Antioch 34 CCSD 964 Spafford Street Antioch, IL 60002 - Antioch School District 34
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Antioch 34 CCSD
964 Spafford Street
Antioch, IL 60002
REQUEST FOR BID
Apple iPad 6th Generation (2018) Case
BID DUE May 30, 2018
Points of Contact:
Bid:
Cheryl Wadsworth CSBO
(847) 847-8483 or cwadsworth@antioch34.com
Product/Specifications:
Dan Ocenas Director of Information and Technology
(847) 838-8267 or docenas@antioch34.comAntioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
Antioch 34 CCSD
REQUEST FOR BID
Apple iPad 6th Generation (2018) Case
PUBLIC NOTICE
Antioch 34 CCSD Board of Education is accepting bids for high-quality cases to protect Apple iPad 6th
Generation (2018) devices.
Specifications and bid documents are available May 16, 2018, at the Antioch 34 CCSD Administrative
Center, 964 Spafford Street, Antioch, Illinois 60002 or may be obtained by contacting Dan Ocenas, IT
Director at (847) 838-8267. All Bid documents are due on or before May 30, 2018, at 3pm at the above
address at which time, date and place the bids will be publicly opened and the contents announced.
Dated this 16th day of May, 2018
Board of Education
Antioch 34 CCSD Secretary
County of Lake, State of Illinois Board of Education
2Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
Antioch 34 CCSD
REQUEST FOR BID
Apple iPad 6th Generation (2018) Case
1.0 REQUEST FOR BID
1.1 GENERAL REQUIREMENTS
Antioch 34 CCSD is seeking a vendor to provide high quality protective cases comparable to UZBL
Shockwave iPad (2018) case, black with clear plastic stand, with a built in Logitech Crayon Holder 3,000
iPad 6th generation (2018) devices for Antioch 34 CCSD schools. It is the intent of the Antioch 34 CCSD
Business Office to solicit pricing for these items to ensure cost-effective pricing and installation. Specific
information on required specifications of the cases is included in the bid document. In the event the
vendor bids a case which it proposes is comparable to the specified manufactured product, the vendor
shall be responsible for demonstrating that its product is comparable and conforming to these
specifications. The vendor shall furnish a sample of its proposed product for inspection.
1.2 ISSUING OFFICE
Any questions pertaining to the bid should be directed to:
Bid:
Cheryl Wadsworth
CSBO
(847) 847-8483 or cwadsworth@antioch34.com
Product/Specifications:
Dan Ocenas Director of Information and Technology
(847) 838-8267 or docenas@antioch34.com
1.4 CLARIFICATION OF BID
If any person contemplating submitting a bid is in doubt as to the true meaning of any
part of the specifications or other proposed contract documents, he/she may submit a
written request for an interpretation thereof. Antioch34 CCSD will not be responsible for
any other explanations or interpretations of the proposed documents. In the case of any
doubt or difference of opinion as to the true intent of the specifications and in the case of
any dispute between the parties under the contract to be entered there under, the
decision of the Antioch34 CCSD shall be final and binding. Under no circumstances will a
request for clarification alter the submission deadline stated in paragraph 1.5.
1.5 SUBMISSION OF BIDS
The bid documents are due on or before May 30, 2018, before 3pm and must be
delivered to:
Cheryl Wadsworth CSBO Antioch34 CCSD
964 Spafford Street
Antioch, IL 60002
847-838-8483
3Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
All bids (an original plus two (2) copies) must be submitted enclosed in a sealed envelope
plainly marked “Bid – iPad Cases”. The envelope must be addressed and mailed or
delivered to the individual specified above. Bidders shall be responsible for actual
delivery of bids during business hours at the above address. It will not be
sufficient to show that a Bid was mailed in time to be received before scheduled
closing time for receipt of bids. Facsimile or email submissions of bids are not
acceptable. Bids received after the specified time and date will be rejected and
returned unopened.
1.6 BID OPENING
All bids will be opened on May 30, 2018, at 3:00 P.M. at the following location:
Antioch 34 CCSD
964 Spafford Street
Antioch, IL 60002
847-838-8401
2.0 TERMS AND CONDITIONS
2.1 PRICES GOOD FOR 90 DAYS
Price is guaranteed for ninety (90) days after the date of the bid opening during which
time the Board may act on the bid.
