2020/2021 EXECUTIVE APPLICATION PACKAGE - Young Women in Business
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
2020/2021 EXECUTIVE APPLICATION PACKAGE
APPLICATION PROCESS
Please complete the following application instructions
below. Your total application should be no more than 5
pages (3 for your application and 2 for your resume).
1. Review the job description you are applying for
2. Read and fill out this application form
3. Save your application form and resume as one PDF
document and title it as:
"First and Last Name - Position Title"
Please send your completed application package to
Jennifer McLean and Selina Ha at sfupres@ywib.ca
with the subject line
"YWiB SFU Executive Application - Position Title"
by April 6th, 2020 @ 11:59PM.
Time commitment will vary between 5-10 hours per week
and lasts from April 2020 to May 2021.TABLE OF CONTENTS EXECUTIVE ROLE PAGE # Vice President of Corporate Relations 4 Vice President of Events 5 Vice President of Finance 6 Vice President of Internal Relations 7 Vice President of Marketing & Design 8 Vice President of Philanthropy 9 SOUL Program Manager 10 WISE Program Manager 11 IWD Chair 12
Vice President of Corporate Relations
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Charming, confident, and energetic, you thrive in social environments with a good dose of
authentic conversations. You find yourself seeking opportunities to collaborate with
like-minded individuals to make a collective vision come to life. As a natural communicator, you
can deliver persuasive pitches, negotiate strategically with prospective partners, and share a
contagious passion for the YWiB SFU brand.
RESPONSIBILITIES
● Reach out to a variety of organizations with an ambitious and optimistic attitude and
maintain a working relationship with potential partners throughout the term
● Coach and mentor the ins-and-outs of pitching and negotiating to a team of
coordinators
● Update existing sponsorship package to align with overall organizational and
portfolio-specific goals
● Coordinate with the VP Finance and Program Managers to determine areas of financial
needs and strategize sponsorship accordingly
● Obtain sponsorships that enhance and support all programs and events
● Collaborate with VP Events to seek opportunities to partner with companies (i.e. office
tours, workshops, networking events, etc.)
REQUIREMENTS
● Embodies the 3 P’s of corporate relations:
o Professional and confident when communicating with external stakeholders
o Persuasive brand ambassador with an exceptional understanding of the value
proposition that YWiB SFU offers to its prospective sponsors
o Passionate about YWiB SFU’s vision with a talent for creating lasting
partnerships
● Must be comfortable cold-calling or sending direct messages through various
communication platforms
● Strong time management skills with abilities to multitask, prioritize, and meet deadlines
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Previous experience obtaining both monetary and in-kind sponsorships
● Has taken a business writing class or equivalent (BUS 217W or BUS 360W)
● Experience in partner relations or client/customer-facing roles is an valuable asset
● Has previously established relationships with industry professionals that create an
internal database for future partnerships
4Vice President of Events
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Bold, detail-oriented, and entrepreneurial, you enjoy the challenge of directing new initiatives
and organizing events. With previous event planning experience under your belt, you want to
do more than host fun socials; you are someone who can execute a vision and ultimately
provide opportunities for YWiB members to make meaningful connections amongst one
another. You will spearhead several major events throughout the year that will lead towards a
tight-knit community for all YWiB program members and the executive team.
RESPONSIBILITIES
● Lead the logistical and creative planning of our Launch Party and Year-End Wrap-Up
● Organize 3-4 events throughout the year that focus on facilitating connections
between members and growing their professional and peer networks
● Manage all event operations including but not limited to, venue booking and
preparation, catering, and logistics
● Collaborate with the Corporate Relations team to seek opportunities to partner with
companies (i.e. office tours, workshops, networking events, etc.)
