Community Road Safety Grants Program - Connecting our communities Program Guidelines - VicRoads
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Connecting
our communities
Community Road Safety
Grants Program
Program Guidelines
2021/2022
Department
of Transport
Contents
About VicRoads Community Road Safety Grants Program 3
Road Safety in Victoria 4
Who is eligible to apply? 5
Who is not eligible to apply? 5
Administration 6
What will not be funded 7
What can be funded 7
Programs available for funding 7
Safer Cyclists 8
Safer Pedestrians 9
Safer Drivers and Passengers 10
Roadside Signage 11
Local Road Safety Interventions 12
Insurance 13
Assessment 14
How to apply 15
Application checklist 17
2 VicRoads Community Road Safety Grants Program Guidelines
About VicRoads Community
Road Safety Grants Program
The VicRoads Community Road Localised community action is pivotal in reducing the
number of lives lost and preventing serious injuries on
Safety Grants Program (CRSGP) Victoria’s roads. The VicRoads CRSGP has been developed
to assist communities in preventing and reducing these
provides $1.5 million in funding adverse effects of road trauma. This is achieved through the
to empower local communities notion of shared responsibility, engaging all road users and
communities to be active in this space.
to prevent serious injuries and The outcomes targeted by this program are:
reduce the number of lives lost ∞ Local communities who embrace shared responsibility
on Victoria’s roads. towards road safety.
∞ Local communities who are educated in best practice
road safety behaviours.
∞ Local communities who demonstrate best practice road
safety behaviours.
We offer a variety of programs to achieve these outcomes
as outlined in these guidelines.
VicRoads Community Road Safety Grants Program Guidelines 3
Road Safety in Victoria Principles
Victoria’s Road Safety Strategy 2021-2030 aims to halve The following principles guide how we go about achieving our
deaths and significantly reduce injuries by 2030 and sets road safety objectives.
Victoria on the path towards zero deaths by 2050.
1. We want positive outcomes for all Victorians.
The strategy will focus on embedding a strong culture 2. Our approach to road safety is built around a safe system
of road safety across our state, supporting road users to approach that is coordinated and collaborative and includes
make safe choices as we progressively reduce fatalities on all the Road Safety Partners of Victoria.
our roads. 3. We will use all the levers available to us to address immediate
road safety concerns while also preparing for and welcoming
This includes a dedicated focus on the issues we know technological advancement opportunities.
are driving our state’s road toll: driver behaviour including 4. We will ensure the data and evidence base of our initiatives
speed and distraction, greater support for vulnerable and interventions is sound and strong.
road users and those who use the road as part of their 5. We will take a holistic approach, to build initiatives that
work, addressing unsafe vehicles, high-risk roads and address all aspects of the system including public health,
intersections, and greater emphasis on post-crash care. vehicle safety technology, infrastructure, and behaviour
change supported by enforcement practices.
The strategy’s objectives are to:
6. When developing action plans we will consider how
∞ Ensure all Victorians are safe and feel safe on and around we adapt to changes in road safety technology, the
needs of the Victorian community, and the social and
our roads.
economic environment.
∞ Halve all road deaths by 2030 and put us on a strong
path to eliminate all road deaths by 2050, while also The Safe System
reducing serious injuries on our roads.
The Safe System road safety model identifies four factors
∞ Encourage a culture of road safety within the Victorian
which need to work together to help ensure no one is killed
community. or seriously injured on the roads. These are Safer Roads, Safer
∞ Deliver a suite of initiatives that have an impact in Vehicles, Safer Speeds and Safer Road Users.
the short-term while preparing us for the future
opportunities.
The strategy establishes the goals to be achieved by
2030 – building on the Safe System principles, the
National Road Safety Strategy and previous Victorian road
safety strategies.
The ongoing implementation of initiatives to support road
safety outcomes requires a strong partnership approach.
The Road Safety Partners include the following five major
government bodies:
∞ Department of Transport
∞ Department of Justice and Community Safety
∞ Department of Health and Human Services
∞ Transport Accident Commission (TAC)
∞ Victoria Police
To prevent people from losing their lives and being injured
on our roads we need to have safer people, driving safer
vehicles, at safer speeds on safer roads.
