STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT

 
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Student
Services
Guide
2018 - 2019
Start Something New
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
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STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Contents

President’s Welcome                                  2
Institute Calendar 2018/2019                         4
Student Charter                                      5
Student Support Services                             7
Access                                               9
Careers & Employability Service                      10
Chaplaincy Service                                   12
Student Counselling                                  13
Disability Service                                   14
Student Health Unit                                  15
Sports & Societies                                   16
DkIT Sports Facilities                               17
Students Union                                       18
Student Learning & Development                       19
Academic Administration                              20
Fees & Grants                                        22
Examinations                                         23
International Office                                 24
Computer Services                                    25
Library                                              26
Health & Safety                                      27
Canteen Services                                     28
AIB Bank                                             28
College Services                                     29
Policies, Procedures & Guidelines                    30
Code of Conduct                                      31
Regulations for the Conduct of Examinations          43
Getting to DkIT                                      52
Campus Map                                           53
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
President’s Welcome

Dear student,

Thank you for choosing to study at
DkIT and welcome to our campus
community. My colleagues and
I are committed to ensuring that
you complete your programme and
graduate with an award that qualifies
                                         DkIT graduates have progressed to
you for an exciting career in your
                                         work at multinational companies such
desired field, or enables you to work
                                         as Intel, Coca Cola, PayPal, Vesta,
for yourself in your own enterprise.
                                         to name a few. Many graduates
                                         also choose to work for innovative
This booklet contains important          Irish companies such as Comiblift,
information about the supports and       Lakeland Dairies and DkIT start-up
services aimed at helping you get the    companies such as StatsSports and
most from your college experience. It    Nova Leah.
also provides information about how
you meet your responsibilities as one
                                         Our six research themes; Renewable
of our valued students. Please read it
                                         Energy, Smooth Muscle, Regulated
carefully.
                                         Software Development, Freshwater
                                         Studies, Creative Arts and Ageing
Your DkIT qualification is from an       are focused on tackling some of
Institute that is the focal point for    today’s greatest societal challenges.
higher education and research on         You have the opportunity to become
the Belfast-Dublin corridor servicing    familiar with them while here in DkIT
in particular the counties of Down,      and you may indeed get involved
Armagh, Louth, Meath, Cavan,             with one of them either through your
Monaghan and North Dublin. We call       undergraduate programme or if you
this the North Leinster South Ulster     choose to progress to postgraduate
Region. This is your region.             studies.

We are very proud of our high            Best wishes for continued success.
graduate employment rate, with 90%
of graduates typically entering either
                                         Michael Mulvey, Ph.D
full-time employment or further study
within 9 months of graduation.           President

02
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Fáilte ár nínstitiúd

                                         Táimid an-bhródúil as an ráta ard
                                         fostaíochta i measc ár gcéimithe
                                         - téann 90% acu ar aghaidh go
Fáilte an Uachtaráin                     fostaíocht lánaimseartha nó go
                                         breisoideachas laistigh de 9 mí ó
                                         am a gcáilithe. Tá céimithe ITDD
Gabhaim buíochas leat as roghnú          tar éis dul ar aghaidh chun obair a
teacht ag staidéar in ITDD agus fáilte   dhéanamh i gcomhlachtaí ilnáisiúnta
romhat isteach i bpobal an champais.     amhail Coca Cola, PayPal, Vesta
Táim féin agus mo chomhghleacaithe       agus an-chuid eile nach iad.
tiomanta go hiomlán do chinntiú          Roghnaíonn an-chuid céimithe obair
go gcríochnaíonn tú do chlár agus        a dhéanamh le cuideachtaí nuálacha
go bhfaigheann tú dámhachtain a          Éireannacha amhail Combilift,
chuirfidh ar do chumas gairm iontach     Lakeland Dairies agus cuideachtaí
a bhaint amach i réimse spéisiúil duit   nua-thionscanta ITDD amhail
nó obair a dhéanamh i d’fhiontar féin.   StatsSports agus Nova Leah.

Sa lámhleabhar seo tá eolas faoi         Tá ár sé téama taighde; Fuinneamh
na tacaíochtaí agus na seirbhísí a       In-Athnuaite, Matán Mín, Forbairt
dearadh chun cabhrú leat gach leas a     Bhogearraí Rialaithe, Staidéar
bhaint as do thréimhse sa choláiste.     Fionnuise, Ealaíona Cruthaitheacha
Tá eolas ann chomh maith maidir          agus Aosú dírithe ar aghaidh a
leis na freagrachtaí a bheidh ortsa      thabhairt ar roinnt de na dúshláin
mar mhac léinn agus conas is féidir      is mó don tsochaí inniu. Tá an deis
iad seo a chomhlíonadh. Léigh go         agatsa dul i dtaithí orthu agus tú ag
cúramach é, le do thoil.                 freastal ar ITDD agus d’fhéadfadh
                                         go mbeadh tú páirteach i gceann
Gheobhaidh tú cáilíocht ITDD             acu sa chlár fochéime agat nó má
ó Insititiúid atá ag croílár an          roghnaíonn tú dul ar aghaidh chun
ardoideachais agus an taighde            staidéar iarchéime a dhéanamh
i gconair Bhéal Feirste-BÁC, a           anseo.
dhéanann freastal ar na contaetha
Dún, Ard Mhacha, Lú, Mí, Cabhán,         Guím gach rath ort anois agus amach
Muineachán agus Tuaisceart Bhaile        anseo.
Átha Cliath. Glaoimid Réigiún
Thuaisceart Laighin / Deisceart Ulaidh
air. Seo do réigiún féin.                Michael Mulvey, Ph.D
                                         Uachtarán

                                  Start Something New                            03
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Dates for your Diary
Dátaí don Dialann

The academic Year runs from September to August. Most programs are
organised on a semester basis, there being two semesters in the academic
year. Apprenticeship programs may run on a different timetable. In certain
cases, where work placement is involved, these dates may vary. If in doubt you
should contact your department office.

While every effort has been made to ensure the accuracy of information in this
calendar, the Institute reserves the right to make reasonable amendments to
details and cannot be held responsible for inaccuracies or omissions.

