Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union

 
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
The RSU
Course Union
Manual
2020-2021

rsuonline.ca/Campus-Life
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
TIPS TO REMEMBER

EVENTS &                               FINANCES                               POSTERING &                            DATES &
ROOM BOOKINGS                                ***READ NEW FUNDING
                                                                              PROMOTION                              DEADLINES
                                             POLICY SECTION
1.   Book space at least two weeks                                            1.   All posters must be stamped       All Executive Meetings (4)
     in advance                                                                    by the RSU (bring the original,   TBA –– will be held online for Fall
                                       1.    If you have signed the
                                                                                   get it stamped, then copy)        2020. Dates will be sent by email.
                                             cheque requisition it is your
2.   Designate only one (1)
                                             responsibility to check the
     executive from your course                                               2.   Only one poster per               Campus Groups Fair
                                             validity of receipts
     union to book space. Go                                                       board/area                        – Not available for Fall 2020
     online to book rooms at:
                                       2.    Cheque requisitions must be
     http://www.rsuonline.ca/                                                 3.   Staples or masking tape           Constitutions due
                                             submitted within 30 days of
     roombookings                                                                  only; never use glue              – September 30, 2020
                                             the expenditure
3.   For any space outside the                                                4.   No posters on any glass           RSU’s Fall General Meeting
                                       3.    Deposits from events/pub
     SCC you must complete an                                                      surface at any time or            – TBA
                                             nights must be made within
     online CONNECT RU form 3                                                      doors, exterior building
                                             10 days of the event
     weeks in advance of the event.                                                walls, elevators, escalators      Winter Students Groups Fair
                                                                                                                     – Tuesday January 12, 2021
                                       4.    Grant applications must be
4.   Rooms must be left as you                                                5.   Posters must display the
                                             submitted a minimum of 2
     found them (i.e., clean!)                                                     name of the sponsoring            Course Union of the Year
                                             weeks prior to event
                                                                                   course union                      application due
5.   If you are planning on having                                                                                   – Monday, March 1, 2021
                                       5.    Itemized original receipts/
     food at your function, speak                                             6.   Send announcements to
                                             proof of purchase must be
     to the RSU’s Campus Groups                                                    campusgroups@rsuonline.           Deadline to complete elections
                                             attached to the back of each
     Coordinator first!                                                            ca for the RSU weekly email       – Wednesday, March 30, 2021
                                             cheque requisition form
                                                                                   blast.
6.   Bookings are first come – first                                                                                 RSU’s Spring General Meeting
                                       6.    No course union may operate
     serve, come with choices                                                 7.   Drink prices/specials or          – TBA
                                             its own bank account
                                                                                   discriminatory admission
7.   No food or beverages in any                                                   prices are not permitted          Incoming Executive lists due to RSU
                                       7.    Grants are not available for
     lecture theatre                                                                                                 by April 1, 2021
                                             social events
                                                                              8.   Posters must advertise a
8.   No tables in front of LIB 72                                                  specific event (political/        All 2020-21 receipts due by
                                       8.    Food for Executive meetings is
     cafeteria entrance/exits                                                      religious messages must be        April 30, 2021
                                             not eligible for funding
                                                                                   linked to an event/ meeting)
9.   Under no circumstances may
                                       9.    A course union may not hold
     a course union book Ryerson                                              9.   Posters in another language
                                             in excess of $50 petty cash,
     space on behalf of an external                                                must contain the English
                                             more will be considered a
     organisation or vendor for any                                                translation
                                             bank account
     reason.
                                                                              10. Do not post over existing
                                       10. Cheques for your course union
                                                                                  posters
                                           must be issued to:
                                           “RSU Student Groups – the
                                           name of your course union ”

