CANDIDATE PACK GUIDELINES - RULES & - Loughborough Students' Union
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
CANDIDATE PACK RULES & GUIDELINES
Hello...
We’ve arrived at that time of the year again, the 2020 LSU Elections are finally upon us!
If you’re reading this and our Candidate Pack is in your hands, then evidently you are interested in
running for one of our Student Leader Positions at Loughborough Students’ Union.
Detailed throughout this Candidate Pack, is an in-depth description of all the things you need
to know about running in the LSU Elections, covering everything from the rules and guidelines
to procedures and regulations; basically whatever you need to know we’ve got you covered!
Whether you’re just taking a look or you’re dead-set on being a candidate, in this pack you will
find everything you need to stand in the 2020 Exec Elections!
Running to become a member of the Executive Team or a Section Chair is a fantastic experience,
(whether you win or lose), it will be something that stays with you for the rest of your life. If you
are lucky enough to be elected, then you will have gained a position working within the best
Students’ Union in the country; heading up either one of our superb Sections or being a Trustee of
the Union as an Executive Officer. Each of these opportunities are most commonly taken up at the
end of your studies but it’s also possible for you to take a year out (as a placement year or a leave
of absence!) to help shape the student experience at Loughborough.
Your current Executive Team are more than happy to have a confidential chat with you about any
of the roles and most importantly what it entails, as well as organising a shadowing session so you
have a chance to grips with it all! Think of it as a test drive to see if the role is right for you!
Interested? Just let us know and we’ll do the rest!
You can find our contact details at: lsu.co.uk/your-union/executive-team
All information covered in this pack will be available at: lsu.co.uk/execelections
In charge of all the practical day-to-day running of the elections will be your Acting Returning
Officer and Vice President, Darcey Dunne, oh hi, that’s me! If you have any queries not answered
in this pack, then I will be your first point of contact! Working alongside me are the fantastic
Elections Sub-Committee (an elected group of students from the Democracy and Representation
Committee) who are responsible for the organisation and administration of the Elections, Sue
Lucas (Head of Governance and Administration) and our Returning Officer Ceri Davies (Chief
Executive at Nottingham Trent Students’ Union) will have final say on matters deemed of extreme
importance.
If there are any further questions, please don’t hesitate to get in touch with me via email or pop in
to the Exec Office (1st Floor of the Students’ Union, next to Welfare, Societies and Media).
So, what are you waiting for?
I can’t wait to welcome you as a candidate very soon!
DARCEY DUNNE
VICE PRESIDENT
vicepresident@lsu.co.uk
01509 635005What will you campaign for?
POSITIONS AVAILABLE:
EXECUTIVE OFFICER
TRUSTEE
President
Vice President
Education Executive Officer
Sport Executive Officer
Welfare and Diversity Executive Officer
SECTION CHAIRS
Action Chair
Rag Chair
Societies Chair
MEDIA CHAIR
ENTERPRISE CHAIR
AU Sport Clubs OfficerTIMELINE
THINKING OF RUNNING?
THINKING OF RUNNING WORKSHOPS OFFICER Q+A WORKSHOPS
((OPTIONAL) ((OPTIONAL)
Monday 3rd February, 4-6pm , Council Chamber Tuesday 4th February, 6-7pm , Council Chamber
Wednesday 5th February, 4-6pm , Michael Pearson Board Room Tuesday 11th February, 4-5pm , Michael Pearson Board Room
Monday 10th February, 6-7pm , Michael Pearson Board Room
Wednesday 12th February, 6-7pm , Michael Pearson Board Room MANIFESTO WORKSHOPS
((OPTIONAL)
Thursday 6th February, 6-7pm , Council Room
Thursday 13th February, 4-5pm , Michael Pearson Board Room
STANDING
NOMINATIONS
OPENS
Tuesday 28th January, 12pm(Midday)
CLOSES CANDIDATE
Friday 14th February, 12pm(Midday) BRIEFING 1
Nominate yourself at: (Confirmation of Candidacy)
lsu.co.uk/execelections Friday 14th February, 6-7pm, Michael Pearson Board Room
You’ll need the following to nominate yourself;
•Full name POSTER
•Student I.D
•Email address
DEADLINE
•Proposer / Seconder(Full Name & Student I.D)
DEADLINE: Wednesday 26th February, 2pm
Online lsu.co.uk/execelections
T-SHIRT
SUBMISSION
MANIFESTO DEADLINE
DEADLINE
DEADLINE: Monday 17th February, 12pm (Midday)
DEADLINE: Monday 24th February, 4pm T-shirt designs must be discussed with and approved by ASAP
Online lsu.co.uk/execelections 24hrs prior to the deadline.
