STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
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Student Services Guide 2018 - 2019 Start Something New
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Contents President’s Welcome 2 Institute Calendar 2018/2019 4 Student Charter 5 Student Support Services 7 Access 9 Careers & Employability Service 10 Chaplaincy Service 12 Student Counselling 13 Disability Service 14 Student Health Unit 15 Sports & Societies 16 DkIT Sports Facilities 17 Students Union 18 Student Learning & Development 19 Academic Administration 20 Fees & Grants 22 Examinations 23 International Office 24 Computer Services 25 Library 26 Health & Safety 27 Canteen Services 28 AIB Bank 28 College Services 29 Policies, Procedures & Guidelines 30 Code of Conduct 31 Regulations for the Conduct of Examinations 43 Getting to DkIT 52 Campus Map 53
President’s Welcome
Dear student,
Thank you for choosing to study at
DkIT and welcome to our campus
community. My colleagues and
I are committed to ensuring that
you complete your programme and
graduate with an award that qualifies
DkIT graduates have progressed to
you for an exciting career in your
work at multinational companies such
desired field, or enables you to work
as Intel, Coca Cola, PayPal, Vesta,
for yourself in your own enterprise.
to name a few. Many graduates
also choose to work for innovative
This booklet contains important Irish companies such as Comiblift,
information about the supports and Lakeland Dairies and DkIT start-up
services aimed at helping you get the companies such as StatsSports and
most from your college experience. It Nova Leah.
also provides information about how
you meet your responsibilities as one
Our six research themes; Renewable
of our valued students. Please read it
Energy, Smooth Muscle, Regulated
carefully.
Software Development, Freshwater
Studies, Creative Arts and Ageing
Your DkIT qualification is from an are focused on tackling some of
Institute that is the focal point for today’s greatest societal challenges.
higher education and research on You have the opportunity to become
the Belfast-Dublin corridor servicing familiar with them while here in DkIT
in particular the counties of Down, and you may indeed get involved
Armagh, Louth, Meath, Cavan, with one of them either through your
Monaghan and North Dublin. We call undergraduate programme or if you
this the North Leinster South Ulster choose to progress to postgraduate
Region. This is your region. studies.
We are very proud of our high Best wishes for continued success.
graduate employment rate, with 90%
of graduates typically entering either
Michael Mulvey, Ph.D
full-time employment or further study
within 9 months of graduation. President
02
Fáilte ár nínstitiúd
Táimid an-bhródúil as an ráta ard
fostaíochta i measc ár gcéimithe
- téann 90% acu ar aghaidh go
Fáilte an Uachtaráin fostaíocht lánaimseartha nó go
breisoideachas laistigh de 9 mí ó
am a gcáilithe. Tá céimithe ITDD
Gabhaim buíochas leat as roghnú tar éis dul ar aghaidh chun obair a
teacht ag staidéar in ITDD agus fáilte dhéanamh i gcomhlachtaí ilnáisiúnta
romhat isteach i bpobal an champais. amhail Coca Cola, PayPal, Vesta
Táim féin agus mo chomhghleacaithe agus an-chuid eile nach iad.
tiomanta go hiomlán do chinntiú Roghnaíonn an-chuid céimithe obair
go gcríochnaíonn tú do chlár agus a dhéanamh le cuideachtaí nuálacha
go bhfaigheann tú dámhachtain a Éireannacha amhail Combilift,
chuirfidh ar do chumas gairm iontach Lakeland Dairies agus cuideachtaí
a bhaint amach i réimse spéisiúil duit nua-thionscanta ITDD amhail
nó obair a dhéanamh i d’fhiontar féin. StatsSports agus Nova Leah.
Sa lámhleabhar seo tá eolas faoi Tá ár sé téama taighde; Fuinneamh
na tacaíochtaí agus na seirbhísí a In-Athnuaite, Matán Mín, Forbairt
dearadh chun cabhrú leat gach leas a Bhogearraí Rialaithe, Staidéar
bhaint as do thréimhse sa choláiste. Fionnuise, Ealaíona Cruthaitheacha
Tá eolas ann chomh maith maidir agus Aosú dírithe ar aghaidh a
leis na freagrachtaí a bheidh ortsa thabhairt ar roinnt de na dúshláin
mar mhac léinn agus conas is féidir is mó don tsochaí inniu. Tá an deis
iad seo a chomhlíonadh. Léigh go agatsa dul i dtaithí orthu agus tú ag
cúramach é, le do thoil. freastal ar ITDD agus d’fhéadfadh
go mbeadh tú páirteach i gceann
Gheobhaidh tú cáilíocht ITDD acu sa chlár fochéime agat nó má
ó Insititiúid atá ag croílár an roghnaíonn tú dul ar aghaidh chun
ardoideachais agus an taighde staidéar iarchéime a dhéanamh
i gconair Bhéal Feirste-BÁC, a anseo.
dhéanann freastal ar na contaetha
Dún, Ard Mhacha, Lú, Mí, Cabhán, Guím gach rath ort anois agus amach
Muineachán agus Tuaisceart Bhaile anseo.
Átha Cliath. Glaoimid Réigiún
Thuaisceart Laighin / Deisceart Ulaidh
air. Seo do réigiún féin. Michael Mulvey, Ph.D
Uachtarán
Start Something New 03
Dates for your Diary
Dátaí don Dialann
The academic Year runs from September to August. Most programs are
organised on a semester basis, there being two semesters in the academic
year. Apprenticeship programs may run on a different timetable. In certain
cases, where work placement is involved, these dates may vary. If in doubt you
should contact your department office.
While every effort has been made to ensure the accuracy of information in this
calendar, the Institute reserves the right to make reasonable amendments to
details and cannot be held responsible for inaccuracies or omissions.
