2020-2021 Parent Teacher Club - The Atonement Academy
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2020-2021
Parent Teacher
Club2020 – 2021 Parent Teacher Club
Welcome Packet and Guidelines
Contents
Prayer for Our School ..........................................................................................................3
Mission Statement................................................................................................................3
Welcome Letter ....................................................................................................................4
Meeting Dates ......................................................................................................................5
Bylaws..................................................................................................................................6
Roles and Responsibilities .................................................................................................12
PTC Sponsored Activities ..................................................................................................17
PTC Contact Information...................................................................................................19
Closing Prayer....................................................................................................................20
Page 2Prayer for Our School
Almighty and eternal God, bestow Thy
blessing upon all places of learning,
and especially upon The Atonement
Academy, that it may be a place of
sound learning and the pursuit of
wisdom; and grant that those who teach
and those who learn may find Thee to
be the source of all truth. We ask this
through Jesus Christ Thy Son our Lord,
who liveth and reigneth with Thee, in
the unity of the Holy Ghost, one God,
world without end. Amen.
Mission Statement
The Atonement Academy (TAA) Parent Teacher Club (PTC) exists to
promote the formation of our children through partnership between home
and school and through the support of school and community programs.
Page 3Welcome Letter
Dear PTC Members,
Welcome back to school and thank you for volunteering your time as a member of
The Atonement Academy Parent Teacher Club. My name is Stephanie Cerda and I
am excited to be working with you all for the 2020-2021 school year. We will be
meeting regularly throughout the school year to coordinate and plan events that the
PTC is responsible for planning and running.
You will find many items of importance in this packet including roles and
responsibilities as well as important dates. Please keep this packet for reference
throughout the school year.
Please be sure to complete your Safe Environment Training. This training and
certification is required before you are able to volunteer for the school or the parish.
We are operating in difficult times, so please understand if we are forced to change
dates or reschedule events.
To make meetings easier to manage we are planning for most of our PTC meetings
to be virtual meetings.
Thank you,
Stephanie Cerda
SCKCerda@gmail.com
(210) 854-2827
Page 4Meeting Dates
Below are the PTC Meeting Dates for when the entire group will meet. Each committee
and sub-committee are expected to organize meetings to plan for their specific events and
responsibilities. To make coordination and meeting easier for all our members we will
have virtual meetings unless otherwise noted or communicated. You will also notice that
there are PTC General Meetings underlined and in bold below. These dates are tentative,
and the times are TBD. We may need to cancel these meetings if the school
administration deems it unsafe or unwise to hold these meetings during the 2020/2021
school year. These meetings are open to the entire school and community. Please make
sure you are available for these meetings to aid the Formation Committee with setup,
breakdown, and answering questions.
1) July 21, 2020 at 8:00 pm
2) August 19, 2020 at 8:00 pm
3) September 17, 2020 – Time and Location TBD
4) September 23, 2020 at 8:00 pm
5) October 21, 2020 at 8:00 pm
6) November 11, 2020 at 8:00 pm
7) December 9, 2020 at 8:00 pm
8) January 6, 2021 at 8:00 pm
9) February 24, 2021 at 8:00 pm
10) February 25, 2021 – Time and Location TBD
11) March 17, 2021 at 8:00 pm
12) April 28, 2021 at 8:00 pm
13) April 29, 2021 – Time and Location TBD
14) June 23, 2021 at 8:00 pm
Page 5Bylaws
BYLAWS
The Atonement Academy
Parent Teacher Club
San Antonio, TX
Article I – Name
The name of this organization is The Atonement Academy (TAA) Parent Teacher Club
(PTC), herein referred to as the PTC.
Article II – Purpose
The PTC exists to promote the formation of our children, school, and community through
partnership between home and school and through support of school and community
programs.
Article III – Membership
Section 1: Membership in the PTC is available to the parents/guardians of students
enrolled at TAA, faculty and staff of TAA, and parishioners of Our Lady of the
Atonement Catholic Church (OLA), herein referred to as PTC members at large.
Section 2: An individual does not need to be a member to attend PTC general meetings or
participate in PTC events.
Article IV – Board
The PTC Board shall consist of elected or appointed officers and the school
representative.
Article V – Officers
Section 1: The privilege of being an officer shall be limited to parents/guardians of
currently enrolled students at TAA. It is beneficial for officers to be parishioners of OLA,
and it is expected that all officers (regardless of religious affiliation) foster unity between
OLA parish and TAA school.
