Tuscarora Council 2021 Neusiok District Freeze-o-ree Leader's Guide - February 12 - 14, 2021 - Scouting Event
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Tuscarora Council
2021 Neusiok District
Freeze-o-ree
Leader’s Guide
February 12 – 14, 2021
1Welcome & Introduction
We are all excited about our upcoming District Freeze-o-ree at Camp Tuscarora. This guide
should provide you with a brief description of events, general rules, and other details of the
upcoming Freeze-O-ree. Much of what you see here will be familiar from the previous leader’s
guide, with some exceptions and changes, specifically surrounding COVID-19 procedures.
Who Should Come?
District Freeze-o-ree should involve youth and adult participants from the Scouts, BSA and
Venturing programs. A few people have already asked if their Webelos can attend and the
answer this year is, unfortunately, no. Normally, Webelos may attend during the day on
Saturday only, but our procedures this year prevent day campers from attending.
Important differences this year
Our program this year will involve competition, but not in the standard sense. All activites will
be judged at your campsite, and require no interaction with other units. This is in order to keep
with COVID-19 procedures outlined by National Camp School Standards, under whose
certification we operate camping activites. As part of these procedures, additional check-in
procedures must be completed. Please read carefully the following section.
Check-in and additional procedures
The check-in procedure for this year’s event will be as follows, starting at 4:00pm:
1. Each vehicle arriving at the camp’s gate will be stopped. During this stop:
a. Temperatures will be taken for each individual in the vehicle. Temperatures
must fall within a certain range, or admittance will be denied.
b. Each individual in the vehicle must complete a COVID-19 waiver (attached to the
end of this document for your convenience) to be filed with the camp staff
2. After vehicles have entered, they must park at the designated parking area only until
such time as the unit can be checked in. In order for a unit to check in:
a. One adult from your unit should report to the check-in location with all
necessary Health forms (Parts A and B) completed for each participant
b. That same adult will check and verify the registration roster and indicate any
necessary changes.
3. After your unit check-in has been completed, vehicles may proceed to the campsite.
Vehicles may not:
a. Remain in the campsite for more than 10 minutes. All items should be
immediately unloaded, and only unloaded, so that the vehicle can be removed
as quickly as possible.
b. Travel on any unintended paths, or unmarked areas.
c. Be returned to the campsite following check-in procedures.
d. Travel in any direction other than the intended direction of travel.
2Judged Freeze-o-ree Events
This year’s events are as follows. Additional details such as judging times will be communicated
at the time of your unit’s check-in.
1. Gateway Judging: each unit is responsible for creating a gateway. Please find the
attached scoresheet for additional instructions and scoring criteria.
2. Campsite Inspection: each unit’s site will be inspected at a random time beginning
Friday evening through Saturday evening. Please find the attached scoresheet for
additional instructions and scoring criteria.
3. Scout Skill Quiz: each unit is responsible for selecting scouts to answer a series of
Scouting related questions at the time of the Gateway judging. Skill can range from first
aid, to merit badge requirements, to questions about the Scout Oath and Law.
Remember to “Be Prepared”!
4. Dutch Oven Cookoff: each unit is responsible for preparing a Dutch Oven dessert to be
judged at an assigned time. Please find the attached scoresheet for additional
instructions and scoring criteria.
Recognition Items
Units will be given participation patches for attending. Patches will be mailed for distribution to
your Unit’s Leader (Scoutmaster or Advisor).
Registration & Fees
Participation Fee - $8.00 per camper (Campsite preference allowed)
Late Fee - $10.00 per camper (Effective February 6th)
Registration is online at https://scoutingevent.com/424-43747
3Dutch Oven Dessert Competition
The Dutch Oven Dessert Competition will be done in your campsite and will be
judged starting at 7:00pm. (You will be assigned an approximate judging time when
checking in).
Each participating Troop should prepare one Dutch oven dessert to be judged. The
ingredients are up to you! Feel free to make enough so your Troop can enjoy it after
judging is complete. Who can give us the best tasting, most creative dessert?
Rules:
• All desserts should be prepared by the Scouts
• All cooking must be done in a Dutch oven at your campsite.
• Dessert should be left whole in the Dutch Oven, when the judges come to your
campsite, the judges will dish out the dessert in bowls they bring with them.
• Know and practice safe food handling / COVID procedures.
• All judging decisions are final.
Food Judging – Judging will be based on the quality, appearance, and taste of the
dessert. This will include:
(1) Overall appeal - Originality, creative ingredients, a good recipe.
