2021 Girl Scout Cookie Program Troop Program Manager Guide Addendum
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
2021 Girl Scout Cookie Program Troop Program Manager Guide Addendum
Table of Contents
2021 Cookie Program Basic Info ................................................................................................ 2
Important Dates to Remember .................................................................................................... 3
Payment Due Dates ..................................................................................................................... 4
Council & Social Media Guidelines ............................................................................................. 5
2021 Girl Scout Cookie Program ................................................................................................. 6
eBudde Booth Process/Updates ...................................................................................…….... 7-14
Digital Cookie Updates…………………………………………………………………………………..15-16
Rewards……………….………………………………………………………………………………………17
Service Unit Cookie Manager
Name: ___________________________________________________________________
Address: _________________________________________________________________
Phone #: Home ____________________________________________________________
Cell ______________________________________________________________
Work _____________________________________________________________
Email: ___________________________________________________________________
Cookie Cupboard Manager
Name: ___________________________________________________________________
Address: _________________________________________________________________
Phone #: Home ____________________________________________________________
Cell ______________________________________________________________
Work _____________________________________________________________
Email: ___________________________________________________________________
Booth Manager
Name: ___________________________________________________________________
Address: _________________________________________________________________
Phone #: Home ____________________________________________________________
Cell ______________________________________________________________
Work _____________________________________________________________
Email: ___________________________________________________________________
2021 Cookie Program Basic Info
Due to COVID 19, we recommend you have your girls do online. If
they decide to do order card please make sure you have them
COVID-19 follow the GSVSC IDP, CDC and Virginia guidelines for social
distancing. (Wearing a mask, handwashing and 6 feet apart)
December 14, 2020 through March 31, 2021
PROGRAM DATES Remember the Girl Scout Promise and Law! Families are on their honor not to take
orders before December 14, 2020.
$5.00 per package
COST
$1.00 per package; $1.15 for troops that OPT OUT of the rewards program
TROOP PROFIT
Eight different cookies: Lemon-Ups, Trefoils, Do-Si-Dos, Samoas, Tagalongs, Thin
VARIETIES Mints, Girl Scout S’mores, and Toffee-tastic (gluten free)
The cookie program provides each girl an opportunity to develop skills in goal
setting, decision making, money management, people skills and business ethics.
BENEFITS Additionally, girls gain confidence as they realize their goals and achieve success by
participating in the cookie program.
Gift of Caring—Military/First Responders
GSVSC Customers can buy a virtual package of cookies to donate to the Gift of Caring
SERVICE PROJECT program. Girls can get a special “Gift of Caring” patch for 15 packages sold.
Troops will have cookies starting the week of January 11-15, 2021 and be able to
DIRECT SALES sell through March 31, 2021.
December 14, 2020, to March 31, 2021
ONLINE SALES
Help your daughter set her reward goals for the program — patches, t-shirt, stuffed
animal, pearl, cookie dough. Refer to the back of the order card to see the entire list
of rewards being offered. (Segment bars for certain levels can be purchased through
the Skyline Shop.)
REWARDS
The rewards are cumulative from 24 packages through our “String of Pearls”
membership for the 1000+ participants; and there is a highest achiever reward of a
Nintendo Switch, Photo on next year’s order card and $1,000.00 Gift certificate.
SPECIAL NOTE If the troop decides to OPT OUT of the rewards program, your daughter will be
ABOUT THE OPT eligible to receive only the patches and the pearl.
OUT CHOICE
Each girl must submit a signed parent permission slip to the troop leader or troop
cookie manager before participating in the program. Parents need to attend the
PARENTS NEED TO troop’s cookie program training session so that they can review their daughter’s
KNOW aspects of selling techniques and vital safety points and learn about the troop’s goal
for selling.
Important Dates to Remember
Program Dates
Start Date: December 14, 2020
End Date: March 31, 2021
Initial Order due date: January 2, 2021 by 10:00 P.M.
