Admission & Enrolment Guide 2021 - Olivia Studying a New Zealand Certificate in Skills for Living for Supported Learners - Ara
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Admission & Enrolment Guide 2021 Olivia Studying a New Zealand Certificate in Skills for Living for Supported Learners
Kia ora &
welcome
Thank-you for choosing to study at Ara. We’re
committed to ensuring that your learning
experience is a positive one and that you graduate
work-ready with all the skills, knowledge and
experience you need to enjoy a successful career,
anywhere.
To make the admission process as easy as
possible, we’ve created this step-by-step guide to
help you. If you need help at any stage, call us or
come and talk to us at one of our five campuses.
We are always happy to assist
How to contact us
We look forward to welcoming you into our
friendly and vibrant community soon.
Phone 0800 24 24 76
Email info@ara.ac.nz
Web ara.ac.nz
Post Ara Admissions & Enrolments
PO Box 540, Christchurch Mail Centre
Christchurch 8140
Contents
A step-by-step checklist to Admission & Enrolment 3
City campus
Tips for completing the Admission & Enrolment form 4
Rakaia Centre, X Block Monday to Thursday:
Paying your fees – domestic students 6 130 Madras Street 8am–5pm (to 6pm
Christchurch during peak enrolments)
Paying your fees – international students 7 Friday: 9am–4.30pm
Ara Policies - Personal Information & Privacy Principles 8 Woolston campus
Ara Policies - Student Rights & Responsibilities 9 Ensors Road Monday to Thursday:
Christchurch 8am–5pm (to 6pm
Ara Terms and Conditions of Enrolment 10 during peak enrolments)
Friday: 9am–4.30pm
2020 Standard Charges 11
Timaru campus
32 Arthur Street Monday to Friday:
Timaru 8am–5pm
Ashburton campus
37 Alford Forest Road Monday to Friday:
Ashburton 8.30am–5pm
Oamaru campus
44 Humber Street Monday to Friday:
Oamaru 8.30am–4.30pm
Please note: Every attempt is made to ensure this
brochure is correct at time of printing however,
information is subject to change.
2
A step-by-step checklist to Admission & Enrolment
Step 1 - Plan your study Additional documentation is required for
the following programmes:
Choose the programme you want to apply for Certificates
• CELTA - Certificate in Teaching English
Visit ara.ac.nz for a full list of programme offerings. to Speakers of Other Languages
New Zealand Certificates
• Animal Management
• Animal Technology
Step 2 - Apply to enrol online
• Communication Media
• Creativity
Apply online by selecting “apply now” on the programme page • Digital Media and Design
you wish to apply for or complete the paper form • Early Childhood Education and Care
• Exercise
> Complete all 11 sections of the Admission & Enrolment online form
• Fashion
> Add your digital signature • Health and Wellbeing
> Attach any additional documentation* if required • Music
• Outdoor Adventure and Education
*Additional documentation is required for enrolment in the programmes • Skills for Living for Supported Learners
listed to the right. Application packs for these programmes are available
from ara.ac.nz, or contact us and we’ll send one to you. New Zealand Diploma
Note: a paper form is available if required. • Arts and Design
• Digital Media and Design
• Enrolled Nursing
• Interior Design
Step 3 - Pay for your study before classes start • Veterinary Nursing
Bachelor Degrees
You must pay ALL tuition fees and student services’ levies as set by • Applied Science
Ara, in full, prior to the start date of your programme of study. • Architectural Studies
• Broadcasting Communications
By student loan
• Design
> Check with Studylink to see if you are eligible for a student loan or • Medical Imaging
allowance • Midwifery
• Musculoskeletal Health
> Indicate you are paying by student loan on the form
• Music Arts
> Contact Studylink and apply for your loan – studylink.govt.nz • Performing Arts
• Social Work
• Nursing
Cheque or bank draft (International)
• Sustainability and Outdoor Education
> Send us your cheque once we have confirmed you are accepted
into the programme Graduate Certificate
• Environmental and Outdoor
Internet banking or telegraphic transfer (International students) Leadership
• Nursing Practice
> Complete your payment via internet banking or transfer
Graduate Diploma
Payment in person – at the Ara Student Finance counter • Health
• Nursing
> Complete your payment by EFTPOS, cheque or credit card • Sustainability and Outdoor Education
> Email or phone in your credit card details once we have confirmed
your acceptance into the programme Post Graduate Programmes
• Health Science
Credit card • Nursing
> Complete your payment by credit card • Professional Supervision
CAP for Registered Nurses
If you’ve paid using another payment method CAP for Enrolled Nurses
Centre for Assessment of Prior Learning (CAPL)
If you have a significant amount of prior learning or work experience you may be eligible for credits towards your
chosen qualification through our Centre for Assessment of Prior Learning. Please contact us for further details.
