2021 Vendor Application - Farm/Business Name - Downtown Rogers Inc
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2021 Vendor Application
Farm/Business Name
Contact Name
Primary Phone
If anyone else may represent you at the market, please list those persons here
Name Phone Relationship to you
Name Phone Relationship to you
Mailing Address
City/ Zip
Farm Address (if different than above)
Email address
Website or Facebook Page
Have you been a farmers market vendor before? Yes No How Many Years?
Which Market/s?
Primary product description
1
Product Availability Name the items you plan to sell at market and then check boxes for the anticipated months of
availability for each. Continue on a separate sheet if necessary. No need to list separate vegetables just list as mixed
vegetables or categories. Please list any unique or specialty crops.
Product May June July Aug. Sept. Oct.
Name
DTR Market | downtownrogersinc.org | 479-936-5487Product/Vendor Eligibility
• All vendors are subject to market committee approval for all markets.
• Market management reserves the right to complete farm/establishment inspections to verify production
methods.
• All non-food item vendor applications require photos and descriptions. Please include photos of your products
with this application or email to shey@rogerslowell.com. Applications without photos will not be considered.
• Market management reserves the right to turn down application for membership. If membership is denied, any
payments will be returned.
• Vendors must review market guidelines and adhere to all rules and expectations as listed. Any questions or
requests for exceptions need to be discussed with market management before the season begins.
Summer Market Days: Saturdays 8am-1pm May through October on 1st Street in Downtown Rogers
Applying For
Market Session 2021 Dates Fees
(check box)
Summer Market May 1st – October 31st $50
Daily Vendor (per Saturday) May 1st – October 31st $15
I have read, understand, and agree to the Market Guidelines and have filled out this application in its entirety and to the
best of my knowledge.
Signature Date
Payment Included (circle one) YES / NO Amount
All season applications & payments due by Saturday, April 23. Dues payable by check made out to “DTR Market,”
cash, or credit card during mandatory vendor meeting. Credit card payments will accrue processing fee.
EMAIL OR MAIL TO
FOR INTERNAL USE ONLY
Shey Bland | Shey@Rogerslowell.com
Sheree Barnes | Sheree@Rogerslowell.com Payment Received ___________
Method ___________
DTR Inc. / DTR Market Amount ___________
317 W Walnut Street Site Visit
Rogers AR. 72756 ___________
In Accrisoft
DTR Market | downtownrogersinc.org | 479-936-5487Guidelines
Farmers Market Highlights
• Saturdays 8am to 1pm, May 1st through October 31st on 1st Street in Historic Downtown Rogers.
• Traditional farmers market with assigned vendor spots
• Vendors can pull in their spot and sell from the back of their trucks, or set up booths.
• Vendors must bring all equipment needed.
Governance
• The DTR Market is operated by Downtown Rogers Incorporated, a 501c3 nonprofit providing community events
• Downtown Rogers Inc. is an entity of the Rogers Lowell Area Chamber of Commerce
• There will be no DTR Inc. staff on site, but vendors can call XXX-XXX-XXXX for all non-threatening emergencies.
• In the event of a life or safety threatening emergency, vendors are to call 479-621-1172 (Rogers Police Non-Emergency
Line) or 911 and then call the DTR Inc. number above.
Market Eligibility and Expectations
Applications
• All vendors must submit an application, obtain approval, and make payment before selling. Each business or entity
must submit an individual application.
o All vendors are subject to approval by the market committee and are allowed to participate in the market at
the discretion of Downtown Rogers Inc. (DTR). In the best interest of the market, DTR may revoke this privilege
at any time.
• Vendors will be placed into the category that best represents their primary product(s). Items brought to the market
throughout the season should reflect that primary category.
• Vendors are subject to farm/site visits for verification of production methods and product origin. These visits will be
scheduled with market management upon acceptance to market.
• Nutrition Programs: Vendors are responsible for filling out applications and displaying all signage for participating
programs.
Products
• Consumable Products: Products grown, raised, or produced through agricultural activity, such as fruits, vegetables,
plants, flowers, seeds, or animal products; baked goods, prepared foods, and items made primarily from farm
raised/collected items.
o Vendors are responsible for meeting expectations of the Arkansas Department of Health and Cottage Food
Laws. Any questions or concerns should be directed to the health department. All necessary permits or
licenses should be obtained before the market season begins and submitted with application.
o Any certifications and licenses regarding food quality and practices, such as USDA Organic or Certified
Naturally Grown, should be submitted with application and displayed at vendor booth.