Semester 1 - 2018 Institute Closes 21st December
10 - 14 Sept 1st Year Re-opens 2 Jan 2019
Registration
Exams
Semester 1 starts
for all 1st Year 03 Jan Start Date for
students Apprentice Block
& 2nd & 3rd 03 - 16 Jan Winter
Year Nursing & Examinations
Midwifery Students Semester 2 - 2019
11 Sept Part-time course
12 Jan CAO and Course
information evening
Information Morning
17 Sept Semester 1 starts 21 Jan Semester 2 begins
All non 1st Year
Students 01 Apr Start Date for
Apprentice Block
24 Sept Start Date for
12 Apr Classes finishes for Easter
Apprentice Block
29 Oct - 02 Nov Study/Reading Institute closes 18 April 2019
Week Re-opens 23 April 2019
01 - 02 Nov Conferring
29 Apr Classes
09 Nov Undergraduate recommence after
Open Day Easter
10 Nov Open Morning 03 May Semester 2 Ends
13 Nov Careers Fair/ 10 - 23 May Summer
Industry Day Examinations
14 Dec Semester 1 19 - 30 Aug Autumn Examinations
ends (repeat)
04
Student Charter
Cairt Mac Léinn
Our Student Charter has been produced jointly by the Students’ Union and our
Institute. The Charter sets out our commitments to you and highlights what is
expected from you in return.
Our Institute’s Vision seeks to put students at the centre of our activities; this
Charter is a contribution towards that goal. The Charter is not a contractual
document, but provides a guide to what students, the Institute and the Students’
Union can expect of each other.
As a student you can expect that • Provide staff who are courteous,
DkIT will: respectful and professional at all
• Provide you with up to date times
information in relation to • Offer a range of academic support
admissions, registration and fees services including Library www.
in a timely manner dkit.ie/library and IT Services
• Offer a comprehensive Induction www.dkit.ie/computer-services
programme www.dkit.ie/new- • Provide impartial guidance and
students when you begin your a range of personal support
studies services including health services,
• Provide you with information disability service, counselling,
about the Institute’s Community, chaplaincy, careers and sports
its facilities and services; and and societies information www.
Institute Regulations, including dkit.ie/student-services
the Student Code of Conduct • Offer you through the Students
• Provide a student-centred Union www.dkitsu.ie/ a wide
environment to facilitate your range of social, cultural and
learning social activities in which you can
participate
• Encourage and support you in
taking responsibility for your own • Provide appropriate appeals
learning procedures
• Provide you with clear • Seek your views on your
assessment guidelines throughout experiences so that we can
your programme of study continue to enhance the quality of
the service we provide
• Make available appropriate
learning resources to enable you • Safeguard all the information you
to develop as a learner provide, in compliance with data
protection legislation
• Give you timely and appropriate
feedback on your academic
performance
Start Something New 05
Student Charter
Cairt Mac Léinn
In turn, as a student you will be • attend and actively participate in
expected to: all learning activities required in
your chosen programme of study
• complete registration processes • take responsibility for your own
within the allocated time learning
• pay fees and charges when they • contribute towards creating and
are due maintaining an atmosphere and
• let us know if you have any environment which is conducive
special needs pertaining to health to learning for all
and/or disability • make use of opportunities to
• participate in the Induction provide constructive feedback
programme provided on your programme and Institute
services
• acquaint yourself with and adhere
to the regulations of the Institute • familiarise yourself with the range
of support services available
• inform your lecturer/School Office
if you are unable to comply for • be proactive in seeking any
any reason with programme support which you may require
requirements, e.g. submission • be courteous and respectful and
deadlines, examination behave in a professional manner
attendance at all times, both on and off
• abide by the Institute’s regulations campus
regarding academic integrityand • respect the diversity of the staff
social networking, so as to and students of the Institute
ensure that no one is adversely community and the local
affected by your actions, least community
of all yourself. Other relevant • use the Institute’s facilities with
regulations including Health & respect and consideration for
Safety, Code of Conduct, Child others
protection and ICT will be found
at www.dkit.ie/registrars-office/
academic-policies
I am more than pleased, in my role as President of the Students’ Union, to endorse this
Student Charter, which has been written in partnership with staff of the Institute.
The Students’ Union is a democratic organisation, led by elected officers and student run
committees, responsible for deciding what the Union should be doing and for representing
the interests of its members to the Institute and externally. This Charter is a further example
of the Union’s role in addressing the needs of its members.
Maria Maguire,
Students’ Union President
06
Student Support Services
Seirbhísí Tacaíochta na Mac Léinn
Student Services, is the section of the Institute which deals explicitly with
non-academic support for students.
Linda Murphy, Academic Administration and Student Affairs Manager, is
responsible for the administration of Student Services, including Admissions,
Registration, Examinations and Student Support services. Staff in Student
Services work closely with all other areas of the Institute, including the Students’
Union, to ensure that the welfare of students is paramount. Student Services
also aim to assist students in planning their futures and in progressing to
employment or further studies.
The Student Services Centre provides a range of personal support to students
attending the Institute and aims to provide both advice and practical supports in
a wide variety of circumstances. Appointments for all Student Support Services
can be made through this office.
Student Services Centre
t 042 9370240
e studentservices@dkit.ie
Linda Murphy
Academic Administration & Student Access
Affairs Manager
t 042 9370207 Careers & Employability
e linda.murphy@dkit.ie
Chaplaincy
Sinead Dunne
Student Services Officer Counselling
t 042 9370242
e sinead.dunne@dkit.ie Disability
Faulkner Building
Health
Sports & Societies
Student Assistance Fund
Start Something New 07
Student Support Services
Seirbhísí Tacaíochta na Mac Léinn
Student Assistance Fund The SAF is administered on a strictly
confidential basis. Any information
The Student Assistance Fund you provide as part of your application
provides financial assistance for full- is covered under DkIT Data
time higher education students who Protection Policy. To comply with
are experiencing financial difficulties European Social Fund reporting and
whilst attending college. The aim audit requirements, institutions return
of this fund is to tackle educational data on participants in the SAF to the
disadvantage by providing additional Higher Education Authority (HEA) but
support. The Institute targets the no names or addresses of students
funds’ resources to assist those are provided as part of this data
most in need. Application forms return.
are considered on an individual • personal data collected as part
basis. of the application process may
be processed for the purposes
Application forms and information on of coordinating, monitoring
closing dates are available on the and evaluating the operation
DkIT website of the Fund and to comply with
www.dkit.ie/studentfinance and in European Union requirements,
the Student Services Centre. • this personal data may included
personally sensitive data where
www.studentfinance.ie has further you choose to share data, and
information on the Student Assistance • your data may be shared with
Fund third partiesfor the purpose of
monitoring and reporting on
European Social Fund
Hardship Fund
The Hardship fund is available to t 042 9370240
assist students who face an e SAF@dkit.ie
immediate crisis. The fund is limited Faulkner Building
and may be provided in the form of
a loan.
