Brazos River Canoe Trip Leaders Guide 2022 - Product of Longhorn Council, Boy Scouts of America Written By: Megan Matthews - Longhorn ...
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Brazos River Canoe Trip
Leaders Guide 2022
Product of Longhorn Council, Boy Scouts of America
Written By: Megan Matthews
1
Dear Scoutmasters,
Summer is almost here and we are looking forward to you on the Brazos River. In
this guide, you will find valuable information that will help prepare you and your unit
for the river trek. The information included will hopefully deal with any questions
you have upon your troop’s arrival.
Some of the merit badges that scouts will be able to participate in during the trek
includes canoeing, cooking, and wilderness survival.
If there is anything we can do to help, please let us know. If you have any questions,
comments, or concerns, you can contact me at 817-231-8514 or email at
chad.hay@scouting.org.
Chad Hay
WR Program Director
(817) 231-8514
Kim Anderson
BRCT Director
(214) 536-4406
Mike Morse
WR Ranger
(316) 609-8560
2
BRCT Fees
Worth Ranch Early Sign up ends February 8th 2022!
Early Sign up Regular Fee Late Sign up
High Adventure Youth $400 $425 $475
High Adventure Adult $400 $425 $475
Late Sign up after April 27 2022
th
Summer Camp Refunds:
Flash Update: these policies revised in COVID-19 policy on TOC page iv. Refund requests must be made based on
the schedule below. Please note that we hire our staff and make equipment purchases based on the number of
participants that you have reserved with us. All refunds must be requested in writing by the dates specified. No
refunds can be made later than a week before the beginning of camp. No exceptions are made for vacations,
sports, band, events, summer school, or changing one’s mind. Becoming sick during camp will not qualify a Scout
family for a refund. Deposits are nonrefundable.
• Thirty (30) or more days prior to arrival at camp, camp fees are refundable at 100% of amount paid, less
deposit.
• Between one week (five working days) and 29 calendar days prior to arrival at camp, camper fees are
refundable at 50% of total fees owed, less deposit.
• Any request for refund less than one week prior to camp arrival, during camp, or after camp, will not be
honored. All refunds must be requested in writing.
• Fees are transferable to a new replacement camper for the same week of camp within the same unit.
*PLEASE NOTE: No-Show Policy: The number of Scouts who are reserved for camp two weeks (10 working days)
prior to arrival at camp is the minimum number of Scouts who must be paid for on arrival.
3
BRCT TRIP OUTLINE
Sunday Check-in, Swim Tests, med Checks
Dinner at the Dining Hall 6:30
Sunday Night Campfire at Council Ring
Trip orientation and shake down
Monday Shuttle to Highway 16 right below Possum Kingdom Dam 11 miles
Camp at the island between Crawford Bend and Seven Rocks
Tuesday Paddle about 2 miles to Worth Ranch by noon 14 miles
Lunch at Worth
Ranch on the Island
Food and Water
Resupply
Paddle 6 miles
beyond Farm Road 4
Bridge to Post Oak
bend
Nice side canyon hike
at Keechi Creek on
the left side of the
river.
4
Wednesday Paddle to Ballenger 10 miles
Bend or Dog Bend
Thursday Resupply at 180 bridge 10 miles
for lunch
Conduct Cleanup
around bridge area
Paddle to private
campground near
Mineral Wells
Friday Paddle to takeout at Oak’s Crossing at 2 miles
Pleasant Valley Road bridge
Shuttle to Camp
Lunch at the Dining Hall
Hike to Kyle Mountain
Celebration Dinner at Rosier Hall
Friday Night Campfire at Council Ring
5
Troop Packing List
This is a list of items required or optional for individuals to bring on the river. Do not forget to pack regular
gear such as a uniform for base camp.