2.2 WARRANTY OF SERVICE
The bidder must warrant that it will provide appropriately trained and certified personnel
with regards to the provision of services identified above and that these services will be
provided regardless of conditions that may negatively impact on the ability of the vendor
to deliver other services. The bidder shall state the warranty available for each item.
2.3 MODIFICATION OR WITHDRAWAL OF BIDS
Any respondent may withdraw its bid at any time prior to the scheduled closing time for
the receipt of bids but the respondent may not withdraw its bid for a period of ninety (90)
days after the scheduled closing time for the receipt of bids. Modification or corrections of
a previously submitted bid are to be addressed in the same manner as the original bid
and will be considered by the Antioch 34 CCSD if received prior to the scheduled closing
time for receipt of bids. Oral or telephonic (facsimile) modifications or corrections will not
be recognized or considered.
2.4 DEVIATIONS AND EXCEPTIONS
Deviations and exceptions from terms, conditions, or specifications shall be described
fully, on the bidder’s letterhead, signed and attached to the bid. In the absence of such
statement, the bid shall be accepted as in strict compliance with all terms, conditions, and
specifications and the bidder shall be held liable.
2.5 NO RELIEF FOR OMISSIONS
All bids shall be submitted with each space properly completed. No claim for relief
because of errors or omissions in the bid will be considered. Bidders will be held strictly
4Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
to their bids as submitted. Should a bidder find any discrepancies in, or omissions from
any of the documents, or be in doubt as to their meanings, the bidder shall submit
questions in writing. Fax or email all written questions regarding the bid to Cheryl
Wadsworth at cwadsworth@antioch34.com or fax (847) 838-8407) who will issue any
necessary clarifications to all prospective bidders by means of written addenda. Fax or
email all written questions regarding product information to Dan Ocenas Director of IT at
docenas@antioch34.com or fax (847) 838-8267 who will issue any necessary
clarifications to all prospective bidders by means of written addenda.
2.6 ACCEPTANCE - REJECTION
The Antioch 34 CCSD reserves the right to accept or reject any and all bids, to waiver any
technicality in any bid submitted, and to separate and accept any part of a bid deemed to
be in the best interest of the Antioch 34 CCSD
Bids will be dated and time marked by the Business Office on or before the date and time
that the bid is due. Receipt of a bid by the mail system does not constitute receipt of a
bid by the Business Office.
2.7 TAXES
Antioch 34 CCSD is a public body and exempt from taxes. Therefore, bids should not
include sales or excise tax. The District is exempt from paying Illinois Use Tax (Illinois
Revised Stature, Ch. 230, and Para. 439.3) and sales to the District are exempt from
Illinois Retailer’s Occupation Tax (Illinois Revised Statute, Ch. 230, and Para. 441). The
District is exempt from paying Federal Excise Taxes (IRS Ch. 32, subchapter G, Para.
4221).
2.8 FINAL AGREEMENT
The written contract with the successful vendor will be a purchase order and, with
referenced parts and attachments, shall constitute the entire agreement and no other
terms and conditions in any document, acceptance or acknowledgment shall be effective
or binding unless expressly agreed to in writing by the Antioch 34 CCSD. Additional non-
service items may be procured via a purchase order if not included as part of the service
package.
2.9 APPLICABLE LAW
The resulting contract shall be governed under the laws of the State of Illinois. The
vendor shall at all times comply with and observe all federal and state laws, local laws,
ordinances, and regulations which are in effect during the period of this contract and
which in any manner affect the work or its conduct.
2.10 NON-DISCRIMINATION
The Antioch 34 CCSD is an Equal Opportunity Employer. The Board of Education has
made it a matter of policy that it will not transact business with firms which are not in
compliance with all Federal and State Statutes and Executive Orders pertaining to non-
discrimination. The bidder must be in full compliance with the rules and regulations of the
Illinois Fair Employment Practices Commission.
5Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
A copy of the Board of Education Affirmative Action Statement along with other
certifications is attached hereto as Exhibit A and is required to be submitted with the bid.
2.11 CONTRACT ASSIGNMENT
No right or duty in whole or in part of the vendor under this contract may be assigned or
delegated without the prior written consent of the Antioch 34 CCSD Chief Financial Officer
or designee.