Design ideas should be emailed to info@asappromo.co.uk
MEDIA
SESSIONS
BUDGETS
Monday 17th & Tuesday 18th February,10am-4pm
Times to be confirmed by appointment at Candidate Briefing 1
(Friday 14th February, 6pm) Monday 17th - Monday 24th February, 4pm
Times to be confirmed by appointment at Candidate Briefing 1
(Friday 14th February, 6pm)
ELECTIONS
BRIEFING 2 REVEAL
BRIEFING
(Campaigning Update)
Tuesday 25th February, 7-8pm, Michael Pearson Board Room Friday 28th February, 6-8pm , Council Chamber
Timeline continued on next page...CAMPAIGNING
CANDIDATE CANDIDATE SOCIAL
REVEAL MEDIA RELEASE
Friday 28th February, 8pm Friday 28th February, 8pm
Online lsu.co.uk/execelections
WITHDRAWAL SOAP BOX /
DEADLINE CAMPAIGN DAYS
Monday 2nd March, 12am (midnight) Sunday 1st March (Section Chairs), Times TBC, LSU
Email elections@lsu.co.uk Monday 2nd March (Executive Officers), Times TBC, LSU
VOTING
VOTING VOTING
OPENS CLOSES
Tuesday 3rd March, 9am Friday 6th March, 4pm
Online lsu.co.uk/execelections
OR
Vote in person at these locations:
Tuesday Wednesday Wednesday Thursday Friday
3rd March 4th March 4th March 5th March 6th March
9am -4pm 9am -1pm 1pm-4pm 9am -4pm 9am -4pm
James
France
James
France
X James
France
James
France
EHB EHB EHB EHB EHB
West Park West Park West Park West Park West Park
LSU LSU LSU LSU LSU
Library Library Library Library Library
RESULTS
RESULTS NIGHT /
CELEBRATION BUFFET
Friday 6th March, Time TBC, LSU (Room 1 & Cognito)ELECTIONS PROCEDURES AND RULES
To be read in conjunction with Bye-Law 3 :
lsu.co.uk/democracy/governance-constitution
NOMINATIONS
1.1. Any student member as defined in Article 11.1.1. of the Union’s Articles of
Association may nominate themselves as a candidate for one position being contested
in this election.
Student Members of the Union are as follows:-
a student who has NOT OPTED out of sharing information with Loughborough Students’
IMPORTANT Union by notifying the University, or the Union of their wish to not be a Student
INFORMATION Member.
1.2. Nominations must be submitted online at lsu.co.uk/execelections before the stated
closing date and time. 14th February 2020, Midday
Late nomination will not be accepted.
Know someone who would be perfect to lead your Union?
IMPORTANT Recommend your mate at: lsu.co.uk/recommend
INFORMATION All recommendations will be held in the strictest of confidence and will be followed up by the Vice President.
1.3. In accordance with Bye-Law 3 (Elections), lsu.co.uk/execelections the Elections
Sub-committee will check all nominations for eligibility to stand (including
student status and current/prior disciplinary sanctions) before confirming
candidacy with LSU and Loughborough University.
1.4. Successful candidates will attend an election briefing following the verification of
nomination Friday 14th February 2020, 6pm
1.5. If an individual has had any of their membership privileges suspended via the Union’s
Discipline policy, they will be ineligible to stand in any election for the period stated.
Band Length of Ban Period of Ineligibility
A From 1 day to 4 weeks For the entire period in which they are banned
B From 4 weeks to 20 weeks Band A plus 24 term weeks from the date the ban ended
C From 24 weeks onwards Indefinitely
IMPORTANT
INFORMATION
For the avoidance of doubt, an individual will become eligible for nomination at 00.01am
on the day following their period of ineligibility.
1.6. Nominees must be proposed and seconded by a student member. A nominee cannot
act as proposer or seconder for themselves or any other nominee running in this
election.