Individual
REQUIRED Optional
□ Tents and or/lightweight dining flies □ Bandana
□ Bedding (sleeping bag) □ Gloves for paddling (if you are worried about
□ Soft bags, waterproof, for personal equipment blisters)
(Ziploc) □ Fishing gear (optional, don’t forget license)
□ 2 swim trunks, 2 T-shirts, lightweight long- □ Playing cards
sleeved shirt, pants, extra socks □ MB books as needed, pen/journal
□ Towel □ Bailing scoop (example: Clorox bottle with
□ Raingear-poncho bottom cut out)
□ Hat that covers ears and shades face □ Small dunk bag to put water bottle and
□ Sunglasses sunscreen in while canoeing
□ Close-toed shoes for the river-water shoes □ Sponge on a rope to cool down with
with rubber bottoms preferred, NOT Crocs □ Waterproof camera
(the shoe needs to be secured on foot)
□ Extra pair shoes/boots for land PLEASE LEAVE HOME OR IN VEHICLE
□ Hygiene kit ( ex: soap, deodorant, hand □ Cell Phones (Adults may bring cell phones)
sanitizer, toothbrush and toothpaste) □ Video games
□ Mess kit, cup, bowl, spoon □ I-Pods/MPS players
□ Water bottle
□ Good flashlight and extra batteries
□ SUNSCREEN (high SPF)
Troop Highly Recommended Troop Optional
□ Hammer (put stakes in) □ Additional Snacks
□ Shovel □ Sport Equipment
□ Ropes to tie gear & tarps down □ Merit Badge equipment
□ Duct Tape
□ Insect repellent
□ First Aid Kit
□ Propane lantern
6Emergency Contact List
Chad Hay Program Director (817) 231-8514
Kim Anderson BRCT Trek Director (214) 536-4406
Mike Morse Ranger (316) 609-8560
Brazos River Authority (BRA) (254) 761-3100
Possum Kingdom BRA Office (888) 922-6722
Classification of Swimming Ability
Guidelines for Pre-Camp Swim Tests
Units may elect to take swim tests before arrival at camp. The following are the requirements for pre-camp swim tests:
1. Tests must be performed in accordance with BSA Swimming test standards.
2. Tests must be performed by a certified BSA, Red Cross, or YMCA Lifeguard, or Unit leader certified in BSA Swimming
and Water Rescue.
3. Swimmer designation must be on an official BSA swim roster found at
https://filestore.scouting.org/filestore/pdf/Unit_Swim_Classification_Record_2016.pdf
How to Certify Pre-camp Swim Tests
We can NOT honor pre-camp swim tests if the required paperwork is not completed with the correct information. Please
bring the following paperwork to certify your unit's pre-camp swim tests:
1. A list of youth and adults who took the test showing the skill level they earned in the test: Swimmer, Beginner, or
Non-Swimmer. The list must be signed by the unit leader and the certifying lifeguard and include a note attesting that
the swim test was conducted according to the BSA requirements listed below.
2. A photocopy of the certification card of the lifeguard, or certifying adult, who performed the test. Be sure that the
copy includes the expiration date of the lifeguard’s certification – copy both sides if the card is two-sided.
The Swimmer Test
The swimmer test demonstrates the minimum level of swimming ability required for safe deep-water swimming. The 100
yards must be completed in one swim without stops and must include at least one sharp turn.
1. Jump feet first into water over the head in depth, level off, and begin swimming.
a. Swim 75 yards in a strong manner using one or more of the following strokes: sidestroke, breaststroke, trudgen,
crawl.
b. Then, swim 25 yards using an easy, resting backstroke.
2. After completing the swim, rest by floating.
* The swimming can be done with any stroke, but no underwater swimming is permitted.
The Beginner Test
1. Jump feet-first into water over the head in depth, level off.
2. Swim 25 feet on the surface, stop, turn sharply.
3. Resume swimming as before, and return to starting place.
* The swimming can be done with any stroke, but no underwater swimming is permitted.
7Unit Swim Classification Record
This is the individual’s swim classification as of this date. Any change in status after this date (i.e., nonswimmer to beginner or
beginner to swimmer) would require a reclassification test performed by an approved test administrator. Changes and corrections to
the following chart should be initialed and dated by the test administrator.
SPECIAL NOTE: When swim tests are conducted away from camp, the camp aquatics director retains the right to review or retest any or all
participants to ensure that standards have been maintained.