3
Tips for completing the Admission & Enrolment form
Section 1 This authorised person could be a:
• Justice of the Peace Statistical Information for all
Your name and details • Lawyer students (Sections 5 and 6)
• Title – Mr, Mrs, Miss or Ms etc • Registrar or Deputy Registrar of the Courts
• Legal Surname or Family Name & • Ara Admission & Enrolments staff member. This information is required by the
Legal Given Name(s) – your legal family Ministry of Education and used for
and first name must be the same as planning and reporting. It is essential that
those shown on the identity documents Section 2 you complete all questions.
you provide. They will be used for your If you don’t complete all of these
academic records. If the legal name under Your intended programme questions, you cannot be fully enrolled.
which you are enrolling differs from that
• Programme name – the title of the Many students have their enrolment
on your birth certificate or passport you
qualification you are applying for; for delayed due to incomplete application
must also present a certified copy of your
example, ‘Bachelor of Applied Management’ forms so please check that you have
marriage certificate(s) or deed poll (change
completed all questions.
of name) certificate. • Programme code – Ara’s qualification code
• Preferred Given Name(s) – your preferred (this can be found at ara.ac.nz or in an
names will also be shown and recorded on Ara brochure); for example, CH3988
our system. For example, your legal name • Course selection – Some Ara programmes
may be ‘Christine’ however, if you prefer to allow you to make choices between Section 6
be known as ‘Chris’ this is where you would courses you would like to study and/or
enter your preferred name. when they run. If you wish to make your Your educational background
• Institution Student ID – if you have preferred selection now, please contact us
enrolled at this institution before you will for a timetable. A) Secondary education
have a student ID number.
What is the name of the last secondary
• NSI or NZQA Number – if you have studied Section 3
in NZ you may have an NSI or NZQA school you attended?
number. If your last secondary school was not in
Your eligibility to meet requirements New Zealand, please write ‘overseas’.
• Citizenship/Residency – please indicate
Refer to Ara brochures or ara.ac.nz for specific
if you are a New Zealand citizen (born
entry requirements related to your chosen What is the highest level of achievement
in New Zealand or granted citizenship)
programme of study. you hold from secondary school?
or a permanent resident. If you are not
a New Zealand citizen or a permanent Please ensure you attach all supporting Possible options include:
resident, you may be liable for an documentation to this form. • no formal secondary qualification
international student fee. This is higher
• 14 or more credits at any level
than a domestic fee.
Section 4 • NCEA Level 1 or School Certificate
To prove citizenship we require a verified • NCEA Level 2 or Sixth Form Certificate
copy of ONE of the following identity
Your contact details • University Entrance (minimum requirement
documents:
Ara uses email as the primary communication to study degree programme in NZ)
• New Zealand birth certificate
method. Please provide a current personal • NCEA Level 3 or Bursary or Scholarship
• New Zealand passport email address. • overseas qualification (includes
• Statement of Whakapapa signed by a It is important that Ara has accurate contact International Baccalaureate and Cambridge
Kaumātua. It must include date and place details for you. Please complete all questions Exams)
of birth within this section: • other (please specify)
• Certificate of New Zealand citizenship or • personal email address
letter of confirmation B) Tertiary study
• mobile phone number
• Birth certificate with place of birth stated as Please indicate whether you have studied at a
• current/prior to study home address
Cook Islands, Niue or Tokelau. tertiary institution in the past and, if so, what
• address during study period if this is going qualification/s you have achieved.
Why is it essential that you supply to be different from your home address.