The Student Assistance Fund is co-funded by the Irish Government and the European Social Fund as
part of the ESF Programme for Employability, Inclusion and Learning 2014-2020.
08Access Service
Seirbhís Rochtana
The Access Service is committed to increasing access and participation rates of
students from under-represented groups.
The access service coordinates the mature entry route into DkIT.
We support:
• Mature students
• Students from a background of socio-economic disadvantage
• Students from the Traveller Community
Eileen Lynch
Access Officer
t 042 9370236
e access@dkit.ie
w www.dkit.ie/access
www.dkit.ie/mature
Room P2003 Carroll Building
Start Something New 09Careers & Employability Service
An tSeirbhís Gairmeacha & Infhostaitheachta
DkIT Careers & Employability DkIT with over 700 students
Centre works to enhance career attending work placement
development and employability annually.
opportunities for DkIT students and
graduates. The Centre comprises 2 The Office has developed valuable
distinct but complementary service; linkages with a wide range of
Careers Service and Student industries across the academic
Placement Office. disciplines, throughout Ireland and
abroad. Each placement programme
The Careers Service is available has a dedicated Placement Officer
to all current students and recent that works in conjunction with
graduates of DkIT. We are committed the academic team to ensure the
to providing a wide variety of student secures a placement thatwill
professional services to support support their learning requirements
you in making career decisions that and nurture their professional
are best suited to your skills and development.
aspirations. Our ultimate aim is to
empower you to manage your own The Placement Officer provides
career development as you enter the both group and one-to-one support
job market.Your career starts here! to the student in the researching,
sourcing, securing placement and
The Placement Office co- ordinates ongoing support of student whilst on
the work placements of over 20 placement.
undergraduate programmes
across the academic schools at
Catherine Staunton Anthony Murray
Careers & Placement Officer Employability Adviser
t 042 9370243 t 042 9370200 ext 2036
e careers@dkit.ie e anthony.murray@dkit.ie
w www.dkit.ie/careers
Faulkner Building
dkitcareers
@dkitcareers
dkitcareers
10Career Service Placement Office
Support & Activities Supports & Activities
• DkIT Careers Connect - • Central contact and information
www.careersconnect.dkit.ie - point for all parties involved in
make sure you sign up! student placement
Dedicated website where • Preparation Workshops
students can access job for students – Profession
opportunities, book Skills Profiling, CV and Interview
appointments and events and preparation
access careers rescources
• Follow-up One-to-One student
• Annual Careers Fair 13th Nov support and guidance
2018 in the MPC. Over 60
Employers on campus. • Developing linkages with
employers and host organisations
• One-to-one career appointments
CV & Advice Clinics Interview • Providing information and
Techniques Job search strategies resource packs for students, host
organisations and academic staff
• Furthers studies / Course change relevant to each specific
Access to GradIreland suite placement programme
of servces including their flagship
Careers Fair / Postgraduate • Ensuring feedback from
Studies Fair, and many other placement experience to improve
career and employment events the process and to inform course
development
• On-campus Employer
Presentations & Interviews
Graduate Internship Opportunities
Joyce O’Hara Shirley Donegan
Placement Development Coordinator Placement Officer
e joyce.ohara@dkit.ie e shirley.donegan@dkit.ie
t 042 9370225 t 042 9370227
w www.dkit.ie/placement
Lisa Muldowney Danielle Kerins
Placement Officer Placement Officer
e lisa.muldowney@dkit.ie e danielle.kerins@dkit.ie
t 042 9370226 t 042 9370228
Start Something New 11Chaplaincy Service
Seirbhís Séiplíneachta
The basic role of the Chaplain is to be collaboratively involved in the provision
of holistic care within the College community. Holistic Care is concerned with
the whole person and includes their social, emotional, physical and spiritual
health and well-being. At its core, Chaplaincy is about welcome. Students
and others from all sorts of backgrounds and in various personal situations or
relationships are welcomed and respected. Its another way in which DkIT seeks
to have a friendly face, a smile and words of welcome for each individual. The
Chaplain serves all students. If the Chaplain cannot be of assistance to you
directly, the Chaplain will work with you to find the person who can best assist
you.
General Duties Seeks to promote community!
A Chaplain’s role can include the DkIT is a community, and the more
following... and more! Liaising with caring and compassionate students
students at times of bereavement/ are with and for each other, the
sickness; Provision of/facilitation for better your college experience will
religious practices; Responsibility be. This includes meeting students,
for the Quiet Room & other Prayer facilitating get-togethers, and offering
Spaces; Taking part/ attending opportunities to meet. Particular
College functions; Other duties which support for International/ European
may be assigned to the Chaplain. Exchange students, as well as finding
opportunities to engage with the staff
A listening ear! of the college.
The Chaplain can be a great
sounding board,a voice for students, Here for you!
and a conduit for resolving difficulties, Liases with students about a broad
or seeking clarifications. Sometimes range of issues. Not just, but certainly
all you need to know is that there’s including, Spirituality – which many
someone you can talk to, if you need young people explore further during
to – in a spirit of confidentiality, and third level education.
who will resolve to help find the
solution that you feel suits you best.
Mrs. Bernie O’Hare Opening Hours
Rev. Patrick J. Rushe Mon - Fri 9.00am - 5.00pm
t 042 93 70200 ext 2246 Emergency contact at any time.
m 087 750 0466 e chaplaincy@dkit.ie
Office F.113, Student Services dkitchaplaincy
Faulkner Building @chaplaincydkit
12Student Counselling
Seirbhís Comhairleoireachta
The Student Counslling Service provides accessible, free, confidential, non-
judgemental support to all registered students
• College life can sometimes be • Or something may happen during
daunting, if you have problems your time here, a bereavement,
adjusting, we can help. relationship break – up, illness.
