OPEN MINUTES Rodney Local Board - Wednesday, 16 June 2021
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Rodney Local Board
OPEN MINUTES
Minutes of a meeting of the Rodney Local Board held at Te Whare Oranga ō Parakai, 5 Rere Place,
Parakai on Wednesday 16 June 2021 at 3.00pm.
PRESENT
Chairperson Phelan Pirrie
Deputy Chairperson Beth Houlbrooke
Members Brent Bailey
Steve Garner From: 3.05pm
Danielle Hancock
Tim Holdgate
Louise Johnston
Vicki Kenny
Colin SmithRodney Local Board
16 June 2021
1 Welcome
The chairperson opened the meeting and welcomed those in attendance.
2 Apologies
There were no apologies.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number RD/2021/258
MOVED by Member B Bailey, seconded by Member V Kenny:
That the Rodney Local Board:
confirm the ordinary minutes of its meeting held on Wednesday19 May 2021 as
a true and correct record.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 Deputation: Kauri Dieback and Paper Road
Mr and Mrs Perrott were in attendance for this item.
Documents were tabled in support of the item. Copies have been placed on the
official minutes and are available on the Auckland Council website as minutes
attachments.
Resolution number RD/2021/259
MOVED by Deputy Chairperson B Houlbrooke, seconded by Member L Johnston:
That the Rodney Local Board:
a) thank Mr and Mrs Perrott for their attendance.
CARRIED
Attachments
A 16 June 2021, Rodney Local Board - Item 8.1: Deputation - Kauri Dieback and
paper road - information
Minutes Page 3Rodney Local Board
16 June 2021
B 16 June 2021, Rodney Local Board - Item 8.1: Deputation - Kauri Dieback and
paper road presentation
8.2 Deputation: South Head Road issues
Ross Webber was in attendance for this item.
A PowerPoint presentation was given. Copies have been placed on the official
minutes and are available on the Auckland Council website as minutes attachments.
Resolution number RD/2021/260
MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:
That the Rodney Local Board:
a) thank Mr Webber his presentation.
CARRIED
Attachments
A 16 June 2021, Rodney Local Board - Item 8.2: Deputation - South Head Road
issues presentation
8.3 Deputation: Waioneke Culvert and flood plain
This item was withdrawn.
Member C Smith left the meeting at 3.52pm.
Member C Smith returned to the meeting at 3.54pm.
9 Public Forum
9.1 Public Forum: Steven Law
Mr Law was in attendance for public forum regarding conflicts of interest.
Resolution number RD/2021/261
MOVED by Member L Johnston, seconded by Member V Kenny:
That the Rodney Local Board:
a) thank Mr Law for his attendance.
CARRIED
10 Extraordinary Business
There was no extraordinary business.
11 To seek approval to grant a renewal and variation of the licence to occupy to Muriwai
Environmental Action Community Trust for land at Muriwai Village Green, 451
Motutara Road, Muriwai
Karen Walby – Community Lease Specialist was in attendance for this item.
Resolution number RD/2021/262
MOVED by Member B Bailey, seconded by Member D Hancock:
That the Rodney Local Board:
a) grant a renewal and variation of the community licence to occupy agreement to
Muriwai Environmental Action Community Trust for 213.04 square metres (more
or less) of land located within the Muriwai Village Green at 451 Motutara Road,
Minutes Page 4Rodney Local Board
16 June 2021
Muriwai executed by both parties in 2015 (Attachment A to the agenda report)
subject to the following terms and conditions:
i) term – five years commencing 21 September 2020 effecting final expiry 20
September 2025
ii) rent – one dollar ($1.00) plus GST if demanded
iii) inclusion of a clause prohibiting all users of the facility from smoking
within the lease area
iv) an amendment to the community outcomes plan to remove two currently
unachievable targets
b) note that all other terms and conditions will accord with the existing licence
agreement executed by both parties in 2015.
CARRIED
12 To seek approval to grant a renewal and variation of the lease to Kumeu and Districts
Community Centre Incorporated for the council-owned Pomona Hall at 35 to 41
Access Road, Kumeū
Karen Walby – Community Lease Specialist was in attendance for this item.