Page 6Section 2: Officers of the PTC shall include President, Vice President, Treasurer,
Secretary, Room Parent Coordinator and PTC Committee Chairs. Officers shall receive
no compensation
Section 3: A. Officers shall be nominated by PTC members-at-large each April and
elected by members of the PTC by voting, either electronically or in person at a PTC
general meeting, each May. The offices of President and Vice President shall be voted on
specifically and all other PTC officers shall be elected at large (to be appointed to roles
by the President).
B. The term of office shall be a two-year term, beginning in June and concluding in June
at the completion of the two years. There is no limit on number of terms a member may
run for or serve as an officer. However, an officer may not serve more than one term in
the same capacity, unless asked to serve longer by the School Representative due to
unforeseen circumstances.
Section 4: A. Any officer may submit a resignation to the President requesting to vacate
the office in writing.
B. Any officer’s position may be declared vacant by the President if: the officer ceases to
have a student enrolled at TAA, the officer fails to attend four PTC board meetings in a
given year, or the officer does not attend two fundraising events to which he/she
previously committed.
C. Any officer may be removed by the Headmaster or Priest if deemed necessary for the
good of TAA.
D. Any officer may request any removal to be secret.
Section 5: Any vacancy occurring in office, except that of President, shall be filled no
later than the next PTC board meeting by appointment and assent of remaining officers
and School Representative. In the event the Presidency is vacated, the Vice President
shall assume the role for the remainder of the term.
Section 6: Upon the expiration of term of office or termination/resignation of office, each
officer shall return to the President any records or materials pertaining to the office and
shall return to the Treasurer all funds belonging to the PTC.
Article VI – School Representative
The School Representative is to be a member of TAA faculty or staff. The School
Representative shall be appointed by the Priest and Headmaster to represent the voice of
the Priest and Headmaster and shall be supported by those persons in any decision. The
school representative shall communicate between TAA and the PTC by informing TAA
in regards to PTC activities and by representing the PTC at school meetings. The School
Representative shall serve until a successor is named by the Priest and Headmaster.
Page 7Article VII – Duties of Officers
Section 1: President. The president shall preside at all board, general, and special
meetings. The president shall plan and organize agendas for meetings and schedule all
PTC meetings in coordination with the school representative to ensure date and location.
The president shall make appointments of all officers with the exception of the vice
president. The president shall act as a member ex-officio on all committees and have the
authority to create and dissolve committees. The president shall communicate all PTC
meetings and manage communication for PTC board members. The president shall have
signatory rights on PTC financial records. The president shall ensure PTC decisions are
implemented and see that the functions of the PTC are being properly performed.
Section 2: Vice President. The vice president shall, in the absence of the president,
perform all duties of the president and be active in the PTC. Shall be present at PTC
meetings and perform duties as designated by the president.
Section 3: Secretary. The secretary shall be responsible for the preparation and retention
of minutes from all board, general, and special PTC meetings and shall be responsible for
keeping an updated binder for all work done for the year. The secretary shall maintain
PTC bylaws and review bylaws annually, recommending revisions as appropriate. The
secretary shall maintain records of votes submitted the PTC board on all voting matters.
Shall be present at PTC meetings and perform other duties as designated by the president.
Section 4: Treasurer. The treasurer shall be responsible for the financial records of the
PTC, to be shared with the PTC board and TAA school. The treasurer shall manage PTC
monies, keep an accurate record of expenditures and receipts, prepare a budget (to be
approved by the PTC board) and make payments in accordance with the budget. The
treasurer shall have signatory rights on PTC financial records. A financial report shall be
presented to the school within 14 days of a PTC event. Shall be present at PTC meetings
and perform other duties as designated by the president.
Section 5: Room Parent Coordinator. The Room Parent Coordinator shall be responsible
for coordinating between classrooms and parents to represent every grade for the lower
school and assist with classroom participation in TAA fundraising events. The room
parent coordinator shall also be responsible for recruiting room parents for each lower
school class and communicating the responsibilities to each of the parents.
Section 6: Committee Chairs. The committee chairs shall be responsible for requesting
members for their committee (to be selected from PTC members at large), holding
meetings of their committee in consultation with the president and school representative,
communicating and managing events of their committee, and maintaining documentation
of their committee activities. Shall be present at PTC meetings and perform other duties
as designated by the president.
Page 8Article VIII – Committees
Section 1: Executive Committee. The executive committee consists of the PTC president,
vice president, secretary, treasurer, and school representative.
Section 2: Community Building (Hospitality) Committee. The community building
(hospitality) committee coordinates activities throughout the year that foster community.