• Counselling can also help with We are here to help you through
issues that have been bothering any crisis.
you for some time -anxiety, low • All of our counsellors are
mood, poor self esteem, bullying, fully qualified and registered
sexual identity, family problems. with professional counselling
organisations.
Gertie Raftery Sarah Traynor
t 042 9370247 t 042 9370247
e counsellor@dkit.ie e counsellor@dkit.ie
Faulkner Building
Students can now self-refer directly to counselling on the following link
https://corenet4.coreims.co.uk/dkit/selfreferral/selfreferralstart.aspx
Opening Hours
Mon - Fri
9.00am - 1.00pm
2.00pm - 5.00pm
Start Something New 13Disability Service Seirbhís Míchumas The Disability office provides supports and advocates on behalf of any student with a physical, sensory or learning difficulty, or has a mental health condition that interferes with the learning process. Prospective students are encouraged to make contact with the service as early as possible in order to discuss in confidence any facilities and supports they may require during their course of study. Services include: • Specific exam arrangements Opening Hours • Assistive Technology • Learning Support Monday - Friday 9.00am - 5.00pm • Personal Assistance Ciara O’Shea Disability & Student Quality Officer t 042 9370237 e disability@dkit.ie Room P1177, Office Area 1, Carroll’s Building 14
Student Health Unit
Seirbhísí Sláinte na Mac Léinn
Student Health Unit services are free of charge to all full time students/
apprentices. All students will be required to show their current ID card.
• Consultations with the doctor are by appointment only.
• Doctor appointments must be made with the nurse prior to commencement
of the doctors surgery.
• It is not possible to make appointments by telephone/ online.
• An out of hours doctor is available at a fee of €50. Telephone 042 9320038
AFTER 6pm
Nurse
Drop in Times
Mon – Fri
9.00am – 12.00pm
3.15pm – 4.30pm
Doctor
(by appointment only)
Mon – Fri
12:00pm – 1:30pm
Contact Info for Health Unit
t 042 93 70245
e healthunit@dkit.ie
Opening Hours
(During Semester)
Monday – Friday
9am – 5pm
Start Something New 15Sports and Societies
Spóirt agus Cumainn
The primary function of the Sports and Societies office is to provide
administrative backup, advisory and support services for all registered Sports
and Societies to enable them to function and operate to their maximum
potential.
DKIT supports, funds and resources Sports Clubs and Societies on campus to
encourage students to be active, involved and enthused. . . so make your mark
on student life!
Why Join a Club or Society? Sports and Societies Sign Up Day
2018
• Make friends for life
• Meet new people with similar A great opportunity to sample all the
interests wonderful Clubs and Societies that
we have at DkIT
• Immerse yourself in student life
• Improve your CV Wednesday 26th September
10.00am - 2.30pm
Opening Hours MPC Faulkner Building
Monday - Friday Lots of FREE giveaways!
9.00am - 5.00pm
Derek Crilly
Sports and Societies Officer
t 087 9407092
e sports@dkit.ie
Faulkner Hall (MPC)
Faulkner Building
16DkIT Sport
Spórt ITDD
DkIT Sports Facility The hall holds four badminton courts,
a volleyball court, basketball courts
A state of the art leisure complex for and futsal. As well as catering for all
DkIT students. DkIT Sport is located indoor games, the Faulkner Hall has
5 minutes from campus with a shuttle a seating capacity for 250 spectators
bus to and from the facility. and hosts various competitions and
shows throughout the year.
• A fully equipped gym
Outdoor Playing Fields
• A 20m swimming pool
• Steam Room & Jacuzzi The multi-functional playing fields
• 8 indoor football 5 aside pitches cater for all the main sports, Gaelic
• 450 parking spaces Football, Hurling, Soccer, Rugby and
Athletics.
DkIT Sport 5 aside soccer pitches
Jogging lane
A limited number of pitches can be
The jogging facility is widely used by
booked for free by contacting DkIT
both staff and students alike and runs
Sports and Societies office.
along the perimeter of the playing
fields and is approximately 1 mile in
Faulkner Hall (MPC) distance.
The Faulkner Hall is a multi- purpose
centre used for indoor activities. It
is used for both class activities and
also for many of the sports clubs and
societies within DkIT.
DkIT Sport Opening Hours
Monday- Friday
6.30am – 10.00pm
Saturday – Sunday
9.00am – 6.00pm
Start Something New 17Students Union
Oifig Aontas na Mac Léinn
The role of the Students’ Union is to represent students within the Institute, and
to ensure that all students are treated fairly. Remember, the Students’ Union is
your union, and we are here to support you. So call in any time - we’re always
on hand if you need help!
There are two elected full-time officers of the SU. These include President and
Vice President.
Services Include:
The S.U. Office
t 042 9370390 office
• Representation of Students
• Class Rep System Maria Maguire, President
• Representing USI m 089 4022444
e president@dkitsu.ie
• Entertainment
• Student Welfare Aaron Geagan, Vice President
• Education issue m 085 2781451
e vicepresident@dkitsu.ie
• Organisation of Events
w www.dkitsu.ie
• Common Room - pool tables,TVs
• Student Accommodation
• Student Travel & Discount Cards
• J1 Visas
Opening Hours
Monday - Friday
9.00am - 5.00pm
The S.U Office
Ground Floor Faulkner Building
18Student Learning & Development
Ionad Foghlama & Forbartha na Mac Léinn
The Student Learning and Development Centre (SLDC)
The SLDC is an independent resource for all students. We are there to support
every student, whether you need specific help in an area or just want to do
even better. We operate an open door policy and students are invited to make
appointments for 1:1 support or small group tutorials.
We also offer group workshops and tutorials throughout the year on specific
topics. These tutorials are advertised through your student email, SLDC website
and student notice boards. In addition to this, upon request from your lecturer,
we also deliver these tutorials as a class group.