● Work closely with Presidents to brainstorm new ideas and approaches to increase
engagement within the YWiB SFU community
● Collect feedback following all YWiB SFU events to track success and create
post-event reports
REQUIREMENTS
● Ability to utilize entrepreneurial skills to plan and host exciting new events
● Adaptable, well-organized, and ability to work under pressure
● Proven event planning skills is a valuable asset, with prior experience in
organizing small to medium sized events (30-50 attendees)
● Coach and mentor the ins-and-outs of event planning and project management to a
coordinator
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Previous experience in a leadership role
● Practical experience in event planning or project management (i.e. Co-op or
internship)
● Has taken an introductory project management course or equivalent (i.e. BUS 361)
● Previous experience as a member of YWiB SFU
5Vice President of Finance
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Are you a wiz with numbers? Become our resident financial expert! Put your accounting and
financial organization skills to the test. Your role involves forecasting budgets, tracking the
executive teams’ spending, and creating reports with the SFU team and YWiB Board Finance
Director to ensure we manage our money well!
RESPONSIBILITIES
● Prepare a comprehensive annual budget that includes the projected expenditures and
revenues for each event and operations portfolio
● Work with the Presidents to ensure that funds are being allocated and spent appropriately
● Hold primary signing authority for YWiB SFU’s reimbursements, bank account, and funds
● Meet regularly with each portfolio to ensure the budget is being upheld
● Collaborate with the IWD Chair to obtain funds and sponsorships for the event
● Organize finance portfolio to ensure policies and procedures are being followed
● Accurately track spending and deliver monthly reports to the YWiB Executive team
● Oversee day-to-day financial operations including but not limited to:
o Revising event budgets and approving expenditures for a finalized budget
o Submitting and tracking reimbursements
o Preparing semi-annual and annual financial statements for the YWiB National
team to review
REQUIREMENTS
● Excellent communication skills to ensure all portfolios are operating within budget
● High attention to detail and time management skills to manage submission deadlines and
process accordingly
● Ensure the financial integrity of YWiB SFU is upheld across all members
● Coach and mentor the ins-and-outs of budgeting and forecasting to a coordinator
● Ability to work with and and comfortably manage large data sets
● Experience with preparing detailed budgets and reconciling accounts
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Practical experience in accounting and/or finance (i.e. Co-op or internship)
● Has taken an introductory accounting and finance course (i.e. BUS 251, BUS 254, BUS 312)
6Vice President of Internal Relations
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
For the fabulously organized, become the internal glue to our network! Correspond between
the executive team, program members, and internal stakeholders to keep the team in check
when it comes to all administrative work. Work with the executive team to ensure each
member is up to date on all things YWiB and be the main point-of-contact for booking rooms,
scheduling meetings, selling merchandise, and answering any administrative questions.
RESPONSIBILITIES
● Maintain and facilitate effective internal communications through G Suite and Slack
● Manage communications between internal stakeholders including but not limited to, SFSS,
Beedie SEO, internal members, and the executive team
● Schedule executive meetings and compile meeting minutes for future reference
● Assist Presidents with coordinator recruitment and following up with executive team
members regarding deadlines, action items, and reminders
● Consistently release the Monthly Member Newsletters to YWiB SFU member mailing list
● Spearhead Clubs Day logistics, which includes booking spaces, designing promotional
strategy, and being the main point of contact for all related inquiries
● Comfortable to mentor a coordinator and teach them the ropes of internal relations
● Research and order club merchandise for executive members and program events
REQUIREMENTS
● Exceptional interpersonal skills to maintain positive relationships with internal
stakeholders
● Excellent organizational skills to keep internal functions as efficient as possible, such as
reserving rooms for monthly meetings and assisting with behind-the-scenes
administrative w
● Verbal and written communication skills to lead executive members towards successful
program recruitment activities and write engaging Monthly Member Newsletters
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Previous administrative and/or HR-related experience is a valuable asset
● Previous experience working with internal stakeholders, including SFSS and Beedie SEO
for room bookings and other related activities
● Proficiency using MailChimp or similar email marketing platform to create and send
Monthly Member Newsletters
7Vice President of Marketing & Design
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Unleash your imagination and become our expert brand manager and creative genius! With a
strong eye for design and social media skills, this is the perfect opportunity to strengthen your
team leadership abilities while building your portfolio. Your role involves strategically planning
and executing all of YWiB SFU’s general and program specific marketing.
RESPONSIBILITIES
● Recruit and direct a coordinator team of 3-4 individuals including:
o Graphic Design Coordinator (2)
o Social Media Coordinator
o Visual Media Coordinator
● Set policy and procedure standards with the executive team in terms of design request
notice, social media post details, etc.
