C.W. Stanford Middle School Family Handbook Home of the Chargers 2018-2019 - C. W. Stanford Middle School 308 Orange High School Road ...
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C.W. Stanford Middle School
Family Handbook
Home of the Chargers
2018-2019
C. W. Stanford Middle School
308 Orange High School Road
Hillsborough, NC 27278
Phone (919) 732-6121
Fax (919) 732-6910
www.orangecountyfirst.com/cws/
Mission
C. W. Stanford Middle School will work as a collaborative community to promote academic growth through
challenging and engaging instruction so that all students become and remain successful, productive citizens
in a global society.
Vision
We envision a collaborative culture with a common purpose and clear goals in a professional learning
community committed to the success of all the students. We will continually
❖ Identify essential skills and concepts students must learn, determine levels of mastery, and evaluate
progress through formative/summative assessments.
❖ Seek and implement research-based strategies for improving learning.
❖ Celebrate student and staff achievements.
❖ Create a safe, nurturing, equitable learning environment that is respected and valued by the
students, staff, parents and community.
Priorities
Our policies at C.W. Stanford Middle School involve providing a challenging & successful program for all
students that includes:
❖ Academic Excellence;
❖ Responsiveness to Student Needs;
❖ Social and Instructional Equality;
❖ A productive organization, structure and governance; and
❖ Parent and Community involvement.Principal: Leslie Armistad Bryant
Assistant Principals: Quanda Turner and Ron Roche
On Site Law Enforcement (SRO): Deputy McVey
Counselors: Hope Carr and Sallie Wintz
Social Worker Callie McBroom
School Nurse: Penny Rosser
AIG Specialist: Lois Pipkin and Daniel Thayer
Exceptional Children Chair: Mary Quick
504 Coordinator: Hope Carr
Office Personnel: Kelly Riley - School Secretary
Pricilla Morrow - Data Manager
Donna Doyle - Bookkeeper
Office Hours: 7:30-4:30 pm
School Hours: 8:20-3:35 pm
Athletic Director: Caty Everhart
Cafeteria Manager: Georgette LewisVOLUNTEER OPPORTUNITIES
All parents are welcome and encouraged to visit CW Stanford and there are many opportunities to volunteer. All visitors
must first report to the office, sign in on the visitors’ computer station and receive a visitor’s badge. For safety, parents
and visitors should always come to the front desk.
Volunteers are considered a vital and necessary part of our instructional program. Individuals must complete a
background check every school year, prior to volunteering. Those who would like to volunteer and/or chaperone a
field trip must complete the background check two week prior to the event. Cell phone usage should be kept to a
minimum while in the building. Talking on a cell phone can be disruptive to the learning environment since we do not
have doors on most of our classrooms. Background checks can be accessed via computer at any OCS site.
➢ The PTSA Subcommittees, Fundraising, Dances. All PTSA Meetings are held in the Media Center.
Please contact Anna Linvill, President, annalinvill@gmail.com should you have any questions.
➢ The Athletic Booster Club needs parents to assist in all aspects of CWS Athletics. Contact Coach
Everhart at Caty.Everhart@orange.k12.nc.us or 919-732-6121 ext. 30090 for further information.
➢ Parents are needed to assist in the Media Center. Please contact Media Coordinator, Lee Roane at
lee.roane@orange.k12.nc.us or 919-732-6121 ext. 30080.
➢ Math AVID tutors are needed to assist AVID students. Contact Shannon Dixon at
shannon.dixon@orange.k12.nc.us or 919-732-6121 ext. 30904 for further information.
➢ 6th grade Character Ed and Mentor volunteers need to contact Ms Hope Carr for additional
information.
Online registration is required for anyone who is interested in volunteering.
The form can be accessed at any Orange County site.Guidelines & Procedures
Arrival and Departure Procedures
➢ We want our students to have the best opportunity to learn with minimal
disruptions.during the school. Late arrivals and early checkouts are disruptive to
student learning and cause students to miss instruction and meaningful learning
experiences. Please have your child here on time.
➢ School begins at 8:20 a.m. and ends at 3:35 p.m. Beginning at 7:25, car riders can be
dropped off at the front entrance. Adult supervision is available at 7:30 a.m. in the
school gym.
