Handbook 2019 More than a school a way of life - 1 Somerset House | Somerset West
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Handbook
2019
More than a school ~ a way of life.
CONTENTS
Page Page
Important Information The Cultural Side
Letter from the Headmaster 2 Music (Prep School) 24
4Vision and Mission 2 Art (Prep School) 25
V25alues 3 Drama (Prep School) 25
Our School – A Brief History 4 Attic 25
School Prayer / Song 4
2019 Term Dates 4 Sport, Outdoor Play, Out of the Classroom
Communication 5 Sport (Prep School) 26
Quality Assurance 6 Chess 29
Emergency Preparedness 6 Aftercare (Prep School) 29
Social Media 7 Supervised Prep 29
Information for Parents 7
Contact Details 8 Doing Our Part
Map of the School 9 Community Partnerships: Making a Difference 29
Board of Governors 10 Leadership Programme 30
Money and Official Matters The Good and the Bad
Money Matters and Banking Details 10 WOW Badges 30
Voluntary Levy 10 Green Card System 30
Pupil Personal Accident Cover 11 Discipline System 30
Policies 11 Bullying 31
MySchool Fundraising 11 Lost Property 31
For the Parents The Fun Stuff
Parent Involvement 12 Buddy and Family System (Prep School) 32
Guild and Guild Committee 12 Birthdays 32
Fundraising Events 12 Personal Games / Toys at School 32
Class Representatives 12
Oakwood – The Little People
Getting Ready for School Oakwood Pre-School 32
Uniform (Prep School) 13 Oakwood Hall 34
Houses (Prep School) 14 Oakwood Curriculum 34
Class Splits 14 Oakwood Before School Care 34
Items Supplied and Items you need to Buy 15 Oakwood Home-time and Aftercare 34
Oakwood Extra-Curricular Activities 34
“In the Classroom” / The School Day Things Oakwood Parents should Know 35
Curriculum (Prep School) 15
Project-Based Learning 16 Grounds and Facilities
The School Day 16 Facilities Management 36
Homework 16 Rules for Entry to School Campus 37
Assemblies 17 Use of School Facilities 37
Assessment and Reporting (Prep School) 17 Security 37
Awards 17 Occupational Health and Safety 38
Examinations 18 Traffic and Parking 38
Learning Support Centre 19 Transport 38
Clubs 19
Nutrition / Special Diets 20 A Final Note
Absence / Medications 21 High Schools 39
Collection from school 22 Conclusion 40
Permission to leave 22
Technology and Learning
Information & Communication Technology 22
Bring Your Own Device (BYOD) 23
Cell Phones 23
Digital Content Management System 23
Knowledge Centre / Library 23
1
WELCOME TO SOMERSET HOUSE
By joining this school, you are adding to a story which has taken more than 70 years to write. You will play a role in
determining the future of this special place. It is my wish that you will discover what it is that makes this school
different from others.
The grounds and buildings create a unique ambiance. Children have the opportunity to play like children should;
whether it be climbing trees or sitting quietly beneath them.
The approach to learning reflects critical thought and a desire to equip our children to face the challenges of an
ever-changing future with confidence. The development of a cutting-edge approach to technology integration is
testimony of our school’s desire to teach in a way which is relevant in the 21st century.
Our outdoor and sport programmes reflect the level of importance we place on healthy bodies and active life
styles. Our outdoor adventure experiences seek to develop confidence, independence and the ability to work as
part of a team.
It is, however, the relationships at our school that set us apart. Above all else, mutual respect is encouraged as
this builds confidence and trust in our children. We also hold dear our motto; Non Nobis Solum, not for ourselves
alone. It is this value that has shaped the system of pupil leadership at Somerset House more than anything else.
I hope that your child will take every opportunity that this school offers, and that he or she will grow to their
maximum potential as a result.
MR CHRIS STOREY
HEADMASTER
VISION
Preserving tradition, honouring values, embracing progress.
…..More than a school, a way of life.
MISSION
Somerset House is an independent preparatory school that strives to provide an excellent all-round education for
children preparing them thoroughly for their futures and equipping them to contribute meaningfully to society.
We are firmly committed to recognising and developing each child’s individuality and potential.
We embrace change as a challenge and an opportunity, whilst respecting tradition.
We choose to provide a unique small school environment for a stimulating and demanding academic
programme, emphasising child-centred education, deep-thinking and the development of life-long learning
habits.
We are a caring, Christian based environment, where self-esteem is nurtured, initiative is encouraged and
children are able to develop self-discipline while maintaining an awareness and concern for others.
We understand the valuable role that the arts, sport, extra-mural activities and leadership play in the
development of rounded children.
We are committed to the development and retention of top quality staff and to remaining up to date with
appropriate educational and technological progress.
We will allocate financial resources responsibly to ensure the delivery of world-class educational standards.
We are committed to playing our part towards building a better South Africa.
2
VALUES
Integrity
Definition: Consistency of actions and values. Maintenance of social, ethical and school standards; adherence to
one’s code of conduct and principles.
Key behaviours:
Honesty – Engages with people in an open and forthright manner, represents information accurately and
completely. Does the right thing even when no one is looking.
Keeps commitments – Does what one says one will.
Trust – Behaves in such a way as to earn the trust of others through consistency in words and deeds.
Authenticity – Stays true to one’s value system in the face of adversity.
Sportsmanship – Has a desire to win balanced by humility and is able to concede defeat with grace.
Respect
Definition: A positive regard for self, others, the environment and property with a no-harm attitude to all.
Key behaviours:
Well-mannered – Courteous towards people and their feelings. Being polite in all interactions.
Tolerant – Maintains human dignity – Treats people as equals; recognises and accepts what is unique
about them.
Considerate –Thoughtful to others and their feelings.
Self-respect – Stands tall, feels proud and values oneself.
Determination
Definition: Makes a conscious choice to take on an activity or accomplish a goal. Then engages both head and
heart in working towards achieving the desired outcome with a firmness of purpose.
Key behaviours:
Goal focused – Strives to achieve goals.
Reliable – Demonstrates a level of dependability and predictability.
Disciplined – Does what one can, even if it is difficult, to achieve the goal.