● Communicate with all Program Managers and VPs to ensure promotional materials are
appropriate and timely
● Work with the IWD Organizing Committee to ensure that their vision is brought to life
● Design graphics for events and marketing campaigns throughout the year, including but
not limited to Facebook, Instagram, Twitter, and LinkedIn
● Ensure all graphics and marketing campaigns are on-brand with YWiB National and
YWiB SFU fonts, colours, and logos
● Design and update the YWiB SFU Board Space in WMC
REQUIREMENTS
● Strong time management skills and the ability to deliver quality graphics in a timely
manner with 2-3 weeks notice
● Excellent leadership skills to recruit and manage a portfolio specific team
● An expert in graphic design tools, including but not limited to Adobe Creative Cloud
(Illustrator, Indesign, and Photoshop)
● Comfortable enforcing deadlines with M&D coordinators and executive team
● Experience with social media analytics, content creation is a strong asset
BONUS POINTS
● Experience in the form of co-op, internship, course etc. that is graphic design or
marketing-related
● Practical experience in marketing and/or design (i.e. Co-op or internship)
● Any special certifications in social media/digital marketing/graphic design!
8Vice President of Philanthropy
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Passionate, dedicated, and hard-working, you are a leader in your circle and want to help others
give back. With previous community engagement and volunteering experience, you love to spread
compassion and positivity, teach sustainability, and support your community. As YWiB’s expert in
philanthropy and corporate social responsibility, you will not only lead a cohort of driven students,
but also guide the executive team to incorporate philanthropic decisions in their work.
RESPONSIBILITIES
● Work closely with the Presidents to ensure that YWiB SFU has a strong philanthropic
vision for the year throughout all events and programs
● Organize and execute 3-4 philanthropic events throughout the year that focus on
facilitating connections between members of the community
● Organize bi-weekly volunteering sessions with local non-profit organizations that
relate to our mission and vision
● Collect feedback following every YWiB Connect event to better tailor future events
and opportunities to program members and the community
● Communicate and work with with local charitable organizations and other SFU clubs to
ensure a visible presence in the Greater Vancouver area and on campus
● Stay updated on current events and opportunities hosted by local non-profits and
communicate them to all program members on a regular basis
REQUIREMENTS
● Ability to lead a small, dynamic team to represent YWiB SFU at community events
● Proactive in identifying new opportunities, solving problems, and leading a close-knit
cohort of engaged students
● Excellent time management, written communication, and organizational skills
● Experience working or volunteering with non-profit organizations
● Strong knowledge of social issues and current events within our community
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Has previously established relationships with local non-profit organizations
● Has taken a business writing class or equivalent (BUS 217W or BUS 360W)
● Previous experience as a member of the Connect program
● Must be passionate about giving back to the community!
9SOUL Program Manager
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Spearhead our SOUL (Supporting Our University Leaders) Mentorship Program, which is
celebrating over 10 years in action! As a student leader who sees the value in mentorship
opportunities, you are passionate about cultivating an experience that is focused on tangible
growth and meaningful connections. You are comfortable speaking to SFU alumni and industry
professionals, and are aware of the career aspirations of YWiB SFU members. For the
detail-oriented and charismatic, this is an excellent chance to sharpen your project
management and event planning skills, while expanding your own network.