Resolution number RD/2021/263
MOVED by Member D Hancock, seconded by Member B Bailey:
That the Rodney Local Board:
a) grant a renewal and variation of the community lease agreement to Kumeū and
Districts Community Centre Incorporated for the council-owned Pomona Hall
located at 35 to 41 Access Road, Kumeū dated 3 December 2015 (Attachment A
to the agenda report) subject to the following terms and conditions:
i) term – five years commencing 1 October 2020 effecting final expiry 30
September 2025
ii) rent – one dollar ($1.00) plus GST if demanded
iii) annual subsidised maintenance fee - $250 plus GST
iv) inclusion of a clause prohibiting all users of the facility from smoking
within the lease area
v) an amendment to the maintenance schedule (Schedule Four to the lease
agreement) to correctly record council’s responsibilities in terms of
external and internal painting and roof maintenance of the hall
b) note that all other terms and conditions will accord with the existing lease
agreement dated 3 December 2015.
CARRIED
13 Approval of the 2021/2022 Rodney Local Board Infrastructure and Environmental
Services Work Programme
Hannah Brightley – Relationship Advisor was in attendance for this item.
Resolution number RD/2021/264
MOVED by Chairperson P Pirrie, seconded by Member B Bailey:
That the Rodney Local Board:
Minutes Page 5Rodney Local Board
16 June 2021
a) approve its 2021/2022 Infrastructure and Environmental Services work
programme and associated budgets, as summarised in the table below noting
the reduction in budget of the Forestry Ambassadors programme from $50,000
to $25,000
Activity name 2021/2022 budget for
approval
Forestry ambassador programme $25,000
Helensville construction and demolition waste $40,000
minimisation programme
Mahurangi College living classroom coordinator $20,000
Pest Free Coatesville animal pest control tools $10,000
Restore Rodney East coordinator $5,000
Rodney Healthy Harbours Riparian Restoration $200,000
Fund
Rodney west coordinator $75,000
Shorebirds Trust coordinator $20,000
Total $395,000
b) note that in addition to the $5,000 budget for the Restore Rodney East
coordinator in 2021/2022, $70,000 is proposed to be carried forward for this
programme from the 2020/2021 financial year
c) confirm that substantial changes in scope, timeframes or methodology for
projects in the Infrastructure and Environmental Services 2021/2022 work
programme are a decision of the local board
d) confirm that all major changes to the approved Infrastructure and
Environmental Services 2021/2022 work programme will be reported to the local
board at a business meeting for a decision
e) approve in principle the 2022/2023 and 2023/2024 Infrastructure and
Environmental Services work programmes (Attachment A)
f) note that the indicative programmes and budgets for 2022/2023 and 2023/2024
are subject to change and will be confirmed on an annual basis through the
approval of the respective work programmes
g) request a high-level timeline of key milestones for the implementation and
funding spend for the eight Infrastructure and Environmental Services work
programme projects by August 2021 to provide assurance to the local board
that projects will be fully delivered before the end of the 2021/2022 financial
year
h) request that staff report to the local board at the earliest opportunity to advise
of any potential risks, underspend or inability to deliver the 2021/2022
Infrastructure and Environmental Services work programme projects to allow
the consideration of options on addressing issues which may include
reallocating funding to other Infrastructure and Environmental Services
work programme projects, other departments or community groups.
CARRIED
Minutes Page 6Rodney Local Board
16 June 2021
14 Approval of the 2021/2022 Rodney Local Board Customer and Community Services
work programme
Angie Bennett – Work Programme Lead, Geoff Pitman – Area Manager (online) and Sue
Dodds – Strategic Brocker (online) were in attendance for this item.