Tenacious – Does not give up easily and looks for ways to overcome hurdles.
Hardworking and diligent – Sees a task through to completion.
Responsible – Accepts consequences of one’s actions.
Unselfishness: Non Nobis Solum - Not for ourselves alone
Definition: To put others needs before one’s own.
Key behaviours:
Compassionate – Feels empathy for others.
Humble – Is not vain and has a strong rather than a big ego.
Considerate – Thinks how one’s actions will affect others.
Kind – Is friendly, generous and warm hearted.
Self-controlled – Is able to control one’s emotions and needs, even when under pressure.
Team Spirit
Definition: The willingness to put the success of the team above one’s own. All for one and one for all.
Key behaviours:
Co-operative – Works effectively and willingly with others to achieve the best outcome.
Loyal – Helps and speaks up for others. Is steadfast.
Energised – Creates enthusiasm that keeps ones own and others energy high.
Inclusive – Creates a sense of belonging for the whole team.
Fun – Introduces fun when appropriate to increase engagement and energy levels.
Informal relationships – Fosters relaxed relationships whilst respecting essential order, to minimise
communication barriers.
3
OUR SCHOOL ~ BRIEF HISTORY
Somerset House School is housed in the original
buildings of the farm Cloetenburg. The farmstead
– one of the oldest in Somerset West – is named
after Catherine Cloete who, in 1720, bought a
portion of what had been Willem Adriaan van der
Stel’s Vergelegen estate. The gable was added in
1785. The property changed hands (and
appearance) many times. In 1948 Somerset
House School was founded by Dr and Mrs
Haydock and was originally situated in Station
Road in Somerset West. In 1950 the school
moved to its present site and the Cloetenburg
homestead, formerly Oatlands Guest House,
became a school.
Now a National Monument, the building
Cloetenburg forms the heart of the school. It
houses the dining room, kitchen, staff room,
archives, Headmaster and Admission offices.
The Ould Hall Art Centre, also known as the “Barn”, the “Carriage House and Stables” as
well as the “Buttress Building”, was used as the school hall from 1976 until the library
moved there in 1988. It was renovated in 2013 and is now the Ould Hall Art Centre, home
to a full storage facility, class working space, senior upstairs space and exhibition space.
The Guild Hall Knowledge Centre, originally a wine cellar, served as the nursery school
until 1987. It was then renovated and became the school hall until 2008 when it was sub
divided for use as Grade 7 classrooms. The latest renovation has seen this old building
converted into a cutting-edge Knowledge Centre, where children can access books, work
with media and technology, and enjoy the flexible space for any number of educational
activities.
The beautiful buildings and oak trees are a valued and important part of the ethos of Somerset House.
Undoubtedly this tranquil environment fosters an appreciation of beauty within the children fortunate enough to
spend their primary school years here.
THE SCHOOL PRAYER / SONG
This is our school;
Let peace dwell here among us.
Let each room be full of contentment.
Let love abide;
Yes! Love of one another,
Of life itself, mankind and love of God.
We ought to know
That many hands will build a house,
So many hearts will make Somerset House.
2019 TERM DATES
Term Start End Holidays within the Term
1 16 January 15 March
Friday 19 April: Good Friday
2 2 April 14 June Monday 22 April: Family Day
Wednesday 1 May: Worker’s Day
3 9 July 20 September Friday 9 August: Women’s Day
4 1 October 4 December
4
COMMUNICATION
Ed-Admin
For the start of 2019 we will be migrating to a new information management system called Ed-Admin. You will
receive log-in information at the start of the year. Logging in to the Parent Portal of Ed-Admin will give you access
to all the letters, notices and schedules applicable to the grades that your child is / children are in. A “how to” guide
and “FAQ” document will be sent out at the start of next year.
E-mail
Please feel free to e-mail the school (info@somersethouse.co.za) with any general queries you may have or if you
would like to set up a meeting with a teacher or the Headmaster. The Headmaster can be contacted on
chrsto@somersethouse.co.za.
Communication with Staff
All Staff have their own school e-mail addresses and you are welcome to e-mail at any time. Teachers will respond
as soon as they are able; between classes, duties and sport commitments. Messages for teachers can be e-mailed
directly to the teacher, whose address follows a specific formula: first three letters of first name and first three
letters of surname added to @somersethouse.co.za. For example, Annie Hugill is: annhug@somersethouse.co.za.
Please respect the privacy of our teachers by not contacting them on their cell-phones after hours, week-ends or
public holidays (call, sms or WhatsApp).
Messages for Children and Teachers
Please bear in mind that we have no intercom system, so when Administrative Staff are asked to deliver messages
to children, an office and a telephone are left unattended. For this reason, messages are only conveyed to teachers
/ children during break and lunch-times. Please ensure that arrangements for play-dates, transport arrangements
and afternoon activities are made the previous day.
Sports Teams and Match Details
Team lists and details regarding matches will be loaded to Ed-Admin. These notices are also placed on notice-
boards outside the Grade 2 classrooms (Grade 1–3 / U7–U9 notices) and on the Bailey Board on the Cloetenburg
veranda (U10–U13 notices). It is the responsibility of the children and parents to check the team-lists and make the
appropriate arrangements for practices and matches. If the weather turns during the day, Class Reps will be
contacted via a WhatsApp group and the message dispersed through them. There will always be a venue and
supervision available for children who cannot be collected when arrangements change at the last minute.
Information regarding Private Offerings:
There are some extra-mural activities that are offered to parents by individuals / franchises (for example Ballet etc.)
We expect that these individuals / companies contact you directly with regards to cancellations / changes to their
programmes, costing etc. Please bear in mind that you are contracting directing with these parties, and as such,
any billing or payment issues are independent of the school. Please do not leave envelopes with money with staff
members to hand over on your behalf.
Termly Calendar
The termly calendar is usually sent home with your child on the last day of the preceding Term. The Term 1
calendar is sent home on the first day of the school year. The calendar is easily identified as it is always copied
onto brightly-coloured card. This calendar indicates key activities and events to diarise and pertains to parents and
children of the Pre-School and Prep School.
