Yes!                       Ja!
No!                        Nein!
Bad! That’s bad!           Schlecht! Das ist nicht gut!
Who?                       Wer?
What?                      Was?
When?                      Wann?
Where?                     Wo?
Why?                       Warum?

Numbers:
1= eins
2= zwei
3= drei
4= vier
5= fünf
6= sechs
7= sieben
8= acht
9= neun
10= zehn

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Oliver, 20, from Spain
     “Moving to Gelsenkirchen from Spain, made me
     realize how good the quality of studies and pro-
     fessors at WH is. They are on top of everything.
     They aided me to finish all my paperwork fast.
     The university also promotes good organization-
     al skills, that helped me through my semester
     abroad.“
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Notes

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Hochschulstandort Gelsenkirchen
Neidenburger Straße 43
45877 Gelsenkirchen

Telefon: 0209 9596-0
www.w-hs.de
www.facebook.com/westf.hochschule

Hochschulstandort Bocholt
Münsterstraße 265
46397 Bocholt

Telefon: 02871 2155-333
www.w-hs.de
www.facebook.com/westf.hochschule

Hochschulstandort Recklinghausen
August-Schmidt-Ring 10
45657 Recklinghausen

Telefon: 02361 915-333
www.w-hs.de
www.facebook.com/westf.hochschule

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www.w-hs.de
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