The tutorials offered will include: Moira Maguire
• Academic Writing Head of Department of the Centre of
Excellence in Learning and Teaching
• Referencing and Academic t ext 2703
Integrity e moira.maguire@dkit.ie
• Reviewing Literature
• Research Techniques/Methods Margaret Ward
IT Development Tutor
• Study Skills
t ext 2154
• Exam Techniques e margaret.ward1@dkit.ie
• We offer tuition from beginner
to advanced levels in: Word, Michelle Woods
Excel, PowerPoint & Presentation Academic Development Tutor
Skills, Moodle Navigation, File t ext 2865
Management e michelle.woods@dkit.ie
• Support for group work
Laura Mc Kenna
• English for academic purposes CELT Co-ordinator
t ext 2800
e laura.mckenna@dkit.ie
Opening Hours
Direct dial 042 9370320
Monday - Friday
9.00am - 4.00pm
To book an appointment email
tutor@dkit.ie or call into us on the
First Floor South Block
first floor of the South Building (S202
Building S202
and S205)
Start Something New 19Academic Administration
Seirbhísí Riaracháin
The Academic Administration Office is where your student records are kept
and is the first point of contact for any queries you may have relating to your
registration status, fees and grants.
Registration Student Email
Once you have accepted your offer An email account will be issued to you
of a place at DkIT and paid the at registration. Important information
appropriate fee you will be registered will be forwarded to you via this e-mail
on your DkIT programme. account during the course of the year,
including fee payment reminders
You must be registered to attend (where applicable), examination
your classes, to use the institute’s timetables and results, changes
computers, to access course notes to timetables and programme
through Moodle, to use the library, information. You should also regularly
to receive your student ID card and check the Institute website www.dkit.
email details. If you have a query ie for news and information.
about registration please go to the
Academic Administration Office. SMS Service
Student Card & Identification Please ensure the Academic
Administration Office has your current
A Student Card is issued to each phone number on record as the
student following registration. If your Institute sends important information
card is lost, stolen or destroyed, you via text messaging.
must report this to the Academic
Administration Office, and a duplicate Completion of Forms
card obtained on payment of the
appropriate fee. You may be asked
to produce your card at any time on You may require forms to be validated
campus so keep it with you at all by the institute, for example Letters
times. The card remains the property of Registration, Letters for Grant
of DkIT. Authorities, or Social Welfare forms.
For this service please call into the
Academic Administration Office, the
Student Services Centre or your
School Office and ensure you have
your valid ID card with you.
20Withdrawing from your programme HEA Student Data Collection
Notice
You may decide to leave your
programme for any number of The Institute share student record and
reasons, e.g. accepting a job offer, survey data that we collect from you
applying for a different course next with the higher Education Authority
year, etc. If you are considering (HEA) so they can perform their
withdrawing from your course you statutory functions under the Higher
should discuss this with someone Education Authority Act, 1971. The
who can help you: your Head of HEA shares records with other official
Department and the Careers Office bodies such as the Department of
are available to advise. Please note if Education and Skills,
you decide to leave the Institute you CDETB and the Central Statistics
must complete a Course Withdrawal Office. The HEA Student Data
Form, available from your School Collection Notice is published in full
Office. on the Institute website
www.dkit.ie/academic-
administration/registration/ hea-
N.B. Please note that withdrawal from
student-data-collection- notice
a course may have fee consequences
if returning or taking up another third
level place in a subsequent year.
Opening Hours Academic Administration Office
Monday - Friday t 042 9370230
9.00am - 1.00pm e registration@dkit.ie
1.30pm - 5.00pm TK Whitaker Building
Start Something New 21Fees & Grants
Táillí agus Deontais
Fees Grants
This section is concerned with the SUSI is the main source of financial
payment of the Student Contribution, help available for students in full-time
Tuition Fee and Facilities Fee. higher education undergraduate
• The Student Contribution courses.
(currently €3,000 p.a.) is the • SUSI Grant Applicants
annual charge to all full time EU Students who have applied
students and may be paid in 2 for a SUSI grant may be given
equal instalments. a Temporary Registration (TR)
• Tuition Fees are payable by on production of proof of
students who are not eligible for application (application
the ‘Free Fees’ scheme. reference number) and payment
of the Facilities Fee of €125.
• The Facilities Fee of €125
must be paid by all students at • SUSI Grant Holders
Registration. Students who have been awarded
a SUSI Fee Grant may have all or
• Continuing students are notified part of the Student Contribution
of their fees by e-mail and paid by SUSI.
therefore it is important that
students check their e-mail • Full information on fees and
accounts regularly. grants is available at
www.studentfinance.ie
• Students should pay their fees by Other important information
using the online payment facility is also available on this website,
at https://ssb.ancheim.ie/dkit/ including details on the Fund for
• Payment Options (excluding Students with Disabilities, the
International Students) Back To Education Allowance,
• Option 1: Full Payment €3,000 + and the Student Assistance Fund.
€125 + Tuition Fee if applicable • International Students should
at Registration check with the International Office
• Option 2: First instalment €1,500 on how to pay their fees.
+€125 + 50% of Tuition Fee • Students should familiarise
if applicable at Registration. themselves with the ‘Guideline
Second instalment €1,500 + 50% Procedures for the Collection
of Tuition Fee if applicable before of Student Fees’, including
the start of the 2nd semester. the penalties for late or non-
payment. Details at: www.dkit.
ie/admissions/student-finance/
fees
22Examinations
Scrúduithe
The Examinations Office website www.dkit.ie/examinations provides useful
information on:
• Examination Timetables • Academic Appeals and Reviews
• Examination Results • Examination Sessions:
• Registering for External Repeat/ Winter Examinations (Jan 2019)
Deferred Subjects Summer Examinations
(May 2019)
• Examination Regulations and Autumn Examinations
Policies (Aug 2019) (Repeats)
• Consultation Details
Opening Hours Olly Keegan
Examination Officer
Mon - Fri
8.45am - 1.00pm t 042 937 0235
2.00pm - 4.30pm e exams@dkit.ie
S111 on the ground floor
Opening hours may vary during of the TK Whitaker Building
examination sessions (behind the TK Whitaker Theatre)
Start Something New 23International Office
Oifig Idirnáisiúnta
DkIT has 500 international (non-EU) students and 100+ Erasmus (EU)
exchange students from all over the world. DkIT International Office supports
inbound and outbound international students in the following ways:
• Application-Processing and Noreen Carney
Letters of Offer International Office Manager
• Student registration and fee-
payment t 042 9370353
e noreen.carney@dkit.ie
• Orientation on arrival international@dkit.ie
• Immigration and Visa Suppor Offices L206 – L210
• Pastoral Care Whitaker Building
• Accommodation Opening Hours
• Study Abroad Preparation
(ERASMUS) Mon - Fri
9.00am - 5.00pm
• Linkages with Partner University,
Agents, Embassies and www.dkit.ie/international
Sponsoring Authorities
24Computer Services
Seirbhísí Ríomhaireachta
Computer Services provide IT support services across campus to all students.