➢ Students arriving after 8:20 am MUST sign in at the Main Office and are considered
tardy.
➢ Any student signed out before 3:35 p.m. must be signed out in the Main Office by a
parent or guardian. Students will not be released to non-custodial parents or guardians
without prior written approval.
➢ Students cannot be checked out after 3:00.
➢ Afternoon car riders must be picked up at the front of the building between 3:35 p.m.
and 3:55 p.m.
➢ Early arrivers to the afternoon car rider lot MUST not allow children to walk around or
play on school property.
➢ Visitor parking spaces are located in the front.
➢ Students who walk to their home in the adjoining neighborhood or houses, should have
written permission from a parent/guardian kept on file in the front office.Attendance
➢ Students must attend school for a minimum of 3 hours and 37 min. to obtain full attendance credit. Any student
checked out prior to 12:00 pm, that does not return to school in the same day, will be counted absent. Students
who are present less than this will be counted absent for the entire school day.
➢ When your child returns to school after being absent, you must send a written excuse or an email to the
teacher that includes you child’s name, date of absence, reason for absence and your signature.
➢ Family vacations should be planned during scheduled breaks. Family vacations or other planned activities will
be considered unexcused absences.
Absences
➢ An absence is excused for the following reasons:
● Illness or injuries which make the student physically unable to attend school
● Isolation ordered by the State Board of Health or the Orange County Health Department
● Death in the immediate family
● Medical, dental or other appointment with a health care provider
● Court when a student is under subpoena
● Religious observance, as suggested by the religion of the student or the student’s parents
● Participation in a valid educational opportunity
➢ Excused absences from educational reasons will be granted only in (1) the primary purpose of the trip is
educational and (2) the event does not occur at another time (e.g: launching of space shuttle, presidential
inauguration etc.) Parents must contact the Principal prior to the event, who will determine if the event is
considered an educational opportunity. These requests must be made at least one week in advance.
➢ Letters will be mailed to parents of students who accumulate excessive absences or who are regularly late to
school throughout the entire school year. This is done in an effort to keep parents informed.
● Three (3) unexcused absences: notification of the student’s excessive absences.
● More than six (6) unexcused absences: notification that parent/guardian may be in violation of the
Compulsory Attendance Law and may be prosecuted if established attendance policies of the State and
Orange County School System. Following this notification, a school system employee may request that a
law enforcement officer accompany her/him on a home visit.
● After ten (10) accumulated unexcused absences: the parent/guardian is requested to meet with the
Principal who will determine whether the parent/guardian has made a good faith effort to comply with
the law regarding compulsory attendance. In not the district attorney will be notified and a complaint will
be filed.
➢ If parents are aware that a child will miss several days of school, they should notify the teacher so that adequate
plans can be make for the child.Bus Transportation Procedures
➢ Students must bring a signed parent/guardian note requesting to ride another bus. This should be brought
to the Main Office before 12:00 p.m. and given to the secretary for verification and administrative
approval.
➢ The bus driver is responsible for the safety and security of student riders. Safety rules are posted on every
bus. If a bus rule is broken, then the driver will write a Bus Misconduct Report and submit it to a school
administrator. Bus misconduct may result in disciplinary action and or loss of riding privileges.
➢ Contact Quanda Turner for bus issues or questions
Medication Procedures
➢ When occasional medication must be taken at school, it must be in the original container with the
doctor’s directions for dispensing clearly printed.
➢ No medications, over-the-counter or prescription, will be dispensed at school without written doctor’s
instructions.
➢ All medications must be brought directly to the office to be placed in the secure location in the nurse’s
office. No medications are to be kept by the student or remain in classrooms.
➢ If you have any questions, please contact the school nurse, Penny Rosser, at ext. 30065.
Deliveries
➢ Please DO NOT SEND flowers, balloons, etc. to the school for delivery to your child. This is a disruption to
the school day and cannot be taken home on a school bus. C.W. Stanford Middle School will not accept
any deliveries of this kind.
➢ Please DO NOT DELIVER or have delivered outside food (Pizza Hut, Bojangles, etc.). This is also a
disruption to the school day. Outside food will not be delivered to student Lunch boxes and lunch money
can be dropped off with the School Secretary to be delivered to the student during the appropriate time.