Section 3: Community Service Committee. The community service committee
coordinates activities to allow TAA community be of service to others.
Section 4: Faculty/Staff Appreciation Committee. The faculty/staff appreciation
committee coordinates events for faculty/staff birthdays, monthly luncheons, and special
events, and maintains refreshments in faculty lounges.
Section 5: Formation Committee. The formation committee coordinates speakers at PTC
general meetings to provide resources and formation to PTC members.
Section 6: Fundraising Committee. The fundraising committee coordinates fundraisers
with local businesses and acts as PTC point of contact for TAA fundraising events (to
include King’s Fair and Gala).
Section 7: Room Parent Coordinator. The room parent committee coordinates between
classrooms and parents to represent every grade for the whole school and assists with
classroom participation in TAA fundraising events.
Section 7: Spirituality Committee. The spiritual committee provides resources and
opportunities for TAA community that encourage an authentic and fruitful expression of
faith in home, school, and community life.
Section 8: Welcoming Committee. The welcoming committee coordinates information
and resources to welcome new families at TAA.
Section 9: Other committees may be formed, or dissolved, at the discretion of the
president as needed throughout the year.
Article IX – Meetings
Section 1: PTC General Meetings. PTC general meetings are held for PTC members at
large and shall be held at least three times annually, preferably at least once per quarter.
PTC general meetings can also function as a PTC board meeting as long as a PTC update
is provided, and a majority of board members are present.
Section 2: PTC Board Meetings. PTC board meetings shall be held at least eight times
annually and must include PTC updates with a majority of board members present.
Page 9Section 3: PTC Special Meetings. Special meetings of the PTC board may be called at the
discretion of the president with approval of the school representative. There must be at
least 48-hour advance notice for special meetings.
Section 4: Quorum. A majority shall constitute a quorum for the transaction of business.
The PTC president and school representative do not vote on PTC matters, but, in the
event of a tie, the president will cast the tie-breaking vote.
Section 5: Procedure. PTC board meetings shall follow Robert’s Rules of Order.
Article X – Events
Section 1: PTC events shall be carried out in accordance with the PTC mission and
purpose.
Section 2: PTC events shall be scheduled in consultation with the school representative to
secure a location and time.
Section 3: The PTC president and school representative shall avail themselves to
collaborate with event chairs and committees of TAA fundraising events (to include the
Gala and King’s Fair) as appropriate.
Article XI – Financial Policies
Section 1: The PTC fiscal year shall be from July 1 to June 30.
Section 2: The PTC shall begin each fiscal year with monies provided from school funds.
Any other PTC monies shall be raised during the fiscal year through fundraising. PTC
funds shall be used for the good of TAA community.
Section 3: The PTC budget shall be approved by the PTC board at any PTC board
meeting. Any expenses that are not approved as part of the budget must be voted upon by
PTC board members, to be approved with quorum.
Section 4: Committee chairs are responsible for requesting expenses for their committee
activities and submitting appropriate documentation. Each reimbursement request shall
be signed by the president or treasurer and include a receipt. Expenses that exceed $100
shall require signatures from both president and treasurer.
Section 5: Financial reports shall be submitted to the school and PTC board within 14
days of PTC events. Committee chairs shall review their expenses and verify on financial
reports.
Page 10Article XII – Exceptional Circumstances
Temporary amendments to these bylaws may be decided between the President and the
School Representative should there be exceptional circumstances such as natural
disasters, pandemics, and other similar types of large scale changes to the normal
function of the school or society as a whole.
Article XIII – Amendments
Proposed amendments to these bylaws must be submitted in writing to all PTC board
members at least seven days prior to any vote on proposed changes may occur. The
proposed amendments may be voted upon at any PTC board meeting, and any changes
may be approved with quorum.
Page 11Roles and Responsibilities
Responsibilities in General: Every member of the PTC is expected to fulfill the general
responsibilities listed below. There are additional and specific responsibilities that are
assigned to each individual role. Please refer to your titular role for your additional
responsibilities.