The VicRoads CRSGP is one way, we can contribute to
improving community road safety across Victoria.
4 VicRoads Community Road Safety Grants Program Guidelines
Who is eligible to apply? Who is not eligible to apply?
To be funded under the VicRoads CRSGP, organisations ∞ Individuals
must be: ∞ Organisations that are primarily commercial
organisations or bodies established for profit-making
∞ Incorporated under the Corporations Act 2001 (Cth) or
purposes
the Associations Incorporations Reform Act 2012 (Vic)
and have a current Australian Business Number (ABN) ∞ Victorian State Government departments or agencies
(or have proof you have applied for one) that is not for a (excluding schools), or
commercial entity or individuals; or ∞ Federal Government departments or agencies.
∞ A Local Government Authority.
If your organisation does not meet the above criteria you
must nominate an eligible auspice organisation to apply for
a grant. Auspice organisations must meet the above criteria
and can include local councils.
You will be required to submit a financial report as part of
your application. If you are a Local Government Authority
(LGA), your most recent annual report will suffice.
VicRoads Community Road Safety Grants Program Guidelines 5
Administration
In addition to project costs, you will be required to detail your administration
requirements and associated funding in each eligible program application.
Local councils are not eligible to receive administration Administration costs that will not be funded
funding.
✖ Purchase of office equipment
The following items will be funded for not-for-profit/ ✖ Repairs and maintenance to buildings and office
community organisations. equipment
You should use these specific items in your application. ✖ Staff salaries.
‘Administration’ as a line item will not be accepted.
✓ Book-keeping
✓ Fuel reimbursements for volunteer members
✓ Secretarial support
✓ Stationery
✓ Postage
✓ Phone call reimbursements for volunteer members
✓ Professional development for volunteer members
(specific professional development opportunities will
need to be detailed)
✓ Internet reimbursements for volunteer members
6 VicRoads Community Road Safety Grants Program Guidelines
What will not be funded What can be funded
✖ Projects that relate to the building of infrastructure As we aim to reduce lives lost and serious injuries on our
initiatives roads, we will continue to put road users at the centre of
✖ Projects that are already funded by VicRoads/ our programs, embedding Safe Systems principles, and
Department of Transport and our road safety education promoting shared responsibility.
partners, such as the TAC L2P Program and Road Smart
As such, programs offered under this grant program have
✖ Off-road driver training been placed in the following categories:
✖ Licence testing appointments and fees
∞ Safer Cyclists
✖ Bicycle traffic schools
∞ Safer Pedestrians
✖ Child restraint programs
∞ Safer Drivers and Passengers
✖ Driver reviver programs
∞ Safer Motorcyclists
✖ Programs that employ the use of fear tactics such as
graphic re-enactments, crashed car displays and visits to ∞ Safer Vehicles
or by organisations that are based on shock tactics ∞ Roadside signage
✖ Projects that are primarily involved with fundraising, ∞ Local Road Safety Interventions
prizes, competitions, awards or organising conferences Each program has its own objectives and outcomes that
and events align with the overall goal of educating and empowering
✖ Interstate and overseas travel, accommodation and local communities through effective behavioural change
sundry expenses and education programs which help achieve trauma
✖ Purchase of equipment and vehicles, including VMS reductions.
trailers
✖ Costs of products or activities which are the core
Programs available for funding
business of the organisation The following page provides details of programs that
✖ Costs associated with childcare or similar. are eligible to be funded through the VicRoads CRSGP
2021/2022.
To enable us to support multiple programs, and
communities across the state, funding limits have been
allocated to each program. All funding is exclusive of
administration costs (unless indicated) and GST. Please
take note of administration categories that will be eligible
for funding.
VicRoads Community Road Safety Grants Program Guidelines 7
Safer Cyclists Bike Ed Challenge
Bike Ed Instructor Training This event aims to showcase the skills learnt by participants
of the Bike Ed program. Often selected students of
Bike Ed Instructor accreditation for school-based nearby schools will come together and compete against
cycling programs. one another, displaying the skills they have learnt during
Bike Ed.