Ara with your identity documents? • emergency contact is a name and number C) Prior activity
The Ministry of Education will not fund of someone we can phone in the event of What was your main activity or occupation
students who have not supplied the correct an emergency. last October?
identity documents. We may have to charge Possible options include:
you full fees if we do not receive this.
Section 5 • secondary school student
If you are posting in your completed
enrolment form it is essential to include a • polytechnic/institute of technology student
verified copy of your identity documents. Your ethnicity • university student
What does ‘verified copy of your identity • private training establishment (PTE) student
documents’ mean? Which ethnic group(s) you identify
yourself with, for example: • wānanga student
A verified copy means you have photocopied • self employed
the original identity documents and they have NZ European/Pākehā, NZ Māori, Cook Island
been certified (signed) as being true copies Māori, Fijian, Niuean, Samoan, Tokelauan, • wage or salary worker
by an authorised person as listed in the Oaths Tongan, Chinese, Indian etc. Identify your • unemployed or beneficiary (excluding
and Declarations Act 1957. main ethnicity as 1. retired
You may choose up to three ethnicities in • house person or retired
total (identify these as 1, 2, 3).
• overseas (please specify)
4
Section 7 Section 9
Careers & Employment
Your learning support Your fee payment Based at the City campus, Careers &
If you have experienced difficulty with Please indicate how you will pay your fees if Employment provides its services across
learning in the past or want to prepare for accepted onto the programme. Remember all campuses. Opening hours are Monday
the challenges of the future, Ara wants to your place in any programme or course is not to Friday, 9am to 5pm. Career advisors
support you to realise your potential while secure until payment is made. can help you as an intending student with
studying with us. Completing the questions in career planning, course selection and
• Paying by internet banking, the details are:
this section will ensure that we are aware of study decisions. Job search support is also
you as soon as your enrolment is completed, Ara BNZ account: 02–0800–0911670–003
offered for current and graduate students.
and we can begin to assist you with your Always include the following details: To make an appointment use our booking
academic journey. Particulars – student name form on:
The sooner we hear from you the better Code – invoice number (if known) ara.ac.nz/employment-and-
prepared you can be. If you would like more Reference – Ara Student ID number (if partnerships/careers-and-employment
information please call 03 940 8005, known)
email disability@ara.ac.nz or • Student loan: if making payment via or phone 03 940 8720 or
learningservices@ara.ac.nz student loan, it is important that you apply email careers@ara.ac.nz
for your student loan as soon as possible
through Studylink.
Section 8 Apply for your loan online at
studylink.govt.nz
Feedback Studylink changes
Completing this section helps us to know Important changes have been made to
the best way to tell people about our Section 10
the Student Loans Scheme that could
programmes. affect you. Please double check your
Your checklist eligibility to receive a student loan at
Use this section to make sure you have studylink.govt.nz
completed all necessary sections of the
Admission & Enrolment form.
Section 11 Useful links
Your acknowledgement and declaration Campus maps –
Please sign and date your Admission & ara.ac.nz/explore/campuses
Enrolment form. Without this, your Access your enrolments, applications,
enrolment cannot be processed. timetables or results –
ebs4portal-live.ara.ac.nz/default.aspx
Student Services –
ara.ac.nz/services-and-support
International Students –
ara.ac.nz/international
5
Paying your fees – Domestic students
Payment options Paying by student loan
To help speed up the application process If you are paying by student loan, please
please indicate how you will pay your fees if indicate this on your admission form. Useful Tip
you are accepted onto the programme. • Important changes have been made to the
Student Loan and Allowance system. Please What information is included on
If you are paying by cheque, EFTPOS, or double-check with Studylink and read the your fees receipt?
cash, you can do so at the Ara Student information provided for students on their • Your course start and end dates.
Finance counter at any of our campuses. website. Studylink have introduced new • The last date you can officially
performance criteria so it is important to check withdraw from a course without losing
Paying by Direct Credit your eligibility. all your course fees.
If you’ve indicated on your form that you’re • Apply for your student loan via the • A list of all the courses you’ve enrolled
paying your fees you need to: Studylink website at studylink.govt.nz as and paid for.