Cafeteria
➢ Students may pay the cashier each day or may pre-pay for a week or a month at a time. For those who
would like to prepay a link is provided on the OCS website.
➢ The school will provide a sandwich, piece of fruit, and milk for a student who has forgotten to bring
money. The cafeteria must be reimbursed the next day.
➢ We encourage parents not to check students out for lunch. This disrupts the consistency of an
instructional day.
➢ Please do not bring food from any outside source (Bojangles, Dominoes, etc.) to be
delivered. This causes unneeded disruption.
➢ Free and Reduced Meal Applications must be completed and returned to school during the first week ofschool.
➢ Beverage containers must be non-breakable and have a sealable lid. Glass bottles are not allowed in the
school.
Breakfast Fees Lunch Fees
Regular $1.40 Regular $2.95
Reduced .30 Reduced .40
Adult-A la Carte Adult-A la Carte
Emergency Contact information
Accurate information on how to reach parents and the name and telephone number of at least two or three other
people who may accept responsibility for your child if we are unable to reach you in case of an emergency is crucial. In
the event there is a change to your address, emergency contact information, home phone, cell phone or work phone
number, please contact the front office. It is important the office has current information should be need to contact you
during the school day. Contact Pricilla Morrow to update information
Parent/Teacher Contact
➢ Regular communication between home and school is crucial
➢ If you wish to talk with your child’s teacher at any time, please contact the teacher(s). If you have
questions about a classroom issue, please talk with your child’s teacher(s) first. If you have further
concerns, feel free to contact administration.
➢ Parents may check student grades via Power School. A link is provided on our school website. Contact
Pricilla Morrow for questions and access information.
Accidents or Injuries/Insurance
➢ If a student receives an injury during the school day the teacher will report the injury to the nurse. The
nurse will also call the parent to make them aware of the situation.
➢ The school will provide the opportunity for parents to purchase student insurance.
➢ All students are urged to take out school insurance if they do not have private insurance
➢ All students participating in athletics at CWS must have insurance coverage.
Behavior ExpectationsA part of this process is learning about self-control, respect for one and others, and the natural consequences of actions.
Through both direct instruction and modeling, all adults at CWS will make every effort to help each child become a
contributing member of a school community that is both safe and conducive to learning. A school climate conducive to
serious study and respect for oneself, other people, and property is essential for a school to meet the needs of today’s
youth. Each principal has the authority and responsibility to take whatever reasonable and legal action is necessary to
establish and maintain appropriate student behavior and order in accordance with school board authority. Please
consult the Orange County Student Code of Conduct for more details.
In the event that a student does misbehave, the staff at CWS will utilize the following strategies to improve
their behavior.
● Student warning
● Student, Teacher, Counselor conference; parent notified
● Parent, teacher, student, counselor conference with grade level administrator
● Discipline Referral
● Before/After School Detention
● CHOICES (Time-Out from class core)
● Peer Mediation
In addition, administrators may utilize the following strategies to promote positive behavior:
● In-School Suspension (ISS)
● Out of School Suspension (OSS)
Further,
● Parents/Guardians will be notified of any office referral resulting in In-School Suspension (ISS) or Out of
School Suspension (OSS).
● ISS is offered as an alternative to suspension from school. Students will not be allowed
to participate in regular classes or school activities while serving (ISS).
● Failure of students to follow the behavior expectations of (ISS) will result in (OSS).
● Major infractions or repeat infractions will result in (OSS). School administrators will determine the
length of the suspension following guidelines set forth in the Orange County Student Code of Conduct.
● When suspended from school, students are not allowed to attend any school-related activities or be on
any school district property.
● Teachers will provide make-up work for (OSS) students. Parents may pick up student work in the
office.
● If a student fails to attend an assigned After School Detention (ASD) they will serve one (1) day (ISS).
● BOOMERANG is created to provide short term suspended middle and high school parents with a
supervised and positive environment during their time away from school.
