Camping Guide ACT CUBOREE 2020 - On the Grid - Scouts ACT
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On the Grid
ACT CUBOREE 2020
Camping Guide
Scouting Ireland is acknowledged for some of the material used in this Guide.
Issue Number: Revision Date:
3 21 April 2019
42238524-0e40-4bf5-9dac-a2609d203ffd Page 142238524-0e40-4bf5-9dac-a2609d203ffd Page 2
Introduction
Welcome to your role as a Cache leader at the 2020 Cuboree On the Grid
A key part of your role will be to ensure all your Cubs/Guides have an enjoyable camping
experience. This is one of the most important objectives at Cuboree, and it is up to you to ensure
that the Cubs and Line Leaders are camped safely and securely. The Cuboree timetable is very
tight so it is important that your campers are comfortable and well rested to ensure that get the
most out of the camp. Your job is closely allied to the Kitchen Captain so make sure you build a
tight leadership team for your Cache.
This short guide has the following Sections:
1. SAFETY – HYGIENE AND FIRE 4
2. STANDING CAMP GUIDELINES 6
3. CAMPING EQUIPMENT LIST 10
4. PERSONAL EQUIPMENT LIST 14
On the serious side
Child Safety and Child Protection are of paramount importance and you are all to be fully aware
and alert at all times.
From National Policy and Rules P1.8.3 Child Protection &Protection from Harm
6. Privacy
a. Leaders, adult members and supporters must respect everyone's right to personal
privacy at all times, and must take special care where sleeping, changing of clothing,
bathing and ablutions are associated with any Scouting activity.
b. Adults in Scouting should ensure that at least two adults are in attendance while
supervising and/or accompanying youth members, whenever possible. Leaders and
other adults normally do not share tents or sleeping accommodation with youth
members.
Camping Organisation
42238524-0e40-4bf5-9dac-a2609d203ffd Page 3SECTION 1
SAFETY - HYGIENE and FIRE
Hygiene
Good camp hygiene
Hygiene is more than just personal habits and practices. Sickness can come from poor hygiene in
the toilet block, poor showering practices, poor washing up practices of both personal utensils as
well as camp cooking gear. Dust is a particular problem as it can lead to sore throats
Keep the dust down
If you brought out a piece of carpet use it to cover the highest tracked part of your cooking area
to keep down the dust and leaves etc.
Use your common sense
It's your camp - encourage everyone to act responsibly.
Mess kits. Ensure everyone has their own cloth dilly bag for their mess utensils.
Tea towels are forbidden. After meals, wash plates and cutlery as you would normally, rinse in
the sterilizer that will be provided, shake them and put them away wet in the mess bags. The
sterilizer can then work as the plates dry.
Hang the mess bags in the dining shelter to keep them out of the dirt.
NO GAS OR FUEL LANTERNS ARE ALLOWED.
Lights
LED BATTERY LANTERNS should be used for lighting at the Cuboree. These have become the
norm for Scout Groups in recent years, especially for large events such as Jamborees and
Cuborees.
Mains power will not be available for campsite use. Generators may not be used.
Fire Restriction Information
The rules below have been taken from the Total Fire Bans page of the ACT Emergency Services
Agency website.
What rules apply during a Total Fire Ban?
Anyone who, intentionally or recklessly, lights or uses fire in the open air without a permit from
the Emergency Services Agency commits an offence punishable by a severe fine or up to one year
in jail, or both.
The Emergency Services Agency may declare a fire to be exempt from the restrictions that apply
during a total fire ban if:
a fire lit, maintained or used on any land for an electric or gas heating appliance to cook food
or heat liquids if, while the appliance is in use-
the appliance is under the direct control of a responsible adult; and
an area around the appliance of at least 3m is cleared of flammable material; and
a fire-extinguisher or a continuous stream of water is available for use.
42238524-0e40-4bf5-9dac-a2609d203ffd Page 4Cuboree HQ will seek an exemption for Gas or Electric stoves and BBQs at Cuboree if a total fire
ban is declared during the event.
Please make sure your camp is capable of complying completely with the above rules. The ”...
continuous stream of water” condition will be met by having a hose attached to a working tap that
can easily reach the cooking appliance. Please test the tap to ensure that it works. Note that each
appliance must be under the direct control of a responsible adult while it is alight during a Total
Fire Ban. This means that the adult must actually be with the appliance.
Having the adult doing other things nearby while “in charge‟ is not good enough to meet
this requirement.