                                       11.   Expenses for alcohol will not
                                             be reimbursed.
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
TABLE OF CONTENTS
WELCOME!.......................................................................................... 3                         ELECTIONS .....................................................................................24
RSU Structure...................................................................................................... 4        RSU Board of Directors..................................................................................... 24
Important Contact Numbers.............................................................................. 5                    Course Unions Committee................................................................................ 24
What Is The Ryerson Students’ Union?.............................................................. 6                         Course Unions Director.................................................................................... 24
    The Mandate Of A Students’ Union............................................................ 6                           Committee Member Candidates...................................................................... 24
    Mission......................................................................................................... 6       The Chief Returning Officer (CRO)................................................................... 24
    Values........................................................................................................... 6      Spoiled Ballot.................................................................................................... 24
    The Board of Directors................................................................................. 6                Recount.............................................................................................................. 24
Services of the RSU.............................................................................................. 7          Tie Result........................................................................................................... 24
    Advocacy & Appeals.................................................................................... 7                 Scrutineers......................................................................................................... 24
    Equity Service Centres................................................................................. 7                Candidate Expenses.......................................................................................... 24
    CopyRITE - One Stop Communication Centre............................................ 8                                   Disqualification................................................................................................. 24
    Grad Photos.................................................................................................. 8
    Grants........................................................................................................... 8
    Health & Dental Plan.................................................................................. 8                 FUNDING: FINANCES, GRANTS.............................26
    Legal Advice................................................................................................. 8          & OTHER SOURCES
    Tax Clinic...................................................................................................... 8       Trust Funds ....................................................................................................... 26
    RSU Used Book Room.................................................................................. 8                   Cheque Requisitions - Process To Follow......................................................... 26
                                                                                                                             Restrictions/Limitations................................................................................... 26
                                                                                                                             Forms * Receipts * Deadlines ........................................................................... 26
ADMINISTRATIVE DETAILS......................................... 9                                                            Signing Officer Responsibilities & Accountability.......................................... 26
All Executive Meetings...................................................................................... 10              Deposits - Process To Follow............................................................................. 26
Email/ Webpages.............................................................................................. 10             Grants................................................................................................................ 26
Mailboxes.......................................................................................................... 10       Submitting A Successful Grant Application.................................................... 27
Offices ............................................................................................................... 10   Alternate Funding ............................................................................................ 27
Method To Procure Office Space...................................................................... 10                      Extra Sources Of Funding ................................................................................. 27
Office Security................................................................................................... 10
Promotional Materials....................................................................................... 11
     CopyRITE Printing Price List.......................................................................12                   STRONG PROMOTION,......................................................29
                                                                                                                             OUTREACH & FUNDRAISING
EQUITY, DIVERSITY & INCLUSION....................13                                                                          Other Contacts & Resources............................................................................. 32
RSU’s Equity Structure.......................................................................................14              Guidelines for Approved Postering ...................................................................33
Equity Service Centres........................................................................................15             Fundraising.........................................................................................................33
    Good Food Centre.......................................................................................15
    RyeACCESS..................................................................................................15
    RyePRIDE....................................................................................................15
                                                                                                                             BOOKING SPACE ON CAMPUS...............................35
                                                                                                                             Capacities.......................................................................................................... 36
    Racialised Students’ Collective...................................................................15
                                                                                                                             How to Book.......................................................................................................37
    The Centre for Women & Trans People......................................................15
                                                                                                                                 Student Campus Centre.............................................................................37
    Trans Collective...........................................................................................15
                                                                                                                                 Main Campus..............................................................................................37
    Centre For Safer Sex & Sexual Violence Support.......................................15
                                                                                                                             Audio Visual...................................................................................................... 38
Creating Inclusive Events...................................................................................16
                                                                                                                             Catering Service ................................................................................................ 38
Hosting Safe Events...........................................................................................17
                                                                                                                             Bar Service......................................................................................................... 38
    Student Event Management .....................................................................17
                                                                                                                             Cancellation/no show/relocations................................................................... 38
    Incident Report ..........................................................................................17
                                                                                                                             Room set-up...................................................................................................... 38
    Waivers and Contracts ..............................................................................17
                                                                                                                             Movie Nights .................................................................................................... 38
    Security and Emergency Services...............................................................17
                                                                                                                             Other fees/charges ........................................................................................... 38
    Handling Cash on Campus.........................................................................17
                                                                                                                             Student Learning Centre Bookings.................................................................. 38
Anti Oppression Glossary..................................................................................18

CREATING STRONG TEAMS.......................................21                                                               POLICIES............................................................................................39
                                                                                                                             Course Union Policies........................................................................................40
Creating Strong Effective Teams...................................................................... 22
                                                                                                                             Advertising Policy...............................................................................................41
Collaborative Goal Setting................................................................................ 22
                                                                                                                             Course Unions/Student Groups Funding Policy.............................................. 42
Collaborative Decision Making........................................................................ 22
                                                                                                                             Probation, Dissolution & Removal From Office Policy & Procedures ............ 43
Collaborative Organising and Assigning Of Responsibility............................ 22
                                                                                                                             Facilities Booking and Events Policy ................................................................ 45
Collective Credit and Praise.............................................................................. 23
                                                                                                                             Ram in the Rye Booking Reference.................................................................. 46
Develop Inter-Personal Relationships............................................................. 23
                                                                                                                             Student Centre Booking Reference.................................................................. 47
Communication................................................................................................ 23
                                                                                                                             Mattamy Athletic Centre Room Booking Policy.............................................. 48

                                                                                                                      RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA                                                                                 1
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
DON’T
    STUDY ON
    EMPTY
    Visit SCCB03A to
    access the Campus
    Food Bank!
    In addition to food security and anti-poverty
    events and advocacy, the Good Food Centre
    also offers free, non-perishable food items so
    you don’t have to study on an empty stomach.

    Hours: Check our website for updated hours
    throughout the year

    Become a Member:
    • Sign up yearly

      at www.ryegfc.ca

                                                                    foodcentre@rsuonline.ca
                                                                    www.ryegfc.ca
                                                                    fb.com/RSU.GFC

The Good Food Centre is one of the Equity Service Centres of the Ryerson Students’ Union which also includes The Centre for Women & Trans People,
Centre for Safer Sex and Sexual Violence Support, the Racialised Students’ Collective, RyeACCESS, RyePRIDE, SHIFT and the RU Trans Collective.
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
WELCOME!
DEAR COURSE UNION EXECUTIVES:
As an elected official of your Campus Group, you are a part of what makes the Ryerson Students’ Union
what it is. The important role you play involves providing a valuable and diverse experience for all
students at Ryerson. You are the reason students will graduate with the skills and experiences that will
stay with them for a lifetime!                                                                               Ali Yousaf
                                                                                                             President
The RSU is the student body that represents all full-time undergraduate students across Ryerson, and
we are here to help students create a safe space with like minded individuals to encourage community
involvement, empowerment, and teamwork. We are here to help you make the most of your groups and
we hope to assist you in creating a strong community that students can depend on and trust.

We host a wide variety of events, programs, services and initiatives to help advocate your student rights,
support your projects, and aid you where you need it the most.

