Salem County District Board Worker Training-General Election 2021 - Presented by Salem County Board of Elections
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Salem County
District Board
Worker
Training-
General
Election 2021
Presented by Salem County Board of Elections
Welcome
on
behalf of the Salem County
Board of Elections:
COMMISSIONERS:
Scott Hourigan, William Higgins, Dana Mulligan & Julia Hiles
Registrars-
Shannon Berger & Debby Turner-Fox
Deputy Registrars-
Kimberly Mills & Jesse Austin
Bilingual Coordinator-
Maria Blocksom
Voting Machine Technicians-
Steve Porch, Richard Norbuts, Linda McKelvey, Conni Stockton, John Cuzuppe, Jarred Racer
What is different for
this General Election on Election Day
November 2?
• Early Voting.
Welcome to • NEW Electronic Poll Books(EPB) replace
the paper Poll Books
the 2021 Fall
• AT&T NightHawk mi fi/hot spot devices
Poll Worker provide a secure network for the EPB to
use for communications
Certification • Additional seals will be used on the EPB
Class case
• If you attend this training class AND
work on Election Day at the Polls you will
receive a one time payment of $30 with
your Poll Worker pay
• NOT ACCEPTING MAIL IN BALLOTS in
polling locations.
At this time-
• All poll workers are to wear face
covering.
• Gloves are available for all poll
workers and voters.
COVID-19 • Pens are to be kept by the voter.
• Disposable stylus for poll books
PROTOCOLS and voting machines.
• Hand sanitizer is available for all
poll workers and voters.
• Pre and post cleaning of the polling
locations will be provided.
Election Day
o Arrive promptly at 5:15am. You will need this time to set up equipment & supplies.
o If you do not arrive on time, you may be subject to reduced pay. Call if you expect to be late.
o There are 4 poll workers assigned to each district- 2 Democrat and 2 Republican.
o If you are an unaffiliated worker, you will be assigned to a party for the Polls on Election Day only.
o In Bilingual Districts there will be additional poll workers.
o Do not start opening poll procedures until all scheduled workers have arrived.
o If you do not have at least 3 workers present by 5:25 am contact the Election Board Office.
o You must perform the tasks as a group.
o Locate Official Election supplies.
o Complete forms in the Blue Accordion Folder:
-Locate the “Prepare to Open The Poll” checklist and easy step form.
-Sign pay vouchers.
-Initial the assigned voting machine forms.
-Complete ADA Inspection forms.
-Select Roles: Judge, Inspector and two Accessibility Point People.
-No Poll Workers are to be absent from the polling place after 5:00 p.m.
Please call the Board of Elections Office if you have any questions or issues:
856-935-7510 ext 8328, 8329, 8330, 8331 or Bilingual ext 8594
Session 3: BLUE BAG
Locate Election Supplies
Please check the label to make sure you have the correct bag for the municipality and district in
which you are working.
Session 3: Poll Worker Materials
§ Blue Bag-essential Election Supplies
§ Burgundy Bag: Spanish Supplies
(only in bilingual districts). Please display all Spanish signs.
§ Orange Bag: Provisional Ballot Bag
§ Dark Green Bag: Signs, Sample Ballots, & Street Lists. Sample Ballots & Signs need
to be displayed.
§ Green Bag: Emergency Ballot Bag (DO NOT open, unless your instructed by a Board
of Elections official)
• Red Bag: Poll Books & Authority cards. Set up the poll books with the Alpha tabs.
Review and verify the municipality information is correct on all Authority Card
covers.
• The Clear Transfer Bag: contains new seals and seal cutters. Locate the seal cutter.
Never TWIST a seal, always use cutter. Please place all removed seals inside of this
bag.
• Clip Board: Containing the accumulative number of vote sheets
• Blue Accordion Folder
• Black Tenex Case: Electronic Poll Books, NightHawk, Power Cords
Blue Poll Worker Binder ØPolling location lay out. ØList of all polling locations. ØList of all ballot box locations. ØList of all Board of Elections numbers & Technicians Cell Phone Numbers. ØPlease log all notes in this book and DO NOT remove the note sheets. ØCopy of the Powering Up Voting Machine, Opening Polls, Laptop Directions. ØCopy of Poll Worker Guide ØForm Examples ØWifi Password
Session 3: Blue Accordion Folder
Session 3: Blue Accordion Folder
Locate Blue Accordion Folder Inside Blue Tote Bag
• Locate and review “Prepare to Open the Polls”
Checklist (orange form).