CUBOREE DAILY PROGRAM – KEY TIMINGS
From a camping perspective the key times of day are:
DAY 1 FRIDAY 17JANUARY 2020
09.30 PM SUPPER CACHE KITCHEN
DAY 2 SATURDAY 18 JANUARY 2020
07.30 AM – 09.00 AM BREAKFAST CACHE KITCHEN
12.15 PM – 02.00 PM LUNCH CACHE KITCHEN
04.45 PM – 07.30 PM DINNER and SHOWERS CACHE KITCHEN
08.30 PM SUPPER CACHE KITCHEN
DAY 3 SUNDAY 19 JANUARY 2020
JOEYS 9.30 – 12.45 PM
SHAKESPEARE CENTRE
VISITORS’ DAY VIP’S 10.00 AM – 11.45 AM
HALL
GUIDES 12.30 PM – 4 PM
07.30 AM – 09.00 AM BREAKFAST CACHE KITCHEN
12.15 PM – 02.00 PM LUNCH CACHE KITCHEN
04.45 PM – 08.45 PM DINNER and SHOWERS CACHE KITCHEN
DAY 4 MONDAY 20 JANUARY 2020
07.30 AM – 09.00 AM BREAKFAST CACHE KITCHEN
12.15 PM – 02.00 PM LUNCH CACHE KITCHEN
04.45 PM – 07.30 PM DINNER and SHOWERS CACHE KITCHEN
09.00 PM SUPPER CACHE KITCHEN
DAY 5 TUESDAY 21 JANUARY 2020
07.30 AM – 09.00 AM BREAKFAST CACHE KITCHEN
42238524-0e40-4bf5-9dac-a2609d203ffd Page 5SECTION 2
CUBOREE CAMPING
The Cuboree Camp is one which is set up for a period of four days. Because a longer-term stay is
being made, the effort required to provide more comfortable living conditions is justified. More
equipment is used and more time can be spent constructing a campsite. The Scout Group’s Annual
Camp, Cotter Shield, and Jamborees and Cuborees are good examples of where a such a camp set-
up is used. Cuboree may well be the first occasion your Cubs or Guides have been to a long camp.
As your camp (Cubs and young Guides are not usually involved in the setup of the camp for
Cuboree) will be a home base for four days and nights. You should consider the following:
Erection and maintenance of relevant tentage – accommodation, dining, storage, kitchen
Food storage and hygiene
Cooking
General campsite safety and hygiene
A clothes line for drying towels after using the water slide. It is advisable to provide all
the pegs rather than expect Cubs/Guides to bring their own.
A Cuboree Cache camp site will be 28mx32m so you’ll have plenty of room.
Typical Layouts
Possible Hub/ Cache arrangement
42238524-0e40-4bf5-9dac-a2609d203ffd Page 6Suggested camping layouts – Each Cache will design their own based on available equipment
The number of tents is at the Cache leader’s discretion
42238524-0e40-4bf5-9dac-a2609d203ffd Page 7Tentage
Good quality, waterproof tent with an integrated floor.
This is one area where you do not want to get it wrong, because being wet or cramped in a tent
is not fun. Work out how many you want to fit in the tent, where you want to use the tent, ease
of set up and pack up, and the conditions that it will be expected to perform under. In our case
this will be hot weather during the day and generally warm evenings although summer storms
may blow up with little warning so good wet weather performance is also desirable.
For example, a 4-person tent means that 3 persons at the MOST will fit in it for sleeping, but with
little room for personal gear. Be wary of bringing the massive ‘sleeps 10’ style tents. However,
Scout Groups will provide what they have and you work with that.
Flooring
Ensure the floor is made of something durable.
The flooring should protect you and your belongings from any poor weather seeping in to your
tent, but, also, consider using a tarp under every tent you use to protect it from the ground and
from abrasions. This will also provide extra insulation.
Guidelines for the Table and Seating
All Cubs/Guides should be able to fit comfortably at the table
The tables should be at the correct height and in accordance with the seating
Guidelines for the Waste Disposal
Bins should not be over full
Bins must be covered
Waste should be segregated into recyclable and non-recyclable categories.
Guidelines for the Store Tent and Storage
It is very important that food and non-food are stored separately to prevent cross
contamination
Equipment stored separately (tools should be stored in a box for safety)
Cleaning equipment should be stored separately
Eskies or cool-box for perishable items
All storage boxes and cooler boxes should be raised off the ground
Area should be enclosed from the elements
Guidelines for the Wash Area
Separate basins should be provided for utensil and personal washing.