1st Pending Re-order: January 16, 2021 by 10:00 P.M
2nd Pending Re-order: January 23, 2021 by 10:00 P.M
3rd Pending Re-order: January 30, 2021 by 10:00 P.M
4th Pending Re-order: February 6, 2021 by 10:00 P.M
5th Pending Re-order: February 13, 2021 by 10:00 P.M
6th Pending Re-order: February 20, 2021 by 10:00 P.M
7th Pending Re-order: February 27, 2021 by 10:00 P.M
8th Pending Re-order: March 6, 2021 by 10:00 P.M
9th Pending Re-order: March 13, 2021 by 10:00 P.M
Troop Delivery Dates
Initial order delivery: January 11-15, 2021
1st Re-order delivery: January 20-22, 2021
2nd Re-order delivery: January 27-29, 2021
3rd Re-order delivery: February 3-5, 2021
4th Re-order delivery: February 10-12, 2021
5th Re-order delivery: February 17-19, 2021
6th Re-order delivery: February 24-26, 2021
7th Re-order delivery: March 3-5, 2021
8th Re-order delivery: March 10-12, 2021
9th Re-order delivery: March 17-19, 2021
(Deliveries are once a week for 9 weeks after initial delivery)
(Troops with overstock must contact council for permission to extend booth sales)
Payment Due Dates
Payment due to the Service Unit/Council by Feb. 22, 2021 -30% of balance due from Troops
to Service Unit Cookie Managers for deposit or call council to pay over the phone with the
troop debit card. Make sure you let your facilitator know you paid by phone.
(All cookies from December 14, 2020 to February 12 will count in this 30% payment
including pending orders)
Area Rep/Service Unit Program Manager will provide troop with the 30% amount due by
February 18.
Troop Final Payment: Payment is due to Service Unit Program Manager or Council no
later than April 3, 2021
(Troops will need to look in eBudde for final payment under the sales report tab) from
Troops to Service Unit Cookie Managers for deposit or call council to pay over the phone with
troop debit card. Make sure you let your Service Unit Program Manager know you paid by
phone.
Girl Payments: Collect money from the girls at each troop meeting and deposit into the
troop checking account. All monies are due to the troop no later than March 31, 2021.
Important Dates
December 11-Volunteer access start date in Digital Cookie and eBudde
December 11-Cupboard Manager will have access to eBudde
December 14-Parents/girls will have access to Digital Cookie
January 16, 2021 Booth Sales start
January 23-Annual Meeting- Virtual
February 5-7 Super Bowl Weekend (highest booth sales)
February 14 (12-14) Valentine’s Day Weekend (2nd highest booth sales)
February 19-21 National GS Cookie Weekend (3rd highest booth sales)
Weekend of May 1-2-String of Pearls Reception/ Fall & Cookie Program Highest Achievers
March 31, 2021–All sales end
Council Guidelines
1. All girls must be a currently registered Girl Scout member
2. All products sold must be currently offered products. We are NOT allowed to sell expired products.
3. All products must be sold at the prices set by the council. NO EXCEPTIONS!
4. All payments to the troop must be paid in full by the deadline or individual incentives will be withheld
until the full payment is received.
Social Media Guidelines
A girl cannot post on social media unless she is 13 or older and has parents’ permission. All
posts must be a private post with the friends’ only option without sharing.
A parent /guardian may place a post on a private group if they make the post private to the
group with the friends’ only option without sharing
You are not allowed to post on Craigslist, Marketplace or any Yard Sale Pages.
A private group must be friends and family group
If I do not follow the guidelines for social media, the following consequences may be enforced:
Loss of rewards, Loss of troop profit, and /or Removal from the program
*Troop Program Managers and Service Unit Program Managers will be notified of any decisions
Safety Activity Checkpoint:
Social Media
Girls are only to use the internet to market the Girl Scout Cookie Program to friends and family. You
can advertise only on your PRIVATE Facebook page or other PRIVATE social media pages.
The Girl Scout Cookie Program is a girl-led program and online marketing and sales efforts should
always be led by a girl while also being supervised by her parents/caretakers.
Friends and family of a girl participating in the cookie program must not market or share a girl’s
contact information, sales links, or sales information on public-facing online sites. They also should
not share their sales link with any news outlets (this includes online and traditional news media,
such as radio, television, or magazines).