Semester 1 - 2018                        Institute Closes    21st December
10 - 14 Sept     1st Year                Re-opens            2 Jan 2019
                 Registration
                                         Exams
                 Semester 1 starts
                 for all 1st Year        03 Jan         Start Date for
                 students                               Apprentice Block
                 & 2nd & 3rd             03 - 16 Jan    Winter
                 Year Nursing &                         Examinations
                 Midwifery Students      Semester 2 - 2019
11 Sept          Part-time course
                                         12 Jan          CAO and Course
                 information evening
                                                         Information Morning
17 Sept          Semester 1 starts       21 Jan          Semester 2 begins
                 All non 1st Year
                 Students                01 Apr          Start Date for
                                                         Apprentice Block
24 Sept         Start Date for
                                         12 Apr          Classes finishes for Easter
                Apprentice Block
29 Oct - 02 Nov Study/Reading            Institute closes    18 April 2019
                Week                     Re-opens            23 April 2019
01 - 02 Nov      Conferring
                                         29 Apr          Classes
09 Nov           Undergraduate                           recommence after
                 Open Day                                Easter
10 Nov           Open Morning            03 May          Semester 2 Ends
13 Nov           Careers Fair/           10 - 23 May     Summer
                 Industry Day                            Examinations
14 Dec           Semester 1              19 - 30 Aug     Autumn Examinations
                 ends                                    (repeat)

04
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Student Charter
                                                       Cairt Mac Léinn

Our Student Charter has been produced jointly by the Students’ Union and our
Institute. The Charter sets out our commitments to you and highlights what is
expected from you in return.

Our Institute’s Vision seeks to put students at the centre of our activities; this
Charter is a contribution towards that goal. The Charter is not a contractual
document, but provides a guide to what students, the Institute and the Students’
Union can expect of each other.

As a student you can expect that            • Provide staff who are courteous,
DkIT will:                                    respectful and professional at all
 • Provide you with up to date                times
   information in relation to               • Offer a range of academic support
   admissions, registration and fees          services including Library www.
   in a timely manner                         dkit.ie/library and IT Services
 • Offer a comprehensive Induction            www.dkit.ie/computer-services
   programme www.dkit.ie/new-               • Provide impartial guidance and
   students when you begin your               a range of personal support
   studies                                    services including health services,
 • Provide you with information               disability service, counselling,
   about the Institute’s Community,           chaplaincy, careers and sports
   its facilities and services; and           and societies information www.
   Institute Regulations, including           dkit.ie/student-services
   the Student Code of Conduct              • Offer you through the Students
 • Provide a student-centred                  Union www.dkitsu.ie/ a wide
   environment to facilitate your             range of social, cultural and
   learning                                   social activities in which you can
                                              participate
 • Encourage and support you in
   taking responsibility for your own       • Provide appropriate appeals
   learning                                   procedures
 • Provide you with clear                   • Seek your views on your
   assessment guidelines throughout           experiences so that we can
   your programme of study                    continue to enhance the quality of
                                              the service we provide
 • Make available appropriate
   learning resources to enable you         • Safeguard all the information you
   to develop as a learner                    provide, in compliance with data
                                              protection legislation
 • Give you timely and appropriate
   feedback on your academic
   performance
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STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Student Charter
  Cairt Mac Léinn

In turn, as a student you will be                  • attend and actively participate in
expected to:                                         all learning activities required in
                                                     your chosen programme of study
 • complete registration processes                 • take responsibility for your own
   within the allocated time                         learning
 • pay fees and charges when they                  • contribute towards creating and
   are due                                           maintaining an atmosphere and
 • let us know if you have any                       environment which is conducive
   special needs pertaining to health                to learning for all
   and/or disability                               • make use of opportunities to
 • participate in the Induction                      provide constructive feedback
   programme provided                                on your programme and Institute
                                                     services
 • acquaint yourself with and adhere
   to the regulations of the Institute             • familiarise yourself with the range
                                                     of support services available
 • inform your lecturer/School Office
   if you are unable to comply for                 • be proactive in seeking any
   any reason with programme                         support which you may require
   requirements, e.g. submission                   • be courteous and respectful and
   deadlines, examination                            behave in a professional manner
   attendance                                        at all times, both on and off
 • abide by the Institute’s regulations              campus
   regarding academic integrityand                 • respect the diversity of the staff
   social networking, so as to                       and students of the Institute
   ensure that no one is adversely                   community and the local
   affected by your actions, least                   community
   of all yourself. Other relevant                 • use the Institute’s facilities with
   regulations including Health &                    respect and consideration for
   Safety, Code of Conduct, Child                    others
   protection and ICT will be found
   at www.dkit.ie/registrars-office/
   academic-policies
I am more than pleased, in my role as President of the Students’ Union, to endorse this
Student Charter, which has been written in partnership with staff of the Institute.
The Students’ Union is a democratic organisation, led by elected officers and student run
committees, responsible for deciding what the Union should be doing and for representing
the interests of its members to the Institute and externally. This Charter is a further example
of the Union’s role in addressing the needs of its members.
                                                               Maria Maguire,
                                                               Students’ Union President

06
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Student Support Services
                           Seirbhísí Tacaíochta na Mac Léinn

Student Services, is the section of the Institute which deals explicitly with
non-academic support for students.

Linda Murphy, Academic Administration and Student Affairs Manager, is
responsible for the administration of Student Services, including Admissions,
Registration, Examinations and Student Support services. Staff in Student
Services work closely with all other areas of the Institute, including the Students’
Union, to ensure that the welfare of students is paramount. Student Services
also aim to assist students in planning their futures and in progressing to
employment or further studies.

The Student Services Centre provides a range of personal support to students
attending the Institute and aims to provide both advice and practical supports in
a wide variety of circumstances. Appointments for all Student Support Services
can be made through this office.

Student Services Centre
t 042 9370240
e studentservices@dkit.ie

Linda Murphy
Academic Administration & Student                                         Access
Affairs Manager
t 042 9370207                                     Careers & Employability
e linda.murphy@dkit.ie
                                                                    Chaplaincy
Sinead Dunne
Student Services Officer                                           Counselling
t 042 9370242
e sinead.dunne@dkit.ie                                                 Disability
  Faulkner Building
                                                                           Health

                                                          Sports & Societies

                                                Student Assistance Fund

                                    Start Something New                           07
STUDENT SERVICES GUIDE 2018 2019 - START SOMETHING NEW - DKIT
Student Support Services
Seirbhísí Tacaíochta na Mac Léinn

Student Assistance Fund                             The SAF is administered on a strictly
                                                    confidential basis. Any information
The Student Assistance Fund                         you provide as part of your application
provides financial assistance for full-             is covered under DkIT Data
time higher education students who                  Protection Policy. To comply with
are experiencing financial difficulties             European Social Fund reporting and
whilst attending college. The aim                   audit requirements, institutions return
of this fund is to tackle educational               data on participants in the SAF to the
disadvantage by providing additional                Higher Education Authority (HEA) but
support. The Institute targets the                  no names or addresses of students
funds’ resources to assist those                    are provided as part of this data
most in need. Application forms                     return.
are considered on an individual                      • personal data collected as part
basis.                                                 of the application process may
                                                       be processed for the purposes
Application forms and information on                   of coordinating, monitoring
closing dates are available on the                     and evaluating the operation
DkIT website                                           of the Fund and to comply with
www.dkit.ie/studentfinance and in                      European Union requirements,
the Student Services Centre.                         • this personal data may included
                                                       personally sensitive data where
www.studentfinance.ie has further                      you choose to share data, and
information on the Student Assistance                • your data may be shared with
Fund                                                   third partiesfor the purpose of
                                                       monitoring and reporting on
                                                       European Social Fund
Hardship Fund

The Hardship fund is available to                      t    042 9370240
assist students who face an                            e    SAF@dkit.ie
immediate crisis. The fund is limited                       Faulkner Building
and may be provided in the form of
a loan.
The Student Assistance Fund is co-funded by the Irish Government and the European Social Fund as
part of the ESF Programme for Employability, Inclusion and Learning 2014-2020.