Children phoning home for forgotten items
Part of learning and growing is to take responsibility and ownership of what is required for the day. Children will not
learn this if they know that the solution is a phone call away. If not having the right kit for sport means not playing,
the learning will follow fairly quickly. Please think carefully before responding to the call to come to school to drop
off whatever has been left at home. This is especially important in connection with work or preparation left at
home. Let your child face the consequence rather than protect them from the learning which is really required.
WhatsApp Groups
Class WhatsApp groups are often created for parents to share information. Please note that this form of
communication is not official school communication but it can be a useful tool for Class Reps to send reminders
and updates. As a member of a class WhatsApp group, we ask that you adhere to the following guidelines:
• When a message is communicated, it is not necessary for each person on the group to send confirmation
that they have received it, as the constant stream of notifications can become annoying.
• If created, the class group should only be used for school information. Please don’t use it for party
information, advertisements of goods for sale or other non-school events, etc.
• Please be aware of WHEN you post messages on the group as very early morning or late-night messages
may cause a disturbance to others.
5
• If your question or discussion involves only one or two other people on the group, rather move this to a
private chat.
• Some teachers would like to be part of a WhatsApp group and others not. The Class Rep will ask the
teacher involved what their preference is. Where a teacher is part of the group, please respect their privacy
and do not contact them on their cell-phone after hours, on week-ends or public holidays by whatsapp, call
or sms.
• We suggest that instead of a WhatsApp group, the Class Rep create a broadcast list to share relevant
information with the class.
Facebook Group
• Please search for the Somerset House group on Facebook and join the group. You are most welcome to
share information we post there with friends and family.
QUALITY ASSURANCE
We are committed to ongoing quality assurance evaluations and self-evaluation is ongoing and remains on the
agenda. The following methods for self-evaluation are used:
• Staff Appraisals are ongoing with Departments.
• Weekly Phase meetings are held to discuss curriculum, assessment methods, support of children, class
activities, special celebrations, duties, staff grievances, differentiation etc. Termly “Review” meetings are
held where children’s special needs are discussed, and support measures updated or put in place. The
progress of all children is discussed. All formal assessments (tests) in the Junior and Senior Phase are
moderated, including exams which are internally and externally moderated.
• We are evaluated by the WCED annually.
• We obtained our Umalusi Full Accreditation in 2018 after submitting an online evaluation and hosting a
formal site visit.
• The Headmaster meets formally with each academic staff member and Head of Department annually and
ad hoc meetings are scheduled throughout the year, if required by the staff member or the Headmaster.
The Academic / Cultural Heads of Department meet weekly to discuss curriculum, reporting, assessments,
events and any issues. Communication between phases and departments is done regularly and
encouraged. “Senior Staff” – a group of all the Head’s of Department (including Facilities, IT, Learning
Support etc meet with the Headmaster weekly to discuss a large range of school-related activities, issues,
concerns as well as to plan for the week, term and year ahead. There are many other, ongoing discussion
on numerous topics that happen as necessary.
• A quarterly Occupational Health and Safety meeting is held with the appointed Safety Representatives
where minutes are kept, all incidents/accidents and the individual Safety Representative physical
inspection reports are discussed.
• For 2 years running we have been awarded a 5-star rating by NOSA (National Occupational Safety
Association).
EMERGENCY PREPAREDNESS
Providing for your child’s safety when at school is the responsibility of the Head and staff, and we are prepared to
make prompt and responsible decisions in any situation that could threaten the safety of our pupils. These
responses are detailed in the School’s Emergency Management Plan which is being continually reviewed, updated
and practised. We have an appointed School Emergency Management Team which coordinates all emergency
scenarios we may have to deal with. We would like to make you aware of some of the procedures we take in the
event of an incident which may affect you.
The need to lockdown, initiate shelter-in-place, evacuate pupils or close school before the regularly scheduled
closing time could arise from a relatively minor emergency such as a prolonged interruption of power, or due to a
major event such as a serious incident at school. During these times, our normal communication may be disrupted.
In an effort to ensure that your child’s needs are met, selected members of our staff are trained in the areas of first
aid and pupil safety. At regular intervals during the school year, your child will be exposed to safety drills.
To support our efforts, we request your assistance in the following ways:
• Do not call the school. We will contact you, if necessary, and if possible. It is essential that telephone
lines be kept open for emergency calls.
• If you come to collect your child, please be patient and orderly. We will release pupils as quickly as
possible. Panic can spread very quickly if parents do not remain calm.
6
SOCIAL MEDIA
Social Media refers to online technology tools that enable people and organisations to share information and
resources or to communicate over the internet (examples: Facebook, Twitter, Flickr, Instagram, LinkedIn, Pinterest,
YouTube, blogs etc.). Social Media can be a powerful tool allowing people to network, connect, share resources,
inspire, create contact and grow professionally and personally but it must be used responsibly.
We ask that parents remember the following:
• You are making yourself vulnerable by sharing your personal information or by having access to the
personal information of pupils and parents.
• Please do not post photographs of other children, sports-teams, etc. online (Facebook, Instagram, Twitter
etc.) - unless you have written permission from the parents of the other children.
• Make sure that all the settings on your accounts protect your privacy and personal details. Despite all the
appropriate settings, nothing online is ever 100% private so you need to think carefully before you post,
share, tweet or comment.
• Geo-location services make your location visible to your online friends.
• Use a strong password to ensure that it is not possible for others to guess your password and gain access
to your online profiles and accounts.
• Check your settings to make sure that you are notified before someone is able to tag you.
• Under our law, statements may be defamatory even if they are true (Our law on defamation is not the same
as in the United States, which many people assume). In other words, you may be charged with defamation
even if what you are saying is accurate.
• If your comments are (or may be deemed to be) racist, sexist, discriminatory based on religion, culture,
sexual preference etc. they may amount to hate speech. This is a crime for which you can be prosecuted.
• Many people believe that they will be protected by the right to freedom of speech. Your freedom of speech
ends when it infringes on another's right to dignity or privacy.
• 'Naming and shaming' is particularly risky - it can infringe on someone's right to privacy, and can amount to
harassment and defamation.
• Anything posted online is considered to be 'published' and is therefore not the same as you expressing
your opinion in the pub or amongst friends. You cannot use as a defence: "It was my own personal opinion"
as a defence. Also, social media posts are not afforded the same protection / leeway under law as
journalism.