• go into your online banking site they administer the student loan system or
and pay your fees into Ara BNZ phone 0800 88 99 00. Check your receipt carefully to make
account:02–0800–0911670–003 sure you’re enrolled on the right courses
• Studylink recommends you apply for your and occurrences (times).
• make sure you include the following loan as soon as possible, even if you’re still
payment information: deciding what you’re going to study.
Particulars – student name • Once you have applied for your loan, Studylink
Code – invoice number (if known) will send you a loan contract. It is essential you
Reference – Ara Student ID sign and return this contract to them, otherwise
number (if known) your loan will not go ahead.
• If you intend studying for the whole year, it is
Paying by Credit Card
advisable to enrol for both first and second
Ara accepts American Express, Mastercard semester courses at the start of the year. This
and Visa. will mean that you won’t have to reapply for
• Pay by credit card in person at the Student your loan (or allowance) mid year.
Finance office OR • You are not eligible for a student loan if
• Complete a credit card payment form adjudged bankrupt.
attached to the Admission & Enrolment • You should check the student
form OR loan process at studylink.govt.nz
• Phone our Contact Centre on
0800 24 24 76. Fees Free
You will need to provide: Eligible learners can study for free (conditions
apply) in their first year with us. The Tertiary
• Ara Student ID number
Education Commission (TEC) are responsible
• surname or family name for determining your eligibility. To check your
• given name(s) eligibility, visit feesfree.govt.nz.
• card type (American Express/Mastercard/ If you have any queries around the Fees
Visa) Free Policy or your eligibility, please contact
the TEC Help Desk (0800 687 775 or email
• name on credit card
feesfree@tec.govt.nz).
• 16–digit credit card number
• card’s expiry date Training Incentive Allowance (TIA)
• course details In some instances, course fees can be paid
for by Work and Income. Contact Work and
Your study is funded Income for further details.
Select this option if your study is funded by
Your organisation/company is paying
scholarship or a funding scheme (eg Youth
Guarantee). If your employer or an agency is paying your
study fees, you also need to provide:
To see if you are eligible for a scholarship
please contact us on 0800 24 24 76 and ask • a letter (or purchase order) on company
to speak to our Scholarships Officer or email letterhead guaranteeing payment of fees,
scholarships@ara.ac.nz or
• a purchase order from the agency
guaranteeing payment of fees.
6Paying your fees – International students
Payment options Paying by Credit Card
Paying your study fees before starting classes Ara accepts the following major credit cards:
ensures your places are held for you. You are American Express, Mastercard and Visa. Visa and permit requirements
not fully enrolled until payment is made. You can pay by credit card in person at
Choose one of the following ways to pay the Student Finance office or contact Go to the Immigration NZ website for full
your fees. the International Admissions team on details of visa and permit requirements,
intladmissions@ara.ac.nz. advice on rights to employment in
Paying by Telegraphic Transfer/ You will need to provide: New Zealand while studying, and
Internet Banking reporting requirements.
• Ara Student ID number
You can make a bank transfer (telegraphic
transfer) to Ara’s bank account using the • surname or family name
details below. • given name(s)
Please include the following in the payment • card type (American Express/Mastercard/
information: Visa)
Particulars – student name • name on credit card Useful Tip
Code – invoice number (if known) • 16–digit credit card number
Reference – Ara Student ID number (if known). What information is included on
• the card’s expiry date your fees receipt?
This method of payment will incur a $30
bank charge. • course details • Your course start and end dates.
Ara Council • copy of passport bio page for the owner of • The last date you can officially
Bank of New Zealand the credit card withdraw from a course without losing
Russel Partner Centre all your course fees.
Level 1, 5 Sir William Pickering Drive How do you complete your enrolment? • A list of all the courses you’ve enrolled
Russley Once you have paid your fees, you need to and paid for.
Christchurch 8053 check you have: Check your receipt carefully to make
New Zealand • your Student Visa sure you’re enrolled on the right courses
BNZ Account: 02–0800–0911670–000 • valid insurance and occurrences (times).
Attention: International • selected all your courses.
Swift Code:
You need all of these in order to be fully
BKNZNZ22800
enrolled.