In this section you will find a summary of the IT services offered by DkIT.
Students should visit our website www.dkit.ie/computer-services regularly to
stay up to date with latest developments.
• Student Accounts. Email, cloud Note
storage & office applications. We ask that students use the facilities
http://webmail.dkit.ie provided responsibly in order to
• Moodle for students ensure the maximum benefit to all
http://moodle.dkit.ie users on campus. Facilities are
provided for educational purposes
• IT Tutorials www.dkit.ie/
and any abuse will be penalised
computer-services/tutorials
under the Code of Conduct. The
• Student WiFi www.dkit.ie/ current ICT Responsible Usage Policy
wireless can be viewed at
• Public Access PCs in Library www.dkit.ie/itpolicy
• Open IT issue ticket
http://helpdesk.dkit.ie
• Pay Print Service
Opening Hours IT Help Desk
During Semester t 042 9370300
Monday - Friday e helpdesk@dkit.ie
10.00am - 1.00pm Information Desk
TK Whitaker Building
Outside Semester
http://helpdesk.dkit.ie
Start Something New 25Library
Leabharlann
The Library staff welcomes you to the Institute and looks forward to supporting
you in your learning.
• Discover how we can help you develop your research skills by taking
Library classes.
• Keep up to date by checking your emails and following us on Twitter
www.twitter.com/DkITLibrary and on Facebook www.facebook.com/
dkitlibrary
• Avail of the quiet space the Library offers and help keep it quiet by having
your phone on silent. Please leave the Library to make/take calls, or to eat
food.
• Remember to have your student card with you.
Opening Hours
Opening hours are staggered according to anticipated need so always check
our webpage and Calendar at
www.dkit.ie/dkit-library/about-us/opening-hours-calendar for information.
Ann Cleary
Librarian
t 042 9370310
e library@dkit.ie
w www.dkit.ie/library
TK Whitaker Building
26Health & Safety
Sábháilteacht Sláinte
Dundalk Institute of Technology
is committed to providing and
maintaining a safe learning and
working environment. During your
time here we want you to be as safe
as possible.
• All students will be expected
to comply with DkIT’s Policy
for Safety, Health and Welfare.
Information on how we manage
our Safety including our Policy
is held within our Parent Safety
Statement and associated
Ancillary Safety Statements for
each School or Functional Area.
These are available on line at
www.dkit.ie/health-safety/
safety-statements
• Please make yourself familiar
with the Institute’s emergency
evacuation procedures as
detailed in the ‘Emergency
Evacuation Procedures Manual’.
This is located on the DkIT
website at www.dkit.ie/health-
safety/emergency-evacuations-
procedures-manual
• On hearing the fire alarm sound
continuously all occupants must Caroline Carlin
leave the premises immediately, Health & Safety Co-ordinator
using the nearest available exit,
and proceed to their designated t 042 9370200 ext 2028
Assembly Point. Estates Department North Building
• We would ask that all incidents
(Accidents, Near Misses or
Dangerous Occurrences) are
reported immediately to your
immediate supervisor.
Start Something New 27Canteen Services
Seirbhísí Ceaintín
Fusion Main Campus Restaurant Coffee Dock
Mon – Fri 8.00am – 4.00pm The Whitaker Building, North Block
Mon – Fri 8.30am – 3.00pm
Breakfast and Lunch, Deli service,
Grab ‘N Go snacks and beverages Hot beverages, chilled drinks, fresh
(Hot Food served from 8.00am to baked pastries & scones, grab & go
2.00pm) sandwiches, confectionery, sweet
treats.
Starbucks
PJ Carrolls Building The Well
Mon – Thurs 8.30am – 5.00pm The Whitaker Building, South Block
Fri 8.30am – 3.00pm
Mon – Thurs 8.30am – 8.15pm
Hot & cold Starbucks beverages, Fri 8.30am – 3.00pm
chilled drinks, fresh baked pastries
& scones, grab & go sandwiches, Hot beverages, chilled drinks, fresh
confectionery, sweet treats. baked pastries & scones, grab & go
sandwiches, confectionery, sweet
Costa Coffee treats.
Muirhevna Building
Mon – Thurs 8.30am – 4.00pm
Fri 8.30am – 3.00pm
AIB Bank
Hot & cold Costa beverages, chilled Banc AIB
drinks, fresh baked pastries & scones,
grab & go sandwiches, confectionery,
sweet treats. For all your student banking needs
contact AIB DkIT today!
RDC Coffee Dock
Monday | Tuesday | Thursday
Mon – Fri 10.00am – 2.00pm
10.30am - 12.30pm
13.30am -15.30pm
Wednesday | Friday
10.30am - 12.30pm
28College Services
Seirbhísí an Choláiste
The Institute Shop, provides all your Stationery, Text Books, Class Manuals,
Newspapers, Top-Up, Past Exam Papers, Soft Drinks & Confectionery.
Presentation Material, as well as a Binding Service is available. You can also
avail of our Laminating Service.
All Student Lockers are located on the 1st floor of the Faulkner Building and
in the locker room in the Carroll’s Building. The rental of these lockers can be
arranged through the College Shop.
The Institute Shop oversees the Student Print/Copy Service. These self service
machines, which are located throughout the campus, offer both black/white &
colour printing. This cardless system offers faster, better quality print by using
more reliable, fully maintained machines.
All profits generated go towards improving the service to students.