• Do not use social media to raise issues which have not been addressed through normal school
communication channels.
• Any privileged or confidential information of the school should stay confidential and should not be shared,
even in a seemingly private platform such as a “private message”.
INFORMATION FOR PARENTS
There are also two Parent Information Sessions (Junior Prep and Senior Prep) that will take place within the first
2 weeks of the school year. We encourage you to attend, as this will give you the opportunity to meet many of the
Teachers / Staff. You will be able to ask any questions you may have about your child’s year. The class teachers
will also be chatting about their general class routine and expectations, and sharing valuable information to make
this a pleasant, successful year at school.
7
CONTACT DETAILS
Telephone Number: (021) 851 7164
Fax Number: (021) 851 2258
General E-Mail: info@somersethouse.co.za
Postal Address: Drama Street, Somerset West, 7130
Website: www.somersethouse.co.za
Headmaster: Mr Chris Storey head@somersethouse.co.za
Deputy Head: Miss Jennifer Court jencou@somersethouse.co.za
Bursar and Business Manager: Ms Michelle Barnard micbar@somersethouse.co.za
Deputy Bursar (Accounts): Mrs Judith Hanekom judhan@somersethouse.co.za
Head of Foundation Phase: Mrs Annie Hugill annhug@somersethouse.co.za
Head of Senior Prep: Mrs Sinéad Mendes sinmen@somersethouse.co.za
Head of Pre-School (Oakwood): Mrs Buffy Allenson bufall@somersethouse.co.za
Director of Sport: Miss Mandy McIlroy sport@somersethouse.co.za
Head of Cricket, Rugby and Chess Mr Richard Weekes ricwee@somersethouse.co.za
Director of Music: Mr Graham Diesel gradie@somersethouse.co.za
Head of Learning Support: Mrs Lisa Jones lisjon@somersethouse.co.za
Facilities Manager: Mr Delf Amm delamm@somersethouse.co.za
Catering Manager: Mrs Robyn Rautenbach robrau@somersethouse.co.za
Head’s PA and Admissions: Mrs Tracey du Toit info@somersethouse.co.za
School Secretary: Miss Ronell Adonis ronado@somersethouse.co.za
School Shop: shop@somersethouse.co.za
Oakwood Aftercare: Mrs Rhoda Fingers 083 288 2553
Prep School Aftercare: Mrs Yolanda Lewis 083 655 2953
Banking Details
Account Name: Somerset House Preparatory School
Bank: Nedbank, Somerset West
Branch Code: 198765
Account Number: 1060774976
Payment Reference: Family surname and school account reference number
8
MAP OF THE SCHOOL
9BOARD OF GOVERNORS 2018 / 2019
The Board is responsible for determining the strategic direction and overall ethos of Somerset House. Board
members are not necessarily current parents of the school. They are the custodians of the school’s Mission and
involve themselves in the determination of the strategy and structure of the school. They ensure that policies and
plans are consistent with the school’s Mission. The Board ensures that the executive management implements the
strategy and operates ethically. The Board also ensures that Somerset House has adequate systems of internal
and external control, both operational and financial. It is responsible for the setting of the Annual School Fees. The
Board selects the Headmaster, ensures succession and gives guidance on the appointment of senior staff
members.
GOVERNORS
MR GERHARD SMIT - CHAIRMAN
MRS HUIBIE JONES
PROF ALEKENDRA ROYCHOUDHURY
MR MIKE HODGSON
MRS JO ROYDEN-TURNER
MR JONATHAN OSCROFT
MRS MERRUSHINI GOVENDER
MONEY MATTERS
• A School account is created for each Somerset House Family.
• All fees (Tuition, Music, Aftercare, Support Programmes and Levies) are billed and payable monthly in
advance by debit order, unless you have paid for the year in advance. Annual Fees are due by the 31st of
January.
• Charges for camps and outings are included in the annual fees.
• Other incidental charges (i.e. some additional activities, stationery and uniform shop purchases) will be
charged as and when they occur.
• Fees are payable via 10 monthly debit orders. An 11th debit order payment in December will be deducted to
settle any outstanding amount on the account if so required.
• Parents paying the Annual Fee in advance must elect to do so annually by the 31st of January. Please e-mail
the Accounts Department to advise them in advance. The Annual Fee is payable via EFT or card only (no
cash please).
• Statements are sent electronically on a monthly basis to the person responsible for the account.
• For account-related queries please contact Judith Hanekom (judhan@somersethouse.co.za).
• For all other financial related issues please contact Michelle Barnard (micbar@somersethouse.co.za).
BANK ACCOUNT DETAILS
Account Name: Somerset House Preparatory School
Bank: Nedbank, Somerset West
Branch Code: 198765
Account Number: 1060774976
Payment Reference: Family surname and school account reference number
VOLUNTARY LEVY
The School encourages parents to contribute to the Voluntary Bursary Fund and issues Tax Donation Certificates
to parents for all donations made. If you do not wish to contribute towards this fund, please inform the Accounts
Department before the end of January (judhan@somersethouse.co.za).
10PUPIL PERSONAL ACCIDENT COVER
Somerset House pupils are insured against accidental injury which may occur on the school premises or while on
school related outings/tours off the school grounds. Please read the policy relating to this cover on our website and
liaise directly with Judith Hanekom regarding any claims (judhan@somersethouse.co.za).
POLICIES
The following school policies can be found on our website:
• Absenteeism Policy • Pastoral Care Policy
• Academic Plagiarism and Cheating • Personal Pupil Accident Cover
• Admissions Policy • Photography and Film on Campus Policy
• Aftercare Policy • Pupil Code of Conduct
• Bullying and Harassment Policy • Pupil Disciplinary Code
• Bursary Policy • Pupil Personal Accident Policy
• BYOD Policy • School as a smoke-free zone policy
• Cell Phone Policy • School Uniform, Badge and Branding Policy
• Community Involvement and Outreach Policy • SH Support of the Constitutional Values and NQF
• Diversity and Inclusion Policy • Social Media Policy
• Dogs on Campus Policy • Special Diets and Food Allergies Policy
• Emergency Management Plan Policy • Sports Policy
• General Policy • Statement of School Policy on Health and Safety
• Hair and Jewellery Policy • Study Permit Policy
• HIV/Aids Policy • Swimming Pool Policy
• Homework Policy • Transport Policy
• ICT User Agreement (Pupil) Policy • Use of School Facilities Policy
• Language of Teaching and Learning
We encourage you to read them carefully.