08
Access Service
                                                 Seirbhís Rochtana

The Access Service is committed to increasing access and participation rates of
students from under-represented groups.

The access service coordinates the mature entry route into DkIT.

We support:
 • Mature students
 • Students from a background of socio-economic disadvantage
 • Students from the Traveller Community

                                         Eileen Lynch
                                         Access Officer
                                         t 042 9370236
                                         e access@dkit.ie
                                         w www.dkit.ie/access
                                            www.dkit.ie/mature
                                            Room P2003 Carroll Building

                                  Start Something New                         09
Careers & Employability Service
 An tSeirbhís Gairmeacha & Infhostaitheachta

DkIT Careers & Employability          DkIT with over 700 students
Centre works to enhance career        attending work placement
development and employability         annually.
opportunities for DkIT students and
graduates. The Centre comprises 2     The Office has developed valuable
distinct but complementary service;   linkages with a wide range of
Careers Service and Student           industries across the academic
Placement Office.                     disciplines, throughout Ireland and
                                      abroad. Each placement programme
The Careers Service is available      has a dedicated Placement Officer
to all current students and recent    that works in conjunction with
graduates of DkIT. We are committed   the academic team to ensure the
to providing a wide variety of        student secures a placement thatwill
professional services to support      support their learning requirements
you in making career decisions that   and nurture their professional
are best suited to your skills and    development.
aspirations. Our ultimate aim is to
empower you to manage your own        The Placement Officer provides
career development as you enter the   both group and one-to-one support
job market.Your career starts here!   to the student in the researching,
                                      sourcing, securing placement and
The Placement Office co- ordinates    ongoing support of student whilst on
the work placements of over 20        placement.
undergraduate programmes
across the academic schools at

Catherine Staunton                    Anthony Murray
Careers & Placement Officer           Employability Adviser
t 042 9370243                         t 042 9370200 ext 2036
e careers@dkit.ie                     e anthony.murray@dkit.ie
w www.dkit.ie/careers
  Faulkner Building

  dkitcareers
  @dkitcareers
  dkitcareers

10
Career Service                           Placement Office
Support & Activities                     Supports & Activities

 • DkIT Careers Connect -                 • Central contact and information
   www.careersconnect.dkit.ie -             point for all parties involved in
   make sure you sign up!                   student placement
   Dedicated website where                • Preparation Workshops
   students can access job                  for students – Profession
   opportunities, book 		                   Skills Profiling, CV and Interview
   appointments and events and              preparation
   access careers rescources
                                          • Follow-up One-to-One student
 • Annual Careers Fair 13th Nov             support and guidance
   2018 in the MPC. Over 60
   Employers on campus.                   • Developing linkages with
                                            employers and host organisations
 • One-to-one career appointments
   CV & Advice Clinics Interview          • Providing information and
   Techniques Job search strategies         resource packs for students, host
                                            organisations and academic staff
 • Furthers studies / Course change         relevant to each specific
   Access to GradIreland suite              placement programme
   of servces including their flagship
   Careers Fair / Postgraduate            • Ensuring feedback from
   Studies Fair, and many other             placement experience to improve
   career and employment events             the process and to inform course
                                            development
 • On-campus Employer
   Presentations & Interviews
   Graduate Internship Opportunities

   Joyce O’Hara                             Shirley Donegan
   Placement Development Coordinator        Placement Officer
   e joyce.ohara@dkit.ie                    e shirley.donegan@dkit.ie
   t 042 9370225                            t 042 9370227
                                            w www.dkit.ie/placement

   Lisa Muldowney                           Danielle Kerins
   Placement Officer                        Placement Officer
   e lisa.muldowney@dkit.ie                 e danielle.kerins@dkit.ie
   t 042 9370226                            t 042 9370228

                                  Start Something New                            11
Chaplaincy Service
Seirbhís Séiplíneachta

The basic role of the Chaplain is to be collaboratively involved in the provision
of holistic care within the College community. Holistic Care is concerned with
the whole person and includes their social, emotional, physical and spiritual
health and well-being. At its core, Chaplaincy is about welcome. Students
and others from all sorts of backgrounds and in various personal situations or
relationships are welcomed and respected. Its another way in which DkIT seeks
to have a friendly face, a smile and words of welcome for each individual. The
Chaplain serves all students. If the Chaplain cannot be of assistance to you
directly, the Chaplain will work with you to find the person who can best assist
you.
General Duties                              Seeks to promote community!
A Chaplain’s role can include the           DkIT is a community, and the more
following... and more! Liaising with        caring and compassionate students
students at times of bereavement/           are with and for each other, the
sickness; Provision of/facilitation for     better your college experience will
religious practices; Responsibility         be. This includes meeting students,
for the Quiet Room & other Prayer           facilitating get-togethers, and offering
Spaces; Taking part/ attending              opportunities to meet. Particular
College functions; Other duties which       support for International/ European
may be assigned to the Chaplain.            Exchange students, as well as finding
                                            opportunities to engage with the staff
A listening ear!                            of the college.
The Chaplain can be a great
sounding board,a voice for students,        Here for you!
and a conduit for resolving difficulties,   Liases with students about a broad
or seeking clarifications. Sometimes        range of issues. Not just, but certainly
all you need to know is that there’s        including, Spirituality – which many
someone you can talk to, if you need        young people explore further during
to – in a spirit of confidentiality, and    third level education.
who will resolve to help find the
solution that you feel suits you best.

Mrs. Bernie O’Hare                          Opening Hours
Rev. Patrick J. Rushe                       Mon - Fri 9.00am - 5.00pm
t 042 93 70200 ext 2246                     Emergency contact at any time.
m 087 750 0466                              e chaplaincy@dkit.ie
   Office F.113, Student Services             dkitchaplaincy
   Faulkner Building                          @chaplaincydkit

12
Student Counselling
                                 Seirbhís Comhairleoireachta

The Student Counslling Service provides accessible, free, confidential, non-
judgemental support to all registered students

 • College life can sometimes be           • Or something may happen during
   daunting, if you have problems            your time here, a bereavement,
   adjusting, we can help.                   relationship break – up, illness.
 • Counselling can also help with            We are here to help you through
   issues that have been bothering           any crisis.
   you for some time -anxiety, low         • All of our counsellors are
   mood, poor self esteem, bullying,         fully qualified and registered
   sexual identity, family problems.         with professional counselling
                                             organisations.