You, as student leaders, are integral to the work done by the 250+ different campus groups that the RSU
oversees, this includes student groups, course unions, graduate course unions, and affiliate groups. The
RSU provides funding, access to free space, mentorship, guidance and connects you with other student
leaders and a wide variety and number of resources to support you.                                           Siddhanth Satish
                                                                                                             Vice-President Education
Always remember that a big part of our role here is to help you succeed. If you have any questions or
concerns, don’t hesitate to drop by the office on the third floor of the Student Campus Centre at 55 Gould
Street or reach out via email. Our goal is to ensure you that all the groups we have on campus have a
fulfilling year bringing the Ryerson community the best experiences we have to offer!

Sincerely,

RSU Executives

Ali Yousaf - President
Siddhanth Satish - Vice-President Education
Vaishali Vinayak - Vice-President Equity                                                                     Vaishali Vinayak
Liora Dubinsky - Vice-President Operations                                                                   Vice-President Equity
Usama Sheikh - Vice-President Student Life & Events

                                                                                                             Liora Dubinsky
                                                                                                             Vice-President Operations

                                                                                                             Usama Sheikh
                                                                                                             Vice-President Student Life & Events

                                                                           RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA                               3
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
RSU
RSU STRUCTURE                             Structure

                                             Members
                      All students enrolled in a full-time undergraduate program or
                      any student in a graduate program at Ryerson University

   Board of Directors
   Arts Faculty Directors (4)                           Board of Governors Representative
   Business Faculty Directors (7)                       Senate Representative
   Communications & Design Faculty Directors (5)        Residence Council Representative
   Community Services Faculty Directors (5)             Student Groups Representative
   Engineering & Architecture Faculty Directors (5)     Course Unions Representative
   Science Faculty Director (3)
                                                        President
   Graduate Representatives (2)                         Vice-President Education
                                                        Vice-President Equity
   International Student Representative                 Vice-President Operations
   First Year Representative                            Vice-President Student Life & Events

   To undertake its work, the Board has
   established the following committees:
   Athletics Committee
   Bursary Committee
   Governance Committee                                       Graduate
   Course Unions Committee                                                            Graduate
                                                         Representative
   Finance Committee                                                                   Council
   Student Groups Committee                                Committee
   * Equity & Social Justice Committee
   * Events & Entertainment Committee
   * Mental Health & Wellbeing Committee
   * Student Action Committee
   * Sustainability Committee

   * Refers to an open committee for ALL RSU
   members

   Executive Officers
   President: Organisational spokesperson & manager, membership development
   Vice-President Education: Lobbying, awareness campaigns & advocacy
   Vice-President Equity: Creating an inclusive & sustainable campus
   Vice-President Operations: Treasurer & member services
   Vice-President Student Life & Events: Campus life & social events

                  2 Full Time Non-Unionized Management Staff
                            8 Full Time Unionized Staff
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
IMPORTANT CONTACT NUMBERS
President                                                                                                 Course Unions & Student Groups Commissioner
Ali Yousaf...................................................................... president@rsuonline.ca   Abaan Ahmed........................................................abaan.ahmed@rsuonline.ca
ext. 2324
                                                                                                          Course Unions Representative
Vice-President Education                                                                                  T.B.A. (Will be annouced after September 2020)
Siddhanth Satish....................................................vp.education@rsuonline.ca
ext. 2318                                                                                                 Course Unions Committee Members
                                                                                                          T.B.A. (Will be annouced after September 2020)
Vice-President Equity
Vaishali Vinayak............................................................vp.equity@rsuonline.ca        Space Bookings
ext. 2312                                                                                                 Internal Coordinator.............................................................info@rsuonline.ca
                                                                                                          416.979.5255 ext. 2325
Vice-President Operations
Liora Dubinsky...................................................... vp.operations@rsuonline.ca
ext. 2321

Vice-President Student Life & Events
Usama Sheikh.................................................................... vp.life@rsuonline.ca            Ryerson Students’ Union
ext. 2317
                                                                                                                 Main Office, 3rd floor Student Centre,
                                                                                                                 SCC311
Campus Groups Coordinator                                                                                        Office Hours:
Dawn Murray....................................................... campusgroups@rsuonline.ca
                                                                                                                 Monday - Friday 10am-6pm
416.979-5255 ext. 2323
                                                                                                                 416.979.5255
                                                                                                                 info@rsuonline.ca • rsuonline.ca

                                                                                                   RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA                                                          5
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
WHAT IS THE RYERSON STUDENTS’ UNION?
THE MANDATE OF A STUDENTS’ UNION                                                                           Faculty of Science
                                                                                                           Elwad Gedleh......................................................... elwad.gedleh@rsuonline.ca
What is the Ryerson Students’ Union?
The Ryerson Students’ Union (RSU) represents all full-time undergraduates                                  Faculty of Ted Rogers School of Management
and all graduate students, giving us over 40,000 members. Each year, a                                     Akif Anwar....................................................................akif.anwar@rsuonline.ca
Board of Directors and Executive Committee are elected to set the direction                                Hilla Yaniv.................................................................... hilla.yaniv@rsuonline.ca
of our events, services and campaigns.                                                                     Homra Ghaznavi................................................homra.ghaznavi@rsuonline.ca
                                                                                                           Abaan Ahmed........................................................abaan.ahmed@rsuonline.ca
Mission                                                                                                    Preet Patel................................................................... preet.patel@rsuonline.ca
Our mission is to empower students and build community on Ryerson’s
campus by advocating for your rights, supporting student groups, events and                                Graduate Studies Rep
initiatives, and providing discounted services to save you money!                                          Angélique Bernabé....................................................... gradchair@rsuonline.ca
                                                                                                           Amber Grant..........................................................gradeducation@rsuonline.ca
The RSU is here for you. A platform to encourage collaboration, engagement
and empowerment — we are your trusted allies, a resource students can
depend on for timely and accurate representation now and in the future.
                                                                                                           Course Unions Rep
                                                                                                           T.B.A.....................................................................courseunionrep@rsuonline.ca