2.12 DISTRICT ABILITY TO NEGOTIATE
While iPad (2018) cases are inside of certain bidding limitations in Illinois, the District is
requesting a bid from vendors. Following receipt of the bid the District may hold
discussions with vendors regarding price and other conditions.
2.13 PUBLIC RECORDS ACCESS
Bid openings are public unless otherwise specified. Records may not be available for
public inspection prior to issuance of the notice of intent to award or the award of the
contract.
2.14 CERTIFICATION OF GOOD FAITH
Bidders must certify that they are not barred from proposing on this project as a result of
conviction for either bid-rigging or bid rotating under Article 33E of the Criminal Code of
1961. A certification form is provided in these specifications (Exhibit A), which must be
signed by a duly authorized agent of the proposing company and returned with your bid.
Failure to do so shall disqualify your bid.
2.15 OSHA
Seller shall agree to comply with the provisions of the Occupational Safety and Health
Act of 1970 and the standards and regulations issued thereunder and shall certify that all
units furnished under this bid will conform to and comply with said standards and
regulations.
2.16 ARM’S LENGTH TRANSACTION
Bids will be considered only if: 1) Bids are made without any connection with any other
person or firm submitting a bid, 2) Bids are in all respects fair and without collusion, and
3) No member of the Board of Education of this district, nor central administrative office of
this district is directly or indirectly interested in the bid or in any portion of the profits
thereof.
2.17 WRITTEN DOCUMENTS PREVAIL
Any interpretation of the proposed documents will be made only by an addendum duly
issued by the Director of Fiscal Services & Asset Management or designee. A copy of
such addendum will be emailed or mailed to each person receiving a set of such contract
documents. Bidders shall acknowledge receipt of each addendum issued in the space
provided on the addendum. Oral explanations will not be binding.
3.0 SPECIAL TERMS AND CONDITIONS
6Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
3.1 The award shall be made to the vendor with the bid, which the Antioch 34 CCSD
determines is in the District’s best interest. From the total information required,
determination shall be made by the Antioch 34 CCSD of the vendor’s demonstrated
financial, managerial and operational ability and resources to serve the Antioch 34
CCSD. Only bids from financially responsible organizations or individuals, as
determined by the Antioch 34 CCSD, shall be considered.
3.2 Prices quoted shall be all inclusive. Prices quoted shall include all costs for shipping,
handling, delivery, installation, cabling, training, etc. F.O.B. destination at school
locations. No additional shipping cost or other costs will be paid. In computing
transportation cost, bidders should not include any Federal transportation tax because
the Board is exempt.
3.3 Number of iPad 6th generation (2018) cases intended for purchase:
The District intends on purchasing 3,000 iPad 6th generation (2018) cases, comparable
to the UZBL Shockwave Rugged for the iPad (2018). Case should include rugged
protection from inside air cells and outer ribs, cushioning ribs for the most shock
absorption, clear and durable built-in screen protector, a removable kickstand, forward
facing audio for amplified sound, black case with clear stand, ability to scan asset tag
through clear plastic, openings available for all external ports, and a built-in holder for the
Logitech Crayon.
4.0 CONTRACT CANCELLATION
4.1 Antioch 34 CCSD may cancel this contract for breach, as determined by the Antioch
34 CCSD, which shall consider such items as, but not limited to: insufficient insurance
coverage, failure to provide required period statements, failure to enforce required
standards of service, or quality of service is unsatisfactory to the Antioch 34 CCSD.
This may include any cessation or diminution of service including, but not limited to,
failure to maintain adequate personnel, whether arising from labor disputes, or otherwise
any substantial change in ownership or proprietorship of the vendor which in the opinion
of the Antioch 34 CCSD is not in its best interest or failure to comply with the terms of
the contract.
4.2 The Antioch 34 CCSD shall provide five (5) calendar days written notice of contract
breach and unless within five (5) calendar days such neglect has ceased and
arrangements made to correct, the Antioch 34 CCSD may cancel the contract by
giving ten (10) days notice, in writing, by registered or certified mail of its intention to
cancel this contract.
4.3 Should the Antioch 34 CCSD breach any terms or provisions of this contract, the
vendor shall serve written notice on the Antioch 34 CCSD setting forth the alleged
breach and demanding compliance with the contract. Unless within ten (10) calendar
days after receiving such notice, the allegation shall be contested or such breach shall
cease and arrangements are made for corrections. The vendor or the Antioch 34
CCSD may cancel the contract by mutual agreement giving ten (10) days notice, in
writing, by registered or certified mail of its intention to cancel this contract.