Contact your local Community Road Safety Coordinator
to discuss the most appropriate persons to undertake Available funding: Up to $1,500 (exclusive of administration
this training. funding) per challenge, limited to $9,000 per applicant.
Available funding: $370 per instructor trained. Maintenance and Equipment for Bike Ed
Bike Ed Refresher Training Funding is provided for the registration of Bike Ed trailers,
maintenance of bikes, trailers and the purchase of Bike Ed
This training is designed to update participants who are
equipment such as cones and balance beams.
already accredited Bike Ed Instructors. It aims to refresh
instructors’ skills and confidence to effectively plan and Trailers and bikes must be in a roadworthy condition for
safely undertake cycling programs. Refresher training is conducting Bike Ed training.
required every five years.
Available funding: $65 per bike and $1,000 per trailer.
Available funding: $140 per instructor trained. This includes trailer maintenance and the purchase of
equipment including helmets, cones and balance beams. A
Bike Ed Assistant Training
maximum of 30 bikes per trailer or 30 bikes not enclosed in
Training is offered over two sessions of the scheduled a trailer, capped at $1,950.
instructor courses for parents or other persons interested in
assisting schools with Bike Ed. All funding is exclusive of GST.
Available funding: $260 per assistant trained.
Applicants are limited to a combined total of
$4,000.00 for the above three programs.
Note: Bike Ed refers to Bike Education.
8 VicRoads Community Road Safety Grants Program Guidelines
Safer Pedestrians Motorised Mobility Devices
Safer Routes to School This 1-hour VicRoads road safety awareness presentation
covers information and advice on road rules and the
Safer Routes to School supports a range of education and use of mobility devices. The presentation is for those
behavioural change projects to improve road safety around who currently have or are looking to access a motorised
pick up and drop off times, create safe routes to school and mobility device for themselves or someone they support.
encourage active travel to school. Successful Safer Routes The presentation promotes strategies for the devices to be
to School projects: used in a safe and acceptable way with links to resources
and additional information.
∞ Use a mix of improvements – engineering, education,
engagement and enforcement – to improve road safety Available funding: $200 per session (exclusive of
and increase active travel to school administration funding). This includes presentation,
∞ Establish a partnership that is ongoing between the catering and venue hire.
school and local council
All funding is exclusive of GST.
∞ Work with students and the school community to design
and implement locally relevant actions
∞ Monitor and evaluate changes in road safety to
encourage active travel to school.
Safer Routes to School does not fund traffic management
infrastructure improvements.
Available funding: Maximum $6,000 per school (exclusive
of administration funding). Capped at $30,000.00 per
applicant.
VicRoads Community Road Safety Grants Program Guidelines 9
Safer Drivers and Passengers Road Safety for New Arrivals
Fatigue Presentation This program is designed to support newly arrived migrants
and people from culturally and linguistically diverse (CALD)
This 45-minute interactive VicRoads presentation provides backgrounds who are over 21 years of age. The objective
information on how fatigue can increase the likelihood of a is to increase their road safety knowledge, awareness
crash and strategies to help avoid driving whilst tired. and skills.
Available funding: $200 per session (exclusive of This program comprises of;
administration funding). This includes presentation, catering
and venue hire. ∞ Five core sessions, each delivered over 2 hours
∞ Professional paid driving lessons for participants.
Fleet Safety, Safer Driver Policy
This 45-minute presentation provides information to Available funding: Maximum $7,000 for project costs per
encourage organisations, with fleet vehicles, to include program (exclusive of administration funding), and up to
organisational policies and practices promoting safer an additional $5,000 per program for professional driving
vehicles and safer drivers. lessons per applicant.
Available funding: $200 per session (exclusive of Safe Driver
administration funding). This includes presentation, catering This is a 1-hour VicRoads road safety awareness
and venue hire. presentation for older road users. This program covers
information including how to keep older drivers safe and
Looking After Our Mates
mobile, road rules, the effects of medication and strategies
A 45-minute VicRoads presentation to be delivered to for safe mobility.
sporting and recreational clubs and year 12 students, or
equivalent. The program’s objective is to educate young Available funding: $200 per session (exclusive of
people about the effects of alcohol and drug driving. It administration funding). This includes presentation, catering
encourages young people to separate drinking, drugs and and venue hire.
driving. All funding is exclusive of GST.