Paying by Bank Cheque/Bank Draft Please come to the International Admissions
Payment must be in New Zealand dollars and & Enrolments counter if you need help.
be made out to “Ara”.
Paying by Cash or EFTPos
Pay by cash or EFTPOS in person at the
Student Finance office in the Rakaia Centre at
the City campus (X Block), Christchurch.
For safety reasons, we do not recommend
you carry large sums of money on you.
7Ara Policies – Personal Information & Privacy Principles
1 Ara collects and keeps personal Policies of particular interest to
information about every person who students are:
enrols as a student. The Privacy Act 1993
protects the information you give the Academic Policies
institute and sets out the ways in which 107 Fee Payment
it is collected, stored, used and disclosed
to other parties. Ara takes its obligations 301 Learner Responsibilities and Rights
seriously and has policy and procedures 302 Copyright
which reflect the Twelve Information 304 Academic Misconduct
Privacy Principles. (including plagiarism)
Refer to: Ara Privacy Policy CPP109 503 Naming and Awarding Qualifications and
(https://infoweb.ara.ac.nz/__data/assets/ Recognising Achievement
pdf_file/0014/131351/CPP109-disclosing-
504 Regulations Governing Admission and
pers-info-amdt16.pdf)
Enrolment
2 For identification and security purposes,
505 Assessment
your name, enrolment data and your
photograph will be stored on our 506 Probation
database. Your photograph may be 507 Credit Recognition
supplied to staff for identification and
508 Moderation
security purposes.
510 Aegrotat Pass Regulations
3 You must provide the information
requested. Failure to do so may result in 511 Academic Support and Progression
refusal of your enrolment. You also have 512 Suspension and Refusal/Cancellation
an obligation to advise us if/when there of Enrolment
is a change to any of the information you 514 Withdrawals, Refunds and
have provided especially your contact Compassionate Consideration
address and phone numbers.
514b Domestic Refund Table
4 Under the Privacy Principles you have
the right of access to all personal 514c International Refund Table
information we hold about you. You 515 Class Session Recording and Release
also have a right to ask Ara to correct 704 Self Assessment
any information which is inaccurate or
misleading. 705 Formal Academic Surveys at Ara
You can exercise those rights by 804 Research Ethics
contacting the Ara Privacy Officer;
email: privacy@ara.ac.nz Corporate Policies
105 Acceptable Use and Conduct for
ICT Users
What you need to know
208 Resolving Staff Performance or
Ara Institute of Canterbury Ltd defines Conduct Issues
QUALITY as “delivering what is promised to a
recognised, professional standard”. Staff at 209 Harassment Prevention
Ara want to know if you have concerns, 501 Health & Safety
problems or complaints while studying
here. Of course, we also would like to hear
about the positive things you experience.
International students also refer to the
Education ( Pastoral Care of International
Students) Code of Practice 2016.
Ara Student Policies and Procedures apply to all
students including international students.
If you need further information or help in
interpreting your rights or responsibilities,
please ask staff in your department.
For further information on what you should
expect at Ara, see our policies manual:
ara.ac.nz/about-us/policies
8Ara Policies – Student Responsibilities & Rights
Ara is committed to the wellbeing and Your rights as a student Unacceptable behaviour for students,
achievement of ALL students. To create and As a student at Ara you have the right to: staff or visitors at Ara
maintain the best possible teaching and Your responsibilities as a student include
learning environment, all students enrolled Fairness behaving in an acceptable manner.