RESPONSIBILITIES
● Create and implement Mentor and Mentee recruitment strategies
● Successfully pair mentees and mentors based on the career and academic aspirations,
professional and/or personal goals, and interests
● Delegate and mentor a team of coordinators with a diverse array of skills
● Organize, facilitate, and host a minimum of four events, including one Meet & Greet, one
networking event, and two SOULcials
● Ensure events and expenses under the SOUL portfolio are within budget
● Manage all stakeholders involved in the SOUL Program including but not limited to,
mentees, mentors, corporate sponsors, venue spaces, and the executive team
REQUIREMENTS
● Effective relationship builder with excellent written and verbal communication skills
● Summer availability to recruit and meet with 30+ industry professionals in-and-around
Metro-Vancouver
● Confidence in prioritizing tasks and a natural problem-solver
● Ability to take initiative and control to host fun, original, and professional events
● Proficient in Microsoft Office (Word, PowerPoint, and Excel), Google Drive, and Gmail
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Knowledgeable about Vancouver’s job market and well connected with professionals
● Practical experience in event planning or project management (i.e. Co-op or
internship)
● Has taken an introductory project management course or equivalent (i.e. BUS 361)
● Previous experience as a member of the SOUL Mentorship program
● Drivers license and a vehicle is a valuable asset for logistics
10WISE Program Manager
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
Spearhead the WISE (Women Investing in Skills and Experience) Workshop Series program
that focuses on providing students with the opportunity to gain tangible skills and leave the
program with industry knowledge and pieces to add to their portfolio. Sharpen your project
management and networking skills while encouraging students to build skills in trending
industry segments!
RESPONSIBILITIES
● Carefully plan and execute the entire WISE Workshop Series, which includes a Member’s
Orientation, 5 workshops that focus on different tangible skills that are relevant to
trending business industries, and a Demo Day to wrap-up the series
● Collaborate closely with Marketing & Design team and Finance team to ensure successful
planning and promotion of program series
● Manage, motivate, and lead a team of two coordinators with a diverse array of talents and
responsibilities
● Ensure that there is value in the WISE member experience through having each member
leave the workshop with items to add to their resume/portfolio
● Collect feedback from WISE members following the end of the Fall semester to make
adjustments and plan the Spring semester workshop series
REQUIREMENTS
● Excellent organization and time management skills to ensure successful planning and
execution of the WISE Workshop Series program
● Ability to assess and identify current business trends within Vancouver and on a global
scale that are relevant to SFU students
● Must be comfortable cold-calling or sending direct messages to potential workshop
instructors through various communication platforms
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Previous experience leading, mentoring, and motivating a team
● Practical experience in event planning or project management (i.e. Co-op or
internship)
● Has taken an introductory project management course or equivalent (i.e. BUS 361)
● Previous experience as a member of the WISE Workshop Series program
11International Womens’ Day Gala Chair
YWiB 2020/2021
YWiB SFU
Young Women in Business (YWiB) SFU aims to create a central forum connecting ambitious,
like-minded young women across all industries, careers, and educational backgrounds to achieve
personal and professional success. YWiB SFU hosts engaging events and programs throughout the
year for young women to develop tangible skills and connections and become leaders in their
communities.
You are an event planning expert, logistics guru, and a natural leader. Recruit and direct a
dynamic team to plan YWiB SFU’s annual pillar event—the International Women’s Day Gala.
Your contagious passion inspires and motivates those around you and reflects in your actions.
As an innovative thinker, perpetual learner, and unashamed perfectionist, you strive to make
our annual gala one to remember.
RESPONSIBILITIES
● Be a master motivator; recruit, train, and lead your Organizing Committee to drive the
success of your event
● Plan the theme, engagement activities, and venue booking for YWiB SFU’s annual
International Women’s Day Gala
● Communicate regularly with the Organizing Committee and executive team and monitor
progress of planning to ensure tasks are completed in a timely matter
● Frequent communication with external stakeholders such as industry professionals and
venue coordinators
● Report monthly IWD updates to the executive team while conducting your own
Organizing Committee meetings
● Work closely with Corporate Relations and Marketing team to organize and strategically
manage marketing and sponsorships
REQUIREMENTS
● Experience in event planning and ability to thrive in collaborative team environments
● Motivated, detail-oriented and comfortable communicating persuasively
● Previous experience in logistical planning and external relations
● Ability to review budgets and justify how each cost adds value to attendees
● Proficiency in stakeholder management, corporate partnerships, and ability to prioritize
key planning activities
● Strong written and verbal communication skills and ability to effectively make decisions
and take initiative
● Proficiency in Microsoft Office, G Suite (Calendar, Drive, Hangouts, Forms) and Slack
BONUS POINTS
● Previous attendee of YWiB SFU’s IWD Gala, or other YWiB SFU events
● Has taken an introductory project management course or equivalent (i.e. BUS 361)
● Has previously established relationships with professionals and/or corporations
12You can also read