MYSCHOOL FUNDRAISING
About the MySchool Programme
The MySchool fundraising programme is South Africa’s number
one community support programme that raises essential funds for
schools, charities and environmental organisations. Funds are
used to improve education and social development in South
Africa. You can make a difference to a worthy cause without it
costing you a cent! You can apply for a MySchool card at no cost
and nominate Somerset House as the beneficiary. When you
purchase items from participating retailers you swipe the card with
the purchase. A small percentage of your transaction is then allocated to Somerset House. All these transactions
are recorded and a statement is sent to you on a monthly basis. The partner stores pay the donation on your
behalf! The supporter card is not a credit or debit card but simply tracks your transactions and the funds you have
thus generated.
Where can I swipe my card?
The success of the programme depends on the number of times you swipe your card! Supporters can use their
cards at a range of national, regional and local retail partners on the MySchool MyVillage MyPlanet system.
The Benefits of being a cardholder
1. You can raise funds for the school or charity of your choice without it costing you a cent.
2. It is so convenient using one card at many different stores. There are 8 national partners and over 2 000
partner stores where you can use your card across the country.
3. Cardholders get exclusive discounts and special offers.
4. You will receive a monthly email statement showing exactly how much your beneficiary has raised.
How can I get a MySchool Card?
E-mail Mrs du Toit (info@somersethouse.co.za) for an electronic application form which can then be e-mailed to
cs@myschool.co.za or faxed to 0866 822 833 or you can apply online at www.myschool.co.za/supporter/apply/.
11PARENT INVOLVEMENT
We welcome your interest and participation in school activities. We appreciate constructive feedback
regarding any aspect of school life.
GUILD (PARENTS’ ASSOCIATION)
All parents and staff of Somerset House belong to the Guild. Led by a group of enthusiastic parents who serve on a
Committee, the Guild Committee organises a variety of social occasions and functions which not only raise funds
for the school, but also help to create unity among the members of the school family. In addition, the Guild also
serves to keep the communication between parents and teachers open. Every year in June the Guild Committee
hold their Annual General Meeting and those parents present elect a new Committee at this time.
GUILD COMMITTEE 2017 / 2018
GUILD COMMITTEE MEMBERS E-MAIL
MRS ANKE STEYN - CHAIRPERSON ankepiek@yahoo.com
MRS KAREN LOWE – VICE CHAIRPERSON karen@go4word.co.za
MRS PENNEY EDWARDS - SECRETARY penney@cpedwards.com
MR NEIL COCKS neil.cocks@westerncape.gov.za
MRS MARELIZE GRIFFITHS marelizegriffiths@gmail.com
MR SIMON HIPKIN simon@slhaccounting.co.za
MRS HAZEL MNGOMA hmakeleni@yahoo.com
MR CHRIS STOREY - HEADMASTER chrsto@somersethouse.co.za
MISS JENNIFER COURT - DEPUTY HEAD jencou@somersethouse.co.za
MRS BUFFY ALLENSON – HEAD OF PRE-SCHOOL bufall@somersethouse.co.za
MRS SINEAD MENDES – HEAD OF SENIOR PREP sinmen@somersethouse.co.za
MRS ANNIE HUGILL – HEAD OF JUNIOR PREP. annhug@somersethouse.co.za
MISS MANDY McILROY - DIRECTOR OF SPORT sport@somersethouse.co.za
MR GRAHAM DIESEL - DIRECTOR OF MUSIC gradie@somerserhouse.co.za
You may send an e-mail to the Guild Committee directly regarding any queries, concerns or suggestions you may
have.
FUNDRAISING EVENTS
The Guild Committee, with the assistance of the Class Representatives, organises Fundraising Events. Details
regarding these events are available on the Guild page on our website as well as through e-mails and letters sent
by the Guild Committee to the parent body throughout the year.
CLASS REPRESENTATIVES
The Class Representative is primarily a support to the class teacher and an additional communication link between
parents and teacher. In addition, the Class Representative is viewed as an extra resource that the Guild can call
upon for help with specific fundraising or other school events throughout the year. Given the important
communication and liaison role played by the Class Representative, the school relies upon and values the energy
and positive approach required to do justice to the position. The extent to which a class teacher calls on the Class
Representative for support and assistance is up to the individual teacher. Two Class Reps may be elected to share
the load of responsibilities. The nature of the support may include:
• a social occasion during the first term
• the welcoming of new parents
• as a link between parents and teacher
• assistance to the Guild Committee for Guild events
12PREP SCHOOL UNIFORM
Girls' Summer Uniform: Boys' Summer Uniform:
• Teal uniform dress • Short sleeved turquoise shirt
• White cotton socks • Grey shorts and long, grey socks
• Black shoes / sandals • Black shoes / sandals
• White hat / navy peak cap • White hat / navy peak cap
Girls' Winter Uniform: Boys' Winter Uniform:
• Grey tunic • Grey shorts or long pants
• Long sleeved turquoise shirt • Short sleeved turquoise shirt
• Long grey socks / stockings • Long grey socks
• Black shoes • Black shoes
• SH V-necked jersey • SH V-necked jersey
• Plain navy rain jacket (optional) • Plain navy rain jacket (optional)
Optional Item: Optional Item:
• Grey Fleecy Top (winter only) • Grey Fleecy Top (winter only)
Girls' Sports Uniform: Boys' Sports Uniform:
• Falcon T-shirt • Navy shorts
• House T-shirt • Falcon T-shirt
• Hockey shirt • House T-shirt
• Hockey socks • Hockey shirt
• Takkies (preferably white) • Rugby jersey
• Skorts • Hockey & Cricket socks
• Sports Tracksuit • Takkies (preferably white)
• Sports Tracksuit
Boys are not allowed to wear long-sleeved vests under their short-sleeve shirts. In cooler weather, they can wear a
short-sleeved vest and jersey (and / or fleecy in the winter terms).