at or attending/using services at Ara agree
to accept certain responsibilities, respect the • Open and accurate information The following are not acceptable behaviours
rights of others and behave in an acceptable • Fair evaluation and assessment, and timely for anyone (staff, students or visitors) at Ara or
manner. feedback involved in Ara related activities:
• Problems handled as quickly as practicable and • Breaking any NZ law (eg assault, theft)
Your responsibilities as a student consistent with “natural justice” • Any form of cheating (including plagiarism
As a student at Ara you are expected to: • Personal privacy and other dishonest practices)
• Support, representation and advocacy from • Misuse of technology, software, hardware,
Behave safely or communication systems provided by Ara
the Student Advocate if requested
• Take care when using equipment and (refer Code of Conduct for Computer Users
facilities Respect in particular)
• Wear suitable clothing • Academic freedom, defined in the • Any form of harassment, bullying or
• Comply with health and safety guidelines Education Act as “freedom, within the law, discrimination including social media
and instructions to question and test received wisdom, put • Unacceptable sexual behaviour (eg sexual
• Take precautions so as not to endanger forward new ideas and state controversial harassment, accessing pornography/other
yourself or others or unpopular opinions” restricted material)
• Comply with visa requirements • Freedom from any form of harassment or • Substance misuse including drugs and
unjust discrimination alcohol affecting behaviour, health or safety
• Follow relevant professional guidelines
• Respect for personal, social and • Smoking in any Ara building, vehicle or on
• Ensure you are not intoxicated or under the cultural differences Ara land and perimeters including all car
influence of drugs when at Ara or involved parks, green spaces, and external eating
in Ara related activities, eg field trips • Representation in the development,
implementation and review of policies areas
Respect others through student representation • Violence or threats of violence
• Be sensitive to personal, social and cultural • Vandalism or other abuse of facilities and
Standards
differences buildings
• Programmes that meet internal and
• Respect the needs, rights and freedoms of • Disruptive behaviour in class and/or
external standards for approval and
others designated learning areas (eg arriving late,
registration
unauthorised use of technology, interfering
• Help to uphold the integrity of Ara • Competent and effective teaching with the learning of other individuals)
qualifications by discouraging/reporting
dishonest practices • Appropriate support services delivered in a Academic staff have the responsibility
professional manner to maintain a safe and effective learning
Observe Ara rules • Facilities and resources that meet or exceed environment. They may ask you to leave the
• Familiarise yourself with what Ara expects Health and Safety legislation class if your behaviour limits the ability to be
of you as a tertiary student Your rights will be upheld by Ara safe, disturbs others’ learning or puts others
management. If you think they have been at risk.
• Behave appropriately for a tertiary
education environment infringed, please contact your Head of Ara takes this statement of rights and
Department/Programme Manager, Student responsibilities seriously. Your marks,
• Endeavour to meet all course requirements Advocate, Customer Experience and reports and references may include an
including financial obligations Engagement Managers, Registry Manager, assessment of your behaviour, as well as your
• Be honest when completing assignments/ or People and Culture. educational achievement. Infringement may
other assessments lead to probation or exclusion may lead to
• Comply with requirements of programme cancellation of a current enrolment and/or
handbooks refusal of a future enrolment
(see relevant policies).
• Follow Ara policies and regulations
ara.ac.nz/about-us/policies Further Information
Full policies are available on the Ara website.
If you need further information or help
interpreting your rights or responsibilities, you
can also contact your Head of Department/
Programme Manager, Student Advocate,
Customer Experience and Engagement
Managers, Registry Manager, or People
and Culture.
9Ara Terms and Conditions of Enrolment
1 Student fees, charges & other debts you haven’t provided identification 6 Withdrawal from Courses
1.1 The service you, the student, documentation, until such time as 6.1 Formal withdrawal from a course
purchase is the right to attend copies of the relevant documents are of study at Ara must be made in
specified Ara Institute of Canterbury received. writing either as a written statement/
Ltd courses. This service is provided 2.3 If you are a domestic students and letter or by completing an Enrolment
in full upon formal enrolment (Refer you haven’t supplied the correct Amendment form.
CPP107 Fee Payment Policy). identification documentation, you 6.2 The effective date of withdrawal will
1.2 Ara student fees and charges for each may be liable for full international be the date on which the institute
course are established by the Board. fees. receives your written advice, not your
In the event of any discrepancy 2.4 Acceptance of your request to enrol last day of engagement.
between department advice, public will not be given if you still owe 6.3 Withdrawal from all courses of study
advertisements, brochures, letters course fees and charges from a at Ara requires the return of any Ara
or other communication, the Ara previous enrolment. materials on loan or hire including
current tuition fee on the Student 2.5 Ara reserves the right to decline a your Ara ID Card and any relevant
Management System at the time of request for admission & enrolment. class texts, workbooks or equipment.
enrolment will prevail.
