2019-20 OHSAA General Media Regulations

 
2019-20 OHSAA General Media Regulations
2019-20 OHSAA General Media Regulations
Contents                                                         Contact Information
 Pg. 1 - Introduction and Commonly Asked Questions               Web site: www.ohsaa.org (News & Media)
 Pg. 2 - Exclusive Tournament Video Coverage                     Twitter: @OHSAASports
 Pg. 3 - Section 1, General Broadcasting Regulations             Facebook: /OHSAASports
 Pg. 4 - Section 2, Video Broadcast Regulations                  Fax: 614-267-2502
 Pg. 6 - Section 3, Audio Broadcast Regulations                  Phone: 614-267-2502
 Pg. 7 - Section 4, Webcast Regulations
 Pg. 9 - Section 5, Tournament Media Credentials                 Director of Communications:
 Pg. 12 - Section 6, Electronic Lighting & Photography            Tim Stried
                                                                  Phone: 614-267-2502, ext. 124
                                                                  Email: tstried@ohsaa.org
Note: Underlined text or text with a strike-through (text)
denote changes from 2018-19 media regulations.

Introduction                                                     the “News & Media” page at OHSAA.org.
                                                                    * There are four state tournaments that do not require submission of a
The Ohio High School Athletic Association develops the           credential application: golf, tennis, field hockey and bowling.
regulations for media coverage of all OHSAA tournament
contests. Some policies shall also be in effect for regular-     3. What is the policy for photographers at events?
season contests. Besides the following regulations, the               During regular-season events, the host school is re-
OHSAA Board of Directors may adopt additional media              sponsible for determining which media and photographers
regulations for OHSAA tournament contests.                       can have sideline access. During postseason OHSAA tour-
                                                                 nament contests, the site manager or media coordinator are
                                                                 responsible for determining access. For state tournaments,
                                                                 the OHSAA’s communications department is responsible for
OHSAA Media Regulations                                          credenialing and determining access.
Commonly Asked Questions                                              Bona fide newspapers may sell photos from any
                                                                 regular-season or OHSAA postseason tournament contest
1. Is live video (streaming and/or television) permitted         through the newspaper’s website or physical office loca-
for high school contests?                                        tion. Individual photographers are permitted to sell photos
     Live video (streaming or television) is not permitted for   from regular-season and pre-state tournament events if they
any OHSAA tournament contest (in all sports) unless ap-          are affiliated with one of the schools participating and that
proved by the OHSAA Executive Director’s Office. Regular-        school’s athletic director has given permission for him/her to
season games other than Friday night football games may          sell photos. However, the site manager or media coordinator
be shown live if approved by the host school’s Athletic          are responsible for determining if the photographer receives
Director (see additional note below).                            special access.
     For regular-season football games, the host school               Individual photographers may not sell photos from state
may provide live video if the video will only be shown on the    tournaments. See Section 6 for more information.
school-owned website or TV channel, or a school-operated
webpage. The OHSAA suggests that students are involved           4. When is flash photography permitted?
in some aspect of the production.                                     Flash photography is not permitted at any time in the
     For regular-season games, there is no fee due to the        sports of gymnastics, diving, bowling and any OHSAA
OHSAA for video or audio broadcasts, although schools or         tournament contest in volleyball. Flash is allowed in regular-
conferences are permitted to charge a rights fee. For most       season volleyball contests only in gymnasiums that have a
OHSAA tournament contests, rights fees apply and can be          low light meter reading (see Section 6 for more information).
found on the ‘News & Media’ page at OHSAA.org.                   In addition, in the sport of basketball, flash is not permitted
                                                                 from the area immediately behind the backboard (in the
2. How do I request media credentials?                           free throw lane area). Flash is also prohibited at the start
     For regular-season events, media shall contact the          of a swimming race (so as to not interfere with the starter’s
host school’s athletic department. For sectional, district and   signal) and is not permitted in golf when a player is swing-
regional games (as well as state semifinal games in soccer       ing the club or addressing the ball. See Section 6 for more
and football), media shall contact the site manager or the       information.
appointed media coordinator. For state tournament games,
media credential requests must be submitted to the OHSAA
by using the official credential application form. The forms
                                                                                  FAQ’s CONTINUED ON PAGE 3
are found on the “State Finals Media Credentials” page on

                                                                                                  2018-19 OHSAA Media Regulations, Page 1
OHSAA State Tournaments - Exclusive Video Coverage
Spectrum is the official television partner of the OHSAA. Spectrum’s coverage of an OHSAA postseason tournament
event is exclusive and is permitted to be shown live. Any OHSAA tournament contest selected by Spectrum is not avail-
able for any other video play-by-play coverage (TV or streaming). Live audio is permitted pending access permission
being granted.

2019-20 State Tournament TV Schedule - Subject to Change

FALL 2019 TV
     TV        Event
     No        Golf – October 11-12 (Div. II & III) – Ohio State University Golf Club, Columbus & NorthStar Golf Club, Sunbury
     No        Golf – October 18-19 (Div. I) – Ohio State University Golf Club, Columbus
     No        Girls Tennis – October 18-19 – Lindner Family Tennis Center, Mason
  Available    Field Hockey – October 31 and November 2 – Upper Arlington High School
  Available    Cross Country – November 2 – National Trail Raceway, Hebron
  Available    Volleyball – November 7-9 – Ervin J. Nutter Center, Wright State University, Dayton
  Available    Soccer Finals – November 9-10 – Mapfre Stadium, Columbus
    TBD        Selected Football Regionals and State Semifinals (Weekly Game Selections to be Announced Mondays by 2 p.m.)
  Spectrum     Football Finals – December 5-7 – Tom Benson Hall of Fame Stadium, Canton

WINTER 2020 TV
     TV        Event
  Available    Team Wrestling State Tournament – February 15 or 16 – St. John Arena, Ohio State University, Columbus
    TBD        Swimming & Diving (Finals) – February 19-22 – C.T. Branin Natatorium, Canton
    TBD        Bowling Div. II – February 28-29 – Wayne Webb’s Columbus Bowl
     No        Gymnastics – February 28-29 – Hilliard Bradley High School
    TBD        Individual Wrestling – March 13-15 – Schottenstein Center, Ohio State University, Columbus
    TBD        Bowling Div. I – March 7-8 – Wayne Webb’s Columbus Bowl
  Available    Ice Hockey Semifinals and Finals – Dates TBD – Nationwide Arena, Columbus
    TBD        Girls Basketball State Semifinals – March 12-13 – Schottenstein Center, OSU, Columbus
  Spectrum     Girls Basketball State Finals – March 14 – Schottenstein Center, OSU, Columbus
    TBD        Selected Boys Basketball Sectional, District or Regional Tournament Games
    TBD        Boys Basketball State Semifinals – March 19-20 – Schottenstein Center, OSU, Columbus
  Spectrum     Boys Basketball State Finals – March 21 – Schottenstein Center, OSU, Columbus