Resolution number RD/2021/265
MOVED by Member V Kenny, seconded by Member B Bailey:
That the Rodney Local Board:
a) approve the 2021/2022 Customer and Community Services work programme
and associated budget and approve, in principle, the 2022/2023 and 2023/2024
work programmes (Attachment A to the agenda report), noting the following
amendments to the work programme:
i) allocate $20,000 of Locally Driven Initiatives Opex funding towards
developing Parks Service Assessments for existing parks in high-growth
areas (maximum of one park per year) which will provide high-level
guidance to support decision-making, and that this allocation should be
made for the 2021/2022 work programme, and in principle for 2022/2023
and 2023/2024
ii) confirm an additional $5,000 is allocated towards improvements to town
centre and open space assets (line item 50 of Attachment A; project ID
28663) to increase the funding for this initiative from $140,575 to $145,575
in 2021/2022
iii) confirm the transfer of Warkworth Town Hall to a community-led model
will now be deferred, therefore the facility will be retained under council
management, and that continued management by council will be reflected
within the work programme (project ID’s 451, 452 and 453), and captured
within the first performance report for 2021/2022
iv) confirm no additional investment for the activation of the Warkworth Town
Hall over and above the current level of funding, which includes $61,250 of
Asset-Based Services funding, and a portion of the $60,000 locally driven
initiatives funding (ID 453) which supports activation to Rodney rural halls
b) note that the additional funding to the initiatives in part a) i) and ii) above are
enabled by a reduction in operational funding for the Forestry Ambassadors
Programme delivered by the Infrastructure and Environmental Services team,
from $50,000 to $25,000
c) c) approve the Risk Adjusted Programme projects identified in the 2021/2022
Customer and Community Services work programme (Attachment A)
d) confirm that any minor or major variations to the approved Customer and
Community Services 2021/2022 Work Programme is a decision of the local
board
e) confirm that any proposed minor variations to the approved Customer and
Community Services 2021/2022 Work Programme are to be agreed as minor
variations by the local board prior to staff exercising a delegation to implement
any minor variations
f) confirm that all major or substantial variations to the approved Customer and
Community Services 2021/2022 Work Programme will be reported to the local
board at a business meeting for a decision
g) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks
and Sports Field Development budgets are subject to approval by the relevant
Governing Body committee
Minutes Page 7Rodney Local Board
16 June 2021
h) provide the following feedback for consideration by the Parks Arts Community
and Events Committee in relation to the projects funded from the Coastal
Renewals and Landslide Prevention budgets
i) support the proposed projects and allocation of funding from the above
budget lines as outlined in Attachment D to the agenda report
ii) Rodney’s coastline is the largest in Auckland and the proposed allocation
of landslide and coastal funding is appropriate for Rodney projects in order
to address the needs of our coastal communities.
CARRIED
15 Rodney Local Board Work Programme reallocations FY2020/2021
Resolution number RD/2021/266
MOVED by Chairperson P Pirrie, seconded by Member L Johnston:
That the Rodney Local Board:
a) approve the reallocation of $23,000 of funding from the Forestry Ambassadors
programme (Project ID 2024) towards the following initiatives, which is a
transfer of funding within the operational work programme:
i) Community Facilities – Helensville town centre revitalisation (reallocation
of $5,000)
ii) Community Facilities – Green Road tree maintenance (reallocation of
$18,000).
CARRIED
16 Rodney Local Board Transport Targeted Rate - Omaha Drive footpath
Ben Halliwell – Elected Member Relationship Manager and Shaun Kay – Senior Service
Network Planner was in attendance for this item.
Resolution number RD/2021/267
MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:
That the Rodney Local Board:
a) request that Auckland Transport allocate from the Rodney Local Board
Transport Targeted Rate an additional $223,200 to the previously approved
$645,000 budget to deliver the footpath on Omaha Drive.
CARRIED
Note: Pursuant to Standing Order 1.9.3, Member C Smith requested that his abstention be
recorded.
Resolution number RD/2021/268
MOVED by Chairperson P Pirrie, seconded by Member D Hancock:
That the Rodney Local Board:
a) move a vote of thanks to Susan Barakat from Auckland Transport for all her
work as the Programme Manager with the Rodney Local Board Transport
Targeted Rate in particular the Warkworth Community Transport Hub and the
local board foot path programme.
CARRIED
Minutes Page 8Rodney Local Board
16 June 2021
17 Adoption of the Rodney Local Board Agreement 2021/2022
Resolution number RD/2021/269
MOVED by Member B Bailey, seconded by Member V Kenny:
That the Rodney Local Board:
a) adopt the local content for the 10-year Budget, which includes the Rodney
Local Board Agreement 2021/2022, the message from the chairperson, and local
board advocacy (Attachment A to the agenda report).
b) adopt a local fees and charges schedule for 2021/2022 (Attachment B to the
agenda report).
c) delegate authority to the chairperson to make any final changes to the local
content for the 10-year Budget 2021-2031 (the Rodney Local Board Agreement
2021/22, message from the chairperson, and local board advocacy).
d) note that the resolutions of this meeting will be reported back to the Governing
Body when it meets to adopt the 10-year Budget 2021-2031, including each
Local Board Agreement, on 29 June 2021.
CARRIED
18 Approval for new public road names for subdivision at 57 Nobilo Road, Huapai
Resolution number RD/2021/270
MOVED by Member S Garner, seconded by Member D Hancock:
That the Rodney Local Board:
a) approve Cabra Development Limited’s preferred road names ‘Babina Avenue
(Road No 1), ‘Cara Avenue’ (Road No 2), ‘Resnik Crescent’ (Road No 3) ‘Babos
Avenue’ (Road No 4) and ‘Kartolina Crescent’ (Road No 5) for the five new
public roads within the subdivision being undertaken by Huapai Lifestyle
Village Limited, in accordance with section 319(1)(j) of the Local Government
Act 1974.