Opening Hours Marie Monagher
Supervisor
Mon - Thurs 8.45am – 4.30pm
Fri 8.45am – 3.00pm t 042 9370384
e dccs@dkit.ie
Faulkner Building
Start Something New 29Policies, Procedures & Guidelines Polasaithe, Nósanna Imeachta & Treoirlínte The Institute recognises the right to dignity of every individual associated with it, and it expects that each of them will be treated with consideration, courtesy and respect, without harassment, or physical or verbal abuse. Every member shall refrain from conduct liable to infringe the rights of others. DkIT Code of Conduct does not reduce your legal rights. Its goal is to maintain a suitable academic environment for all in the Institute and to ensure that your rights as a student member will not be less than the rights of other members of the Institute. A Discipline Committee appointed by the Academic Council will oversee all matters of student discipline. 30
DkIT Code of Conduct
and Disciplinary Procedures
Staff members are bound by the Staff Discipline Code. As a student member,
you must observe the Student Code of Conduct. You need to inform yourself
about the regulations that concern the use of particular Institute facilities,
laboratories, procedures (including those relating to examinations and
assessment) and equipment. Authorised members of the Institute can enforce
these regulations under this Code.
Contents
1 Introduction to Code of Conduct and Disciplinary Procedures
2 General Principles
3 Student Identity Card
4 Breaches of Code of Discipline
5 Reporting Offences
Appendix A Major Offences, Procedures & Penalties
Appendix B The Discipline Committee
Appendix C Appeals
1 Introduction to the Code of Conduct
1.1 Dundalk Institute of Technology is an institution established by the
Regional Technical Colleges Act, 1992.
1.2 The members of the Institute are
a the members of the Governing Body
b the members of the Academic Council
c the members of staff
d the registered students
e the graduates
f such other persons as the Governing Body may appoint as members.
1.3 The President is the Chief Officer of the Institute. The President, the
Governing Body and the Academic Council perform the functions
prescribed by the 1992 Act, and as may be directed by the Minister from
time to time.
Start Something New 31Policies, Procedures & Guidelines cont.
1.4 The Governing Body has overall responsibility for the regulation of Institute
affairs. The Academic Council is responsible, subject to the approval
of the Governing Body, for making the Academic Regulations of the
Institute. The responsibility for controlling and directing the activities of
the Institute and controlling the conduct and actions of the students rests
with the President and with the Institute’s delegated officers. These
include the Registrar, Heads of School, Heads of Department, Librarian,
Academic Administration & Student Affairs Manager, Computer Services
Manager, Restaurant Manager and other duly authorised persons.
1.5 The Code of Conduct consists of the code published in this document
and its appendices and any detailed regulations that relate to, or
are published for specific areas or activities, for example, examinations,
laboratories, workshops and the library. The Code also includes the
regulations of relevant awarding authorities. When the Institute makes
changes to the Code, they are approved by the Academic Council.
Changes to other regulations are notified to the Academic Quality Sub-
Committee and published in notices to students.
1.6 Copies of this Code are published annually and are available from the
Academic Administration Office. You get a copy at registration and it will be
on view in the Library, in School/Departmental Offices and at the Students’
Union.
2 General Principles
2.1 All members and committees of the Institute shall observe natural justice
and fair procedures in respect of this Code of Conduct, and no penalty
will be imposed on you as a member of the Student Body except in
accordance with this Code.
2.2 You should act in accordance with this Code of Conduct and with the
published regulations of the Institute, and you should maintain acceptable
standards of behaviour and act in a law-abiding, mature and honest
fashion.
322.3 You should treat others with respect for their person and their rights,
whether in the Institute or elsewhere, and avoid conduct which infringes
upon the rights or lawful activities of others, or which brings the Institute
into disrepute. You should treat Institute property and/or facilities with
respect and not use them when you are not authorised to do so. This
includes all property and/or facilities being used by or under the control of
the Institute.
2.4 When you report for a class, laboratory, workshop session or if you seek
to use any other Institute facility, the Institute staff member in charge
has the right to exclude you, if in his or her opinion, you appear to
be under the influence of alcohol, drugs, or other substances and/or if
your behaviour represents a threat to yourself or others. In all such cases
you may be required to produce medical certification confirming that you
are fit to resume classes/ activities If you dispute this opinion, you must
appeal in writing, outlining the grounds or reasons for the appeal within
5 working days to the appropriate Head of School/Department/Section.
See Appendix C: Appeals C.1.
2.5 This Code applies:
• To all registered students of the Institute both on and off campus
• To students on work experience where that is part of their programme
of study
• To students on exchange programmes in other Institutes
• To students on off-campus assignments which are part of their
programme of study
• To acts or omissions of students when they are representing the
Institute, or at any Club or Society, which would violate this Code if
done in the Institute
3 Student Identity Cards
3.1 A Student Identity Card is issued to you following registration. It is non-
transferable and if you lose it or it is stolen or destroyed, you must report
this to the Registrar’s Office at once. You can get a duplicate card if you
pay the appropriate fee.
3.2 The card remains the property of the Institute at all times. It is your proof
that you are entitled to use the Institute’s facilities. You must produce
it or give it up on demand to any authorised member of Institute staff.
You are entitled to ask the staff member to identify him/herself. In cases of
emergency, a student may get a temporary identification form from the
School Office.
Start Something New 33Policies, Procedures & Guidelines cont.
4 Breaches of Code of Discipline
4.1 An act or omission by you • Disorderly conduct,
• which adversely affects including being unfit
the rights of any other for admission to class,
member of the Institute, laboratory, workshop or other
Institute facility
or
• which disrupts the orderly • Being in unauthorised
and responsible conduct areas without permission
of any Institute activity, or • Failing to identify yourself
which violates any Institute to a member of Institute staff
regulation or this Code, is on request
a breach of the Code of • Causing minor damage to
Discipline. Institute property
4.2 Any alleged incident of unlawful 4.4 Major Offences
behaviour may immediately
The following are defined as
be referred to the Garda
examples of major offences:
Síochána. In the event of
Gardaí investigating a student, • Criminal damage, major or
the Institute reserves the right repeated incidences of anti-
to additionally implement the social behaviour including
disciplinary process. racism, excessive noise,
littering, nuisance behaviour,
4.3 Minor Offences drunkenness and disorderly
behaviour or the repeated
The following are defined as
examples of minor offences: facilitation of such behaviour
• Anti-social behaviour • Serious breaches of
including, excessive noise, examination regulations
littering, nuisance behaviour, including impersonation,
drunkenness and disorderly copying, cheating or
behaviour or the facilitation of plagiarism
such behaviour • Giving false or misleading
• Violation of detailed information to the Institute
regulations calculated to mislead or
deceive
• Malicious destruction,
damage or misuse of Institute
property
34• Forgery, alteration or production, display or circulation
misuse of any Institute of written words, pictures or
document, record, stamp or other material), if the action or
identity card conduct is unwelcome to the
recipient,and could reasonably
• Forcible or unauthorised be regarded as offensive,
occupation of Institute humiliating, or intimidating. The
buildings harassment has to be based on
• Physical abuse of another or motivated by one or more of
person the nine relevant characteristics
of the person targeted. These
• Bullying are: Marital Status, Age, Sexual
• Sexual harassment Orientation, Family Status,
• Unwanted interference Race, Gender, Religious Belief,
Disability and Membership of
with Institute’s safety
the Travelling Community.