Gertie Raftery                           Sarah Traynor
t 042 9370247                            t 042 9370247
e counsellor@dkit.ie                     e counsellor@dkit.ie
                                           Faulkner Building

Students can now self-refer directly to counselling on the following link
https://corenet4.coreims.co.uk/dkit/selfreferral/selfreferralstart.aspx

Opening Hours
Mon - Fri
9.00am - 1.00pm
2.00pm - 5.00pm

                                  Start Something New                          13
Disability Service
 Seirbhís Míchumas

The Disability office provides supports and advocates on behalf of any student
with a physical, sensory or learning difficulty, or has a mental health condition
that interferes with the learning process.

Prospective students are encouraged to make contact with the service as early
as possible in order to discuss in confidence any facilities and supports they
may require during their course of study.

Services include:

 • Specific exam arrangements              Opening Hours
 • Assistive Technology
 • Learning Support                        Monday - Friday      9.00am - 5.00pm
 • Personal Assistance

Ciara O’Shea
Disability & Student Quality Officer

t 042 9370237
e disability@dkit.ie
  Room P1177, Office Area 1,
  Carroll’s Building

14
Student Health Unit
                                Seirbhísí Sláinte na Mac Léinn

Student Health Unit services are free of charge to all full time students/
apprentices. All students will be required to show their current ID card.

 • Consultations with the doctor are by appointment only.
 • Doctor appointments must be made with the nurse prior to commencement
   of the doctors surgery.
 • It is not possible to make appointments by telephone/ online.
 • An out of hours doctor is available at a fee of €50. Telephone 042 9320038
   AFTER 6pm

   Nurse
   Drop in Times
   Mon – Fri
   9.00am – 12.00pm
   3.15pm – 4.30pm

   Doctor
   (by appointment only)
   Mon – Fri
   12:00pm – 1:30pm

   Contact Info for Health Unit
   t 042 93 70245
   e healthunit@dkit.ie

   Opening Hours
   (During Semester)
   Monday – Friday
   9am – 5pm

                                   Start Something New                          15
Sports and Societies
Spóirt agus Cumainn

The primary function of the Sports and Societies office is to provide
administrative backup, advisory and support services for all registered Sports
and Societies to enable them to function and operate to their maximum
potential.

DKIT supports, funds and resources Sports Clubs and Societies on campus to
encourage students to be active, involved and enthused. . . so make your mark
on student life!

Why Join a Club or Society?               Sports and Societies Sign Up Day
                                          2018
 • Make friends for life
 • Meet new people with similar           A great opportunity to sample all the
   interests                              wonderful Clubs and Societies that
                                          we have at DkIT
 • Immerse yourself in student life
 • Improve your CV                        Wednesday 26th September
                                          10.00am - 2.30pm
Opening Hours                             MPC Faulkner Building
Monday - Friday                           Lots of FREE giveaways!
9.00am - 5.00pm

                                          Derek Crilly
                                          Sports and Societies Officer
                                          t 087 9407092
                                          e sports@dkit.ie
                                            Faulkner Hall (MPC)
                                            Faulkner Building

16
DkIT Sport
                                                             Spórt ITDD

DkIT Sports Facility                     The hall holds four badminton courts,
                                         a volleyball court, basketball courts
A state of the art leisure complex for   and futsal. As well as catering for all
DkIT students. DkIT Sport is located     indoor games, the Faulkner Hall has
5 minutes from campus with a shuttle     a seating capacity for 250 spectators
bus to and from the facility.            and hosts various competitions and
                                         shows throughout the year.
 • A fully equipped gym
                                         Outdoor Playing Fields
 • A 20m swimming pool
 • Steam Room & Jacuzzi                  The multi-functional playing fields
 • 8 indoor football 5 aside pitches     cater for all the main sports, Gaelic
 • 450 parking spaces                    Football, Hurling, Soccer, Rugby and
                                         Athletics.

DkIT Sport 5 aside soccer pitches
                                         Jogging lane

A limited number of pitches can be
                                         The jogging facility is widely used by
booked for free by contacting DkIT
                                         both staff and students alike and runs
Sports and Societies office.
                                         along the perimeter of the playing
                                         fields and is approximately 1 mile in
Faulkner Hall (MPC)                      distance.

The Faulkner Hall is a multi- purpose
centre used for indoor activities. It
is used for both class activities and
also for many of the sports clubs and
societies within DkIT.

DkIT Sport Opening Hours

Monday- Friday
6.30am – 10.00pm

Saturday – Sunday
9.00am – 6.00pm

                                  Start Something New                              17
Students Union
Oifig Aontas na Mac Léinn

The role of the Students’ Union is to represent students within the Institute, and
to ensure that all students are treated fairly. Remember, the Students’ Union is
your union, and we are here to support you. So call in any time - we’re always
on hand if you need help!

There are two elected full-time officers of the SU. These include President and
Vice President.

Services Include:
                                           The S.U. Office
                                           t 042 9370390 office
 • Representation of Students
 • Class Rep System                        Maria Maguire, President
 • Representing USI                        m 089 4022444
                                           e president@dkitsu.ie
 • Entertainment
 • Student Welfare                         Aaron Geagan, Vice President
 • Education issue                         m 085 2781451
                                           e vicepresident@dkitsu.ie
 • Organisation of Events
                                           w www.dkitsu.ie
 • Common Room - pool tables,TVs
 • Student Accommodation
 • Student Travel & Discount Cards
 • J1 Visas

                                           Opening Hours

                                           Monday - Friday
                                           9.00am - 5.00pm

                                              The S.U Office
                                              Ground Floor Faulkner Building

18
Student Learning & Development
            Ionad Foghlama & Forbartha na Mac Léinn

The Student Learning and Development Centre (SLDC)

The SLDC is an independent resource for all students. We are there to support
every student, whether you need specific help in an area or just want to do
even better. We operate an open door policy and students are invited to make
appointments for 1:1 support or small group tutorials.

We also offer group workshops and tutorials throughout the year on specific
topics. These tutorials are advertised through your student email, SLDC website
and student notice boards. In addition to this, upon request from your lecturer,
we also deliver these tutorials as a class group.