Values                                                                                                     Student Groups Rep
To ensure that the RSU is adequately representing its membership, the
                                                                                                           T.B.A. ...............................................................studentgroupsrep@rsuonline.ca
Board of Directors strives to operate in accordance with the following values:

-       Transparency                                                                                       Board of Govenors Rep
-       Open Communication                                                                                 T.B.A.................................................................................. bog.rep@rsuonline.ca
-       Collaboration
-       Student Empowerment                                                                                First Year Rep
-       Membership Awareness and Engagement                                                                T.B.A............................................................................firstyearrep@rsuonline.ca
-       Community Building
                                                                                                           International Students Rep
THE BOARD OF DIRECTORS                                                                                     T.B.A....................................................................internationalrep@rsuonline.ca
The Board of Directors is directly responsible to the membership. Each year,
Ryerson’s six faculties elect their student representatives to be their voice on                           Residence Rep
the Board. The Board formally reports to the membership twice a year at                                    T.B.A..........................................................................residencerep@rsuonline.ca
general meetings. The directors below are your representatives for this year.
Be sure to connect with them if you have an idea, concern, feedback or                                     Senate Rep
question!                                                                                                  T.B.A...............................................................................senaterep@rsuonline.ca

Faculty of Arts
Alexandra Nash................................................... alexandra.nash@rsuonline.ca
Gabriele Douglas.............................................. gabriele.douglas@rsuonline.ca
Anika Zaman........................................................... anika.zaman@rsuonline.ca

Faculty of Communication & Design
Aidan Falkenberg............................................. aidan.falkenberg@rsuonline.ca
Ashan Mahendran......................................... ashan.mahendran@rsuonline.ca

Faculty of Community Services
Steph Rychlo............................................................. steph.rychlo@rsuonline.ca
Sabrina Ahmed....................................................sabrina.ahmed@rsuonline.ca
Dustin Luck .................................................................dustin.luck@rsuonline.ca

Faculty of Engineering & Architecture
Zain Choudhry...................................................... zain.choudhry@rsuonline.ca
Umar Abdullah..................................................... umar.abdullah@rsuonline.ca
Salar Syed ......................................................................salar.syed@rsuonline.ca

    6     WELCOME
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
SERVICES OF THE RSU
WORKING FOR STUDENTS                                                                                Equity Service Centres
                                                                                                    The Students’ Union is committed to promoting
Building community on campus is an important role that the Students’ Union plays. Course            equity. To break down barriers, educate and end
unions and student groups help to foster community by organising events and providing               discrimination, the RSU created seven groups to
important information to students. Along with ensuring support, resources and a staff person        provide resources and services for marginalized
to assist course unions and student groups, the Students’ Union offers a wide variety of services   groups to organize on campus. The Equity Service
to you - our members.                                                                               Centres provide education, advocacy, campaigns,
                                                                                                    and events for students at Ryerson. For more info,
Advocacy & Appeals                                                                                  email equity@rsuonline.ca.
Through our full-time Student Issues and Advocacy Coordinator, the RSU provides advice and
academic assistance to students for appeals, standing and academic issues. Contact                  The Eight Equity Service
advocacy@rsuonline.ca for academic support.                                                         Centres:
                                                                                                    • Good Food Centre
                                                                                                      SCCB03A
                                                                                                      foodcentre@rsuonline.ca
                                                                                                      416-979-5255 x2319

                                                                                                    • RyeACCESS
                                                                                                      SCC213
                                                                                                      access@rsuonline.ca
                                                                                                      416.979.5255 x4504

                                                                                                    • RyePRIDE
                                                                                                      SCC211
                                                                                                      ryepride@rsuonline.ca
                                                                                                      416.979.5255 x2349

                                                                                                    • Racialised Students’
                                                                                                      Collective
                                                                                                      SCC212
                                                                                                      racialisedstudents@rsuonline.ca
                                                                                                      416.979.5255 x2334

                                                                                                    • Centre for Women &
                                                                                                      Trans People
                                                                                                      SCC210
                                                                                                      womenandtrans@rsuonline.ca
                                                                                                      416.979.5255 x2350

                                                                                                    • Trans Collective
                                                                                                      SCC213
                                                                                                      transcollective@rsuonline.ca
                                                                                                      416.979.5255 x5948

                                                                                                    • Centre for Safer Sex &
                                                                                                      Sexual Violence Support
                                                                                                      SCC 209
                                                                                                      csssvs@rsuonline.ca
                                                                                                      416.979.5255 x4110

                                                                                                    • SHIFT Centre
                                                                                                      SCC 313A
                                                                                                      shiftcentre@rsuonline.ca

                                                                                                    For more information, visit the 2nd floor of the
                                                                                                    Student Centre.