Unit Number _________________ Date of Swim Test _______________
Full Name (Print) Medical Swim Classification
(Draw lines through blank spaces.) Recheck
Nonswimmer Beginner Swimmer
1
2
3
4
5
6
7
8
9
10
11
12
13
NAME OF PERSON CONDUCTING THE TEST:
_______________________________________ _______________________________________
Print Name Signature
_______________________________________ _______________________________________
Qualification Council/Agency (Red Cross, YMCA, etc.)
8Medical Policy
1. Each Scout attending camp must submit an Annual Health and Medical Record using the most current official BSA
form, with Parts A, B, and C completed and dated showing the Medical Record was completed within the past 12
calendar months. This Medical Form is also required for all staff and leaders in attendance. A parent or guardian
must attest to the validity of the health history and physical examination for each of those less than 18 years of age.
A very important portion of the Scout's medical is the "Parental Permission" signature block. No Scout will be allowed
to remain in camp without a health history that includes a parental signature giving permission to treat in an
emergency. Likewise, the immunization history portion much be completed. Health histories and records of required
physical examinations for all staff members, leaders, and campers are on file while in attendance. We strongly
recommend that all physical forms be collected by the troop's leader two weeks prior to camp to ensure that all
scouts have a properly completed form.
2. All prescription medication must come to camp in the original bottle from the pharmacy. The label must contain:
a. The camper’s name
b. Date of prescription
c. Doctor's name and phone number
d. Correct Dosage
3. No handwriting will be allowed on prescription medication bottles.
4. Prescription drugs WILL be maintained and administered by the unit, but they are to be kept in a secure, locked place
and administered by the unit leaders. A bound log of the dispensing of these drugs must be kept; a suitable log book
will be provided to the units at check-in and collected at the end of the week of camp. Daily medical supplies for life
threatening conditions (such as inhalers, allergy kits, etc.) should be carried by the person needing them.
5. BRCT has a staff that can treat minor accidents and illness. Arrangements for treatment of more serious cases have
been made with the local hospital.
6. In the event that a scout or leader is referred to a doctor or the hospital by our resident Health Director:
a. A troop adult leader, accompanied by another adult, will provide transportation for the scout to the doctor. The
exception to this is when the camp designated emergency transport is utilized or E.M.S. is called.
b. If the troop is from a council other than the Longhorn Council, your insurance information must be taken with
you.
c. The Scout's health record must be taken to the doctor with you. The Health Director will provide this before
leaving camp.
d. The trek staff leader will notify the trek director and find the nearest take-out point for vehicle access.
e. The Council, in the event of any serious illness or injury, will immediately notify the parent(s) or guardian(s). If
parents will not be home during the week of camp, they must provide written instructions on who to contact and
how.
f. The Health Director must clear all cases requiring outside medical care.
7. It's hot out so DRINK WATER! Mandate your scouts carry their canteens or a cup with them at all times. Everyone
should know the signs of dehydration and report any observed dehydration to the unit’s leader or a staff member
immediately.
8. If an individual needs any special accommodations for physical or health related reasons, the Unit Leader must
communicate and coordinate those needs with the Camp Director at least two weeks prior to arrival.
9. If the process of medical attention that you or your Scouts wish to receive differs from what would be commonly
accepted due to your religious beliefs, you must provide a signed letter detailing the appropriate instructions during
check-in. This letter will remain on file with the Health Director and shared with the appropriate medical staff.
9LONGHORN COUNCIL BOY SCOUTS OF AMERICA
REQUEST FOR PHYSICAL ARRANGEMENTS ASSISTANCE
****INCLUDES SPECIAL DIETARY REQUESTS****
SPECIAL NEEDS REQUEST
Please Print or Type
Unit Number:________ PACK TROOP CREW District:
(Circle one of the above)
WR Summer camp Date:
Unit Leader Making Request: _____________________________Phone #:__________________
Request Made For (Name of Person):_________________________________________
Physical Arrangements: Dietary Needs:
Please detail the specific needs below: We will make every attempt to meet your dietary needs. Camp menu can
be provided upon request.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_____________________________________________________________________________
For Camp Staff:
File Date: ________________ Copy of Reservation by: __________________
Copy to Dining Hall Coordinator on _____________________________
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