The height of the basin should be easy for Cubs/Guides to use
Safe structure
Provision should be made for the storage of water containers
42238524-0e40-4bf5-9dac-a2609d203ffd Page 8Guidelines for the Gateway
The gateway should be designed to the requirements set by the Cuboree camping
manager (to be issued separately)
Give thought to how Cubs/ Guides can contribute to the design and construction
Cache identification (sign, flag, notice board)
Safety (Gate must be high enough to allow ease of access)
Guidelines for the Dining Shelter
Ample shelter to cover the entire Cache
All guy lines are to be used and well tensioned as flash storms can happen
Ease of access in and out from the shelter
Adequate cover from the elements
Guidelines for the Food preparation Area
A separate tent for food preparation is preferable, but not mandatory, as it
will minimize cross contamination and will create a controllable environment.
Tables for food preparation stations, 2-3 allows parent helpers and kitchen captains to
operate with plenty of room.
Flooring for your food preparation area, this could be an old, clean carpet or easily cleaned
tarp to keep the dust down around the food. You must be responsible for its removal at
the end of the Cuboree.
An area for dedicated hand sanitation for people entering and leaving the food
preparation area. Hand sanitizer will be supplied.
Fire blankets, extinguishers and hose need to be readily accessible
Tools
Shovel
Mallets
Hammers and pliers.
A selection of screws and nails.
Some medium gauge wire.
A battery powered drill/ driver is handy (can be recharged at Admin if necessary)- you supply
the charger.
First Aid Kit
Make sure it’s a well-stocked kit, up to date and includes items such as insect repellent, plenty of
band aids (with children around, you can never have enough band aids).
42238524-0e40-4bf5-9dac-a2609d203ffd Page 9SECTION 3
EQUIPMENT LIST
Suggested equipment list...
It is not exhaustive, but some items of equipment you should be considering are:
Tents for all Cubs/Guides and Leaders
Dining Fly to comfortably hold 40 people.
Kitchen tent/shelter if not part of the dining fly.
Food storage tent if not part of kitchen tent.
Tables for up to 30 Cub Scouts and 10 adults
Up to 40 chairs or stools or benches
2-3 large kitchen/cooking/serving tables
3-4 battery-powered lights (see note below)
Wash-up stand with 3 large bowls (pre-rinse, wash, sterilizer)
Dish rack for draining large cooking items after washing up
3 large closable dry food and utensil storage boxes (e.g. patrol boxes), or 6 large plastic
storage containers (80-90 litre) with lids, or equivalent
Selection of plastic food containers with lids (ranging from large enough to fit 3 shredded
lettuces, down to small ones to hold some leftovers)
(3 v. large, 3 large, 5 medium, 5 small)
4 large Eskies (milk, meat, fruit, veg)
2-3 large drink coolers (cordial and water)
2 large BBQs (at least 3 burner) on legs or stands
Put & Take or gas hot water heater or LARGE boiler to produce hot water, plus large burner
3 other gas burners (2 for cooking, plus one for tea/coffee) plus stands
At least 4 by 9kg gas bottles
Combination of some single and some dual gas connection lines (to allow for gas refills)
plus regulators
Electronic gas lighter
30m garden hose, with tap connectors (both 12mm and 19mm) and trigger spray
42238524-0e40-4bf5-9dac-a2609d203ffd Page 10 4 plastic buckets Fire blanket and fire extinguisher Garden spade and rake 2 garbage bins with lids Carton or bin for your recyclable waste (plastics, tins, cardboard etc.) Disposable containers for fat from BBQs 2 sets of dust pans and brooms Clothesline and pegs 2 large boilers (15-20 litre, to cook rice, pasta, potatoes) 2 medium boilers (8-10 litre, to cook peas, beans, hot water for tea/coffee) 1 small boiler or large billy (gravy etc.) with lid Kettle 3 cutting boards 4 cooking knives 4 knives to butter bread 4 egg flips 2 BBQ tongs BBQ scraper/cleaner 6 large serving trays (or equivalent) 2 slotted serving spoons 2 unslotted serving spoons 6 serving tongs 2 ladles (cocoa, tea water, etc.) Potato masher 2 can openers 2 large mixing bowls 2 sugar containers 42238524-0e40-4bf5-9dac-a2609d203ffd Page 11
4 plastic squeeze bottles for sauces
3 salt & pepper sets
Grater
Packet of large freezer bags with ties
3 vegie peelers
2 colanders
Aprons
Pot holders
Something to cover food prior to serving and during meal times
Sealed table top container to store knives and other cooking/preparation/serving
implements
4 tea towels, for cooks use only
3-4 spare complete sets of plates, mug, cutlery (for visitors, and when Cubs “lose” theirs)
First aid kit – for minor injuries e.g. cuts, grazes, splinters etc. Useful inclusions are cotton
buds, cotton balls, hydrogen peroxide, band-aids and some non-stick dressings.