For safety concerns, online marketing activities, especially those conducted through social media
platforms, should always be done through accounts set to “private.”
Should any online marketing activities be identified as a violation of the “Girl Scout Cookie/Council-
Sponsored Product Sale: Safety Activity Checkpoints” (www.gsvsc.org/en/about-girl-scouts/our-
program/safetyactivitycheckpoints.html), Girl Scouts of the USA or Girl Scouts of Virginia Skyline
Council reserves the right to intervene and request removal of the post.
2021 Girl Scout Cookie Program Reminders Girl Delivery All orders placed for girl delivery are paid when ordered online. The girls must fill orders and deliver to the customer. Parents will need to communicate what cookies they need to fill on the Digital Order Card with their troop cookie manager after the initial order. (See separate information sheet on girl delivery) Warehouse Pickups All requests for extra cookies for pickup from a warehouse will need to be submitted to productsale@gsvsc.org for approval before you can go to a warehouse (Lawrence or Council). Once your order is received, we will process a delivery ticket and let Lawrence know they have a pick up order. Lawrence will call you when your order is ready for pickup. Booth Rules Two adults must always be present; one adult must be a female. One adult must be a currently registered Girl Scout with a cleared criminal background check. If you want to do a booth outside of your service unit or Virginia Skyline Council region, then you must contact your service unit program manager and she will help you secure a booth by going through the proper procedure. All booth requests must go through your booth manager unless instructed otherwise. Troops must order cookies in full cases: 12 packages = 1case. See separate page on new booth safety guidelines. Damages Troops and cupboards will need to report damages to productsale@gsvsc.org along with a picture of the damage product. The product manager will remove damaged cookies in eBudde for the troop. Once cookies have been approved as damaged, then the product manager will instruct you on the next step. Each time you have damaged cookies you must repeat this process. Volunteer Patches You will need to request these in eBudde, only two per troop. Refer to last year’s manual for end of sale reminder for paperwork due to council.
If you had access in eBudde for 2019-2020, you will not get a welcome email for 2020- 2021. You will have access automatically, you will use the same email in the past, and it will prompt you to change password. If you are new to eBudde you will receive a welcome email Refer to last years’ manual for all of eBudde screen shots and directions. You can also locate this manual on our GSVSC website under the cookie tab How to Secure A booth in eBudde Step 1: Go to your dashboard and click on the tab Booth Sites Once you are at the screen you will see a drop down, click on it, it will drop down, and troop will see My Sales. Troops can put in their booths under this drop down. Once troops get to this point, they will look to the left of the screen and click on My Booth Sales (add a location)
After clicking on add a location a screen will appear and here is where you will put in location information. After troop puts in the information, your booth manager will have to approve or deny the booth. If it says, pending the troop does not have permission to have the booth. Once the booth is approved it will say approved in eBudde. Please keep a check on your request. All booths must be entered into eBudde. No exceptions! Step 2: Click on Council Sales tab to see a list of locations. If you want to select a booth that is not in your area you must reach out to your booth manager so they can reach out to the booth manager in that area before you can select the booth. If the booth is in your service unit then you can click on it and reserve the booth. Click on the location troop is interested in and once you click on it the location will drop down some days and times. Click on the day and time the troop would like. Once you do this, a box will appear to the right and you put the troop number in the time slot or slots they would like to have a booth. Once you do this then click the submit button and it will add that booth to the troop. Screen shots are below on next few pages.
Initial Order Screen Update New look for the initial order by girl
Troops will have the ability to input cookies by flavor under the Girl Order Tab after the initial order
New Reward Reports Troop View and Girl Rewards View
Cupboard Scheduling Enhancement Troop needs to select a specific date and time for their cupboard pick up. Much like an initial cookie delivery where a troop needs to select a location, date and time slot. This will help with social distancing.
Digital Cookie Updates Troop dashboard will have a new tab called My Troop. Here is where you can find details on girl’s sales.
New Girl Settings in Digital Cookie Parents/girls will have the ability to turn off a cookie flavor if she is out of them. She can turn the option back on when she receives more cookies. This will prevent customers from ordering for girl delivery when she is out of cookies.
2021 Rewards
You can also read