• Locate and review “Prepare to Close the Polls”
Checklist (blue form).
COMPLAINT FORMS
If a voter as a problem and wishes to file a complaint, he or
she MUST be provided with a “Voter’s Complaint Form”
#16 and a postage-paid envelope. These can be found
among the election supplies.FORMS FOR ADA INSPECTIONS ON ELECTION DAY
Complete this form first thing in the morning on Election Day. Place the completed form
into the blue accordion folder. If anything is out of place, notify the municipal clerk.
COMPLIANT WITH TEMPORARY MEASURES
COMPLIANT ( there may be two sides to this paper)Session 3: Blue Accordion Folder
Make sure pay
Vouchers are
signed Date: November 3, 2015
Municipality: Woodstown District -2
Assigned Voting Machine Form:
Election: General 1. Each Poll worker must complete the following steps and initial
PAY VOUCHER
Read, sign and complete this form and return to your Municipal Clerk today. the form.
Rules of Board Worker Etiquette & Voter Assistance Procedures
v Treat each voter with courtesy, dignity and respect.
v Advise an illiterate, physically disabled or blind voter that they have a right to assistance 2. Each machine is labeled with a number
The person assisting may enter into the voting booth with the voter upon completion of
the Disability Certificate.
v Be polite, considerate, understanding of everyone. 3. Match the number on each voting machine with the assigned
In the Poll Book voting machine numbers on this form.
v If “Mail-In” or a red “M-I” is stamped next to the voter’s name, I will not let the voter vote
in the voting machine. I will inform the voter that they must vote the Mail-In ballot or if the 4. All Poll Workers must initial
voter believes an error has been made, I will call the Board of Elections office.
v If “ID Required” is stamped next to the voter’s name, I will follow the proper procedures.
v If I cannot find a person’s name in the poll book but they informed us they are a
registered voter, I will call the Board of Elections office and follow their instructions.
5. Do not open a machine if the number does not match, call the
v If the voting machine breaks down, I will call the Board of Elections office immediately office immediately
and will wait for their instructions.
I have read and will comply with the above and all the directions in the training manuals.
Judge ___________________________________ Address ____________________
(Print Name)
Signature ___________________________________
Inspector_________________________________ Address ____________________
(Print Name)
Signature ___________________________________
Member _________________________________ Address _____________________
(Print Name)
Signature ___________________________________
Member _________________________________ Address _____________________
(Print Name)
Signature ___________________________________Poll Worker Duties & Code of Conduct
• Poll Workers must share responsibility equally throughout the day.
Every Poll Worker has equal power.
• Poll Worker cell phone use is permitted for official election business
only. The Board of Election Office may call contact you by cell during
the day. Cell phones should be unexposed when not in use for
official election business when voters are in the polling location.
Photography and video recording are not permitted.
• “No Voter Turned Away” IS THE LAW.
– Always call the office if you need assistance.
• Be fair, courteous and helpful.
• No food or beverages at the Poll Worker table.
• Do not initiate closing polls procedures before official close of polls
at 8:00 PM.
• Whether or not you are active in a political party, on Election Day
you must be non-partisan.SELECT ROLES
Select a Judge & Inspector and Select Accessibility Point People
(Each poll worker needs to have a role. These are statutory titles only, all Poll Workers have equal power.)
Judge and Inspector must be of
opposite political parties
The Accessibility Point People must
conduct an inspection of the polling
place to ensure there are no obstacles
or hazards which would affect elderly
or disabled voters. This needs to be
completed first thing in the morning.
Please conduct a walk through several
times throughout Election Day to be
sure site conditions have not changed.POLLING PLACE SET UP
EXAMPLE OF POLLING PLACE LAYOUT
LIMIT CROSS TRAFFIC
THE MUNICIPAL CLERKS HAVE THIS SET UP PRIOR TO ELECTION DAY
Challenger Section Provisional
Booth
Voting Machines
Tally Pole Poll Workers
Entrance
Electronic Poll Book
Electronic Poll Book
Card Collector
Authority Cards
M
FOR
S
OTER LIN
E
V E
GL Exit
SIN
Please make sure the American Flag is displayed at the Polling place entrance.The Judge has the role of Posting Vote Counts in the polling locations. Law A3463/S-
1957 states that accumulative number of votes needs to be reported in the polling
place every 2 hours. There will be a clip board with a pre-printed sheet located in the
blue tote bag. The Judge will need to report the accumulative number of votes at
each time listed on the sheets. Do not discard any of these sheets, they need to stay
on the clip-board. The clip board needs to be hanging on the tally pole, so it is
viewable to all voters.