2.6 Upon payment of the fees and 7 Refund of Fees and Charges
International student fees and charges for enrolment in a course,
charges are set out in the student’s you will be issued with an official Tax 7.1 Domestic Students
offer of place/statement of fees. In the Invoice/Receipt. This is your proof of a Any request for refund of fees
event of any discrepancy, your Ara payment and enrolment and must be and charges associated with
invoice will prevail. presented to support any subsequent formal withdrawal from a course
1.3 Liability for fees: You become liable adjustments to your enrolment. as specified in (6) above, must
for all Ara fees and charges when you 3 Confidentiality Agreement be made in writing before the
attend the course. This liability for all nominated Last Withdrawal Date.
fees and charges is not reduced in On receipt of an application for study, or
completion of enrolment, you are issued b A formal withdrawal after the Last
any way if you do not attend all of the Withdrawal Date will not be eligible
sessions. with a unique Ara identifier (student
ID number). Signing your Admission & for a refund of the Ara fees and
1.4 Additional external examination or Enrolment form is evidence that you are charges except in the case of a
registration fees, if not paid at the confirming that: compassionate withdrawal.
time of enrolment, must be paid by c Withdrawals received within seven
a date specified by Ara. If not paid by • the evidence of identity belongs to
you calendars days of the course
the specified date, the responsibility occurrence start date will result in
lies with you, the student, to pay such • you authorise the use of your unique an administration charge of $10.
fees directly to the examining body. identifier for admission and enrolment
purposes d Withdrawals received after the start
1.5 Attendance /engagement (without date of the course, but before the
formal enrolment) at any Ara course • you accept responsibility for all uses last withdrawal date, will result in an
will be deemed to be your acceptance of your unique identifier administration charge of $40.
of the liability for all fees and charges • you agree not to provide your unique
associated with the course, and you e Refund amounts of less than
identifier or password to other people. $10 will not be made. A credit
will be invoiced for such fees plus an
invoicing charge. 4 Communication with Ara balance up to $10 will be held on
account and can be used to offset
1.6 Should you fail to pay any invoice(s) You are required to ensure that Ara has subsequent expenditure. All credit
by the due date then you shall pay your current contact information at all balances up to $10 will be written
all costs and expenses whatsoever times. off on completion of your course,
(including legal costs and debt Prior to completing enrolment, Ara will or the end of the academic year,
collection agent fees) which may be use your personal email address as the whichever is the earlier.
incurred in the recovery or attempted main point of contact. If you need to
recovery of the overdue amounts f External examination fees will be
change your email or postal address refunded in full if a withdrawal
from you. Under these circumstances details at this time it should be done
Ara may give to, or obtain from, is advised before the specified
online via the Student Portal. payment date. Application for
any third party information about
Once you are fully enrolled all contact refund of examination fees after that
your personal or commercial credit
will be through the Ara email and student date must be made directly to the
arrangements.
portal. It is a condition of your enrolment, appropriate examining body.
2 Enrolment/Changes to Personal that you must read information on your g Approved refunds will be direct
Details Ara student email/student portal at least credited to the party making the
2.1 Your enrolment as a student in any once per week (you are strongly advised original payment, within six weeks
course at Ara remains provisional until to check your email daily). of receipt of the complete refund
you have completed ALL necessary This requirement is for your protection application, or where supplied, to an
enrolment procedures. These include: and will ensure that you are up-to-date approved bank account.
• receipt by Ara of a current with all requirements and information 7.2 International Students - to view the
Admission & Enrolment form from Ara. refund procedures for Full Fee Paying
completed, dated and signed by 5 Changes to Enrolments (FFP) International Students refer to
you, the student. APP514 Withdrawals, Refunds and
5.1 If you wish to change your course, Compassionate Consideration Policy
• acceptance by Ara of your request you must make your request in
for enrolment in the course. and APP514c Refund of Fees and
writing to your Head of Department Charges Table (International).