Available funding: $200 per session (exclusive of
administration funding). This includes facilitator fees,
catering and venue hire.
10 VicRoads Community Road Safety Grants Program GuidelinesRoadside Signage Mobile Billboards
Banners To transport and maintain mobile billboards in agreed
locations for promoting approved road safety messaging
Purchase and/or maintain existing static roadside banners
for community awareness and education campaigns.
with approved road safety messaging and placement for
Contact your local Community Road Safety Coordinator
community and education campaigns. Contact your local
to discuss current road safety campaigns and appropriate
Community Road Safety Coordinator to discuss current
banner locations.
road safety campaigns and appropriate banner locations.
Available funding: Maximum $10,000 per applicant
Available funding: Maximum $10,000 per applicant
(exclusive of administration funding).
(exclusive of administration funding).
Contact your local Community Road Safety Coordinator
Speed Advisory Messages/Variable Messaging Signs
to discuss and of the standard program’s details or current
To hire, transport and maintain Speed Advisory Trailers road safety campaigns and appropriate locations.
and Variable Messaging Signs in agreed locations for
communicating approved road safety messages and speed All funding is exclusive of GST.
awareness campaigns for the benefit of the community.
Available funding: Maximum $10,000 per applicant
(exclusive of administration funding).
VicRoads Community Road Safety Grants Program Guidelines 11Local Road Safety Interventions Safer Drivers and Passengers Intervention
The Local Road Safety Intervention categories allow Building a culture of safer driver behaviour and increasing
organisations to apply for a program to target a specific passenger safety.
road user group e.g. motorcyclists, pedestrians etc.
Deliver targeted programs, interventions or initiatives that
Examples of interventions include training programs or lead to improved driver behaviour and the appropriate and
events that focus on raising awareness about road safety. correct fitting of seatbelts by all passengers. Community-
based interventions that align with the following objectives
Funding of up to $10,000 for specific project costs will be given priority:
(exclusive of administration costs) is available to deliver a
program per intervention category per application. ∞ Promote the need for drivers to separate their alcohol
and or drug use from driving and support local police
The five categories that can be applied for are: drink/drug driving operations
∞ Improve driver compliance with adhering to speed, and
∞ Safer Cyclists Intervention
removing distractions (mobile phone use)
∞ Safer Drivers and Passengers Intervention
∞ Promote the dangers of driving while tired (fatigue)
∞ Safer Motorcyclists Intervention and action that drivers need to take, to not drive while
∞ Safer Pedestrians Intervention impaired
∞ Safer Vehicles Intervention ∞ Support the increased wearing of seatbelts.
Applicants are encouraged to seek advice from their local
Safer Motorcyclists Intervention
Community Road Safety Coordinator to assist with their
intervention application/s. Building a culture of safety for motorcyclists throughout
Victoria.
Applicants may apply for more than one intervention,
however, applications that cover multiple programs under Deliver programs or interventions that promote the
the one intervention category, will require a separate purchase of motorcycles with newer safety features, as
application form for each program/project. well as initiatives that encourage riders to wear the safest
protective motorcycle clothing.
Safer Cyclists Intervention
Training programs or events that focus on improving the
Building a culture of safety for cyclists throughout Victoria.
skills, behaviours and attitudes of riders are also a priority.
The Safer Cyclists Intervention category allows
Safer Pedestrians Intervention
organisations to apply for programs or interventions
that focus on raising awareness of and educating target Building a culture of safety for pedestrians throughout
populations about safe cycling. The funds can also target Victoria.
other road users about sharing the road with cyclists. A
Deliver road safety projects that promote safer walking
focus on the promotion of key road rules and advisory
behaviour, particularly when crossing roads, walking in
messages (such as share the road, cycling safely near
areas which lack safe pedestrian infrastructure, and areas
trucks, and the forthcoming minimum passing distance
where there are high traffic volumes. Projects should also
rules); development of education programs for specific
encourage safe active transport in their local community.
target groups (adolescents and adults, such as women,
Targeted projects towards the more vulnerable pedestrians
CALD and other hard to reach groups); and using current
such as older pedestrians (over 65 years) and younger
guidelines and resources to develop community programs
pedestrians (under 18 years) will be given priority.
and events; all fit into this category.