The tutorials offered will include:       Moira Maguire
 • Academic Writing                       Head of Department of the Centre of
                                          Excellence in Learning and Teaching
 • Referencing and Academic               t ext 2703
   Integrity                              e moira.maguire@dkit.ie
 • Reviewing Literature
 • Research Techniques/Methods            Margaret Ward
                                          IT Development Tutor
 • Study Skills
                                          t ext 2154
 • Exam Techniques                        e margaret.ward1@dkit.ie
 • We offer tuition from beginner
   to advanced levels in: Word,           Michelle Woods
   Excel, PowerPoint & Presentation       Academic Development Tutor
   Skills, Moodle Navigation, File        t ext 2865
   Management                             e michelle.woods@dkit.ie
 • Support for group work
                                          Laura Mc Kenna
 • English for academic purposes          CELT Co-ordinator
                                          t ext 2800
                                          e laura.mckenna@dkit.ie
Opening Hours
                                          Direct dial          042 9370320
Monday - Friday
9.00am - 4.00pm
                                          To book an appointment email
                                          tutor@dkit.ie or call into us on the
   First Floor South Block
                                          first floor of the South Building (S202
   Building S202
                                          and S205)

                                      Start Something New                           19
Academic Administration
 Seirbhísí Riaracháin

The Academic Administration Office is where your student records are kept
and is the first point of contact for any queries you may have relating to your
registration status, fees and grants.

Registration                              Student Email

Once you have accepted your offer         An email account will be issued to you
of a place at DkIT and paid the           at registration. Important information
appropriate fee you will be registered    will be forwarded to you via this e-mail
on your DkIT programme.                   account during the course of the year,
                                          including fee payment reminders
You must be registered to attend          (where applicable), examination
your classes, to use the institute’s      timetables and results, changes
computers, to access course notes         to timetables and programme
through Moodle, to use the library,       information. You should also regularly
to receive your student ID card and       check the Institute website www.dkit.
email details. If you have a query        ie for news and information.
about registration please go to the
Academic Administration Office.           SMS Service

Student Card & Identification             Please ensure the Academic
                                          Administration Office has your current
A Student Card is issued to each          phone number on record as the
student following registration. If your   Institute sends important information
card is lost, stolen or destroyed, you    via text messaging.
must report this to the Academic
Administration Office, and a duplicate    Completion of Forms
card obtained on payment of the
appropriate fee. You may be asked
to produce your card at any time on       You may require forms to be validated
campus so keep it with you at all         by the institute, for example Letters
times. The card remains the property      of Registration, Letters for Grant
of DkIT.                                  Authorities, or Social Welfare forms.
                                          For this service please call into the
                                          Academic Administration Office, the
                                          Student Services Centre or your
                                          School Office and ensure you have
                                          your valid ID card with you.

20
Withdrawing from your programme           HEA Student Data Collection
                                          Notice
You may decide to leave your
programme for any number of               The Institute share student record and
reasons, e.g. accepting a job offer,      survey data that we collect from you
applying for a different course next      with the higher Education Authority
year, etc. If you are considering         (HEA) so they can perform their
withdrawing from your course you          statutory functions under the Higher
should discuss this with someone          Education Authority Act, 1971. The
who can help you: your Head of            HEA shares records with other official
Department and the Careers Office         bodies such as the Department of
are available to advise. Please note if   Education and Skills,
you decide to leave the Institute you     CDETB and the Central Statistics
must complete a Course Withdrawal         Office. The HEA Student Data
Form, available from your School          Collection Notice is published in full
Office.                                   on the Institute website
                                          www.dkit.ie/academic-
                                          administration/registration/ hea-
N.B. Please note that withdrawal from
                                          student-data-collection- notice
a course may have fee consequences
if returning or taking up another third
level place in a subsequent year.

   Opening Hours                             Academic Administration Office

   Monday - Friday                           t 042 9370230
   9.00am - 1.00pm                           e registration@dkit.ie
   1.30pm - 5.00pm                             TK Whitaker Building

                                   Start Something New                         21
Fees & Grants
 Táillí agus Deontais

Fees                                     Grants
This section is concerned with the       SUSI is the main source of financial
payment of the Student Contribution,     help available for students in full-time
Tuition Fee and Facilities Fee.          higher education undergraduate
 • The Student Contribution              courses.
   (currently €3,000 p.a.) is the         • SUSI Grant Applicants
   annual charge to all full time EU        Students who have applied
   students and may be paid in 2            for a SUSI grant may be given
   equal instalments.                       a Temporary Registration (TR)
 • Tuition Fees are payable by              on production of proof of
   students who are not eligible for        application (application
   the ‘Free Fees’ scheme.                  reference number) and payment
                                            of the Facilities Fee of €125.
 • The Facilities Fee of €125
   must be paid by all students at        • SUSI Grant Holders
   Registration.                            Students who have been awarded
                                            a SUSI Fee Grant may have all or
 • Continuing students are notified         part of the Student Contribution
   of their fees by e-mail and              paid by SUSI.
   therefore it is important that
   students check their e-mail            • Full information on fees and
   accounts regularly.                      grants is available at
                                            www.studentfinance.ie
 • Students should pay their fees by        Other important information
   using the online payment facility        is also available on this website,
   at https://ssb.ancheim.ie/dkit/          including details on the Fund for
 • Payment Options (excluding               Students with Disabilities, the
   International Students)                  Back To Education Allowance,
 • Option 1: Full Payment €3,000 +          and the Student Assistance Fund.
   €125 + Tuition Fee if applicable       • International Students should
   at Registration                          check with the International Office
 • Option 2: First instalment €1,500        on how to pay their fees.
   +€125 + 50% of Tuition Fee             • Students should familiarise
   if applicable at Registration.           themselves with the ‘Guideline
   Second instalment €1,500 + 50%           Procedures for the Collection
   of Tuition Fee if applicable before      of Student Fees’, including
   the start of the 2nd semester.           the penalties for late or non-
                                            payment. Details at: www.dkit.
                                            ie/admissions/student-finance/
                                            fees

22
Examinations
                                                      Scrúduithe

The Examinations Office website www.dkit.ie/examinations provides useful
information on:
 • Examination Timetables               • Academic Appeals and Reviews
 • Examination Results                  • Examination Sessions:
 • Registering for External Repeat/       Winter Examinations (Jan 2019)
   Deferred Subjects                      Summer Examinations
                                          (May 2019)
 • Examination Regulations and            Autumn Examinations
   Policies                               (Aug 2019) (Repeats)
 • Consultation Details

Opening Hours                         Olly Keegan
                                      Examination Officer
Mon - Fri
8.45am - 1.00pm                       t 042 937 0235
2.00pm - 4.30pm                       e exams@dkit.ie
                                        S111 on the ground floor
Opening hours may vary during           of the TK Whitaker Building
examination sessions                    (behind the TK Whitaker Theatre)

                                 Start Something New                       23
International Office
 Oifig Idirnáisiúnta

DkIT has 500 international (non-EU) students and 100+ Erasmus (EU)
exchange students from all over the world. DkIT International Office supports
inbound and outbound international students in the following ways:
 • Application-Processing and            Noreen Carney
   Letters of Offer                      International Office Manager
 • Student registration and fee-
   payment                               t 042 9370353
                                         e noreen.carney@dkit.ie
 • Orientation on arrival                  international@dkit.ie
 • Immigration and Visa Suppor             Offices L206 – L210
 • Pastoral Care                           Whitaker Building
 • Accommodation                         Opening Hours
 • Study Abroad Preparation
   (ERASMUS)                             Mon - Fri
                                         9.00am - 5.00pm
 • Linkages with Partner University,
   Agents, Embassies and                 www.dkit.ie/international
   Sponsoring Authorities

24
Computer Services
                                     Seirbhísí Ríomhaireachta

Computer Services provide IT support services across campus to all students.
In this section you will find a summary of the IT services offered by DkIT.
Students should visit our website www.dkit.ie/computer-services regularly to
stay up to date with latest developments.