                                                                           RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA                              7
Course Union Manual 2020-2021 - The RSU - rsuonline.ca/Campus-Life - Ryerson Students' Union
CopyRITE - One Stop                                                              Health & Dental Plan
Communication Centre                                                             The RSU provides health and dental benefits coverage to all full-time
[Student Centre, SCC-B03]                                                        students. For full information on benefits go to the Student Centre Lobby to
copyrite@rsuonline.ca                                                            speak with the Health & Dental Plan Administrator or visit the RSU website
416.979.5264                                                                     at
copyrite.ca                                            rsuonline.ca/services or www.mystudentplan.ca/rsu. Full-time students that can provide proof of
                                                       existing insurance coverage should opt-out for a full refund by the first Friday in October 2, 2020 at 6:00
CopyRITE is the student owned, student run,            p.m.
copy and printing service run by the Ryerson
Students’ Union for Ryerson students. It typically     Opt-Out Online:
employs over 20 students part-time per year, and       Deadline to submit ONLINE opt out application for FALL 2020 is Friday October 2, 2020 at 6:00pm
provides the following services:                       Be sure to opt-out on line at: www.mystudentplan.ca/rsu
                                                       Absolutely no exceptions to the deadline date
•       CopyRITE
•       Online job submissions                         Opted Out Previously
•       Fast high quality full-serve photocopying      If you have already successfully opted out of the RSU health and dental plan in the previous year, you
•       Business card printing - order online or in-   will NOT receive a charge for the RSU health and dental plan on your RAMSS account.
        person
•       Colour copying and colour laser printing       Any questions, contact the RSU’s Health & Dental Plan Administrator at 416-979-5255 x2311 or email
•       Custom binding and laminating including        health@rsuonline.ca
        thermal, spiral and cerlox binding
•       T-shirt, banner and button production          Legal Advice
•       Custom graphics services                       Free legal advice is offered to members through our in-house lawyer twice per week. Advice covers
•       Brokering service for large, complex or        many areas including: family, criminal, immigration law, wills, contract law, and more. Students must
        unique jobs including offset, newsprint &      make an appointment through the RSU’s main office to see the lawyer. Book an appointment ONLINE
        silk-screening                                 via www.rsuonline.ca/legal-service

Emergency Bursary Program                              Tax Clinic
2020-2021                                              Since 1998 the RSU has offered a Tax Clinic using student volunteers and support from the Canada
The Ryerson Students’ Union (RSU) provides             Revenue Agency Community Volunteer Income Tax Program (CVITP). Student volunteers provide tax
emergency grants to its membership who has to          preparation services in exchange for a non-perishable food items or donation to the Community Food
face serious financial strain due to unanticipated     Room. If you are interested in volunteering during March contact the
circumstances. It is not considered to be              Vice-President Operations at vp.operations@rsuonline.ca
long-term funding or routine.
For more information please contact Leora
Dubinsky at vp.operations@rsuonline.ca
                                                       Online RSU Book Room
                                                       rsubookroom.ca
To apply: http://rsuonline.ca/Services/Awards-
                                                       An online portal where students can buy and sell textbooks from their peers. On
and-Bursaries/Emergency-Bursary
                                                       this website students can find used textbooks, reference materials and course
                                                       guides from students who are selling them.
Grad Photos
                 The RSU handles grad portraits
                 for all convocating students. We
                 maintain an exclusive contract
                 for all Ryerson faculties. This
                 past year, over 2,000 graduate
                 photo sessions were booked
                 through our on-line registration
system. Book your session through the RSU
website, http://www.rsuonline.ca/Services/
Graduate-Photo-Service

Grants
   • • Mental health grant
   • • Experiential and Co-Curricular grant
   • • Thesis grant
For more info visit
rsuonline.ca/awards-and-bursaries

    8     WELCOME
ADMINISTRATIVE
DETAILS
ADMINISTRATIVE DETAILS
                                                                                         for construction (when necessary) or for furnishing an existing office.
ALL EXECUTIVE MEETINGS                                                                   Campus Facilities and Sustainability will assess costs and provide you
This is one of many ways in which the RSU Executives can share information
                                                                                         with a budget for expenses
about upcoming campaigns, services, events and many other opportunities
– it also presents an opportunity for student group/course union executives
                                                                                     •   Download a SIF grant application form at
to meet and ask questions directly to the RSU executives.
                                                                                         http://www.ryerson.ca/studentlife/programs/student-initiativefund/

There are 4 mandatory All Executive Meetings                                         •   Complete the form attaching all documents
during the academic year:
−     Online during Fall 2020
                                                                                     OFFICE SECURITY
                                                                                     •   The RSU does not guarantee the security of course union office space
      Dates will be sent by email
                                                                                         and is not responsible for lost or stolen items
−     Winter 2021 TBA
                                                                                     •   Do not keep money or leave valuable personal possessions in the office
Every course union is obligated to send at least one executive member. If for
some reason you cannot attend please send someone to represent you
(perhaps a class rep) who can fill you in later (see Course Unions Policy 1.10.1).

EMAIL/ WEBPAGES
To receive a dedicated Ryerson email – such as biology@ryerson.ca - or free
Ryerson web space for the course union, see the Campus Groups Coordinator.

The account(s) takes 2-3 days to set up.

If a password reset is required for an existing account, contact the Campus
Groups Coordinator in person or by telephone only. Privacy restrictions
dictate that password resets cannot be handled through email.

MAILBOXES
Every course union has its own mail box located just inside the front doors of
the RSU office on the 3rd floor of the Student Centre. Please ensure someone
checks the mailbox at least once a week and that whoever picks it up shares
the contents with the other executives.