Sports Kit:
Please read the Sports Policy Document found on our website carefully. The details regarding exactly which
clothing items are required for each sport are comprehensively listed there.
School Shop:
All school uniform items, except shoes, grey shorts / long pants are available from the School Shop which is
located in the Finance building. The shop is open every school day from 07h30 to 08h30 and from 13h15 to 14h30
on Tuesdays and Thursdays. The hours that the shop is open during holidays will be communicated in the weekly
newsletters at the end of each term.
School Bags:
Grade 1 to 3 children use a Somerset House ‘Reader Bag’ available from our School Shop. There is also a
Somerset House tog-bag available from the School Shop.
General Grooming
Please ensure that girls’ hair is neatly tied up if worn longer than shoulder-length, and that boys’ hair is kept short
and neat - off the ears and the collar. Pupils may not highlight or dye their hair and no decorative jewellery is
allowed. Girls may wear one plain stud or sleeper earring in the bottom of each ear. No nail polish is allowed.
Boys’ Hair:
• Hair must at all times be neat. This means that it should not bunch at the back of the head or above the ears.
• Hair must be clear of the collar.
• Hair from any part of the head may not cover any part of the ear.
• Hair must be above the eyebrows, even when combed forward.
• Shaved patterns or lines are not permitted.
• Hair must be evenly graded. No steps are permitted.
• Sideburns may reach no longer than halfway down the ear.
• Hairstyles likely to cause comment or distraction are unacceptable within the School context.
• No colouring of hair is allowed.
• The decision of the school with regard to judgement on what will be allowed is final.
13Girls’ Hair:
• Hair must at all times be neat.
• For “bob” hair-cuts (where hair is cut in a length above the shoulder) an alice-band or head-band must be
worn to keep hair out of the face.
• Fringe must be above the eyebrows, even when combed forward.
• Shaved patterns or lines are not permitted.
• Hair must be evenly graded. No steps are permitted.
• Hairstyles likely to cause comment or distraction are unacceptable within the School context.
• No colouring of hair is allowed.
• The decision of the school with regard to judgement on what will be allowed is final.
Important: If the above regulations are problematic for religious or cultural reasons, the issue must be brought to
the attention of the Headmaster. A discretionary decision may be made in such cases.
Jewellery
• No decorative jewellery is allowed.
• No bracelets or necklaces may be worn except for medic-alert bracelets.
• Girls may wear one plain stud or sleeper earring in the bottom of each ear.
• No nail polish is allowed.
• Watches should be modest and of a sensible size, preferably white, black or navy in colour.
• Smart-watches / watches that are enabled to make calls and/or send and receive text messages should be on
silent or in “school mode”. No calls / texts will be permitted during school time, without permission, and the
policy regarding cell-phones shall be applicable to these kinds of watches too.
• The school will not be responsible or liable for any lost jewellery or watches.
Please Note:
Children may not leave the school grounds in swimming costumes. If children are wearing their school uniforms,
then school shoes must be worn. When children wear their uniforms in public they represent the school, so we ask
that they wear them with pride and respect.
PREP SCHOOL HOUSES
The three "Houses" to which the children belong are Hobby (yellow), Lanner (red) and Peregrine (blue). The names
are derived from different species of falcon; the falcon being the school emblem. Children are assigned to the
Houses when they enter the Prep School in Grade 1. There are a number of Inter-House competitions during the
year where children may earn points for their House:
• Inter-House Sports events (e.g. athletics, swimming, soccer, hockey etc.)
• Inter-House General Knowledge Quiz and Chess
• Green Card System - Junior Prep (see details later in the Handbook)
CLASS SPLITS
Children in a class do not generally move up as a unit to the next Grade. The classes are shuffled to create two
different classes for the following year. There are many factors that we consider when doing the class splits:
academic competence (we try to create classes that would yield similar class averages); compatibility between
children; compatibility between children and teachers; and gender. If an older child had a particular teacher it is not
a given that the younger sibling would also have that teacher. We ask that parents be respectful regarding our
decisions, as they are based on professional judgement and are made in the best interests of your child.
14ITEMS SUPPLIED / ITEMS YOU NEED TO BUY
Stationery (Prep School)
• Stationery for Grades 1 – 3 is bought in bulk and supplied by the school. Each child will be issued with
their own stationery. The cost of this stationery is added to the family account in Term 1.
• Most stationery for Grades 4 – 7 is bought in bulk and supplied by the school. Each child will be issued
with their own stationery. The cost of this stationery is added to the family account in Term 1. There are
some additional items that you will also have to purchase, should your child not have these items from a
previous year. A detailed letter will be e-mailed to you in due course.
Sports Equipment
• Children taking part in sporting activities are required to supply their own sporting equipment (i.e. shin-
pads, hockey sticks, gum guards, swimming caps, goggles and tennis racquets).
• All rugby, tennis, netball and hockey balls will be supplied by the school.
• Swimming Caps can be purchased at the School Shop.
Food
• All food is supplied by the school. No food is permitted to be sent to school by parents unless with prior
consultation and permission of the Headmaster. For special diets please chat directly to the Catering
Manager, Robyn Rautenbach (robrau@somersethouse.co.za).
Uniform
• Pre-School: You may purchase the ‘smiley’ shirt (short-sleeve and/or long-sleeve), Somerset House white
hat / navy peak cap and draw-string bag if you choose.
• Grade 1 – 7: You will need to purchase the school uniform including the sports-kit. Please e-mail
shop@somersethouse.co.za for more information and prices. It is advisable to make an appointment to
come and visit the School Shop to give you sufficient time to fit and purchase everything for a child new to
Somerset House. We recommend that you bring your child with to try items on in order to purchase the
correct size, as sizes from different suppliers do vary.
PREP SCHOOL CURRICULUM
Academics
Somerset House is an independent school which makes its own decisions regarding curriculum and learning, while
still taking cognisance of national and international trends in education. The school is also aware of the
requirements of quality assurance bodies like UMALUSI and IQAA (Independent Quality Assurance Agency), and
always seeks to deliver good quality education through sound educational practice. Preparing children for a future
which is changing, demands that we focus on teaching children ‘how to learn’ rather than just ‘what to learn’. Skills
acquisition is thus very important while content provides context.