1.7. Any student member can act once as a proposer and/or seconder in this election.A brief introduction to leadership and information about the process of standing to be an
eWITHDRAWAL DEADLINE
1.8 The withdrawal deadline will be Monday 2nd March, 12am (midnight).
Candidates must email their official withdrawal to the Acting Returning Officer,
ARO@lsu.co.uk
2. PROMOTION
The Union will provide a quantity of promotional items for use during campaigning.
2.1. Posters
a. Deadline for poster artwork is Wednesday 26th February, 2pm
Submit online at: lsu.co.uk/execelections
Validated posters should include:
•Voting dates Tuesday 3rd- Friday 6th March 2020
•The voting website lsu.co.uk/execelections
•A 5cm x 5cm clear space for an election validation image.
b. The following University guidelines should be observed when placing posters:
•Only use white tack.
•Posters must not be placed on trees, telephone boxes, bus shelters, lamp posts,
and University signs/posts, moving glass (doors), hall kitchens or anywhere that
may cause a fire risk.
•Posters should not be placed in public areas outside of the University property.
2.2. T-Shirts
Candidates will receive a maximum of 10 t-shirts, printed and supplied by the LSU
Exec Elections sponsor ASAP Promotions.
a. Deadline for T-shirt artwork, Monday 17th February, 12pm (midday)
Submit online at: lsu.co.uk/execelections
Designs must be approved by ASAP 24 hours before the deadline.
Design ideas should be emailed to info@asappromo.co.uk
b. T-Shirt designs should be a maximum of two print colours. The shirt colour can
be used to create a third colour in your design.2.3 BUDGETS
Candidates will have a maximum campaign spend of £75, overspend will incur an
IMPORTANT active campaign ban at a rate of 1 hour per £1.
INFORMATION
• Sponsorship by any organisations, person(s) or company is prohibited.
• Credit pooling (the sharing of budget) is prohibited.
• Candidates may make use of their budget however they see fit as long as it fits within the
rules and procedures of this Election.
All spending must be declared to the Election Sub-Committee with receipts and/or
screenshots 24 hours prior to voting opening.
IMPORTANT If no receipt is available, the Elections Sub-Committee will find the average price and use
INFORMATION
it as a point of reference.
• Recycled items may be used and valued at zero cost, photographic evidence is
required. It is at the discretion of the Elections Sub-Committee whether a candidate may
use certain materials.
Paint, brushes, pens, pencils, white-tac and cable ties must be declared for approval by
IMPORTANT the Elections Sub-Committee and recorded on a budget sheet as a zero cost (£0).
INFORMATION
2.4 RON
• In accordance with Bye-Law (3) Elections, any student member wishing to run a
‘Re-Open Nomination (R.O.N)’ campaign against any post should register with the Acting
Returning Officer within 3 days of the candidates being publicised.
Only one R.O.N campaign can be run against each post.
IMPORTANT
INFORMATION
• If more than one student member registers to run a campaign, the Acting Returning
Officer will call a meeting and instruct all those members to form a campaign team.
• R.O.N will be recognised as a candidate in the election and as such, will be subject to all
rules and guidelines stated.ELECTION RULES
1. PUBLICITY
During the period of nominations and prior to the start of campaigning, candidates may declare
their intent to run only but may not engage in any campaigning.
Campaigning is defined as:
‘any series of actions or events that are meant to achieve a particular goal’.
Any potential breaches of this rule will be taken on a case by case basis. The Acting Returning
Officer will be granted discretion over any sanction imposed.
2. CAMPAIGNING
2.1. There can be no campaigning whilst engaged in paid employment at the Union or while involved
with any Union and University committees. In this case candidates must take holiday or temporarily
step aside from their position for the duration of campaigning.
2.2. All permanent Union and University staff including the Union’s Elected Officers, must
remain impartial throughout the election and therefore cannot form part of a campaign team.
2.3. Student Staff members of the Union who are part of a campaign team must remain impartial during
working hours, if their position is such that there is a conflict of interest, they must take annual leave
for the period of campaigning.
2.4. During Union events, candidates may campaign alongside the queue area accompanied by a
maximum of two people. Union Security have the right to remove any candidate and their team
if they believe the actions of the campaigners pose a risk to the health and safety of all concerned.