 • Student Accounts. Email, cloud       Note
   storage & office applications.       We ask that students use the facilities
   http://webmail.dkit.ie               provided responsibly in order to
 • Moodle for students                  ensure the maximum benefit to all
   http://moodle.dkit.ie                users on campus. Facilities are
                                        provided for educational purposes
 • IT Tutorials www.dkit.ie/
                                        and any abuse will be penalised
   computer-services/tutorials
                                        under the Code of Conduct. The
 • Student WiFi www.dkit.ie/            current ICT Responsible Usage Policy
   wireless                             can be viewed at
 • Public Access PCs in Library         www.dkit.ie/itpolicy
 • Open IT issue ticket
   http://helpdesk.dkit.ie
 • Pay Print Service

  Opening Hours                         IT Help Desk

  During Semester                       t 042 9370300
  Monday - Friday                       e helpdesk@dkit.ie
  10.00am - 1.00pm                        Information Desk
                                          TK Whitaker Building
  Outside Semester
  http://helpdesk.dkit.ie

                                  Start Something New                          25
Library
 Leabharlann

The Library staff welcomes you to the Institute and looks forward to supporting
you in your learning.
 • Discover how we can help you develop your research skills by taking
   Library classes.
 • Keep up to date by checking your emails and following us on Twitter
   www.twitter.com/DkITLibrary and on Facebook www.facebook.com/
   dkitlibrary
 • Avail of the quiet space the Library offers and help keep it quiet by having
   your phone on silent. Please leave the Library to make/take calls, or to eat
   food.
 • Remember to have your student card with you.

Opening Hours
Opening hours are staggered according to anticipated need so always check
our webpage and Calendar at
www.dkit.ie/dkit-library/about-us/opening-hours-calendar for information.

                                          Ann Cleary
                                          Librarian

                                          t 042 9370310
                                          e library@dkit.ie
                                          w www.dkit.ie/library
                                            TK Whitaker Building

26
Health & Safety
                                         Sábháilteacht Sláinte

Dundalk Institute of Technology
is committed to providing and
maintaining a safe learning and
working environment. During your
time here we want you to be as safe
as possible.
 • All students will be expected
   to comply with DkIT’s Policy
   for Safety, Health and Welfare.
   Information on how we manage
   our Safety including our Policy
   is held within our Parent Safety
   Statement and associated
   Ancillary Safety Statements for
   each School or Functional Area.
   These are available on line at
   www.dkit.ie/health-safety/
   safety-statements
 • Please make yourself familiar
   with the Institute’s emergency
   evacuation procedures as
   detailed in the ‘Emergency
   Evacuation Procedures Manual’.
   This is located on the DkIT
   website at www.dkit.ie/health-
   safety/emergency-evacuations-
   procedures-manual
 • On hearing the fire alarm sound
   continuously all occupants must     Caroline Carlin
   leave the premises immediately,     Health & Safety Co-ordinator
   using the nearest available exit,
   and proceed to their designated     t 042 9370200 ext 2028
   Assembly Point.                       Estates Department North Building
 • We would ask that all incidents
   (Accidents, Near Misses or
   Dangerous Occurrences) are
   reported immediately to your
   immediate supervisor.

                                  Start Something New                  27
Canteen Services
 Seirbhísí Ceaintín

Fusion Main Campus Restaurant            Coffee Dock
Mon – Fri       8.00am – 4.00pm          The Whitaker Building, North Block
                                         Mon – Fri           8.30am – 3.00pm
Breakfast and Lunch, Deli service,
Grab ‘N Go snacks and beverages          Hot beverages, chilled drinks, fresh
(Hot Food served from 8.00am to          baked pastries & scones, grab & go
2.00pm)                                  sandwiches, confectionery, sweet
                                         treats.
Starbucks
PJ Carrolls Building                     The Well
Mon – Thurs          8.30am – 5.00pm     The Whitaker Building, South Block
Fri 		               8.30am – 3.00pm
                                         Mon – Thurs         8.30am – 8.15pm
Hot & cold Starbucks beverages,          Fri 		              8.30am – 3.00pm
chilled drinks, fresh baked pastries
& scones, grab & go sandwiches,          Hot beverages, chilled drinks, fresh
confectionery, sweet treats.             baked pastries & scones, grab & go
                                         sandwiches, confectionery, sweet
Costa Coffee                             treats.
Muirhevna Building
Mon – Thurs        8.30am – 4.00pm
Fri 		             8.30am – 3.00pm
                                          AIB Bank
Hot & cold Costa beverages, chilled       Banc AIB
drinks, fresh baked pastries & scones,
grab & go sandwiches, confectionery,
sweet treats.                            For all your student banking needs
                                         contact AIB DkIT today!
RDC Coffee Dock
                                         Monday | Tuesday | Thursday
Mon – Fri       10.00am – 2.00pm
                                         10.30am - 12.30pm
                                         13.30am -15.30pm

                                         Wednesday | Friday
                                         10.30am - 12.30pm

28
College Services
                                              Seirbhísí an Choláiste

The Institute Shop, provides all your Stationery, Text Books, Class Manuals,
Newspapers, Top-Up, Past Exam Papers, Soft Drinks & Confectionery.

Presentation Material, as well as a Binding Service is available. You can also
avail of our Laminating Service.

All Student Lockers are located on the 1st floor of the Faulkner Building and
in the locker room in the Carroll’s Building. The rental of these lockers can be
arranged through the College Shop.

The Institute Shop oversees the Student Print/Copy Service. These self service
machines, which are located throughout the campus, offer both black/white &
colour printing. This cardless system offers faster, better quality print by using
more reliable, fully maintained machines.

All profits generated go towards improving the service to students.

Opening Hours                                 Marie Monagher
                                              Supervisor
Mon - Thurs          8.45am – 4.30pm
Fri		                8.45am – 3.00pm          t 042 9370384
                                              e dccs@dkit.ie
                                                Faulkner Building

                                   Start Something New                             29
Policies, Procedures & Guidelines
Polasaithe, Nósanna Imeachta & Treoirlínte

The Institute recognises the right to dignity of every individual associated with it,
and it expects that each of them will be treated with consideration, courtesy and
respect, without harassment, or physical or verbal abuse. Every member shall
refrain from conduct liable to infringe the rights of others. DkIT Code of Conduct
does not reduce your legal rights.