Instructions: On the front of the polling
screen of each machine there will be a
display with the number of votes that have
been cast. Please enter the numbers from
each machine that is being used in your
district in the form. Also add the number of
provisional ballots that were used. This total
number of votes needs to be written in the
box on the reporting sheet every 2 hours
and displayed for the public.Challengers & Observers
Challengers are present at the polling place for two reasons:
Permit to Challenge 1. Observe the process of the election
2. Challenge an individual’s right to vote if a
reasonable belief exists that the individual does
not possess voter qualifications or possess’ a
disqualification
Observers are present to observe the process of the election.
Challengers and Observers may NOT engage voters, touch
election supplies/equipment or interfere in the
election process. They are to remain in their
designated areas in the polling location
Challengers may NOT approach the voting machine through
the day to examine counters.
Challenges and questions must be directed to Poll Workers.
If there is a problem, Challenger Badge
please speak to the
Challenger directly.
Please note the issue. if
there are any issues
and contact the Board
of Elections office if the
problem continues.Challenger affidavit
Each sitting challenger must present
their permit to poll workers and then
complete the affidavit #11. You keep
the white copy of the affidavit and
return with official election supplies
Candidates on the Official Ballot have power as Challengers
• Candidates have power as Challengers without a badge or Certificate
of Appointment
• Candidates acting as Challengers do not complete the Affidavit for
Challenger Form
• Candidates must stay in the designated Challenger area
• Candidates must follow all CHALLENGER RULES OF CONDUCTExit Polling
PERMIT FOR EXIT POLLING:
• Exit Polling is allowed with a proper
permit & badge issued by the Salem
County Board of Elections. This is not
electioneering.
• Poll Workers should not allow any
exit polling or other activity engaging
voters “within” the 100 ft. zone
without this written authorization.
• Always display a courteous and
informative manner, but firm in your
duty to the integrity of the election.
• If there are permits issued for the
polling place that you are assigned to,
you will be made aware of them.Electioneering
• Determine the 100-foot zone from the outside entrance to the polling place
• This is now the official “No Electioneering” boundary zone
• Please do not accept any food or gifts from a Candidate
• Any complaint of electioneering must be addressed immediately by the Poll
Workers
• The matter should also be reported to the office, by phone call and a written note
Examples of Electioneering:Voter Requesting Assistance A VOTER MAY REQUIRE ASSISTANCE FOR The poll workers having responsibility for assistance, shall listen for the doorbell and help open door for the voter. All poll workers should always have eyes on who is using machines and be aware if someone needs assistance. If a voter calls out indicating that they need help, get up from the table and approach the voter, assist with the problem. Be sure to have both a Democrat and Republican jointly assist. NEVER TOUCH THE MACHINE
Important Facts About Voters with Disabilities
Voters with disabilities have rights under the Help America Vote Act (HAVA) and the Americans with Disabilities Act
(ADA) to be treated in a non-discriminatory way and to receive reasonable accommodations in voting.
Examples:
• To vote independently and privately.
• To have their polling place be physically accessible and free of barriers.
• To have access to an accessible voting booth.
• To receive assistance/support from a person of their choice or a poll worker from each assigned party.
• To be accompanied by a service animal.
You may not ask a voter what the nature of their disability is.
People with disabilities have various abilities and capabilities. Avoid generalizing or assumptions about their level of
functioning.
SALEM COUNTY BOARD OF ELECTIONS
General Guidelines when working with a Voter with a Disability: DISABILITY CERTIFICATE FOR ASSISTANCE (19:50-3)
§ Be respectful. Township of _________________________________________________ District No._____
§ Just ask.
I do solemnly swear that due to:
(____) Blindness (____) Physical Disability (____) Illiterate/inability
§ Communicate with the person.
to understand the language
I require assistance to vote in the ____________________Election
§ Respect the person’s privacy.
to be held on _____________________.
__________________________________________
§ Don’t feel pressured. (Print Voter’s Name)
__________________________________
(Signature of voter)
Signature of District Board Workers assisting __________________________________
__________________________________
Other helpful tips: Name and address of person chosen by voter for assistance.
§Always ask if the person would like any assistance, accept the idea (Name)
___________________________________________
________________________________
(Signature of assistant)
that they may decline. ___________________________________
________________________________
(Address – No., St. & P O Box No.) (District Board Workers Signature)
§Do not touch/move a person’s mobility device. ___________________________________
________________________________
(Town, State & Zip Code) (District Board Workers Signature)
§If the voter has assistance, please communicate directly to the voter. The voter has a choice of two district board members (one from each Party) or a person
of their choosing to assist them in voting.