1) Attend the regularly scheduled PTC Meetings
2) Plan Meetings for your sub-committee to meet and plan for your event(s)
3) Come to each PTC meeting with an update on your sub-committee’s progress
and needs
4) Recruit members to assist your sub-committee in fulfilling it’s roles and
responsibilities
5) Communicate with the PTC Executive Committee about deadlines that will
need to be changed or if you cannot fulfill your role
School Representative – Susanna Trevino
Role Description:
Contact Information:
STrevino@AtonementOnline.com
(210) 884-2682
Important Activities:
Keeping the School Informed of all PTC Activities
Communication of events for Parents, Parishioners, Faculty, and Staff
Keeping the PTC Informed of New Initiatives and Ideas from the School
Faculty/Staff/PTC Welcome Dinner
La Posada
End of the Year Faculty/Staff Dinner
President – Stephanie Cerda
Role Description: Please see bylaws
Contact Information:
SCKCerda@gmail.com
(210) 854-2827
Important Activities:
Communicate with Head of School all PTC requests
Coordinate PTC Meetings – See Dates in Meetings page
Coordinate with Sub-Committee Heads
General PTC Meetings – Minimum of 3 per School Year
Providing Leadership to the PTC throughout the School Year
Page 12Vice President – Renee Keller
Role Description: Please see bylaws
Contact Information:
rrjmrr@gmail.com
(210) 326-6584
Important Activities:
Venue Coordination for In-Person PTC Meetings at the School
PTC Calendar Coordination with the School Representative
Organizing PTC get-togethers for PTC Board Members
Work with the PTC Secretary on the PTC Board Binder
Secretary – Jean Clute
Role Description: Please see bylaws
Contact Information:
JClute65@gmail.com
(210) 219-7527
Important Activities:
Document and Provide Minutes for PTC Meetings
Tracking Quorum and Voting and providing records
Ensure Meetings follow proper format
Track and Record Documents and Bylaws for PTC
Work with the PTC Vice President on the PTC Board Binder
Treasurer – Elizabeth Pro
Role Description: Please see bylaws
Contact Information:
EPro_333@yahoo.com
(818) 419-3923
Important Activities:
Approve reimbursements for expenses for Committee Members
Ensure all Transactions have receipts and forms
Record and Track Revenues/Expenses for all PTC Activities
Monthly Updates on Revenues/Expenses at Monthly PTC Meetings
Provide Profit and Loss Reports to Committee Members and School
Track and Reconcile Bank balances
Keep a PTC Treasury Binder
Update the PTC Treasury Binder with all Revenues/Expenses for
each PTC Activity
Update PTC Treasury Binder with Profit and Loss Reports
Page 13Room Parent Coordinator – Stacy Monaghan
Role Description: The room parent committee coordinates between classrooms
and parents to represent every grade for the whole school and assists with
classroom participation in TAA fundraising events.
Contact Information:
StacyMArvik@yahoo.com
(919) 288-8768
Important Activities:
Recruit Room Parents
Organize all the Room Mother Activities
Keep a Binder with the information for/from Room Mothers
Work with the School Representative on Room Mother school needs
King’s Fair Assistance to King’s Fair Chair
King’s Fair Banner Coordination for Room Parents
All Saint’s Day Goody Bags
St. Nicholas Celebration
Gala Assistance for Silent Auction to Gala Chair
Gala Memento Coordination for Room Parents for Silent Auction
St. Valentine’s Celebration
Room Parent Appreciation Gift/Social Event
Welcoming Committee Coordinator – Kristen Landry
Role Description: The welcoming committee coordinates information and
resources to welcome new families at TAA.
Contact Information:
RKLandry@hotmail.com
(210) 383-2495
Important Activities:
Welcome Packet for Parents
Keep a Welcoming Committee Binder
PreK/Kinder Welcome Picnic
Back to School Activities
Teacher Breakfasts
Teacher Lunch
Faculty/Staff/PTC Welcome Dinner
Back to School LS/MS/US Orientation
Parent/Student Meet the Teacher
First & Second Day of School Meet & Greet
Yearbook Ice Cream Social
Student Shadow Days and School Open House Days
Field Day
End of Year Faculty/Staff Dinner
Page 14Formation Committee Coordinator – Gina Barron
Role Description: The formation committee coordinates speakers and topics for
the PTC general meetings to provide resources and formation to PTC members.
Contact Information:
GinaSBarron@gmail.com
(850) 398-7390
Important Activities:
PTC General Meetings (3 during the School Year)
Organize and Lead Formation Talks for Parents (PTC General Meetings)
Organize events to build community
Organize Parish/School Potlucks with Reconciliation
Work with King’s Fair Chair
Work with Gala Chair
Marriage Renewal
Adoration Opportunities
Keep a Formation Committee Binder
Community Building Committee Coordinator – Kelly Meyering
Role Description: The community building (hospitality) committee coordinates
activities throughout the year that foster community.