Trek cart or similar to pick up rations
Square of old carpet for kitchen area to keep down dust (available very cheaply at Revolve)
Fencing for two outside boundaries of campsite
Wash-up liquid
3 wash-up brushes
6 scourers
10 sponges
Packet “chux” type wipes
And
A clothes lines and plenty of pegs for their towels. This is preferable, and more manageable,
to each Cub/ Guide providing their own.
42238524-0e40-4bf5-9dac-a2609d203ffd Page 12And the Q Store will provide you with... At your first ration break (distribution pick up), the Q Store will provide each kitchen with the following items: Roll Gladwrap Roll Alfoil Disposable rubber gloves Chlorine bleach sterilizer to be used at each wash-up and as pre-rinse before meals Paper towel Hand sanitizer Sauces, salt, pepper, tea bags, coffee, sugar, jams and spreads The following items will be issued to you each day: Ice (we’ll have plenty) 42238524-0e40-4bf5-9dac-a2609d203ffd Page 13
SECTION 4
PERSONAL EQUIPMENT LIST
Living out of a kitbag is quite a challenge, and even more so for Cub Scouts. Encourage them to
bring their gear in a duffle bag rather than a suitcase.
Have them pack their clothes in large zip-lock bags. IKEA sell large zip-lock bags that would be
suitable. One bag per day is ideal, plus one for nightwear, one for wet pack, etc.
Remind your Cubs/Guides that their name should be clearly written on ALL of their personal gear.
Experience teaches us that the average Cub/ Guide will have little idea of what’s in their kit bag.
If their clothing and gear is clearly marked we will endeavor to get the lost item reunited with its
owner.
NO money is required at the camp as there will be nothing available for the Cubs/Guides to
purchase.
Uniform is NOT required at the Cuboree. But do bring a WOGGLE.
If you choose, this Section may be distributed to parents as a packing check list.
Luggage
Backpack or duffle bag.
Small day pack with water bottle
Clothes
a Woggle
4 shirts with collar attached – long sleeves an advantage to prevent sunburn
4 shorts or trousers
4 pairs of underwear – yes we will try to ensure that they all get used
5 pairs of socks
Pair of swimmers with old shirt & shoes that can be worn in mud & water and probably
not come home
Cold/ wet weather gear
Jumper and parka (it can get quite cold at night - )
Track suit
Raincoat or good quality poncho
Sleeping
Sleeping bag and liner
Sleeping mat – large blow up mattresses are not necessary. A picnic blanket or other light
under the sleeping mat helps with insulation.
PJs
Pillow and pillowcase
Torch
42238524-0e40-4bf5-9dac-a2609d203ffd Page 14Bath and hygiene
Bag for dirty clothes
Wet pack – Soap. Toothbrush, toothpaste. Comb and/or hairbrush. Name on the bag.
Bath towels (2)
Eating
Cloth mess kit and bag including: plate, bowl, cup, spoon, fork, knife preferably plastic or
melamine (not ceramic). Put names on everything!
Footwear
2 pair covered shoes/ sneakers for day time and evenings
No thongs are allowed to be worn at Cuboree.
Headwear
Beanie – it can get cold in the evenings
Bucket hat or broad brimmed hat – no baseball style caps
Cold or wet weather
Fleece and tracksuit pants for evenings
Raincoat or good quality poncho
Sun screen/ insect repellent – No aerosols
Sunscreen
Insect repellent
And lastly
A clean set of travelling clothes to go home in.
Do not bring any food with you as you will have more than enough to eat and
it will only bring insects into the tent
42238524-0e40-4bf5-9dac-a2609d203ffd Page 15SECTION 5
Cuboree 2020 On the Grid Language Class
Each ACT Cuboree has had its own distinctive language and On the Grid is no exception. Not all
the language has yet evolved so much of this page has been left blank for you to write in new
terms and expressions as you learn them. Here are a few to start you off.
Activity Bases Terminals (Made up of 4 Nodes)
Activity Divisions within a Terminal Nodes Nodes
Activity Staff Random Access Memory Units – RAM)
Camping Bases (Sub camps) Hubs (Made up of 4 Caches)
Camping Divisions (Pack/Unit campsites) Caches
Camping Staff Read Only Memory – ROM
"Patrols" with PLs and APLs, rather than the This is the correct terminology for Cub Scouts
traditional Cub term of Sixes (with Sixers and under the new program, but may be
Seconds). unfamiliar to Guides or those Units still on
the old program.
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