(2) Appearance & Presentation - Visually appealing, pleasing aroma.
(3) Execution of Recipe - Cooked just right (not over or under done), color, volume,
too moist or
too dry.
(4) Taste - Good flavor combination, best flavor, texture, moist, or crunchy as
appropriate.
SCORECARD ON NEXT PAGE
4Food Judging Score Card
Scoring Range should stay within the following guidelines: 10 - Exceeded
requirements; 5 – 9 for satisfying requirements; 3 to 4 for minor
mistakes; 1 to 2 for major mistakes; 0 for unsatisfactory performance.
TROOP#: DESCRIPTION POINTS JUDGE NAME:
POSSIBLE
SCORE W/ NOTES
Overall Appeal Originality, creative 10
ingredients
Appearance & Visually appealing, 10
Presentation pleasing aroma
Execution of Recipe Cooked just right (not 10
over or under done),
color, volume, too
moist or too dry
Taste Good flavor 10
combination, best flavor,
and texture is tender,
moist, or crunchy as
appropriate
Difficulty Bonus 10
Total 50
Comments:
5Campsite Inspection Scorecard:
Scoring Range should stay within the following guidelines: 10 - Excellent
performance, 5 – 9 for satisfying requirements; 3 to 4 for minor
mistakes; 1 to 2 for major mistakes; 0 for unsatisfactory performance.
TROOP#: DESCRIPTION POINTS JUDGE NAME:
POSSIBLE
SCORE W/ NOTES
SITE SELECTION Takes advantage of 10
AND TENT ground slope, no
PLACEMENT ditching. Avoids
insects, poison ivy,
obvious danger from
overhead.
SHELTER Tents properly 10
erected; trim, securely
anchored.
FIRE, FIREWOOD, Fire site a safe 10
AND WOOD distance from tents,
TOOLS: etc.; adequately
contained. (5 ft. radius
cleared around fire)
Adequate fire buckets 10
and/or other fire
fighting equipment
available.
Firewood protected 10
from rain and
dampness.
Wood tools sharp and 10
properly stored.
6Axe yard specifically 10
located and
adequately marked off.
HEALTH AND Proper disposal of 10
SAFETY garbage.
Food adequately 10
protected from
contamination and
spoilage.
Dish washing practices 10
result in clean pots,
plates, etc.
Cooking equipment 10
stored off ground and
clean.
Location of adequate 10
first aid kit visible to
all.
Campsite is clean and 10
in order.
Personal equipment 10
neat and stored
properly.
PATROL Evidence of separate 10
ORGANIZATION patrol sites.
AND OPERATION
Patrol menu posted in 10
Patrol site and kept
dry.
7Patrol duty roster 10
posted in patrol site
and kept dry.
Total 170- Max
Comments:
8Pioneering Gateway
Each Troop will build a Gateway using pioneering skills at their campsites...the theme is
up to you! The structures will be judged on creativity, skills with lashings, and use of
knots...all while following the principles of the Outdoor Ethics.
EVENT DETAILS
All entries are to be designed, constructed, and completely built on site by the Boy
Scouts. Adult leaders may monitor for safety and discipline. The youth leadership should
conduct all instruction and leadership. For this competition, there will be no pre-build
inspection or written plan required. Any adult involvement observed by Camporee Staff,
will be cause for deduction from final score.
GATEWAY JUDGING MATERIAL & DESIGN & BUILD REQUIREMENTS:
WOODEN POLES only may be used. (DO NOT CUT OR USE BAMBOO!!) Troops will supply the
materials for their structure.
ROPE: There is no limit to the amount or size of rope used. The proper use of rope will be a
factor during judging. (Only rope may be used to connect poles together).
STEEL STAKES: Steel stakes and pegs may only be used to secure guide ropes to the ground or to
anchor the Gateway base poles for support & wind safety reasons. Large holes are not allowed,
and small holes created by poles must be filled in before leaving campsite.
MATERIALS NOT ALLOWED: The use of wooden pegs, nails, steel connectors, steel bands, wire,
bolts, plastic connectors, nylon ties, duct tape, etc. will not be used on any structural portion.
TOOLS: NO power tools should be used. Hand saws, hatchets and pocketknives may be used
following all safety rules.
STRUCTURE & DECORATIONS: The use of Flags and other items are encouraged to spice up the
design. See score sheet for specifics.
GATEWAY LEAD: A key REQUIREMENT in the gateway design is 100% BOY RUN. A Youth should
be the obvious Gateway Lead. Remember a Scout is TRUSTWORTHY.