OFFICES
The RSU does not grant or control space for course unions. Your department
and the university control the space. It is the responsibility of the program
itself to provide office space for the course union.

Method to Procure Office Space
•     Identify what appears to be an unused space. You must do this yourself
      - no one will do it for you

•     It might be possible to a build a small office into an existing space, such
      as a lounge, if there’s enough room. You must seek the support of the
      Chair before proceeding with this idea. Write a letter identifying the
      space and the course union’s accomplishments including a list of
      a) What events has the course union run
      b) What events are planned for the future
      c) The services provided by the course union for students in the
            program
      d) What purposes the office would be used for

•     A letter of support from your Chair or Dean must be sent, along with
      your initial proposal, to the Director of the Office of the Vice Provost
      and Conga Pham, director, Campus Facilities and Sustainability

•     Once a commitment is received from these parties, arrange a meeting
      with Campus Facilities and Sustainability to assess the requirements

    10 ADMINISTRATIVE DETAILS
PROMOTIONAL MATERIALS
LET COPYRITE BE YOUR                                                              NOTES:
ONE-STOP SHOP FOR
Promotional materials can be an extremely beneficial addition to your student
group or course union! Whether you need rave cards to promote an event or
buttons to show support for your group, CopyRITE’s got you covered! Here are
some ideas to keep in mind for your next initiative:

Business Cards - What easier way to step up your professional status?
Create and design your own business cards for your groups and get them
printed at CopyRITE. We offer discounted rates for high-quality business cards.
Also, take advantage of our discount for multiple names in same order. Note
the minimum order is 50 cards per name.

Buttons - Take advantage of CopyRITE’s popular button maker! Be the first
group to have buttons all over campus that promote your group. Create your
own design and see it in full colour on shirts, backpacks and bulletin boards.
Available in sizes from 1-1/4” to 3”.

Foamcore and Plak mounting - Have a picture from an event
you’d like to put on display in your office? Get it mounted on foamcore in full
colour and save those memories for years to come! Also, ask about our Plak
mounting, which is a durable option to preserve your memories.

Postcards or rave cards - The fastest, cheapest and flashiest way
to promote your event! Get high-quality, full-colour cards that promote your
group’s next event! Similar to material that club promoters use, ordering rave
cards through CopyRITE is an easy and affordable way to promote your events
in a stylised way. Standard size is 4”x6” on matte or gloss finish, however any
size can be accommodated including bookmarks. We can also provide circle
cutting as big as 3.5” – ask for pricing.

Posters - Creating a poster for your upcoming event or meeting?
CopyRITE can print it on different types of paper, in full colour and different
sizes!

Wide Format Printing - Need a new way to catch students’
attention? Thinking about making a big appearance at campus groups day?
Get a design printed in wide format! This can be in the format of a poster or
banner using matte, gloss or durable vinyls. This can be in the format of a
poster or banner. Save money and use the black and white wide format for
quick economical large printouts.

Don’t forget! CopyRITE is able to create various other personalised
products such as:
Mugs, Calendars, Mousepads, T-shirts, Stickers and Magnets! E-mail your
CopyRITE for more information – copyrite@rsuonline.ca. Use you Student
Group Or Course Union Copy Card at CopyRITE to charge your budget account
for any printing expenses.

          PROMOTIONAL MATERIALS                                               RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA 11
COPYRITE PRINTING PRICE LIST
ALL CAMPUS GROUPS HAVE A 25% DISCOUNT OFF REGULAR PRICES BELOW
 Black Copies On White Or Coloured Papers                                            Lamination
                     Letter           Legal            11”x17”                       Letter         Legal         11”x17”         12”x18”           Badge
B+W                  $0.06            $0.08            $0.12                         $1.50          $2.00         $3.00           $3.00             $1.00
pastel               $0.10            $0.13            $0.21
                                                                                     $1.50/sq. ft. roll.
bright               $0.12            $0.20            $0.24
cardstock from       $0.31            $0.58            $0.62
                                                                                     Round Buttons - $10 setup
 Colour Copies On Various Paper Stocks                                               1.25”             1.5”               1.75”             2.25”               3”
                            Letter         Legal          11”x17”          12”x18”   $0.40             $0.45              $0.50             $0.55               $0.60
COLOUR                     $0.39          $0.59          $0.79           $0.99       Full colour, design 1/8” smaller than button, bleeds should be 1/8” bigger than
gloss from                 $0.54          $0.89          $1.09           $1.39       button. Additional $3 per design that are the same size and for the same order.
card from                  $0.64          $1.09          $1.29           $1.59
coated card from           $0.69          $1.19          $1.39           $1.69       Gloss Circle Labels - $10 setup
colour b+w (rich black)    $0.15          $0.20          $0.30           $0.40       1.3”           1.6”          1.85”           2.0”              2.6”             3.45”
                                                                                     $0.15          $0.20         $0.25           $0..30            $0.40            $0.50
 Other Standard Printing/Copy Services
                                                                                     Bleeds should be 1/8” bigger than sticker.
 Stickers (8.5” x 11”)             Matte +$0.75                  Gloss + $1.00
 Die cut options in matte including circles.                                         Business Cards                          1 sided                       2 sided
 Custom cutting available including some circle sizes. Setup charges may apply.
                                                                                     50                                      $15.00                        $20.00
 Wide format colour / banners
                                                                                     100                                     $20.00                        $25.00
 Matte 41lb                        Gloss                         Biovinyl
 $4.99 per sq. ft.                 $5.99 per sq. ft.             $6.99 per sq. ft.   250                                     $25.00                        $30.00