No claims are to be made to “natural” or “organic” status on signage, packaging, or verbally without
certification.
• Non-Consumable Products: Products that are handmade items such as soaps, lotions, wood working, artwork, knit
items, jewelry, wreaths, etc. Use of local materials is strongly encouraged.
• Priority is given to local/regional products and all vendors are required to disclose product origin.
DTR Market | downtownrogersinc.org | 479-936-5487• All crafts sold at the market must be original in nature; meaning component materials are sufficiently altered from
their original state to demonstrate craftsmanship.
• Items not produced by the vendor, their family, or employees must have written approval for sale from market
management. The producer of the item must be clearly displayed and labeled at the point of sale.
Selling and Spaces
• Vendors must display vendor names and prices clearly.
• Produce vendors are expected to communicate product availability, to the best of their knowledge, prior to season
start.
• Vendor spaces are assigned unless otherwise arranged by market management to accommodate needs.
• Electrical and any other utility connection requests must be made in advanced and may be written onto application.
No guarantees will be made and priority is given to vendors requiring electricity for food safety.
• Vendors are highly encouraged, for their own sake, to make booth space appealing to shoppers as much as possible.
• The market is outdoors at the Railyard Park Plaza starting at the intersection of 1st and Walnut and running south.
• Consumption of alcoholic beverages by vendors during market hours is prohibited.
Attendance
• All vendors are expected to arrive and be ready to go by start of market at 8am.
• Vendors may and are encouraged to schedule planned absences in advanced (i.e. vacations).
• Vendors must notify market management by phone or email before market opening if they will be absent.
Sustainable Initiatives
• All vendors are expected to reconsider packaging and materials used and move away from plastic, as appropriate.
Assistance and resources are available; please discuss with market management.
• All vendors are encouraged to use compostable items for sampling. If using non-compostable items, vendors must
collect waste at their booth and dispose of properly.
• Please discuss any questions, concerns, and opportunities with the market manager.
Daily Vendors
• Daily vendors are required to submit an application at least 2 weeks prior to the market day applied for and return
signed guidelines + payment prior to participation.
• Daily vendors must be selling products that fit the guidelines as stated above or offer an engaging experience for
market goers and be relevant to the market and community.
Compliance
• All complaints must be submitted in writing to the Market Manager.
• All complaints will be reviewed and addressed as deemed appropriate by the Market Manager and DTR Inc.
• All participants are expected to uphold stated expectations and represent themselves, the market, DTR Inc., and
community in an appropriate manner that fosters community pride.
• Vendors are expected to treat each other with respect. Any complaints or issues with another vendor should be
discussed with market management.
• Distribution of political and religious materials, campaigning, petitions, and promotions of any kind are prohibited.
• Failure to comply with guidelines will be addressed with a written warning. Continued offenses may warrant
dismissal from the market without refund of any and all payments made to DTR Inc. or affiliated organizations.
DTR Market | downtownrogersinc.org | 479-936-5487Fees and Payments
• All vendor payments are due prior to participation in the market.
• All vendors, including daily, are asked to share weekly or monthly sales totals for data tracking.
• Refunds are not given for daily or season fees.
• Vendors are responsible for registering with the Arkansas Department of Finance and Administration and paying
all eligible taxes. DTR Inc. holds no responsibility for guidance or compliance of any sales reporting and taxes owed
by vendors.
As a Vendor at the DTR Market, I agree to all stated guidelines, to conduct myself/my business ethically to contribute to
the growth of the market, and hereby indemnify and hold harmless the DTR Market, DTR Inc., and Rogers-Lowell Area
Chamber of Commerce from any and all losses, claims, liabilities, obligations, costs and expenses, arising from or in
connection with Vendor’s participation in the DTR Market and use of the Premises including, without limitation, damage
or personal injury to Vendor, Vendor employees, or any other person or property from any cause.
Print Name Farm/Vendor Name
Signature Date
Signed guidelines must be included with application.
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