SCORECARD ON NEXT PAGE
9Gateway Competition Scorecard: Troop #
0 pts 1 pt. 2 pts 3 pts 4 pts 5
Points No Effort Some Effort Good Very Good Excellent Pts
Perfect
Inspection Item (5 pts for each item 1 - 17) Points Notes
Build
1 Gateway design is stable and could stand on its own without guy lines
or holes (disregarding safety guy lines added for wind protection)
2 Gateway design interesting, unique, or functional?
3 Is the structure neatly constructed, physically and structurally sound?
Pioneering
4 Use of multiple poles (3 poles = 2 points, 4-6 poles= 3 points, 7-9 poles= 4
points, 10+ poles= 5 points)
5 Use of multiple lashing types: (1 type= 2 points, 2 types= 3 points, 3
types= 4 points, 4 or more lashing types= 5 points)
6 Knots and lashings tied properly
7 Correct type of knots and lashings used for each purpose
8 Structure is safe from wind. Anchored & guy lines flagged, if needed.
9 Does gateway emphasize pioneering skills usage to
maximize complexity? Lashings vs bowline vs other knots.
10 All rope ends whipped or fused
Design Features
11 Structure looks like a functional entrance to the Campsite
12 Mask or Masks are incorporated into Gateway
13 Gateway ONLY uses Pioneering in its design and function. No
drilling, nails, pegs, duct tape, etc., except Flag Cleats used in
structural parts
14 Picture of Scoutmaster posted on gateway
15 Proper Display of American Flag (Left side looking towards campsite)
1016 Unit Identification with Troop Flag, banner, or other embellishment
17 Tallest Person in the Troop should be able to walk under the gateway
without ducking
TOTAL SCORE before bonus(0 –85 pts)
BONUS: 10 points for every moving element
TOTAL SCORE with bonus:
Comments:
11Camp Tuscarora/Tuscarora Council COVID-19 “At-Risk” Event & Activities
Participant Statement
Name: ___________________________________ Unit Type & Number: ___________________
Your safety and the safety of all our members, volunteers, and employees is Tuscarora Council’s top
priority. While there is still much uncertainty regarding COVID-19, we are constantly monitoring the
information provided by health experts and government agencies to help keep safe those who choose to
participate in “in-person” Council activities during this time. First, our council health supervisor is
coordinating with state and local health departments to ensure we are informed of and comply with their
guidance to mitigate the risks of COVID-19 being contracted during an event or activity. Our mitigation
plan includes:
• Pre-attendance education and additional staff training prior to an event or activity.
• Self-health screening conducted by you or your family prior to travel to our camp and/or to a
district or council sponsored event or activity (regardless of location), including a temperature
check.
• Health screening upon your arrival at events and/or activities conducted by our designated
health officer staff, which will also include a temperature check.
▪ Note: should anyone traveling together in the unit/group not pass the arrival
screening, the entire unit/group will not be allowed to stay and participate.
• No visitors allowed at camp and/or at the event/activity (regardless of location).
• Hygiene reminders while at camp/event.
• Extra handwashing /sanitizer stations.
• Dedicated staff to clean and disinfect high-touch surfaces and shared program equipment.
• An emergency response plan that includes an isolation and quarantine protocol should a
person at an event or activity develop symptoms of COVID-19 or other communicable
disease. (This will include sending anyone displaying symptoms to a local healthcare facility
for assessment. No one displaying symptoms will be allowed to remain at the event or
activity.)
• Check-ins with each participant one week and two weeks after the event if a contact tracing
situation should arise to determine if any participants have developed symptoms.
These precautions are important, but these efforts cannot eliminate the potential for exposure to COVID-
19 or any other illness while at an event or activity. Experts have said that people with COVID-19 may
show no signs or symptoms of illness, but can still spread the virus, and people may be contagious before
their symptoms occur. The fact is that someone with COVID-19 may pass the required health screenings
and be allowed to attend an event or activity. We also know the very nature of activities and events makes
social distancing difficult in many situations and impossible in others. Information from the Centers for
Disease Control and Prevention (CDC) states that older adults and people of any age who have serious
underlying medical conditions are at higher risk for severe illness from COVID-19. If you are in this group,
please ensure you have approval from your health care provider prior to attending camp/activity.
Every staff member, volunteer, and Scouting family must evaluate their unique circumstances and make
an informed decision before attending an event or activity. We hope this information will be helpful as
you make that choice.
____________________________________________________________ ___________________
Signature of participant (if adult), or Date
parent/guardian/adult (if participant is a youth) Revised January 2021You can also read