English
(Spanish form see other side)SESSION 9: PROVISIONAL BALLOT BAG
When a Poll Worker is ready to issue a Provisional Ballot proceed
TO THE ORANGE BAG in your election supplies:
DBW places an “X” in the proper box at the
top of the Provisional Ballot Affirmation
Statement showing the reason for issuing
Found in clear
the Provisional Ballot. outer pocket
DBW gives the voter the Provisional Ballot
of ORANGE
w/envelope and directs the voter to the PROVISIONAL
Provisional Voting Booth. BAG, form
must be
Voter completes the Provisional Ballot
Affirmation Statement on the envelope. Voter
completed by
votes the ballot, then places it inside the DBW at the
envelope, sealing it shut. The Provisional close of polls.
Ballot Affirmation Statement remains attached
outside the envelope. Return form
When the voter returns the envelope, the to clear outer
DBW must verify the Provisional Ballot pocket after
Affirmation Statement is properly completed
and CHECK FOR VOTER SIGNATURE on the
completing.
Provisional Ballot Affirmation Statement.
Make sure that it remains attached to the
outer envelope.
The voter or the DBW then places the sealed
envelope, which is properly completed, with
the Provisional Ballot Affirmation Statement
attached, into the BLUE BAG WITH ORANGE
LABEL Provisional Ballot Bag.
The ORANGE bag must remain in full view, because this is considered a live ballot box. At the close of the polls, the
POLL WORKERS must complete the inventory log which is located on the outside of the ORANGE bag.
THEN SEAL AND RETURN THE ORANGE BAG WITH ALL OTHER ELECTION MATERIALS.PROVISIONAL BALLOTS
What Is A Provisional Ballot? Provisional ballots are paper ballots that are used at •DBW places an ‘X’ indicating
the polling place on election day under the following circumstances: Box 1 the reason for issuing the
ballot.
Why are they used?
1. If your registration information is missing or is incomplete in the poll book.
2. You moved from your registered address to another in the same county Voter
and did not notify your local election officials. Proceeds •Completes boxes 2-12.
to •Ballot is voted and sealed in
3. You did not provide the required identification information on your Provisional envelope.
registration form or you're a first time registrant by mail in New Jersey and Booth
your identification numbers could not be verified and you did not show ID
to the poll workers in the polling place. For your provisional ballot to count,
you have until the close of business on the second day after the election to Voter
•DBW checks Affidavit for
provide your county commissioner of registration with the required ID Returns
completion. Voter must sign
Ballot
information. You will be given instructions at your polling place on where to Envelope
the form.
bring the ID.
4. There is a marking in the poll book that you applied for a Vote by Mail
ballot, but you did not apply for one, you applied for one but did not •Voter or DBW places in
receive it, or you received it but did not return it. End Process
ORANGE ballot bag. Do not
detach affidavit from sealed
ballot envelope.IF THE VOTER ADDRESS HAS NOT CHANGED
Voter signs Affirmation of Residency form, Poll Worker signs and returns completed form to Election Board
in blue supply bag.
Voter votes on the machine.
AFFIRMATION OF RESIDENCY
RESIDING AT SAME ADDRESS
“AFFIRM ADDRESS” – If this phrase appears near the voter’s name and the voter’s address has not changed: Voter must sign this
form and poll book before voting.
I,__________________________________, being duly sworn, affirm that I am a
Name of voter
registered voter, residing at_________________________________________________
This yellow
Address
form is #8 in the County of Salem, Municipality_________________________. I further affirm that
found in the I have not changed my residence. Mailing address if different from residence:
Blue Street or P O Box Postal City/Town Zip Code
Accordion
______________________________________
Folder located
Voters Signature
in your blue Sworn and subscribed to before the District Board this ______day of ____________200_
bag of __________________________________ ____________________________________
election Signature of District Board Worker Signature of District Board Worker
supplies English (Spanish form
see other side)IF THE VOTER MOVED OUT OF SALEM COUNTY –
THEY MAY NOT VOTE IN SALEM COUNTY.
UNLESS:
The voter moved less than 30 days before the election they must complete Affidavit of
Residency form, Poll Worker signs and returns completed form to Election Board in WHITE
NOTES ENVELOPE.
Voter votes on the machine for this election IF NAME IS IN POLL BOOK ONLY. Otherwise,
can only vote Provisionally
Voter must register and vote in the County or State
where they live.