SPRING 2020 TV
     TV        Event
     No        Boys Tennis – May 28-29 – Lindner Family Tennis Center, Mason
    TBD        Girls and Boys Lacrosse Finals – June 6, Ohio Wesleyan University, Delaware
    TBD        Softball State Tournament – June 4-6 – Firestone Stadium, Akron
    TBD        Track & Field – June 5-6 – Jesse Owens Memorial Stadium, Ohio State University, Columbus
    TBD        Baseball State Tournament – June 11-13 – Canal Park, Akron

                                                                                                2019-20 OHSAA Media Regulations, Page 2
2019-20 OHSAA General Media Regulations

FAQ’s, CONTINUED FROM PAGE 1                                                       d.) Broadcast rights for OHSAA tournament contests may not be
                                                                                   sold, leased or given to any other media outlets without permis-
5. Who is the OHSAA’s official television partner and what                         sion from the OHSAA. A media outlet given permission to take a
rights do they hold?                                                               feed from another outlet must apply for broadcast rights approval
     The OHSAA’s official television partner is Spectrum. Spec-                    before accepting a feed from that outlet and must abide by all
trum has exclusive play-by-play video rights to selected OHSAA                     other OHSAA regulations, including payment of appropriate rights
postseason events. See Page 2 and Section 2 for details. OHSAA                     fees.
tournament contests not selected by Spectrum may be available                          Notes: A recording (DVD, videotape, electronic file, etc.) of
for delayed play-by-play video coverage at the discretion of the                   a contest is considered a “feed.” Therefore, a television station,
OHSAA’s Executive Director’s Office with the payment of a rights                   even if granted broadcast rights by the OHSAA, may not share
fee.                                                                               a video with any other station or stations without written permis-
                                                                                   sion from the OHSAA and payment of appropriate rights fees. The
6. What is the policy for the use of the OHSAA logo?                               airing of a coach’s game or scouting video does not qualify for a
     The policy for use of the OHSAA logo by media outlets in                      rights-fee waiver.
their coverage of school sports is posted on the “News & Media”
page at www.OHSAA.org. Additional information is located in the                    e.) The OHSAA may enter into an exclusive contract with a com-
OHSAA’s General Sports Regulations.                                                pany to provide live and/or tape-delayed telecasts and/or video
                                                                                   and audio webcasts of OHSAA tournament contests. No other
7. Can student-athletes accept an award from a media outlet,                       television originations or video or audio webcasts — live or tape-
such as a “Player of the Game” award?                                              delayed — are permitted during contests in which the OHSAA has
    Yes, provided the value of the award does not exceed $400.                     entered into an exclusive contract.
Please see OHSAA Bylaw 5.
                                                                                   f.) Broadcasts of OHSAA tournament contests may not be dupli-
                                                                                   cated in any form for resale without the written permission of the
                                                                                   OHSAA. Should permission for resale be granted, the OHSAA
Section 1                                                                          reserves the right to collect a rights fee for such sales at rates to
General Broadcasting Regulations                                                   be determined by the OHSAA Board of Directors.

a.) Radio, television and webcast companies may originate broad-                   g.) During OHSAA tournament contests, advertisements for
casts from regular season and OHSAA tournament contests pro-                       alcohol, tobacco, drugs of any kind, gambling of any kind, political
vided OHSAA, school and local regulations and OHSAA exclusive                      parties or candidates or any other advertising considered in poor
agreements are adhered to, space is available and the set-up at                    taste are prohibited.
the venue is logistically feasible for the host site. Written requests                 Notes: No tavern or other establishment whose primary busi-
to originate OHSAA tournament contests should be made at least                     ness is serving or distributing alcoholic beverages will be accept-
one week in advance of each contest, or as soon as qualifying                      ed for sponsorship. Combination businesses, such as hotels, res-
teams are known, with the contest manager (sectional, district and                 taurants or convenience or drug stores, which dispense alcoholic
regional contests) or the OHSAA office or designated contest or                    beverages in a capacity secondary to its primary purpose, may
media managers (state contests).                                                   advertise on broadcasts but no part of the advertising message
                                                                                   may refer to the sale of alcoholic beverages, or to a bar, cocktail
b.) All OHSAA tournament contests are the property of the                          lounge or other facility dispensing alcoholic beverages. Advertis-
OHSAA, and rights awarded to broadcast an OHSAA tournament                         ing messages for the type of prohibited sponsors cannot be used
contest are limited. Radio, television and webcast companies                       during the broadcast from the station break preceding the contest
must apply in writing to originate broadcasts of OHSAA tourna-                     until after the final station break following the contest. Advertise-
ment contests. Rights fees will be assessed in sports and at rates                 ments promoting the passage of a school levy may be accepted.
to be determined by the OHSAA Board of Directors.
    Notes: Rights fees paid to the OHSAA help cover the Associa-                   h.) The OHSAA reserves the right to terminate a media outlet from
tion’s costs of administering tournaments. Rights to broadcast                     broadcasting any tournament contest at any time or to prohibit
do not entitle the outlet the right to determine any of the logistical             future broadcasts by an outlet if, in the OHSAA’s judgment, there
matters related to the origination or special access to areas or                   has been an unfair account of the teams or officials in the contest;
individuals. All logistical issues are to be worked out between the                if previous broadcasting by an outlet has been in poor taste or
originating outlet and the contest manager of the host venue in                    incompatible with the educational dignity of the OHSAA, event or
advance of the event (or the OHSAA’s Director of Information for                   institution from which it originates, or if an outlet does not comply
state tournament events), with the contest manager or OHSAA                        with the regulations stated herein.
having the final say when the two sides cannot mutually agree.
The OHSAA office will mediate in any unresolved issues.                            i.) During OHSAA tournament contests, all broadcast equipment
                                                                                   shall not be placed in a position where it could be injurious to
c.) When rights fees are assessed, checks, cash or money orders                    participants, spectators or other media members. The OHSAA,
must be collected prior to the contest unless alternative arrange-                 host facilities or host institutions shall not be responsible for any
ments have been made in advance. Checks or money orders                            unlawful or negligent acts by any authorized or unauthorized
must be made out to the OHSAA unless a tournament contest                          media outlets or any of their employees or agents. These outlets
manager or the OHSAA office or designated contest or media
managers indicate otherwise.