No campaign emails may be sent to or from any University, or Union
IMPORTANT addresses such as, lboro.ac.uk, loucoll.ac.uk and lsu.co.uk.
INFORMATION
Lecture shout-outs are permitted all week (times and dates to be confirmed).
Lecture shout-outs are at the discretion of the lecturer, candidates must gain permission
before addressing a lecture hall.
2.7. There will be restricted access for candidates to all offices in the Students’ Union, visiting
candidates must be accompanied by a permanent member of staff.
2.8. All campaign material must be declared and approved by the Elections Sub-committee before
campaigning starts and prior to use. It is at the discretion of the Elections Sub-committee whether a
candidate may use certain materials
Costumes, props and themes are not permitted, slogans or manifesto points can be used but
copyright law will be strictly adhered to.
2.10. Door knocking on or off campus is not permitted throughout this election, breaching this rule will
result in a sanction being levied in accordance with the Union’s Elections discipline procedure.
Prohibited campaign areas and items:
• No campaign material to be placed in public areas outside of the University.
IMPORTANT • No campaign material to be placed in front of the University Security Office.
INFORMATION • No campaign material is to be left or placed in the Pilkington Library.
• No stickers, Blue Tac, chalk, balloons and sellotape (or similar products).2.12. If a candidate receives more than 24 hours of accumulated campaign bans, they will be disqualified
from the election.
2.13. No candidate or campaign team member will sabotage another candidate’s campaign but may
offer an explanation as to why they are the better candidate.
2.14. All banners and posters must be removed from University Halls, Departments and fencing no later
than 48hrs following the announcement of the results.
3. SOCIAL MEDIA
Any social media (including filters) created by candidates and/or an associated
campaign team member released before Friday 28th February, 8pm
IMPORTANT
INFORMATION whether intended or not will result in pre-campaign active ban of four hours:
effective from Friday 28th February,8pm.
3.2. The use of personal social media accounts for the purpose of campaigning is prohibited.
• Any candidate who is running for an elected position, must create new social
media sites dedicated to their campaign.
• Candidates may share their newly created campaign profile/page ONCE (in accordance
with 2.1) onto a personal social media account to notify their followers that they are
a candidate in the election.
• All additional communications relating to the election following this point must be done via
the official page created for the election.
These sites must be deleted/closed within 72 hours post-election.
IMPORTANT
INFORMATION
3.3. Social media campaign pages are strictly limited to your proposer, seconder and an appointed
member of Elections Sub-Committee until the start of the campaigning period.
These pages must remain secret, any breach of this rule will result in a pre-campaigning
active ban in accordance with the Election Discipline Procedure.
3.4. Social media posts can only be made by a candidate’s official social media page (and posts
cannot be made by individual/individual member of a campaign team), in any open group.
All candidate pages will be added to the LSU Official Freshers’ Group 2019-2020 following
the reveal on Friday 28th February. Posting in closed groups is prohibited.4.VOTING
4.1. During voting days areas marked for ballot boxes or as “high-risk” electronic
voting areas are out of bounds to candidates. Candidates will be supplied with a map and
informed of these areas before the voting opens.
Tuesday Wednesday Wednesday Thursday Friday
3rd March 4th March 4th March 5th March 6th March
9am -4pm 9am -1pm 1pm-4pm 9am -4pm 9am -4pm
James
France
James
France
X James
France
James
France
EHB EHB EHB EHB EHB
West Park West Park West Park West Park West Park
LSU LSU LSU LSU LSU
Library Library Library Library Library
4.2. Candidates are strictly prohibited from creating private ballot boxes including the use of
iPads, laptops, mobile phones etc.
COMPLAINTS
If any candidate wishes to make a formal complaint, they must follow the complaints procedure in
accordance with Bye-Law (3) Elections.
Thank you for your interest and good luck from the Students'’Union!If you have any questions, please don’t hesitate to contact: DARCEY DUNNE CERI DAVIES ACTING RETURNING OFFICER RETURNING OFFICER VICE PRESIDENT CEO NOTTINGHAM TRENT vicepresident@lsu.co.uk STUDENTS’ UNION 01509 635005 Ceri.Davies@su.ntu.ac.uk
You can also read