5.0 PARTIES TO THE CONTRACT
The contract shall be between the Antioch 34 CCSD and the successful bidder for the provision
of services according to the terms set forth herein. The
7Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
Chief School Business Official or designee shall be the representative of the Antioch 34
CCSD responsible for the administration of the contract.
6.0 INSURANCE
6.1 Vendor shall provide a certificate of insurance with its Bid submission for no less than
$1,000,000.00 coverage for general liability, comprehensive insurance, personal injury,
Worker's Compensation and property loss. The Vendor shall be responsible for
maintaining insurance coverage in force for the life of this contract and any extensions.
6.2 Should any of the above described insurance be canceled before the expiration date
thereof, the issuing company will mail thirty (30) days written notice to Antioch 34
CCSD.
6.3 In addition, the Vendor shall to the fullest extent permitted by law, indemnify, keep and
save harmless Antioch 34 CCSD, their agents, officials and employees against all
injuries, deaths, losses, damages, claims, patent claims, suits, liabilities, judgments,
costs and expenses which may in any way accrue against the Board of Education or
officials of the school district in consequence of granting this contract or which may in
any way result of it where it is alleged or determined that the act was caused through
negligence or omission of the Vendor or its employees or agents.
6.4 The Vendor shall, at its own expense, appear, defend and pay all charges of attorneys
and costs and other expense arising from it or incurred against Antioch 34 CCSD in
any such action. The Vendor shall at its own expense discharge the same.
6.5 The Vendor at the Vendor’s own cost and expense shall procure and maintain all
insurance required and shall name the Antioch 34 CCSD as Additional Insured on all
contracts, except Workers’ Compensation and Professional Errors & Omissions
coverage’s.
7.0 ENTIRE AGREEMENT
The contract award and purchase order with referenced parts and attachments shall
constitute the entire agreement and no other terms and conditions in any document,
acceptance or acknowledgment shall be effective or binding unless expressly agreed in
writing by the Antioch 34 CCSD.
8.0 LICENSING
As required, the Vendor shall be financially responsible for obtaining all required permits,
licenses, fees, and bonding to comply with pertinent resolutions and policies, Antioch 34 CCSD
regulations, and municipal, state and federal laws.
9.0 EXCUSED PERFORMANCE
If, because of riots, war, public emergency or calamity, fire, flood, earthquake, act of God,
government restriction, labor disturbance or strike, business operations at the Antioch 34
CCSD are interrupted or stopped, performance of this contract, with the exception of
monies already due and owing, shall be suspended and excused to the extent
commensurate with such interfering occurrence. The expiration date of this contract may
be extended for a period of time equal to the time that such
8Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
default in performance is excused.
10.0 ILLINOIS PREVAILING WAGE RATES
Where applicable (i.e., installation work) a minimum wage rate shall be paid in accordance with
provisions of the Illinois Prevailing Wage Act (820 ILCS 130/0.01 et. seq.) with subsequent
amendments thereto, and Federal Minimum Wage Legislation, with subsequent amendments
thereto. In complying with the requirements of these before mentioned laws, the vendor should
give special attention to the provisions dealing with the submission and posting of certain
specified forms and documents.
11.0 BIDDER’S QUALIFICATIONS AND INFORMATION
11.1 QUALIFICATIONS AND REFERENCES
List of minimum of three (3) clients (preferably school districts) currently using your
company’s cases and must indicate high quality of service has been performed
consistently.
Bidder must have been in business, providing certification service, for a minimum of three
years prior to the opening date of this bid.
List References:
COMPANY NAME & ADDRESS PHONE NUMBER CONTACT
PERSON
1.
2.
3.
9Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
Apple iPad 6th Generation (2018) Case
Apple iPad 6th generation (2018)
Cases REQUEST FOR BID
SPECIFICATIONS
1.0 OVERVIEW
Antioch 34 CCSD is seeking a vendor to provide high-quality iPad (2018) cases comparable to
UZBL Shockwave iPad (2018) case black with a kickstand and Logitech Crayon Holder. The
vendor selected must be able to meet and satisfy the requirements and specifications outlined in
this document.