Contact Information:
MeyeringK@aol.com
(940) 923-7401
Important Activities:
Donuts with Dad
Father/Daughter Dance
Muffins with Mom
Mother/Son Game Night
Faculty/Staff Appreciation Committee Coordinator – Sarah Newell
Role Description: The faculty/staff appreciation committee coordinates events for
faculty/staff birthdays, monthly luncheons, and special events, and maintains
refreshments in faculty lounges.
Contact Information:
SNewell124@gmail.com
(909) 936-6865
Important Activities:
Back to School Staff Dinner
Faculty/Staff Appreciation Lunches
Stocking the Faculty Breakroom
End of the Year Faculty/Staff Dinner
Page 15Fundraising Committee Coordinator – TBD
Role Description: The fundraising committee coordinates fundraisers with local
businesses and acts as PTC point of contact for TAA fundraising events (to
include King’s Fair and Gala).
Contact Information:
Important Activities:
Family Bingo Night
Penny Wars
Crusader Fiesta Celebration
Coordinate Restaurant Nights (ex. Chick-Fil-A, WhataBurger, etc.)
Coordinate Box Tops 4 Education
Page 16PTC Sponsored Activities
Please note that some of these activities may be rescheduled or canceled due to health
and safety concerns. We will coordinate all activities with the School and official
activities will be announced via email or the School Newsletter.
August
Back to School Faculty/Staff Lunches
Back to School PreK/Kinder Welcome Picnic
Back to School LS Orientation
Back to School MS/US Orientation
Parent/Student Meet the Teacher
First Day of School Meet & Greet
Second Day of School Meet & Greet
Back to School Welcome Ice Cream Social
Room Parent Welcome Meeting
PTC Meeting
September
Commemoration of The Holy Name of Mary
PTC General Meeting (All School Meeting)
Family Bingo Night
PTC Meeting
October
Faculty/Staff Appreciation Lunch
Donuts with Dad
Father/Daughter Dance
Rosary Making
PTC Meeting
Muffins with Mom
November
All Saint’s Day
PTC Meeting
King’s Fair – Although this is Sponsored by the School, PTC helps
Faculty/Staff Appreciation Lunch
Student Shadow Day
Page 17December
St. Nicholas Day
PTC Meeting
PTC General Meeting (All School Meeting)
Faculty/Staff Appreciation Lunch
La Posada
January
Student Shadow Day
PTC Meeting
Faculty/Staff Appreciation Lunch
Gala Memorabilia Coordination
February
St. Valentine’s Day
Gala – Although this is Sponsored by the School, PTC/Room Parents help
Faculty/Staff Appreciation Lunch
Penny Wars
PTC Meeting
PTC General Meeting (All School Meeting)
March
PTC Meeting
April
Mother/Son Game Night
Crusader Fiesta
PTC Meeting
PTC General Meeting (All School Meeting)
Yearbook Ice Cream Social
May
PTC Meeting
Faculty/Staff Appreciation Lunch
May Crowning
End of Year PTC Potluck
Room Parent Appreciation
Run for the Roses – Although this is Sponsored by the Church, PTC helps
End of the Year Faculty/Staff Dinner
Field Day
Page 18PTC Contact Information
School Representative: Welcoming Committee Coordinator:
Susanna Trevino Kristen Landry
STrevino@AtonementOnline.com RKLandry@hotmail.com
(210) 884-2682 (210) 383-2495
President: Formation Committee Coordinator:
Stephanie Cerda Gina Barron
SCKCerda@gmail.com GinaSBarron@gmail.com
(210) 854-2827 (850) 398-7390
Vice President: Community Building Coordinator:
Renee Keller Kelly Meyering
rrjmrr@gmail.com MeyeringK@aol.com
(210) 326-6584 (940) 923-7401
Secretary: Faculty/Staff Appreciation Coordinator:
Jean Clute Sarah Newell
JClute65@gmail.com SNewell124@gmail.com
(210) 219-7527 (909) 936-6865
Treasurer: Fundraising Committee Coordinator:
Elizabeth Pro TBD
EPro_333@yahoo.com Email
(818) 419-3923 Phone
Room Parent Coordinator:
Stacy Monaghan
StacyMArvik@yahoo.com
(919) 288-8768
Page 19Closing Prayer
Hail Mary, full of Grace, the Lord is
with Thee;
Blessed art thou amongst women, and
blessed is the fruit of thy womb, Jesus
Holy Mary, Mother of God, pray for us
sinners, now and at the hour of our
death.
Our Lady of Atonement, pray for us.
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