Its goal is to maintain a suitable academic environment for all in the Institute
and to ensure that your rights as a student member will not be less than the
rights of other members of the Institute. A Discipline Committee appointed by
the Academic Council will oversee all matters of student discipline.

30
DkIT Code of Conduct
                                 and Disciplinary Procedures

Staff members are bound by the Staff Discipline Code. As a student member,
you must observe the Student Code of Conduct. You need to inform yourself
about the regulations that concern the use of particular Institute facilities,
laboratories, procedures (including those relating to examinations and
assessment) and equipment. Authorised members of the Institute can enforce
these regulations under this Code.

Contents
1   Introduction to Code of Conduct and Disciplinary Procedures
2   General Principles
3   Student Identity Card
4   Breaches of Code of Discipline
5   Reporting Offences

Appendix A          Major Offences, Procedures & Penalties
Appendix B          The Discipline Committee
Appendix C          Appeals

1    Introduction to the Code of Conduct
1.1 Dundalk Institute of Technology is an institution established by the
    Regional Technical Colleges Act, 1992.

1.2 The members of the Institute are
        a the members of the Governing Body
        b the members of the Academic Council
        c the members of staff
        d the registered students
        e the graduates
        f such other persons as the Governing Body may appoint as members.

1.3 The President is the Chief Officer of the Institute. The President, the
    Governing Body and the Academic Council perform the functions
    prescribed by the 1992 Act, and as may be directed by the Minister from
    time to time.

                                  Start Something New                            31
Policies, Procedures & Guidelines cont.

1.4 The Governing Body has overall responsibility for the regulation of Institute
     affairs. The Academic Council is responsible, subject to the approval
    of the Governing Body, for making the Academic Regulations of the
    Institute. The responsibility for controlling and directing the activities of
    the Institute and controlling the conduct and actions of the students rests
     with the President and with the Institute’s delegated officers. These
    include the Registrar, Heads of School, Heads of Department, Librarian,
     Academic Administration & Student Affairs Manager, Computer Services
     Manager, Restaurant Manager and other duly authorised persons.

1.5 The Code of Conduct consists of the code published in this document
    and its appendices and any detailed regulations that relate to, or
    are published for specific areas or activities, for example, examinations,
    laboratories, workshops and the library. The Code also includes the
    regulations of relevant awarding authorities. When the Institute makes
    changes to the Code, they are approved by the Academic Council.
    Changes to other regulations are notified to the Academic Quality Sub-
    Committee and published in notices to students.

1.6 Copies of this Code are published annually and are available from the
    Academic Administration Office. You get a copy at registration and it will be
    on view in the Library, in School/Departmental Offices and at the Students’
    Union.

2     General Principles

2.1 All members and committees of the Institute shall observe natural justice
    and fair procedures in respect of this Code of Conduct, and no penalty
    will be imposed on you as a member of the Student Body except in
    accordance with this Code.

2.2 You should act in accordance with this Code of Conduct and with the
    published regulations of the Institute, and you should maintain acceptable
    standards of behaviour and act in a law-abiding, mature and honest
    fashion.

32
2.3 You should treat others with respect for their person and their rights,
    whether in the Institute or elsewhere, and avoid conduct which infringes
    upon the rights or lawful activities of others, or which brings the Institute
    into disrepute. You should treat Institute property and/or facilities with
    respect and not use them when you are not authorised to do so. This
    includes all property and/or facilities being used by or under the control of
    the Institute.

2.4 When you report for a class, laboratory, workshop session or if you seek
    to use any other Institute facility, the Institute staff member in charge
    has the right to exclude you, if in his or her opinion, you appear to
    be under the influence of alcohol, drugs, or other substances and/or if
    your behaviour represents a threat to yourself or others. In all such cases
    you may be required to produce medical certification confirming that you
    are fit to resume classes/ activities If you dispute this opinion, you must
    appeal in writing, outlining the grounds or reasons for the appeal within
    5 working days to the appropriate Head of School/Department/Section.
    See Appendix C: Appeals C.1.

2.5 This Code applies:
    •    To all registered students of the Institute both on and off campus
    •    To students on work experience where that is part of their programme
         of study
    •    To students on exchange programmes in other Institutes
    •    To students on off-campus assignments which are part of their
         programme of study
    •    To acts or omissions of students when they are representing the
         Institute, or at any Club or Society, which would violate this Code if
         done in the Institute

3   Student Identity Cards

3.1 A Student Identity Card is issued to you following registration. It is non-
    transferable and if you lose it or it is stolen or destroyed, you must report
    this to the Registrar’s Office at once. You can get a duplicate card if you
    pay the appropriate fee.

3.2 The card remains the property of the Institute at all times. It is your proof
    that you are entitled to use the Institute’s facilities. You must produce
    it or give it up on demand to any authorised member of Institute staff.
    You are entitled to ask the staff member to identify him/herself. In cases of
    emergency, a student may get a temporary identification form from the
    School Office.

                                   Start Something New                              33
Policies, Procedures & Guidelines cont.

4 Breaches of Code of Discipline
4.1 An act or omission by you                      • Disorderly conduct,
       • which adversely affects                   including being unfit
       the rights of any other                     for admission to class,
       member of the Institute,                    laboratory, workshop or other
                                                   Institute facility
    		   or
       • which disrupts the orderly                • Being in unauthorised
       and responsible conduct                     areas without permission
       of any Institute activity, or               • Failing to identify yourself
       which violates any Institute                to a member of Institute staff
       regulation or this Code, is                 on request
       a breach of the Code of                     • Causing minor damage to
       Discipline.                                 Institute property

4.2 Any alleged incident of unlawful      4.4   Major Offences
    behaviour may immediately
                                                The following are defined as
    be referred to the Garda
                                                examples of major offences:
    Síochána. In the event of
    Gardaí investigating a student,                • Criminal damage, major or
    the Institute reserves the right               repeated incidences of anti-
    to additionally implement the                  social behaviour including
    disciplinary process.                          racism, excessive noise,
                                                   littering, nuisance behaviour,
4.3 Minor Offences                                 drunkenness and disorderly
                                                   behaviour or the repeated
    The following are defined as
    examples of minor offences:                    facilitation of such behaviour
       • Anti-social behaviour                     • Serious breaches of
       including, excessive noise,                 examination regulations
       littering, nuisance behaviour,              including impersonation,
       drunkenness and disorderly                  copying, cheating or
       behaviour or the facilitation of            plagiarism
       such behaviour                              • Giving false or misleading
        • Violation of detailed                    information to the Institute
        regulations                                calculated to mislead or
                                                   deceive
                                                   • Malicious destruction,
                                                   damage or misuse of Institute
                                                   property