Note: Underlined text or text with a strike-through (text) denote changes from 2018-19 media regulations.            2019-20 OHSAA Media Regulations, Page 3
2019-20 OHSAA General Media Regulations

and/or their agents shall hold the OHSAA harmless from any ac-                     p.) Stations are reminded that athletic staff representatives of
cident claims which arise from such causes, but not limited to, as                 NCAA-member schools (all divisions and including members of
malfunction of equipment, collapse of platforms or tables or any                   a school’s coaching staff) are not to appear as commentators
structure or device which is the property of or under the care of                  or for guest interviews during regular season or OHSAA tourna-
these outlets or agents. More information is described in “condi-                  ment contests since this is a violation of NCAA rules. Violation of
tions for media credentials” located in Section 5.                                 this rule could result in penalties to the NCAA school involved or
                                                                                   jeopardize the eligibility of athletes participating in the game being
j.) During OHSAA tournament contests, all broadcast equipment                      originated. This is not an OHSAA regulation but is provided as
is to be placed in a position where it does not interfere with paying              information and to prevent violations from occurring.
spectators. When contests are sold out, the originating party may                      1.) While athletic staff representatives of NCAA-member
be required to pay for any seats which are made unusable by                            schools are permitted to comment about recruits after the
equipment set-up for the origination of a broadcast. The OHSAA                         recruit has signed a National Letter of Intent, NCAA regulations
office will mediate if needed.                                                         prohibit coaches and institutional staff members from making
                                                                                       any appearance, live or video-taped, during a broadcast of a
k.) During OHSAA tournament contests, all costs, including instal-                     contest featuring prospects.
lations, wire charges, etc., incurred in connection with broadcasts
are to be met by the media outlets concerned. There are to be no
expenses to the OHSAA or tournament contest managers in con-
nection with such broadcasts.
                                                                                   Section 2
                                                                                   Television Regulations
l.) During OHSAA tournament contests, radio, television and
webcast companies may utilize sideline reporters in the sport of                   Television, Section 1. — Definitions
football provided school and local regulations are adhered to,                     a.) For the purpose of these regulations, a live telecast shall be
space is available and it is logistically possible at the host site’s              defined as one in which the origination occurs simultaneously with
venue. Sideline reporters in all other sports are not permitted                    the event being covered.
unless approved by the OHSAA, which will determine the areas
sideline reporters may work.                                                       b.) For the purpose of these regulations, a delayed telecast shall
                                                                                   be defined as one which is telecast after 10:00 p.m. on the day
m.) At the discretion of the OHSAA, stations may be required to                    the contest is played, and includes more than three minutes of
provide a minimum of 60 seconds per tournament game broad-                         game-action footage.
cast for public service messages provided by the OHSAA. Each
message shall be 30 seconds in length, with recommended inser-                     c.) For the purpose of these regulations, an over-the-air com-
tion order for one in each of the first and second halves of each                  mercial station shall be defined as one which is freely available
contest, or one during the contest and one during the pre-game,                    to anyone with a television within the broadcast area and accepts
halftime or post-game segments. Stations may be required to                        payments for advertising of any programming, even if a broadcast
provide affidavits of performance from each game broadcast to                      is not sponsored.
document this regulation.
                                                                                   d.) For the purpose of these regulations, a cable television station
n.) Other than adhering to the regulations that are described in                   shall be defined as one which requires a subscription to receive.
this section, conferences/leagues or OHSAA member schools                          Subscribers receive cable stations through local cable system
hosting contests own the right to enter into exclusive contracts or                operators, who receive the programming from the networks and
charge rights fees for broadcasts of regular-season contests.                      transmit them into homes.
    Notes: The OHSAA highly encourages schools to, at a mini-
mum, allow the “home” audio broadcast from each of the partici-                    e.) For the purpose of these regulations, a low power station shall
pating schools access to broadcast a contest. Schools are also re-                 be defined as one which provides television service for locally-cre-
minded that every effort to accommodate the media will enhance                     ated and community-oriented programming in both rural locations
public relations. When deciding whether or not to charge rights                    and individual communities within larger urban areas. Low power
fees or enter into exclusive agreements, consideration should be                   stations cannot employ transmitter powers in excess of 1,000
given to the value of services that broadcast outlets traditionally                watts.
provide at no cost to schools (such as announcements of clos-
ings, delays, contest postponements, ticket availability, etc.).                   f.) For the purpose of these regulations, an educational access
                                                                                   station shall be defined as one which is not-for-profit, non-com-
o.) During OHSAA tournament contests, stations approved for                        mercial (funding is obtained from community governments or
broadcast may display one banner if space is available at a venue                  cable franchise fees; there are no sponsorships or advertising)
for that purpose; the displaying of banners does not violate school                and broadcasts are primarily produced by volunteers.
or local regulations, and the displaying of such banner does not
conflict with a contract the OHSAA has in place with an exclu-                     g.) For the purpose of these regulations, a school station shall be
sive corporate or media partner. If approved, banners should be                    defined as one which is school-owned and operated, non-com-
displayed at the station’s broadcast location, and the banner may                  mercial (accepts no sponsorships or advertising) and some of the
only be displayed while the station is broadcasting.                               production and broadcast crew is comprised of students.