• payment in full of all fees and or delegate either as a written
charges for the course. statement/letter or by completing an
2.2 You are required to produce evidence Enrolment Amendment form.
of identity, citizenship and residency 5.2 In addition to any difference in tuition
(see Admission and Enrolment Guide fees, an administration charge may
for approved documents). Ara will apply to each course change.
withhold the academic results if
108 Alteration or Cancellation of Courses The following CAPL specific terms and d Final assessment date changes:
8.1 Ara reserves the right to cancel any conditions apply: i Any request for a change to an
course before the commencement a Length of CAPL process, taken from agreed final assessment date must
date – fees and charges paid will first facilitation or assessment date: be made to CAPL in writing and the
be refunded in full to the person or i Degree/Graduate Diploma (Levels candidate will be liable for any costs
organisation which paid originally, 6-7): 12 months. incurred.
or may be transferred with the
agreement of the original payee and ii Certificate and Diploma (Levels 3-6): Workforce restrictions for children’s
used as payment towards another 6 months. workforce
course. b Extensions: If you have a criminal conviction, and you are
8.2 Ara reserves the right to alter delivery i In exceptional circumstances the studying (or considering studying) toward
dates/times of a course. Where days, candidate may request to go ‘on a qualification that will lead to a job in the
dates or times are altered, Ara will hold’ for a period of up to three state funded sector (including teaching or
undertake to attempt to contact you months, during which time no providing youth services) working directly
either at your stated email address or facilitation or assessment will with children, you will need to check whether
contact number to inform you of such take place. This will be treated your conviction could prevent you from
changes. as an extension as per the Ara working in some roles in your chosen
Assessment Policy (APP505). field. This is because new legislation, the
9 Centre for Assessment of Prior Vulnerable Children’s Act 2014, will prevent
ii This option can only be used once.
Learning (CAPL) state sector agencies and government-
c Failure to engage: funded service providers from hiring people
CAPL terms and conditions are agreed in
conjunction with the Ara published terms i A non-agreed period of two months with convictions for ‘specified offences’
and conditions of enrolment, noting that: with no facilitation or assessment to work with children in some roles. The
will be deemed non-engagement. restrictions came into effect on 1 July 2015.
• “course(s)” refers to all CAPL This information has been supplied by the
ii CAPL reserves the right to withdraw
facilitation, tutorials, support, Children’s Action Plan Directorate and the
candidates for non-engagement
assessments Tertiary Education Commission.
after one written notice.
• “enrolment” refers to all CAPL
enrolments, offer agreements
2021 Standard Charges
TYPE OF APPLICATION CHARGE *GST INCLUSIVE)
Award of a cross credit $100 per application for cross credits external to Ara
(No charge for internal Ara cross credits or standard cross credits)
RPL assessment $100 non-refundable application fee, $100/hour assessment fee may also apply
- actual charge based on estimate of time required
Reconsideration - Remark $50 standard fee (refundable if 5% variance or change in grade from NC to Pass)
Reconsideration - Independent Remark $100 standard fee (refundable if 5% variance or change in grade from NC to Pass)
A higher fee may be set with the approval of the Academic Director if independent
remarking is complex and likely to incur additional costs
Appeal $100 standard fee (refundable if appeal upheld)
Resubmission of assignment/project $100/hour, ($50 minimum charge), plus any additional materials costs
(refer to your programme handbook to see if charge applies) - actual charge based on duration of reassessment
Second result reassessment $100/hour, ($50 minimum charge), plus any additional materials costs
- actual charge based on duration of reassessment
Alternative assessment $25/hour (invigilation costs only) or $100/hour (other costs), plus any additional
materials costs - actual charge based on duration of alternative assessment
Duplicate result notice No charge
Duplicate Award document (A5) $50
Duplicate Award document (A4) $75
Replacement of Student Identity Card $20
English Language administration fee $250
International student semester-by-semester payment fee $150
(to mainstream programmes when paying other than annually)
Electronic Immigration Visa Submission Charge $255
Interpretation of Transcript and provision of $50 application fee – an hourly rate ($75 per hour) may be charged depending on
information to overseas professional bodies the complexity of the requirements
Homestay Placement Fee $320 individual student (Christchurch); $320 individual student (Timaru);
$250 group students
International insurance $523 (including GST) per EFT
11PO Box 540, Christchurch 8140, New Zealand Telephone: 0800 24 24 76 Email: info@ara.ac.nz ara.ac.nz October 2020 | 04585
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