34
• Forgery, alteration or               production, display or circulation
        misuse of any Institute                of written words, pictures or
        document, record, stamp or             other material), if the action or
        identity card                          conduct is unwelcome to the
                                               recipient,and could reasonably
        • Forcible or unauthorised             be regarded as offensive,
        occupation of Institute                humiliating, or intimidating. The
        buildings                              harassment has to be based on
        • Physical abuse of another            or motivated by one or more of
        person                                 the nine relevant characteristics
                                               of the person targeted. These
        • Bullying                             are: Marital Status, Age, Sexual
        • Sexual harassment                    Orientation, Family Status,
        • Unwanted interference                Race, Gender, Religious Belief,
                                               Disability and Membership of
        with Institute’s safety
                                               the Travelling Community.
        equipment, alarms, fire-
        fighting equipment or failure
        to comply with a reasonable      4.4.3 Sexual Harassment
        request by staff with regard           The definition of sexual
        to situations that endanger            harassment is similar to that
        life, health or property               of harassment but with a
                                               sexual element. It includes
        • Repeated or aggravated               any unwelcome act of physical
        incidents of minor offences            intimacy, unwelcome request
                                               for sexual favours, other acts or
4.4.1 Bullying                                 conduct including spoken works,
                                               gestures, or the production,
      Bullying is defined by the
                                               display or circulation of written
      Health and Safety Authority
                                               words, pictures or other material
      as Repeated inappropriate
                                               that is unwelcome and could
      behaviour, direct and indirect,
                                               reasonably be regarded as
      whether verbal, physical or
                                               sexually offensive, humiliating or
      otherwise, conducted by one or
                                               intimidating. It does not refer to
      more persons against another or
                                               human interaction or behaviour
      others, at the place of work and
                                               that is mutually acceptable to
      or in the course of employment,
                                               the parties involved.
      which could reasonably be
      regarded as undermining the
      individual’s right to dignity at   4.4.4 Bullying, Harassment and
      work.                                    Sexual Harassment may be
                                               dealt with by a separate and
                                               specific Institute policy. In this
4.4.2 Harassment                               event, the Institute will advise
      Equality legislation in Ireland          students accordingly.
      defines harassment as any act
      or conduct (including spoken
      words, gestures, or the

                                   Start Something New                          35
Policies, Procedures & Guidelines cont.

5 Reporting Offences
5.1 A student who wishes to make a                 b verify your student identity,
    complaint should do so either to               			         and
    his/her Head of Department or to               c report the matter to the
    the Disciplinary Officer.                      Disciplinary Officer together with
                                                   details of the alleged offence.
5.2   The Head of School/
      Department/Function or other           5.3.1 In the case of minor offences
      authorised Institute officer is              the Head of School/Department/
      responsible for maintaining                  function or that officer’s
      order in particular areas of                 deputy may act in place of the
      responsibility and for the                   Disciplinary Officer.
      administration, in the first
      instance, of the Institute’s Code
      and regulations. Cognisance            5.3.2 When the Disciplinary Officer
      should be given to point 2.4.                receives a report under 5.2
      Where there is an immediate                  (c) above, he/she will consult
      issue that needs to be dealt with            with at least two other persons
      to maintain order the appropriate            who, under Appendix B of
      Head of School, Department,                  this Code, can be members
      Section may suspend a student                of the Institute’s Disciplinary
      for a specified time providing               Committee. They will decide
      them with written notification of            whether the incident appears to
      their decision and the appeals               be a major or a minor one.
      mechanism. Every student is
      responsible in the first instance      5.4   If not previously involved, the
      to this official for his/her acts or         appropriate Head of School/
      omissions. If he/she reasonably              Department/ Function will be
      believes a penalty might be                  notified of any alleged offence,
      imposed on you under this Code               and this person may make
      of Discipline, he/she will:                  a written submission to the
      a inform you of the alleged                  Disciplinary Officer.
      offence
                                             5.5   If the Disciplinary Officer, in
                                                   consultation as above in 5.3.2,
                                                   finds that you have committed a

36
minor offence, he/she may           5.6   The procedures described in
impose what he/she considers              the remaining parts of this Code
a suitable penalty on you.                apply
This process will normally be                • if you do not accept this
completed and the outcome                    finding, or
notified to you within fifteen
working days from the report of                • if you do not comply with
the incident. When you accept                  any penalty, or
this finding, the incident, under         if the Disciplinary Officer finds
this Code, is regarded as closed.         that you have committed a
                                          serious offence, the 15- day
                                          period mentioned in 5.5 may
                                          be extended by the Disciplinary
                                          Officer only when it is in the
                                          interest of the student. Any
                                          incident that is not proceeded
                                          within the timescale above will
                                          lapse.

                             Start Something New                              37
Policies, Procedures & Guidelines cont.

Appendix A: Major Offences, Procedures & Penalties
A1   If the Disciplinary Officer                this notice, to comply with the
     has decided that a major                  decision of the committee, you
     offence appears to havebeen               commit further offence, and so
     committed, the Institute                  you may be liable for further
     Disciplinary Committee will deal          disciplinary action. If a charge
     with the matter. The Disciplinary         of misconduct is not proceeded
     Officer will:                             with inside 25 working days, it
         • Give you five working days          will lapse and you will not be
         notice in writing A3 of the           liable for further proceedings in
         meeting of this Committee             regard to it.

        • Notify you of the alleged
                                          A3   However, notwithstanding
        offence; your right to be
                                               A.2 above, in exceptional
        represented and to make
                                               circumstances, such as a
        personal representations               student(s) facing criminal
         • Send you a copy of                  charges, or unavoidable
         the Institute’s Code of               changes or absences of staff,the
         Student Discipline and of             Discipline Committee may
         the evidence against you,             extend this period and give you
         including the report sent to          written notice of this decision.
         the Discipline Committee by
         the Disciplinary Officer         A4   If the Discipline Committee
A2   If you are a student on an                decides that your conduct
     Institute programme, which is             was a breach of the Code of
     jointly sponsored or provided             Student Conduct, it may impose
     with another provider,                    any of the following sanctions,
     that provider will have the               or others, or a combination
     opportunity to nominate an extra          of them, which it judges
     member to any disciplinary                appropriate:
     hearing.                                      • A fine of not more than
                                                   €1,000
     After the meeting of the                     • Temporary or permanent
     Discipline Committee, its                    exclusion from certain
     chairperson will notify you (in              Institute facilities, events or
     writing within three working
                                                  activities
     days) of its decision, any penalty
     and any rights of appeal against             • Suspension from the
     its decision. If you fail, within            Institute for a stated period or
     one month of receiving                       until loss or damage is made
                                                  good

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