Note: Underlined text or text with a strike-through (text) denote changes from 2018-19 media regulations.           2019-20 OHSAA Media Regulations, Page 4
2019-20 OHSAA General Media Regulations

Television, Section 2. — Live Telecasts                                            stream a contest onto a station-owned web site are permitted to
a.) Live telecasts of regular-season high school football games                    do so as long as this does not conflict with a contract the OHSAA
are prohibited on Friday nights unless done so on the school-                      has in place with an exclusive media partner. When there is not a
owned station or approved by the OHSAA. Live telecasts of                          conflict and the station is permitted to stream, the station shall not
regular-season football games on other days of the week are                        be assessed a rights fee twice.
permitted pending approval from the host school. Live telecasts of
regular-season contests in all other sports on any day are permit-                 b.) The OHSAA has no control over “park and power” fees,
ted pending approval from the host school.                                         “hookup” fees or any other miscellaneous fees that school or local
                                                                                   tournament sites may assess for broadcasting at their venue,
b.) Live telecasts of OHSAA tournament contests (in all sports)                    although fees assessed for these services should be kept to a
are prohibited unless approved by the OHSAA.                                       nominal level. The OHSAA shall mediate, if needed.

c.) The OHSAA Executive Director’s Office may waive the regula-                    Television, Section 6A. — Waiver of Tournament Rights Fees
tion that prohibits live video of Friday night regular-season high                 Tournament rights fees shall be waived when the following condi-
school football games or OHSAA tournament contests (in all                         tions are met:
sports) at its discretion on a case-by-case basis. Consideration of
such waivers shall include conflicts with other contests, expected                 a.) School Stations — All OHSAA regulations shall be adhered to;
attendance at that and other contests (sell-outs), as well as ap-                  the contest shall not be fed to any other station; formal application
proval by the principals, or a representative authorized by the                    for waiver shall be submitted by the teacher or school administra-
principals, of the participating schools. Written application must                 tor in the same manner as other outlets but shall also include a
be made in time for the Executive Director’s Office to act on the                  full description of the station and its programming, and students
request. Waivers shall be granted with the understanding that                      involved with the broadcast shall be accompanied at the contest
local regulations are adhered to, space is available and the set-up                by a teacher or school administrator.
at the venue is logistically feasible for the host site.
                                                                                   Television, Section 6B. — Majority Waiver of Tournament
Television, Section 3. — Delayed Telecasts                                         Rights Fees
a.) Delayed telecasts of regular-season contests are permitted                     The majority of tournament rights fees shall be waived when the
provided approval is granted by the Athletic Director of the host                  following conditions are met (Note: The fee assessed to Educa-
school with the understanding that local regulations are adhered                   tion Access Stations shall be approved by the OHSAA Board of
to, space is available and the set-up at the venue is logistically                 Directors):
feasible for the host site.
                                                                                   a.) Educational Access Stations — All OHSAA regulations shall
b.) Delayed telecasts of OHSAA tournament contests are permit-                     be adhered to; the contest shall not be fed to any other station,
ted provided they do not conflict with an OHSAA exclusive agree-                   and formal application for waiver shall be submitted by a station
ment and approval is granted by the tournament contest manager                     administrator in the same manner as other outlets but shall also
(sectional, district and regional contests) or the OHSAA Executive                 include a full description of the station and its programming.
Director’s Office (for state contests) with the understanding that                     Notes: Educational access stations and school stations that
local regulations are adhered to, space is available and the set-up                accept sponsorships or advertising for coverage of contests must
at the venue is logistically feasible for the host site.                           pay established OHSAA rights fees.

c.) Approval for delayed telecasts of OHSAA tournament con-                        Television, Section 7. — One Origination
tests permit stations the right to telecast the stated contest(s) an               In the event more than one station is approved to telecast the
unlimited number of times for two weeks following the date of                      same OHSAA tournament contest(s), said stations may be
the contest. Additional airing of contests following the two-week                  required to share equipment and announcing positions if the host
period may result in additional rights fees assessed at rates to be                site cannot accommodate more than one request. Such sharing
approved by the OHSAA Board of Directors.                                          will be mutually arranged by the stations involved, the contest
                                                                                   manager and the OHSAA. If facilities are not available to accom-
Television, Section 4. — Rights Fees                                               modate more than one station and sharing of equipment and
a.) When the live telecast exception is granted for tournament                     announcing positions cannot be arranged, consideration shall be
contests, a rights fee shall be determined by negotiation between                  given first to the home team (as designated by the brackets drawn
the media outlet desiring to telecast the contest and the OHSAA.                   for the tournaments - not necessarily the host site). With these
When the live telecast exception is granted for regular-season                     factors being equal, priority shall be given first to stations which
contests, a rights fee and other requirements shall be determined                  have previously televised OHSAA activities. Sharing equipment
by negotiation between the media outlet desiring to telecast the                   and announcing positions means that only one production unit
contest and the host school.                                                       and set of cameras are allowed at the site. Additional announcer
                                                                                   set-ups are permissible should the originating unit provide a “split
b.) For OHSAA tournament contests, rights fees will be assessed                    feed” to another outlet desiring the game video and desiring to
at rates approved by the OHSAA Board of Directors. Tournament                      use its own announcers, provided the local site can accommodate
rights fees for the 2019-20 school year are posted on the OHSAA                    the personnel.
News & Media web site (www.ohsaa.org).                                                 Notes: While recognizing the value of providing educational
                                                                                   opportunities for students at its member schools, the OHSAA will
Television, Section 5. — Additional Tournament Fees                                make all efforts to accommodate school stations. However, space
a.) Outlets approved for a television broadcast that desire to also                limitations at OHSAA tournament contests will likely result in the

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2019-20 OHSAA General Media Regulations

priority for accommodations going to “traditional” broadcasting                    vided that local regulations are adhered to, space is available and
outlets.                                                                           the set-up at the venue is logistically feasible for the host site.