12 VicRoads Community Road Safety Grants Program GuidelinesSafer Vehicles Intervention Insurance
Educating drivers through Victoria on vehicle safety Successful applicants will automatically receive the
technology and the importance of driving a safer vehicle. following insurance:
Deliver targeted programs, interventions or initiatives that ∞ Public Liability
promote the purchase of safer vehicles to drivers.
∞ Professional indemnity
Examples of interventions include training programs or ∞ General Property, and
events that focus on raising awareness of the importance ∞ Voluntary workers.
of vehicle safety and improving vehicle safety knowledge.
Note: Applicants will need to demonstrate how many
Targeted programs toward vulnerable drivers such as
members are aged over 75 years in your application. This
younger drivers (18 – 24 years) or older drivers (over
is for insurance policy purposes and will not affect the
75 years) will be given priority.
outcome of your application.
All funding is exclusive of GST.
Insurance is only available for applicants who
deliver approved road safety programs funded
as part of the VicRoads CRSGP.
VicRoads Community Road Safety Grants Program Guidelines 13Assessment
Applications that meet the eligibility criteria will be assessed using a competitive, merit-based selection process. An open
and transparent assessment process ensures all applications are assessed fairly. Projects that offer the best public value
are selected for delivery. It is strongly encouraged that you contact your local Community Road Safety Coordinator before
submitting your application to ensure it is eligible and to ensure your application includes the right level of detail.
Applications will be assessed against the following criteria:
Assessment Criteria Description
1. D
emonstrated road safety need The application shows evidence of why the program is needed in your local
for the program community. Refer to community evidence and support, research reports or
other evidence to respond to this assessment criteria.
2. C
ontribution to improving local The program application clearly shows how the initiative will improve road
community road safety safety knowledge, attitudes and behaviour of the community. It should align
with the intended outcomes of this grant program (refer to page 3).
3. Organisational capacity to The application details who will manage the delivery of the program. It will
support program delivery need to clearly show resources and capacity to complete the program during
committed timeframes.
4. Value for money The program application demonstrates a strong value for money by matching
a realistic budget with potential road safety benefits. Program deliverables,
project and administration costs as well as in-kind and co-contributions will
be considered when assessing this criterion.
5. Project monitoring and evaluation The program application demonstrates the provision of a methodology that
will determine whether the intended outcomes have been achieved, and
collect data and evidence to measure whether the activities have met the
grant objectives.
An evaluation guide is available to assist applicants with this.
Assessment Stages and Timeline
Assessment Stage Timeline
1. E
ligibility assessment – Each application is reviewed for its eligibility March
against the CRSGP.
2. I ndividual application assessment – Each application is reviewed and March – Early April
assessed against appropriate assessment criteria.
3. Recommendation – Application assessments are compiled, and the final Late April
decision is made by VicRoads
14 VicRoads Community Road Safety Grants Program GuidelinesNotification Upon approval of your pre-eligibility application form, the
program-specific application forms will be added to your
Applicants will be notified of their application outcome via SmartyGrants account within two business days. You will
their local Community Road Safety Coordinator. receive a notification via SmartyGrants.
Applicants can expect to be notified via telephone and/or Applications, including pre-eligibility application forms, will
email no later than 28 May 2021. be accepted from 9:00 am Monday 22 February 2021 until
3:00 pm Wednesday 24 March 2021.
If you don’t hear from your local Community Road Safety
Coordinator by this date, please get in touch. Late applications will not be accepted.
Should you wish to dispute the outcome of your You will be able to preview program application forms
application you must do so within one week of receiving before the CRSGP opening. If required, you can access
notification. VicRoads commits to resolving all disputes copies of these through your local Community Road Safety
within two weeks of being notified. Coordinator.
Delivery timeframe For any technical difficulties with SmartyGrants,
please contact the helpline on (03) 9320 6888 or email
Projects funded under this grant program must be delivered service@smartygrants.com.au. This helpline is available
between 1 July 2021 and 30 June 2022. from 9:00 am to 5:00 pm Monday to Friday.