 Medium Scrim Vinyl                Heavy Scrim & Hem                                 500                                     $35.00                        $45.00
 $7.99 per sq. ft.                 $8.99 per sq. ft.                                 1000                                    $45.00                        $55.00
 Full bleed add $4 per print Grommets $2.50 each.                                    $5.00 extra per name grouped in same order same design
                                                                                     - minimum order 50 cards total
 Banner Stands (no discount)
                                                                                     2” x 3.5” card size. Gloss or Matte. Design minimum 1/8” from cut edge. Bleeds
 Premium 31.5” x 85” (1-2 days turnaround)                       $200.00             design 1/8” beyond cut edge. Please use PDF files.
 Good 33” x 81” (3-5 days turnaround)                            $175.00
 Wide format b+w (bond paper, 20lb)                                                  Postcards & Bookmarks - In House

 Line Art: $0.50 per sq. ft..      Non Line Art: $1.00 per sq. ft.                   4”x6” Postcards                        Quantity         1 side              2 side
                                                                                     or 2”x8” Bookmarks                     50               $22.50              $30.00
 Machine fold ($3.00 set-up)
                                                                                     Gloss or Matte                         100              $35.00              $50.00
 .03¢ < 1000 / .02¢ > 1000 per unit                                                                                         200              $60.00              $90.00
 Machine booklets ($3.00 set-up)                                                                                            500              $125.00             $200.00
                                                                                                                            1000             $175.00             $230.00
 50¢ per unit for letter size
                                                                                     5”x7” Postcards                        Quantity         1 side              2 side
 Booklet trimming to bleed $1.00 each
                                                                                     Gloss or Matte                         50               $27.50              $37.50
 Machine cut ($3.00 set-up)                                                                                                 100              $45.00              $65.00
 $10 per 1000 sheets per cut                                                                                                200              $80.00              $120.00
 50¢ minimum per cut                                                                                                        500              $175.00             $275.00
 Foamcore mounting                                                                                                          1000             $250.00             $320.00
                                                                                     Design minimum 1/8” from cut edge. Bleeds design 1/8” beyond cut edge.
 $4.99 per sq. ft.
 Binding (covers extra)            Cerlox from                   $2.00               Postcards - Brokered
                                   Spiral from                   $2.50                                     1000             2,500           5,000                10,000
                                                                                     4”x6”                 $135.00          $230.00         $275.00              $375.00
If there is anything you need which isn’t listed here, please email
copyrite@rsuonline.ca for more information.                                          5”x7”                 $180.00          $375.00         $450.00              $520.00
                                                                                     These are brokered out and take about 4 days to process. Full colour, 2-sided, full
All prices listed do not include tax.                                                bleed on 14pt gloss card stock. Rush service & other stocks available.

 12
EQUITY, DIVERSITY
& INCLUSION

          RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA 13
RSU’S EQUITY STRUCTURE
The Executive Committee                                                          RSU-Wide Events/Campaigns
All five members of the Executive are dedicated and responsible for ensuring     To truly have an inclusive campus and community, we must integrate an
that our spaces and community are inclusive and free from discrimination,        equitable approach to organizing events, speaking to students, doing
oppression, and inequity. Equity is integral to all pillars of our campus,       outreach, and creating campus life. We must apply the knowledge that we’ve
whether it means ensuring that our events are inclusive and accessible,          gained about oppression and discrimination and apply it to the three pillars
bottled-water is eliminated, or we strive to continue to offer cost-saving       of the Students’ Union: campaigns, events, and services.
services to offset the high cost of post-secondary education, a focus on
equity intersects with all facets of the Students’ Union.                        Equity and Campaigns Organizer
                                                                                 Our full time staff members also play an important role in ensuring that
It is also important to remember that issues that affect us at Ryerson are not   work of the students’ union is adequately resourced and coordinated. Staff
unique to our campus alone and we recognize that students across the             members play a vital role in the day to day operation of the Students’ Union
country face similar barriers, and that is why we are dedicated to combating     and also provide the students’ union with institutional memory. The Equity
oppression in solidarity with other students as part of our strong provincial    and Campaigns Organizer is a full time unionized staff of the Ryerson
and national student movement.                                                   Students’ Union. They are responsible for overseeing and helping to
                                                                                 coordinate the activities of all six Equity Service Centers. This staff member
Vice-President Equity                                                            acts as the supervisor for all part time staff working in the equity service
The Vice-President Equity’s role is to create awareness around issues of         centers and acts as the staff support for the Equity & Social Justice,
discrimination, work with students to combat all forms of oppression on our      Sustainability and Student Action Committees, and resources any equity or
campus, and advocate on behalf of students for more inclusive policies.          educational issues based initiatives that are run out of the Students’ Union.

Social justice and Equity Issues Committee
The Equity Committee works to fight discrimination on campus; works on
local, provincial, and national campaigns; organizes events aimed at
building campus inclusivity, and builds awareness on local/national/
international issues. This is an open committee.

Sustainability Committee
The Sustainability Committee works to create a sustainable campus by
raising awareness about global issues, and working to usher students into an
eco-friendly world. Sustainability is also a priority, with a focus on food
security, awareness around the importance and scarcity of fresh public water,
improving university sustainability policies, and integrating a sustainable
approach to our equity mandate. This is an open committee – so come check
it out and get involved.