Television, Section 8. — Spot News Coverage                                        b.) Live broadcasts of OHSAA tournament contests (all sports) are
a.) Reporters and photographers from over-the-air stations, cable                  permitted — unless the OHSAA enters into an exclusive contract
stations or web sites approved for credentials shall be granted ac-                with a company to provide live and/or delayed broadcasts of state
cess to OHSAA tournament contests for spot news coverage and                       tournament contests — with the understanding that local regula-
may broadcast, cablecast, air, televise or display game highlights                 tions are adhered to, space is available and the set-up at the
only on a bona-fide newscast or approved web site. A bona-fide                     venue is logistically feasible for the host site.
newscast is one that is regularly scheduled on an OHSAA-ap-
proved media outlet. Guidelines for approved web sites are listed                  Radio, Section 3. — Tournament Rights Fees
later in these regulations.                                                        a.) For OHSAA tournament contests, rights fees will be assessed
                                                                                   in sports and at rates approved by the OHSAA Board of Directors.
b.) Stations or web sites shall be limited to show a maximum of                    The same rates will be assessed whether the contest is broadcast
three minutes of game highlights from each OHSAA tournament                        live or is delayed.
contest for a bona-fide newscast or on an approved web site.
                                                                                   b.) Tournament rights fees for the 2019-20 school year are posted
c.) No live feeds from an OHSAA tournament contest may be                          on the OHSAA News & Media web site (www.ohsaa.org).
shown on a newscast or posted on a web site if they conflict with
a company that has an exclusive agreement with the OHSAA to                        Radio, Section 4. — Additional Tournament Fees
air a contest live or by tape-delay.                                               a.) Outlets approved for a radio broadcast that desire to also
                                                                                   stream the audio of a contest onto a station-owned web site or
d.) So long as highlights of OHSAA tournament contests are                         onto a cable television system (audio only) are permitted to do so
limited to three minutes or less, no rights fees will be assessed by               long as this does not conflict with a contract the OHSAA has in
the OHSAA.                                                                         place with an exclusive media partner. When there is not a conflict
                                                                                   and the station is permitted to stream, the station shall not be
e.) Rights fees established by the OHSAA Board of Directors will                   assessed a rights fee twice. Outlets approved for a radio broad-
be assessed whenever highlights of OHSAA tournament contests                       cast which originates an audio broadcast exclusively onto a cable
are sold.                                                                          television system shall be subject to the rights fees as posted on
                                                                                   the OHSAA web site.

                                                                                   b.) The OHSAA has no control over “hookup” fees or any other
                                                                                   miscellaneous fees that school or local tournament sites may
                                                                                   assess for broadcasting at their venue, but fees should remain
                                                                                   nominal. The OHSAA will mediate, if needed.
Section 3
Radio Regulations                                                                  Radio, Section 5A. — Waiver of Tournament Rights Fees
                                                                                   Tournament rights fees will be waived when the following condi-
Radio, Section 1. — Definitions                                                    tions are met:
a.) For the purpose of these regulations, an over-the-air com-
mercial station shall be defined as one which is freely available                  a.) School Stations — All OHSAA regulations shall be adhered to;
to anyone with a radio within the broadcast area and accepts                       the contest shall not be fed to any other station; formal application
payments for advertising of any programming, even if a broadcast                   for waiver shall be submitted by the principal or athletic adminis-
is not sponsored.                                                                  trator in the same manner as other outlets but shall also include
                                                                                   a full description of the station and its programming, and students
b.) For the purpose of these regulations, a public radio station                   handle the majority of the broadcast and are accompanied at the
shall be defined as one which is not-for-profit, non-commercial                    contest by a school administrator (teacher, advisor, etc.).
and privately funded.
                                                                                   Radio, Section 5B. — Majority Waiver of Tournament Rights
c.) For the purpose of these regulations, a low-power station shall                Fees
be defined according to FCC regulations as one which provides                      The majority of tournament rights fees shall be waived when the
radio service for locally-created and community-oriented program-                  following conditions are met (Note: The fee assessed to low-pow-
ming. These stations are non-commercial (accept no sponsor-                        er stations shall be approved by the OHSAA Board of Directors):
ships or advertising) and broadcasts are produced by volunteers.
                                                                                   a.) Low-power Stations — All OHSAA regulations shall be ad-
d.) For the purpose of these regulations, a school station shall be                hered to; the contest shall not be fed to any other station, and for-
defined as one which is school-owned and operated, non-com-                        mal application for waiver shall be submitted by a station adminis-
mercial (accepts no sponsorships or advertising) and some of the                   trator in the same manner as other outlets but shall also include a
production and broadcast crew is comprised of students (technical                  full description of the station and its programming.
assistance provided by school or station personnel).                                   Notes: Low-power stations and school stations that accept
                                                                                   sponsorships or advertising for coverage of contests must pay
Radio, Section 2. — Live Broadcasts                                                established OHSAA rights fees.
a.) Live broadcasts of regular-season contests are permitted pro-

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Radio, Section 6. — One Origination Per School                                     e.) The OHSAA Executive Director’s Office may waive the regula-
a.) In the event that more than one radio station is approved                      tion that prohibits live video webcasts of Friday night regular-sea-
to broadcast the same OHSAA tournament contest(s) for each                         son high school football games or OHSAA tournament contests
school, each school shall be required to designate just one radio                  (all sports) at its discretion on a case-by-case basis. Consider-
station to cover the contest should the host site not be able to ac-               ation of such waiver shall include conflicts with other contests,
commodate more than one station per school. Should each school                     expected attendance at that and other contests (sell-outs) and
not be able to designate one radio station, priority shall be given                approval by the administrative heads of the participating schools.
first to stations which have previously broadcast OHSAA events.                    Written application must be made in time for the OHSAA to act on
    Notes: While recognizing the value of providing educational                    the request. Waivers shall be granted with the understanding that
opportunities for students at its member schools, the OHSAA will                   local regulations are adhered to, space is available and the set-up
make all efforts to accommodate school stations. However, space                    at the venue is logistically feasible for the host site.
limitations at OHSAA tournament contests will likely result in the                     Notes: Additional announcer set-ups are permissible should
priority for accommodations going to “traditional” broadcasting                    the originating unit provide a “split feed” to another outlet desiring
outlets.                                                                           the game video and desiring to use its own announcers, provided
                                                                                   the local site can accommodate the requesting media outlet.