➢ Contact Grade Level Administrator for questions or concerns:Leslie Bryant-6th
Quanda Turner-7th
Ron Roche- 8th
Dress Code
➢ Students are expected to adhere to standards of dress and appearance that are compatible with an effective
learning environment. Presenting a bodily appearance or wearing clothing/paraphernalia which is disruptive,
provocative, revealing, profane, vulgar, obscene, symbols of hate/violence or which endangers the health or
safety of the student or others is prohibited. At CWS, shorts and skirts must come to the mid thigh area. Also
undergarments should not be exposed. Due to safety concerns flip flops/shower shoes and/or tennis shoes with
wheels should not be worn to school.
➢ If a student’s dress or appearance is such that it constitutes a threat to the health or safety of others, distracts the
attention of other students or staff from their work, or otherwise violates this dress code, the principal or
principal’s designee may require the student to change his or her dress or appearance. A second or repeated
violation of this policy may result in disciplinary action.
Electronic Devices
➢ Electronic devices subject to this rule include but are not limited to cell phones, pagers, walkie-talkies, other
portable communication devices, digital cameras, music players, electronic games, and personal laptop or tablet
computers (unless provided or approved by a teacher or administrator).
● In middle and high schools, electronic devices must be turned off, put away, and kept out of sight during
instructional time and during school sponsored activities. Middle/high school students are allowed to
use cellular phones for athletic events and after school events such as dances, unless otherwise notified
by an administrator or other faculty member supervising the activity.
● Using cellular telephones or other devices with photographic capabilities in student locker-rooms,
restrooms or any other student changing areas, at any time is prohibited.
➢ Violations of this rule will result in confiscation of the device, and a parent/guardian is required to attend a
conference in order to gain possession of the item. This rule does not apply to personal vehicles, overnight/day
school-sponsored field trips and athletic events.
Lockers
➢ Students lockers are optional. Students must have a lock if they use them to store items
➢ Students will be assigned a locker. Please do not share lockers or lock combination numbers. Excessive
damage to lockers will result in a school fine.
➢ Students must keep their lockers locked at all times.
➢ Locks will be provided for students for $6.00 and will be issued during the first week of school. Locks for8th grade students will be collected at the end of the year. (Note: these locks are a rental for three years,
6th, 7th and 8th grade).
➢ Students are responsible for the lock assigned to him/her. If the lock is lost or stolen the student must
pay to replace it by purchasing another school lock for $6.00 new lock or $3.00 old lock.
*See also the O range County Schools Student Code of Conduct and Annual
Notifications for further information on policies and procedures.
Athletics
We believe that athletics are an integral part of the extracurricular activities offered at CWS. From
participation in interscholastic athletics, young people learn valuable lessons in sportsmanship,
teamwork and the importance of dedication and effort. Additionally, students develop self-control,
responsibility, and dependability.
Our athletic program enhances and supports the efforts of each student-athlete in the
classroom. Student-athletes should maintain high standards of academic
achievement and citizenship. To be eligible for participation in Middle School Athletics a student must
meet all state standards, maintain an overall “C” average for the nine weeks grading period with no
more than one failing mark and demonstrate good character and appropriate behavior.
Please contact Caty Everhart, the Athletic Director, 919-732-6121 ext. 30090, for additional
informationFall Winter Spring
Football (7 & 8 only) Boys Basketball Baseball
Volleyball Girls Basketball Softball
Boys Soccer Wrestling Boys Track
Cheerleading Cheerleading Girls Track
Boys Cross Country Ultimate Frisbee Lacrosse (7 & 8 only)
Girls Cross Country
Athletic Events Prices: Student: $3.00 Adult: $3.0
Seniors (55): Free
Children 4 & Under: Free
Student Locker Agreement
In accepting assignment of this locker for the 2018 – 2019 school year, I agree to
the following stipulations:
● The lock and locker is the property of the school and the school has access to it.
● The locker is subject to inspections by school authorities.
● For my protection, I shall only use the locker assigned to me.
● Only property related to school activities will be stored in the locker assigned to me.
● Perishable items which could constitute health hazards will not be stored in the locker for periods
exceeding one day.
● I will clean out my locker periodically.
Homeroom Teacher: ______________________________Student Signature: ________________________________Date: ___________________ Parent Signature: _________________________________ Locker #: ________________ ****This form must be returned to the student’s Homeroom at the time purchase
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