2.0 REQUIREMENTS/SPECIFICATIONS
2.1 Rugged protection from inside air cells and outer ribs
2.2 Cushioning ribs for the most shock absorption
2.3 Extremely clear and durable built-in screen protector
2.4 Removable kickstand
2.5 Black case with clear stand, ability to scan asset tag through clear plastic
2.6 Openings available for all external ports
2.7 Built in Logitech Crayon holder
2.8 Pre-production sample required for approval prior to final product
2.9 No more than 3% over/under-run accepted
2.10 Order date will be June 2018 with delivery required on or before July 15, 2018.
MISCELLANEOUS
All equipment will be delivered to Antioch 34 CCSD, 964 Spafford Street Antioch, IL 60002. Inventory will
be checked upon all deliveries by Antioch 34 CCSD Technology Department.
10Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
BID FORM A
Description of Items Requested
Qty Item Description Unit Price Extended
Price
3,000 iPad 6th generation (2018) cases, comparable to
the UZBL Shockwave Rugged for iPad (2018).
Case should include rugged protection from
inside air cells and outer ribs, cushioning ribs for
the most shock absorption, clear and durable
built-in screen protector, a removable kickstand,
black case with stand, ability to scan asset tag
through clear plastic, openings available for all
external ports, and built in holder for the Logitech
Crayon.
Total
11Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
EXHIBIT A
CERTIFICATIONS
1. BID-RIGGING AND BID-ROTATION
The undersigned Participant or contractor hereby certifies that he is not barred from bidding on this contract
as a result of a violation or conviction of either the bid-rigging or bid-rotation provision of Article 33E of the
Criminal Code of 1961 as amended.
2. NON-COLLUSION AFFIDAVIT
The undersigned Participant or agent states that he has not, nor has any other member, representative, or
agent of the firm, company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such letting, nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and this bid is made without
reference to any other bid and without any agreement, understanding or combination with any other person
in reference to such bidding.
3. SEXUAL HARASSMENT CLAUSE
The undersigned Participant is in full compliance with the requirements of section 2-105 of the Illinois
Human Rights Act (Public Act 87-1257) effective July 1, 1993, with respect to sexual harassment policies.
The terms of that law, as applicable, are hereby incorporated into this contract
4. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
The undersigned hereby certifies that the Participant is in compliance with the Equal Employment
Opportunity Clause and the Illinois Fair Employment Practices.
5. CRIMINAL BACKGROUND INVESTIGATIONS
Contractor/vendor is in compliance with Senate Bill 540, P.A. 86-411, effective as of January 1, 1990, which
states that criminal background investigations must be conducted by the Department of State Police on all
employees working for contractors doing business with the school district who come in daily contact with
children.
6. ILLINOIS DRUG FREE WORKPLACE ACT
The undersigned, having 25 or more employees, does hereby certify pursuant to section 3 of the Illinois
Drug-Free Workplace Act (30 ILCS 580/3) that it shall provide a drug-free workplace for all employees
engaged in the performance of work under the contract by complying with the requirements of the Illinois
Drug-Free Workplace Act and, further certifies, that it is not ineligible for award of this contract by reason of
debarment for a violation of the Illinois Drug-Free Workplace Act.
7. NO SMOKING CLAUSE
Participant agrees that he, his employees and sub-contractors, will abide by the District 34 no smoking
policy on any District 34 property.
By signing and notarizing this document, I state and declare that the Participant/Contractor listed below and I
are in compliance, and will comply, with all of the Certifications listed herein.
Signature Date
Firm Participant/Contractor
Address Phone
Address NOTARY signature/date
NOTARY STAMP:
12Antioch 34 CCSD
964 Spafford Street.
Antioch, IL 60002
EXHIBIT B
BID SIGNATURE FORM
The signature below certifies that the entire bid document is in order and that all
instructions, specifications, rules and regulations as stipulated by Antioch 34
CCSD, the State of Illinois and the Federal Government will be adhered to and
complied with.
BID FORM CONCERNING SPECIFICATIONS FOR: iPad 6th generation (2018) Cases
We, the undersigned, propose to deliver the equipment and supplies specified and at the prices listed on
the enclosed Bid forms.
FIRM NAME:
ADDRESS:
TELEPHONE #:
EMAIL ADDRESS:
AUTHORIZED SIGNATURE:
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