                                                                                   Webcast, Section 3. — Delayed Video Webcasts
                                                                                   a.) Delayed video webcasts of regular-season contests are
                                                                                   permitted provided approval is granted by the Athletic Director
Section 4                                                                          of the host school with the understanding that local regulations
Webcast Regulations                                                                are adhered to, space is available and the set-up at the venue is
                                                                                   logistically feasible for the host site.
Webcast, Section 1. — Definitions
a.) For the purpose of these regulations, a live webcast shall be                  b.) Delayed video webcasts of OHSAA tournament contests are
defined as the placement of an audio or video broadcast on-line                    permitted provided they do not conflict with an OHSAA exclusive
that occurs simultaneously with the event being covered.                           agreement and approval is granted by the tournament contest
                                                                                   manager (sectional, district and regional contests) or the OHSAA
b.) For the purpose of these regulations, a delayed webcast shall                  Executive Director’s Office for state tournament contests with
be defined as the placement of an audio or video broadcast on-                     the understanding that local regulations are adhered to, space is
line that occurs following a contest. Provisions of this agreement                 available and the set-up at the venue is logistically feasible for the
permit the webcast of the stated contest(s) an unlimited number                    host site.
of times.
                                                                                   Webcast, Section 4. — Rights Fees
c.) For the purpose of these regulations, a school webcast shall                   a.) When a live video webcast exception is granted for OHSAA
be defined as the placement of an audio or video broadcast onto                    tournament contests, a rights fee shall be determined by negotia-
a school-owned website or school-operated webpage, is non-                         tion between the media outlet and the OHSAA Executive Direc-
commercial (accepts no sponsorships or advertising) and some of                    tor’s Office. When the live video webcast exception is granted for
the production includes students.                                                  regular season contests, a rights fee and other requirements shall
                                                                                   be determined by negotiation between the media outlet and the
Webcast, Section 2. — Live Audio and Video Webcasts                                host school.
a.) Live audio webcasts of regular-season contests are permitted
provided that local regulations are adhered to, space is available                 b.) For OHSAA tournament contests, rights fees will be assessed
and the set-up at the venue is logistically feasible for the host site.            in sports and at rates approved by the OHSAA Board of Directors.
                                                                                   Tournament rights fees for the 2019-20 school year are posted on
b.) Live audio webcasts of OHSAA tournament contests are per-                      the OHSAA News & Media web site (www.ohsaa.org).
mitted — unless the OHSAA enters into an exclusive contract with
a company to provide live and/or delayed webcasts of OHSAA                         Webcast, Section 5. — Additional Tournament Fees
tournament contests — with the understanding that local regula-                    a.) The OHSAA has no control over “hookup” fees or any other
tions are adhered to, space is available and the set-up at the                     miscellaneous fees that school or local tournament sites may as-
venue is logistically feasible for the host site.                                  sess for webcasting at their venue.

c.) Live video webcasts of Friday night regular-season high school                 Webcast, Section 6. — Waiver of Tournament Rights Fees
football games are prohibited unless the video only appears on                     Tournament rights fees will be waived when the following condi-
the school-owned website or the school-controlled webpage. Live                    tions are met:
video webcasts of regular-season football games are permitted on
other days of the week, and live video webcasts of regular season                  a.) School Webcasts, Live Audio and Delayed Video — All
contests in all other sports on any day are permitted if approved                  OHSAA regulations shall be adhered to; the contest shall not be
by the host school’s Athletic Director.                                            networked to any other outlet; formal application for waiver shall
                                                                                   be submitted by the principal or athletic administrator in the same
d.) Live video webcasts of OHSAA tournament contests (all                          manner as other outlets but shall also include a full description of
sports) are prohibited unless approved by the OHSAA Executive                      and the station and its programming
Director’s Office.                                                                     Notes: School webcasts that accept sponsorships or advertis-
                                                                                   ing for coverage of contests must pay established OHSAA rights
                                                                                   fees.
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Webcast, Section 7. — Combined/Limited Originations                                to help determine priority. Those who have not followed a school
a.) Video, One Origination — In the event that more than one                       on a regular basis will be eliminated first. In addition, the compet-
outlet is approved to video webcast the same OHSAA tournament                      ing schools’ athletic administrators, the sports or managing editor
contest(s), said outlets may be required to share equipment and                    of a newspaper or the news or sports director of a broadcast
announcing positions should the host site not be able to accom-                    company may be asked to answer questions concerning the legiti-
modate more than one request. Such sharing will be mutually                        macy of a media request.
arranged by the outlets involved, the contest manager and the
OHSAA. If facilities are not available to accommodate more than                    c.) When media members arrive at OHSAA tournaments, they
one outlet and sharing of equipment and announcing positions                       may be requested to present employee identification or a letter
cannot be arranged, consideration shall be given first to the home                 from a supervisor to verify legitimacy.
team (as designated by the brackets drawn for the tournaments
- not necessarily the host site). With these factors being equal,                  d.) Unprofessional conduct or “cheering” in the working news me-
priority shall be given first to outlets which have previously video               dia area at OHSAA tournament contests is not permitted. Children
webcasted OHSAA events. Sharing equipment and announcing                           are not permitted to receive media credentials or be in the working
positions means that only one production unit and set of cameras                   news media area without written permission from the OHSAA.
are allowed at the site. Additional announcer set-ups are permissi-                These areas will be maintained to offer a working atmosphere
ble should the originating unit provide a “split feed” to another out-             conducive to productivity and concentration. Violation of this regu-
let desiring the game video and desiring to use its own announc-                   lation may result in loss of credentials and ejection from the news
ers, provided the local site can accommodate the personnel.                        media area.

b.) Audio, One Origination Per School — In the event more than                     e.) Radio, television and webcast companies that originate broad-
one outlet is approved to audio webcast the same OHSAA tourna-                     casts from OHSAA tournaments may be limited to two seats for
ment contest(s) for each school, each school shall be required                     play-by-play talent. A third seat may be available if space permits
to designate just one outlet to cover the contest should the host                  but is never guaranteed. In addition, a credential may be granted
site not be able to accommodate more than one outlet per school.                   to a station engineer who may need to set up equipment before or
Should each school not be able to designate one outlet, prior-                     after a contest for the broadcasters, but a third seat in the press
ity shall first be given to outlets which have previously broadcast                box (or on press row) is not guaranteed.
OHSAA activities.
    Notes: While recognizing the continued growth and validity                     f.) Media outlets which are not originating broadcasts may be pro-
of webcasting, the OHSAA will make all efforts to accommodate                      vided credentials for no more than two reporters and two photog-
outlets that are webcasting. However, space limitations at OHSAA                   raphers for each tournament contest. Attempts will be made to be
tournament contests will likely result in the priority for accom-                  flexible, especially when space is available and for those media
modations going to “traditional” broadcasting outlets. In addition,                outlets that have shown in the past to provide extensive coverage.
while recognizing the value of providing educational opportunities                        1.) Due to space limitations, radio reporters not originating
for students at its member schools, the OHSAA will make all ef-                           broadcasts may apply for single game credentials at the
forts to accommodate school webcasts. However, space limita-                              OHSAA state football, girls basketball and boys basketball
tions at OHSAA tournament contests will likely result in the priority                     tournaments. Space and other factors will determine if the
for accommodations going to “traditional” broadcasting outlets.                           OHSAA can grant all-tournament credentials to non-origi-
                                                                                          nating broadcast media.