Somerset House engages in a process of bench-marking to ensure that standards are understood and maintained.
This in turn informs decisions regarding curriculum and staff development.
Somerset House places emphasis on language skills. This is vital as sound progress in all subject areas is
dependent on strong language and communication skills. The Junior Prep (Grade 1 - 3) have adopted a phonics
programme from the Oxford Reading Scheme called Floppy Phonics. This will help to enable the learning and
teaching of reading and writing. A firm emphasis is also put on Guided Reading sessions to enhance the reading
skills. Mathematics is a priority subject due to its importance in further study. Mathematics is a core learning area
and there is a large emphasis on developing a solid foundation for understanding maths. Children are encouraged
to work collaboratively using the TASC structure. We use a three-step learning process – concrete, pictorial and
abstract. Children are encouraged to both question and problem-solve.
The Natural and Social Sciences are taught through the Life Skills learning area in the JP; this is based on various
themes being taught throughout the year. Natural Science is taught through a uniquely modified curriculum based
on international standards, due to its importance as a choice subject in High School. There is also a strong Social
Science offering which is integrated with media, information technology and knowledge management as part of the
learning experience. A full cultural offering of Music, Art and Drama is also offered.
Physical Education
Pupils from Grade 00 through to Grade 7 participate in the Physical Education Programme at Somerset House.
Our PE staff are responsible for these sessions, which allows us the opportunity to divide the Grade into smaller
groups for more beneficial results. Emphasis is placed on the following areas: water activities, ball & fitness skills,
tennis and badminton skills, sportsmanship, participation, enjoyment and an understanding of general physical
activities. Pupils are assessed twice a year, once at the end of the first term and once at the end of the third
15term. These assessments cover general fitness skills, ball skills, hand-eye co-ordination skills and levels of
sportsmanship and participation. A brief sports report is also sent home twice a year at the end of Term 1 and the
end of Term 3.
Outdoor Adventure / Wacky Week
The key life skills of teamwork, communication, decision making, taking responsibility, trust and fun are all
developed at Somerset House in our Outdoor Education Programme. Grades 3 – 7 will normally have one camp
away from school each year and Grade 2 will have a sleep-over at school. The cost of the Outdoor Education
Programme is included in the annual school fees. The level of “self-sufficiency” and the number of nights away
increase with each Grade and a wide variety of experiences will have been enjoyed by the time Grade 7 is
reached. Some of our camps link with the curriculum and we use our venues as bases from which to explore the
local area.
PROJECT-BASED LEARNING
In Grades 6 and 7, pupils follow a project-based approach to learning at times. Work on authentic learning tasks
provides the context for learning. The use of their devices is
an integral part of this approach. Project-Based Learning
teaches students 21st century skills as well as content.
These skills include:
• collaboration, group participation and leadership
skills
• critical thinking and questioning skills
• communication and presentation skills
• organisation and time management skills
• research and enquiry skills
• self-assessment and reflection skills
• productivity and accountability
The pupils typically work together toward a common goal.
Performance is assessed on an individual or group basis, and takes into account the quality of the product, the
depth of content understanding demonstrated, and the contributions made to the on-going process. Assessment is
varied and includes orals, digital presentations and Web 2.0 tools.
THE SCHOOL DAY
Children from Grade 1 to 3 will be registered at the morning assembly at 08h00 sharp. The registers will be
collected at 08h00 and children who arrive after that time will be marked as absent. Should they arrive late; the
onus will be on the child to report to the administration office so that Miss Adonis can mark the child as late and not
as absent. From Grade 4 to 7 children will report to their home rooms before 08h00 to be marked as present. At
08h00 the registers will be collected at the morning assembly. Should a child arrive after this time the onus will
again be on them to report to Miss Adonis to be marked as late and not as absent. In all cases, from Grade 1 to 7,
late arrivals and days absent will be reflected on the report that is received at the end of each term. Grade 1 and 2
children finish at 13h40 each day. Grade 3s finish at 14h00 each day, and Grade 4 to 7 children finish at 14h30.
Please consult the programme on the back page of the weekly newsletter for information regarding special days on
the calendar. On isolated occasions, the school day may end at a different time.
Leaving school early for illness or special reasons
Children will not be allowed to leave without presenting a red slip from the office giving permission to do so to the
security guard on duty. This slip can be obtained from Miss Adonis (ronado@somersethouse.co.za). Please e-
mail her (and cc the Class Teacher) your request to collect your child. If permission is given, you can collect your
child at the specified time from the Drama Street entrance (NOT Dickens Avenue Entrance). Your child will not be
allowed to leave without a red slip. If children return during the day they must report to Miss Adonis to be signed
back in. These measures have been introduced to increase the safety of your child at school. Thank you in
advance for your co-operation and support.
HOMEWORK
The homework routine varies from class to class, as does the amount of homework given. A homework notebook is
provided for each child in Grade 1 – 3 and acts as a communication tool between teacher and parent or caregiver.
Supervised Prep periods are offered every afternoon, Monday to Thursday for children in Grades 4 – 7 in the
Knowledge Centre. We prefer children to work on projects during school time and we try to limit homework to a
reasonable load depending on the Grade.
16PREP SCHOOL ASSEMBLIES
The children at Somerset House attend Assemblies:
• Junior Assembly for Grades 1 - 3 (each morning starting at 08h00)
• Senior Assembly for Grades 4 - 7 (Fridays at 13h40)
Assemblies are split to provide an age-appropriate offering to children. Combined assemblies are done on the last
day of each term and for special occasions. Parents are welcome to attend any assembly. There are occasions
where the assembly times are altered, cancelled, or the Junior Prep and Senior Prep Assemblies combined.
Please check the back page of the weekly newsletter for updates.
PREP SCHOOL ASSESSMENT & REPORTING
Assessment and Reporting: Assessment at Somerset House is conducted throughout the school, although it is
only formally reported on with percentages from Grade 4 onwards. Examinations are conducted once a year for
Grade 6 and 7 pupils. The reports provide information on both what is learnt by the children as well as how each
individual child manages the learning process. Reports also refer to discipline, attitude and socialisation. Reporting
regimes differ depending on phase.