How to apply When creating a password, you will need to include
numbers as well as letters. It is highly recommended that
Applications are to be submitted online via SmartyGrants,
you save your application regularly.
our online grants management system using the
following link: After a period of inactivity, SmartyGrants could time out
and you may lose your work.
vicroads.smartygrants.com.au/2122Grants
You don’t have to complete your application all in one
If you have previously applied for the VicRoads CRSGP
sitting. You can save it and return to it at a later stage.
you can use the same login details for SmartyGrants. If you
have forgotten your password, you can reactivate this on
the website.
You will be required to submit a pre-eligibility application
form before completing relevant program application
form/s. The pre-eligibility application form will be used
to assess your eligibility for the VicRoads CRSGP. It will
also provide you with the opportunity to select the
program application form/s you would like to apply for
and complete.
VicRoads Community Road Safety Grants Program Guidelines 15Grant Management Responsibilities
Funding Agreement Project monitoring
Successful applicants will be required to enter into a Your local Community Road Safety Coordinator will
Program Funding Agreement which consists of: monitor your project throughout the year. This will include
progress meetings and program observations as required.
∞ A set of standard terms and conditions which are fixed
and non-negotiable Publicising grants
∞ Reporting requirements Successful applicants will be required to cooperate with
∞ Funding Allocation and Payment Schedule, and VicRoads when publicising grant outcomes. When publicity
∞ Project Plan (delivery schedule). is driven by the applicant, contact must be made with your
local Community Road Safety Coordinator.
Local Community Road Safety Coordinator will work
with successful applicants to execute the Program It is important VicRoads is acknowledged in all program
Funding Agreement. materials, publications, speeches, websites and
communications. Ask your local Community Road Safety
Standard Reporting and Payments
Coordinator for the appropriate logos to use.
Successful applicants are required to submit reports via
SmartyGrants at two stages:
∞ Mid-Year Report: Due 28 January 2022
∞ End of Year Report: Due 29 July 2022.
This will include a financial acquittal, which will request
evidence of expenditure.
Payment is pre-determined at the following amounts:
∞ Payment 1: 50 per cent of total approved funding.
Payment made upon execution of Program Funding
Agreement.
∞ Payment 2: 50 per cent of total approved funding.
Payment made upon acceptance of Mid-Year Report.
To assist in the completion of your reports, you are required
to capture performance measures. This could include pre
and post surveys if you are delivering education sessions,
photos from events/sessions, feedback from participants or
speed counts if using SAMS or VMS.
Please discuss the most appropriate evaluation method
with your local Community Road Safety Coordinator before
submitting your application.
16 VicRoads Community Road Safety Grants Program GuidelinesApplication Checklist Task Completed Review these guidelines Check your eligibility Meet with your local Community Road Safety Coordinator Draft application Check in with your local Community Road Safety Coordinator Have a person unfamiliar with your program read your application You, and a person with authority to commit your organisation to the project, has reviewed the application form Submit application VicRoads Community Road Safety Grants Program Guidelines 17
Contact Information For further information or clarification on these guidelines please contact your local Community Road Safety Coordinator: Region Office location Contact Phone number Email address Barwon South West Geelong Ron Hinkley 0418 368 046 ron.hinkley@roads.vic.gov.au Gippsland Traralgon Alana Riess 0438 213 015 alana.riess@roads.vic.gov.au Grampians Ballarat Di Nevett 0418 364 013 di.nevett@roads.vic.gov.au Hume Benalla Sally Swankie 0436 685 576 sally.swankie@roads.vic.gov.au Loddon Mallee Bendigo Bec Maskell 0436 690 001 bec.maskell@roads.vic.gov.au Metro North West Sunshine Amanda Venda 0436 669 817 amanda.venda@roads.vic.gov.au Metro South East Burwood East Margaret Walpole 0439 646 370 margaret.walpole@roads.vic.gov.au 18 VicRoads Community Road Safety Grants Program Guidelines
VicRoads Community Road Safety Grants Program Guidelines 19
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