AFFIDAVIT OF RESIDENCY
OUTSIDE OF COUNTY
***To be completed if the voter indicates that He or She has moved outside of***
***Salem County less than 30 days before the Election.***
I,__________________________________, being duly sworn, affirm that I am a This white
Name of voter form is #9
registered voter from my former residence of___________________________________
found in
Address
in the County of Salem, Municipality_________________________. I further affirm that my the Blue
currant residence is_____________________________________________________ Accordion
New Address Folder
In the County of ______________and that I moved less than 30 days before this election.
located in
your blue
______________________________________ bag of
Voters Signature election
Sworn and subscribed to before the District Board this ______day of ____________200_
supplies
__________________________________ ____________________________________
Signature of District Board Worker Signature of District Board Worker
English (Spanish on other side)DO NOT ACCEPT MAIL-IN BALLOTS FROM VOTERS AT THE POLLING PLACE.
THE VOTER OR AUTHORIZED MESSENGER MUST DELIVER THE BALLOT TO A
BALLOT BOX OR THE COUNTY BOARD OF ELECTIONS OFFICE IN PERSON PRIOR
TO 8:00 P.M. ELECTION DAY
AT 110 FIFTH STREET, SALEM, NJ 08079
If the voter states, they did not vote/receive/apply for OR lost /destroyed the Mail-In
Ballot the Poll Worker must offer them a Provisional BallotSESSION 10: Emergency Ballots
The Emergency Ballot bag is located in your blue bag of election supplies.
It is a GREEN sealed bag.
THE GREEN EMERGENCY BALLOT BAG MUST REMAIN SEALED.
DO NOT BREAK THE SEAL ON THE EMERGENCY BALLOT BAG UNLESS DIRECTED BY THE
BOARD OF ELECTIONS STAFF OR MUNICIPAL CLERK.
ONLY THE BOARD OF ELECTIONS CAN DECLARE AN “EMERGENCY” .
IN THE EVENT OF AN EMERGENCY DECLARATION, THE BOARD OF ELECTIONS WILL
AUTHORIZE THIS SEAL TO BE OPENED BY POLLING PLACE ELECTION OFFICIALS. ONCE
OPENED THE BAG MUST REMAIN IN FULL VIEW OF ALL POLL WORKERS UNTIL CLOSE OF
POLLS.Electronic Poll Book
Hands On Training
Tenex Software Solutions• Early Voting Takes Place from October 23-31
– Mondays-Saturdays 10:00 am - 8:00 pm
– Sundays 10:00 am- 6:00 pm
• Early Voting Centers are located at:
Important – Pennsville Township-Mid-Atlantic States Career Education Center
(formerly Queen of Apostles Church) 375 South Broadway, Pennsville, NJ
08070
Reminders –
–
Salem County Office Complex, 110 5th Street, Conference Room 105,
Salem, NJ 08079
Upper Pittsgrove Township-Elmer Grange 535 Daretown Road, Elmer, NJ
for the •
08318
Poll Workers are paid by the municipality in which they
General serve. The municipality must approve payments at their
public meeting, so payment is made after Election Day.
Election •
•
Poll Worker pay is $300.00 for Election Day.
For fall of 2021 only, poll workers who receive training AND
2021 work at least one full day of Election will receive a one-time
training stipend of $30.00.
• Remember to complete ALL paperwork.
• Do NOT tear any voter authority card from the packet, even
if an error is made. Make notes in the poll work binder
pages.
• Call the office for any and all questions.Review & Questions
Congratulations!
You are now certified as a Salem County Poll Worker! Subject to any additional changes being
implemented by the NJ Division of Elections which may require additional training, this certification
will officially expire in 2 years when you will need to take this class again.
• You will receive a certificate of completion in the mail shortly
• Please Note: One packet will be mailed to Poll Workers. This packet will include your Election day
assignment, a page that needs to be filled out and returned to our office and the Poll Worker
newsletter. The Board of Elections Office will make reminder calls a few days prior to Election. If
you have any conflicts or questions, Please contact our office. This is especially important if you
are unable to fulfill your assignment.
• You are welcome to repeat this class anytime for a refresher and to have the most up to date
election procedures. Poll Worker reference materials are being posted on our website
https://elections.salemcountynj.gov/
Contact us: 856-935-7510 Debby Turner-Fox (Ext 8330), Shannon Berger (Ext 8329),
Kimberly Mills (Ext 8328) & Jesse Austin (Ext 8331)You can also read