Pre-Primary: In this phase of the school, reports focus on developmental milestones and achievements. Early
identification of learning difficulties is important and reports describe the social and learning experience of the child
at school. In Grade 0 school readiness is reported on in detail to provide accurate information to parents on this
important concept. Parent / Teacher Interviews are conducted in Term 1 and Term 3.
Junior Primary: In this phase children receive two written reports during the year. Verbal reports are conducted
twice a year. Parents may request a document detailing a child’s progress after the interview if they wish. The
reports indicate the level at which a child is operating as well as the ‘expected’ performance at a given age or point
in time. This enables parents to clearly understand where assistance may be required or where children are more
competent.
Senior Primary: Somerset House uses aggregates to show the level at which the Grade is working as this allows
the child's progress to be understood in context. Levels of effort are also indicated. Somerset House uses
percentages in the main academic subjects as more accurate feedback is possible using this system. Children are
encouraged to use the more accurate data to set targets and objectives for themselves. The comprehensive
reports are detailed and provide useful information for parents and children alike.
Sport Reports: The children spend a considerable amount of time involved in outdoor activities and therefore
receive a special report on their activities at the end of Term 1 and Term 3. This includes information pertaining to
fitness, attitude, participation and skill.
PREP SCHOOL AWARDS
Four separate ceremonies are held at Somerset House so that appropriate acknowledgment can be given to
children of different ages.
Junior Primary Awards: In this area of the school we believe that every child should be acknowledged for their
achievements of the year. Looking at 21st-centuary skills, we award well-rounded individuals that have the ability to
think critically, ask questions, work collaboratively, care for others and the environment, think for themselves, be
honest and determined. This ceremony will normally take place within the last week of the school year.
Senior Primary Awards: Once a child enters the Intermediate Phase of schooling, we focus more on excellence in
the allocation of awards; this has to have been demonstrated over a significant period of time to qualify. As far as
academic awards are concerned, diligence and effort are rewarded as well as achievement of
excellence. Excellence in the visual and performing arts, character and leadership are also acknowledged at this
ceremony. Some of the character awards are regarded as the most prestigious awards to be made by the school.
Sports Awards: These awards are made at a separate Sports Awards Ceremony. The outstanding sporting
achievements of children of all age groups are acknowledged here.
Falcon Shields (equivalent to school colours) are awarded to Grade 7 children who qualify in the Final Assembly
of each term. Falcon Shields can be awarded for Academics, Sport, Music, Drama, Art and Service.
Founders’ Day Assembly: Falcon and Lion Awards
The presence of falcons on the coat of arms of both the Cloete and Morkel families who previously owned the
school property, gave rise to the use of shields for honouring pupils. At the end of each term or on Founders’ Day,
the school may award Lion and Falcon Shields to Grade 7 pupils who have earned this accolade.
17EXAMINATIONS
At Somerset House, exams are written once a year for the Grade 6 and 7 pupils – in Term 3. Information regarding
the process, as well as a booklet detailing content to be studied is sent home before the exam process begins. We
view the whole exam process as a learning experience for the children. The end result percentages are indeed
important, but we spend a good deal of time looking at the whole process with the children. We have emphasised
that the sitting of exams is a skill, as is the preparation for them and to this end, we work on scheduling, planning,
revision, different revision and study techniques as well as specific exam writing techniques. The children have all
been given ideas of how to create their own schedule of work and we have made it very clear to them that revision
is important and that it is up to them, rather than their parents, to plan the programme. We do not recommend
hours of sitting in front of books; a 20-minute session followed by a short break and then another 20 minutes is a
sensible way forward.
The exams are sat under “exam conditions” which are fairly formal. There are two invigilators in the exam room at
all times. In keeping with ISASA Standards, all learning dispensations are given with the recommendations of a
registered Educational Psychologist after a full assessment. Children who are allowed extra time (10% maximum
of the exam time) will change pen colour for their extra time. Children who require more than extra time can sit
exams in a separate venue.
An exam timetable for each period of exams detailing timings, length of paper, etc is given to the children about
three weeks prior to the exam period. The children also receive a booklet highlighting the individual revision topics
for each subject. The exams are spread out over a four or five-day period, with no more than two exams per day.
Ample breaks are allowed between exams. There are no afternoon sports during the exam period, although we do
timetable a “Sports Session” during school hours after lunch for the children. They are free to go home at the
normal end of the school day.
Exam results are not shared until permission has been given by the Headmaster (usually once the last exam has
been completed). Teachers will, as a matter of course, spend a good length of time going through the exams in
class. Indeed, this is arguably one of the most important processes of the exam experience. If children wish to
spend more time with the teachers, it is up to them to take on the responsibility of making a suitable arrangement
with them. It is not our policy to go through exam papers with parents.
During the exam itself, the children need to know what is expected of them and what is “acceptable exam etiquette”
at Somerset House.
• Children are responsible for bringing their own stationery. No borrowing of stationery will be permitted.
• No electronic equipment will be allowed into the exam room unless the exam demands it. This includes
calculators, MP3 players, cell phones, tablets, laptops etc.
• There is to be complete silence during an examination. This includes the beginning and end of an
examination. Pupils are made aware that talking may result in their examination scripts being removed.
• Pupils may not leave the examination room during an examination.
• Pupils are to remain seated for the entire duration of the examination. Queries will be answered by an
invigilator who will come to the pupil.
Cheating in an examination is contrary to the values entrenched in our Mission Statement. Pupils caught cheating
will be given zero for the examination, and may also be subject to further disciplinary action according to Somerset
House’s disciplinary procedures.
We regard the writing of examinations as a very important learning process for the pupils. Teachers or examiners
will almost certainly assess or evaluate work differently, especially where such work is subjective in nature. That is
the nature of this type of assessment. Teachers may indeed make errors in assessing, and it is during the post
examination feedback that such errors must be picked up and dealt with. However, to quibble over marks is to
miss the point of the process.
If as a parent you have questions about the examination, we would appreciate you empowering your child to deal
with such questions with the teacher concerned. This will prove to be a far more beneficial process for your child.
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