CARRIED
19 Approval for new private road name for subdivision at 35 Wilson Road, Warkworth
Resolution number RD/2021/271
MOVED by Member S Garner, seconded by Member T Holdgate:
That the Rodney Local Board:
a) approve the preferred road name ‘Pezic Lane’, for the new private road within
the subdivision being undertaken by Michael Pezic, in accordance with section
319(1)(j) of the Local Government Act 1974.
CARRIED
Note: Pursuant to Standing Order 1.9.3, Member L Johnston requested that her dissenting
vote be recorded.
20 Approval for new road names for subdivision at 953 Matakana Road, Matakana
Resolution number RD/2021/272
MOVED by Chairperson P Pirrie, seconded by Member B Bailey:
Minutes Page 9Rodney Local Board
16 June 2021
That the Rodney Local Board:
a) approve the following two road names in the Cabra Properties Limited
subdivision at 953 Matakana Road, Matakana in accordance with section
319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A
and B to the agenda report.
i) ‘Maeha Drive’ (Road No. 1)
ii) ‘Tiaki Lane’ (Road No. 3)
b) defer confirmation of the road name Kewhenne Grove in the Cabra Properties
Limited subdivision at 953 Matakana Road, Matakana in accordance with
section 319(1)(j) of the Local Government Act 1974 and as referenced in
Attachments A and B to the agenda report until clarification on the spelling of
‘Kewhenne’ is obtained
c) delegate to the Chairperson authority to approve Road Name 2 in the Cabra
Properties Limited subdivision at 953 Matakana Road, Matakana once the
clarification of the spelling for ‘Kewhenne’ is obtained.
CARRIED
21 Feedback on Equity of Service Levels and Funding Proposals - Draft Report
Resolution number RD/2021/273
MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:
That the Rodney Local Board:
a) delegate to the Chairperson to prepare and provide written local board feedback
to the Joint Governance Working Party on the funding and decision-making
proposals set out in the Equity of Service Levels and Funding Proposals – Draft
Report.
CARRIED
22 Delegation of feedback to be provided to the Establishment Unit Board of the City
Centre to Māngere light rail project
Resolution number RD/2021/274
MOVED by Chairperson P Pirrie, seconded by Member B Bailey:
That the Rodney Local Board:
a) delegate local board member L Johnston to provide feedback on behalf of the
local board to the Establishment Unit Board of the City Centre to Māngere light
rail project.
CARRIED
23 Urgent Decision – Local board representation on the Establishment Unit Board of the
City Centre to Māngere light rail project
Resolution number RD/2021/275
MOVED by Member B Bailey, seconded by Member V Kenny:
That the Rodney Local Board:
a) note the endorsement to use the Chairs’ Forum as the selection panel to
appoint the local board representative to the Establishment Unit Board of the
Minutes Page 10Rodney Local Board
16 June 2021
City Centre to Māngere light rail project as approved by the Rodney Local Board
chairperson and deputy chairperson under delegation (Attachment A to the
agenda report).
CARRIED
24 Urgent Decision – Tamaki Makaurau Auckland Fire Plan
Resolution number RD/2021/276
MOVED by Chairperson P Pirrie, seconded by Member V Kenny:
That the Rodney Local Board:
a) note Rodney Local Board’s feedback on the draft Auckland Council submission
on the draft Auckland Fire Plan 2021-2024 approved by the chairperson and
deputy chairperson under delegation (Attachment A to the agenda report).
CARRIED
25 Rodney Ward Councillor update
Resolution number RD/2021/277
MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:
That the Rodney Local Board:
a) note Cr Sayers’ updates on the activities of the Governing Body for May and
June 2021.
CARRIED
26 Rodney Local Board workshop records
Resolution number RD/2021/278
MOVED by Chairperson P Pirrie, seconded by Member D Hancock:
That the Rodney Local Board:
a) note the workshop records for 2 and 9 June 2021.
CARRIED
27 Governance forward work calendar
Resolution number RD/2021/279
MOVED by Member B Bailey, seconded by Member S Garner:
That the Rodney Local Board:
a) note the governance forward work calendar.
CARRIED
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Minutes Page 11Rodney Local Board
16 June 2021
4.32 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE RODNEY LOCAL BOARD
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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