                                                                                   g.) Credentials or tickets for spouses, children, friends, etc., will
                                                                                   not be provided, and those who attend an event with a media
                                                                                   member will be required to purchase a ticket.
Section 5
Tournament Media Credentials                                                       h.) Generally, media members can expect to receive a program
                                                                                   (and/or rosters) upon arrival at OHSAA tournament contests. Sta-
a.) Working media credentials are issued for OHSAA tournament                      tistics will be distributed to media members when possible. Priority
contests by a tournament contest manager or media coordina-                        will be given to those still producing a live broadcast and those on
tor (for sectional, district and regional contests) or the OHSAA                   deadline.
Executive Director’s Office for state tournament contests to a
representative of an accredited media organization recognized by                   i.) Priorities in Issuing OHSAA Tournament Media Credentials
the OHSAA for the sole purpose of providing access to cover a                          1. In allocating space for accredited media organizations to
tournament contest.                                                                    OHSAA tournaments, priority will be given to:
                                                                                           a.) Media which is statewide in scope (wire services, re-
b.) Written requests for OHSAA tournament credentials shall                                gional television, etc.)
be made prior to the established application deadline. Because                             b.) Media which covers their hometown competing teams
of demand, credentials will be issued on a priority system ap-                             (daily newspapers, weekly newspapers, radio stations,
proved by the OHSAA Board of Directors within these regulations                            television/cable stations, etc.)
(Section 6). All requests may not be honored. Size of circulation,                         c.) Media which covers the site of the host facility (daily
market sizes, number of subscribers and content will be the main                           newspapers, weekly newspapers, radio stations, television/
determining factors. Requests must be made in writing.                                     cable stations, etc.)
     Notes: If space limitations prohibit all requests from being                          d.) All other media (internet sites, specialty publications)
filled, the competing schools’ athletic administrators may be asked

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2019-20 OHSAA General Media Regulations

   2. In allocating space for the print media at the state wrestling,                     a.) Publishing game stories and game statistics in a timely
   state girls basketball and state boys basketball tournaments,                          basis about individual contests;
   priority will be as follows:                                                           b.) Publishing scores on game days;
       a.) The Associated Press and daily newspapers with circula-                        c.) Streaming audio, video or other content on a real-time
       tions of 35,000 or more may request two (2) all-tournament                         basis of contests;
       credentials. Additional credentials will be granted only if                        d.) Publishing feature stories about high school sports
       space is available.                                                                teams, coaches and student-athletes.
       b.) Other daily newspapers may request one (1) all-tour-
       nament credential. An additional single-session credential                      6. The following internet sites will not be granted credentials:
       may be requested should a wrestler or school qualify from                          a.) Social media webpages
       your normal coverage area and as space allows. Additional                          b.) Sites in which the majority of the content is personal in
       credentials will be granted only if space is available.                            nature (such as a diary, blog, fan-based, etc.) rather than
       c.) Weekly newspapers may request one (1) single-session                           edited news content
       credential should a wrestler or school qualify from your                           c.) Internet sites associated in any way with alcohol, tobac-
       normal coverage area. Additional credentials will be granted                       co, drugs of any kind, gambling of any kind, political parties
       only if space is available.                                                        or candidates or any other advertising considered in poor
                                                                                          taste or not in compliance with the mission of interscholastic
   3. Television stations requesting credentials for their                                athletics as determined by the OHSAA;
   videographer(s) and their on-air talent to cover a state tourna-                       d.) Sites developed solely to list/profile/rank recruiting pros-
   ment contest for news-gathering purposes only (non-broad-                              pects or teams and/or to provide chat rooms/forums/blogs.
   cast) will be approved, but seats on press row are not guaran-                         The OHSAA reserves the right to determine if a website falls
   teed.                                                                                  into the category of a recruiting site.
                                                                                             Notes: The OHSAA will use a number of criteria to de-
   4. Radio stations requesting credentials for their reporter(s) to                         termine if state tournament credentials will be granted to
   cover a state tournament contest for news-gathering purposes                              webcast companies not originating a broadcast. Reasons
   only (non-broadcast) shall be limited to one credential unless                            for a denied credential application include, but are not lim-
   additional space permits multiple credentials.                                            ited to, lack of sustained coverage of high school sports,
                                                                                             lack of suficient bona fide news content, lack of editorial
j.) Guidelines for Credentialing Websites (Non-Originating Broad-                            oversight or an emphasis on recruiting.
casts) at OHSAA Tournaments
    1. Internet sites desiring OHSAA tournament media credentials                      7. Internet sites must furnish, upon request, certifiable traffic
    must submit requests using the OHSAA’s approved credential                         numbers from an established auditing firm and/or from its ser-
    application form. For state tournaments, and earlier rounds                        vice provider. Hit counters on pages will not fulfill this require-
    of the tournament when possible, the OHSAA will review the                         ment. The following information may be asked to be provided:
    website and its content to determine legitimacy.                                       a.) The average number of “unique viewers/visitors” to the
                                                                                           site in the last 30-60-90 days;
   2. Internet sites desiring media credentials must have a unique,                        b.) The average number of “page views” by each visitor;
   registered domain name, ending in one of the recognized                                 c.) The name and contact information of the auditing firm
   extensions (.com, .co, .cc, .org, .edu, .net, .us).                                     and/or service provider to discuss/ensure the accuracy of
                                                                                           the numbers.
   3. Internet sites staffed by full-time employees with the intent of
   reporting on tournament contests for bona-fide news purposes                    k.) Guidelines for Credentialing Specialty Publications at OHSAA
   will be considered for one credential, or more if space allows.                 Tournaments
   Assigned seats on press row may not be available.                                   1. Specialty publications desiring OHSAA tournament media
       a.) Websites run parallel by traditional media (i.e. newspa-                    credentials must submit requests using the OHSAA’s approved
       pers, radio stations and television stations) may be issued                     credential application form. For state tournaments, requests
       credentials if the request is for unique content that can only                  must include samples of the specialty publication and must
       be accommodated by fulfilling the credential request.                           be made with enough time to allow the OHSAA to review the
                                                                                       publication and its content to determine legitimacy.
   4. Credentials for school websites and internet sites affili-
   ated with/following a participating team, as approved by that                      2. Credentials for specialty publications staffed by full-time
   school’s athletic administrator, will receive consideration for                    employees with the intent of reporting tournament contests for
   being granted credentials.                                                         bona-fide news purposes will be considered for one credential
      a.) This applies to written and/or statistical coverage, not                    if space allows. Assigned seats on press row may not be avail-
      photography. See Section 6-h for policies regarding cre-                        able.
      dentialing photographers for school purposes (yearbook,
      website, newspaper) at OHSAA state tournaments in team                           3. Credentials for specialty publications affiliated with a partici-
      sports (field hockey, soccer, volleyball, football, ice hockey,                  pating team, as approved by that school’s athletic administra-
      basketball, softball, baseball and lacrosse).                                    tor, will receive consideration for being granted credentials.
                                                                                           a.) This applies to written and/or statistical coverage, not
   5. Internet sites desiring media credentials must have a dem-                           photography. See Section 5 for policies regarding cre-
   onstrated record of regular, sustained coverage of high school                          dentialing photographers for school purposes (yearbook,
   sports, which should include (but is not limited to):                                   website, newspaper) at OHSAA state tournaments in team