equipment, alarms, fire-
fighting equipment or failure
to comply with a reasonable 4.4.3 Sexual Harassment
request by staff with regard The definition of sexual
to situations that endanger harassment is similar to that
life, health or property of harassment but with a
sexual element. It includes
• Repeated or aggravated any unwelcome act of physical
incidents of minor offences intimacy, unwelcome request
for sexual favours, other acts or
4.4.1 Bullying conduct including spoken works,
gestures, or the production,
Bullying is defined by the
display or circulation of written
Health and Safety Authority
words, pictures or other material
as Repeated inappropriate
that is unwelcome and could
behaviour, direct and indirect,
reasonably be regarded as
whether verbal, physical or
sexually offensive, humiliating or
otherwise, conducted by one or
intimidating. It does not refer to
more persons against another or
human interaction or behaviour
others, at the place of work and
that is mutually acceptable to
or in the course of employment,
the parties involved.
which could reasonably be
regarded as undermining the
individual’s right to dignity at 4.4.4 Bullying, Harassment and
work. Sexual Harassment may be
dealt with by a separate and
specific Institute policy. In this
4.4.2 Harassment event, the Institute will advise
Equality legislation in Ireland students accordingly.
defines harassment as any act
or conduct (including spoken
words, gestures, or the
Start Something New 35Policies, Procedures & Guidelines cont.
5 Reporting Offences
5.1 A student who wishes to make a b verify your student identity,
complaint should do so either to and
his/her Head of Department or to c report the matter to the
the Disciplinary Officer. Disciplinary Officer together with
details of the alleged offence.
5.2 The Head of School/
Department/Function or other 5.3.1 In the case of minor offences
authorised Institute officer is the Head of School/Department/
responsible for maintaining function or that officer’s
order in particular areas of deputy may act in place of the
responsibility and for the Disciplinary Officer.
administration, in the first
instance, of the Institute’s Code
and regulations. Cognisance 5.3.2 When the Disciplinary Officer
should be given to point 2.4. receives a report under 5.2
Where there is an immediate (c) above, he/she will consult
issue that needs to be dealt with with at least two other persons
to maintain order the appropriate who, under Appendix B of
Head of School, Department, this Code, can be members
Section may suspend a student of the Institute’s Disciplinary
for a specified time providing Committee. They will decide
them with written notification of whether the incident appears to
their decision and the appeals be a major or a minor one.
mechanism. Every student is
responsible in the first instance 5.4 If not previously involved, the
to this official for his/her acts or appropriate Head of School/
omissions. If he/she reasonably Department/ Function will be
believes a penalty might be notified of any alleged offence,
imposed on you under this Code and this person may make
of Discipline, he/she will: a written submission to the
a inform you of the alleged Disciplinary Officer.
offence
5.5 If the Disciplinary Officer, in
consultation as above in 5.3.2,
finds that you have committed a
36minor offence, he/she may 5.6 The procedures described in
impose what he/she considers the remaining parts of this Code
a suitable penalty on you. apply
This process will normally be • if you do not accept this
completed and the outcome finding, or
notified to you within fifteen
working days from the report of • if you do not comply with
the incident. When you accept any penalty, or
this finding, the incident, under if the Disciplinary Officer finds
this Code, is regarded as closed. that you have committed a
serious offence, the 15- day
period mentioned in 5.5 may
be extended by the Disciplinary
Officer only when it is in the
interest of the student. Any
incident that is not proceeded
within the timescale above will
lapse.
Start Something New 37Policies, Procedures & Guidelines cont.
Appendix A: Major Offences, Procedures & Penalties
A1 If the Disciplinary Officer this notice, to comply with the
has decided that a major decision of the committee, you
offence appears to havebeen commit further offence, and so
committed, the Institute you may be liable for further
Disciplinary Committee will deal disciplinary action. If a charge
with the matter. The Disciplinary of misconduct is not proceeded
Officer will: with inside 25 working days, it
• Give you five working days will lapse and you will not be
notice in writing A3 of the liable for further proceedings in
meeting of this Committee regard to it.
• Notify you of the alleged
A3 However, notwithstanding
offence; your right to be
A.2 above, in exceptional
represented and to make
circumstances, such as a
personal representations student(s) facing criminal
• Send you a copy of charges, or unavoidable
the Institute’s Code of changes or absences of staff,the
Student Discipline and of Discipline Committee may
the evidence against you, extend this period and give you
including the report sent to written notice of this decision.
the Discipline Committee by
the Disciplinary Officer A4 If the Discipline Committee
A2 If you are a student on an decides that your conduct
Institute programme, which is was a breach of the Code of
jointly sponsored or provided Student Conduct, it may impose
with another provider, any of the following sanctions,
that provider will have the or others, or a combination
opportunity to nominate an extra of them, which it judges
member to any disciplinary appropriate:
hearing. • A fine of not more than
€1,000
After the meeting of the • Temporary or permanent
Discipline Committee, its exclusion from certain
chairperson will notify you (in Institute facilities, events or
writing within three working
activities
days) of its decision, any penalty
and any rights of appeal against • Suspension from the
its decision. If you fail, within Institute for a stated period or
one month of receiving until loss or damage is made
good
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