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       sports (field hockey, soccer, volleyball, football, ice hockey,                below the state tournament level provided parameters estab-
       basketball, softball, baseball and lacrosse).                                  lished by the OHSAA Office are adherred to.
                                                                                          a.) Among the parameters that may be required are pre-
   4. Specialty publications desiring media credentials must have                         registration with the OHSAA Office and submission of an
   a demonstrated record of sustained coverage of high school                             annual or seasonal fee.
   sports, which should include (but is not limited to):                                  b.) Once parameters are met and credentials are granted,
      a.) Publishing game stories and game statistics in a timely                         these photographers are permitted to respond to and fill
      basis about individual contests;                                                    requests to reproduce and sell images for sectional, district
      b.) Publishing feature stories about high school sports                             and regional tournaments, but not state tournaments.
      teams, coaches and student-athletes.                                                c.) Freelance, school and/or independent photographers
                                                                                          that are credentialed to cover sectional, district or regional
   5. The following specialty publications will not be granted                            tournament contests may not set up an on-site promotional
   credentials:                                                                           display, may not request that public address announce-
      a.) Publications that only provide recruiting lists, prospect                       ments be made and may not distribute promotional material
      profiles or rankings of recruiting prospects;                                       at the contest site.
      b.) Publications that only provide lists of outstanding teams;
      c.) Any publication deemed in poor taste or not in compli-                      4. Bearer of the credential agrees that the accredited media
      ance with the mission of interscholastic athletics as deter-                    organization and bearer shall indemnify, defend and hold the
      mined by the OHSAA.                                                             OHSAA and all agents thereof harmless from and against
                                                                                      any and all expenses, lawsuits, damages, costs and liabilities
   6. Specialty publications must declare their coverage plans                        (including reasonable attorney fees and expenses) incurred by,
   with their credential request to determine if the content to                       arised from, or in connection with:
   be printed does not duplicate existing content already being                          a.) the unauthorized use of news and editorial content or
   provided, or violate rights already granted by the OHSAA to                           photographs/electronic images, whether such unauthor-
   another party.                                                                        ized use is by the bearer, the accredited media organization
                                                                                         designating the bearer to use the credential on its behalf, or
   7. Space and facility restrictions, among other factors, will                         some third party to whom the bearer distributes news and
   determine whether credential requests for photographers from                          editorial content or photographs/electronic images;
   specialty publications will be approved.                                              b.) any injuries resulting from acts or omissions by the
                                                                                         bearer or some third party to whom the bearer directly or
l.) Conditions of OHSAA Tournament Credentials                                           indirectly distributed news and editorial content or photo-
Acceptance of working media credentials for OHSAA tournament                             graphs/electronic images;
contests constitutes an agreement by all media members to abide                          c.) any cameras, wires, cables, computers, telephones or
by the following conditions established by the OHSAA:                                    other equipment brought to the premises by the bearer, or
    1. Bearer of the credential agrees that he/she is engaged in a                       d.) the use of any news and editorial content or photo-
    legitimate working function for an accredited media organiza-                        graphs/electronic images or any other matter other than
    tion, and that the credential shall be used solely for news and                      coverage of the tournament event.
    editorial coverage of the tournament event.                                              Notes: When news and editorial content or photo-
    2. Newspapers bearing an OHSAA credential and assigned to                            graphs/electronic images are used for entertainment or
    the state tournament for news-gathering purposes are permit-                         commercial use, the accredited media organization and/
    ted to respond to and fill requests from their readers and/or on-                    or bearer agrees to obtain all necessary licenses, consents
    line viewers to reproduce and sell images that appear in print                       or releases permitting the use of any party’s proprietary
    or in the newspaper’s official web site photo galleries. Auxiliary                   material, including, but not limited to, any party’s copyrights,
    media web sites, web sites established by individual/freelance                       trademarks, rights of publicity, rights of privacy or other pro-
    photographers/photography companies and/or individual/free-                          prietary or personal rights, however denominated, included
    lance photographers/photography companies are not covered                            in any photograph/electronic image taken or other material
    under this regulation.                                                               obtained in connection with the credential. The accredited
        a.) Should the OHSAA enter into a contract with an official                      media organization and/or bearer is solely responsible for
        state tournament photographer, the official photographer                         determining which licenses, consents and releases shall be
        retains exclusivity regarding on-site marketing and sales                        obtained.
        presence, on-site promotional consideration, OHSAA souve-
        nir program and broadcast advertising and staff-level event                   5. Bearer of the credential assumes all risk and danger inci-
        access.                                                                       dental to this tournament event which is being covered and
        b.) No media representatives will be permitted to directly                    releases the OHSAA and all agents thereof from any and all
        or indirectly market the sale of photography at the state                     liabilities resulting from such cases.
        tournament event site proper. This includes the distribution
        of brochures, flyers, signs or promotional apparel worn by                    6. Bearer of an OHSAA tournament credential agrees that the
        media representatives. Event site proper includes the facility                credential is not transferable, may be revoked at any time at
        proper and any adjacent facilities or parking locations.                      the sole discretion of the OHSAA and will automatically termi-
    3. Auxiliary media websites, websites established by individual/                  nate if any term hereof is breached. In cases deemed unique
    freelance photographers and/or individual/freelance photog-                       by the OHSAA, these policies and any other OHSAA media
    raphers may be credentialed for OHSAA tournament contests                         policies may be amended. The accredited media organization
                                                                                      and/or bearer that breaches the conditions of use of this cre-

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