 14 EQUITY, DIVERSITY & INCLUSION
EQUITY SERVICE CENTRES
Equity Service Centres play a very large role in creating spaces for marginalised communities to
organise within. They work to enhance the profile of equity issues among the campus community, and
help to build a strong and inclusive campus community. They are a safer space for student who identity
with the various centres.

GOOD FOOD CENTRE                                      RACIALISED                                           CENTRE FOR SAFER SEX &
[SCCB03A] 55 Gould St.
416.979.5000 ext. 2319
                                                      STUDENTS’ COLLECTIVE                                 SEXUAL VIOLENCE
                                                      [SCC212] 55 Gould St.
foodcentre@rsuonline.ca
                                                      416.979.5255 ext. 2334
                                                                                                           SUPPORT
ryegfc.ca                                                                                                  [SCC209] 55 Gould St.
                                                      racialisedstudents@rsuonline.ca
The Good Food Centre services students in                                                                  416.979.5000 ext. 4110
                                                      ryersc.ca
financial need through their food bank program,                                                            sassl@rsuonline.ca or csssvs@rsuonline.ca
                                                      The Racialised Students’ Collective aims to create
with a membership of over 600 community                                                                    ryesassl.ca
                                                      a campus free of racism and racial discrimination
members. Along with providing food for                                                                     The Centre for Safer Sex and Sexual Violence
                                                      by creating safe spaces for indigenous students
students in need, they tackle issues surrounding                                                           Support officially launched in January of 2019.
                                                      and students of colour. Through events,
food security and student poverty. The Good                                                                With the launch of the new center, we have
                                                      campaigns, and advocacy initiatives, the
Food Centre also has the Good Food Box program                                                             revitalized the training modules - allowing
                                                      Racialised Students Collective hopes to build an
that offers students, staff and faculty an                                                                 volunteers to be better equipped with survivor-
                                                      anti racist network on campus that works to
opportunity to purchase locally grown produce at                                                           center and trauma-informed approaches to sexual
                                                      celebrate the histories of struggle and resistance
an affordable rate. Connect with the Centre to                                                             violence support. The center now has drop-in peer
                                                      by racialised students and their allies. The
host workshops, foodbank fundraisers and                                                                   support hours, and soon we will be increasing the
                                                      collective hosts a number of events and
collaborate on free food events around campus.                                                             hours of the Sexual Assault Survivor Support Line,
                                                      workshops that range from debunking myths &
Download the foodbank fundraiser guide from                                                                as well as adding a text feature in order to make
                                                      stereotypes to hosting social events like the
www.ryegfc.ca.                                                                                             the support line more accessible.
                                                      Annual These Words of Mine Black History
                                                      Month poet night.
RYEACCESS                                                                                                  THE SHIFT CENTRE
                                                                                                           [SCC313A] 55 Gould St.
[SCC202] 55 Gould St.                                 THE CENTRE FOR WOMEN                                 416.979.5000 ext. 4110
416.979.5255 ext. 4504
access@rsuonline.ca                                   & TRANS PEOPLE                                       shiftcentre@rsuonline.ca
ryeaccess.ca                                          [SCC210] 55 Gould St.                                The SHIFT Centre acts as an interactive and
RyeACCESS provides a safe space for students          416.979.5255 ext. 2350                               multi-purpose space, intended to foster a sense of
with disabilities. RyeACCESS provides a number        womenandtrans@rsuonline.ca                           community within the Ryerson community
of services for students, including social events,    ryecwtp.ca                                           through educational workshops and providing a
craft workshops, discussion groups, American          The Centre for Women and Trans People provides       safe space to learn about equity and wellness. The
Sign Language courses, and accessible event           a safe organizing space for women and trans          purpose of SHIFT is within its name. The acronym
planning consultations. RyeACCESS also                people to come together around issues ranging        stands for Share,Help, Inspire, Foster, and Think.
advocates for a more accessible Ryerson through       from reproductive freedom, sexuality and gender      The objective of the centre is to shift students
campaigns such as the Mental Wellness                 empowerment to violence, racism and the              thinking, as they enter into an environment that is
Taskforce and Unlearn Ableism projects.               media. The Centre provides advocacy and              safe and advocates for inclusion and accessible
RyeACCESS is the founding organization for the        resources, host discussion groups and other great    education. The SHIFT Centre’s aim is to recognize
Reclaiming Our Bodies & Minds Conference              events from a feminist and trans-positive            and rectify gaps of opportunity by cultivating a
hosted in the Winter semester.                        perspective.                                         safe space that is targeted towards strengthening
                                                                                                           intra community relations at Ryerson while
                                                                                                           allowing for collaboration and creative
RYEPRIDE                                              TRANS COLLECTIVE                                     individuality.
[SCC211] 55 Gould St.                                 [SCC213] 55 Gould St.
416.979.5255 ext. 2349                                416.979.5255 ext. 6110
ryepride@rsuonline.ca                                 transcollective@rsuonline.ca
ryepride.ca                                           rutranscollective.ca
RyePRIDE provides a safe space for queer and          The Trans Collective is an organizing space for
trans students. They organize a wide variety of       transgender, transsexual, genderqueer,
events, which brings together queer students          non-binary, agender, bigender and questioning
and their allies from across campus. RyePRIDE         folks across Ryerson University. The collective
organises the Ryerson Pride Week festivities,         meets regularly to discuss campaigns, events and
Queer Histories Week, and provide workshops,          services that trans students need on campus.
campaigns and discussion groups to discuss sex,       Campaigns range from making preferred name
sexuality, gender and intersectionality.              policies more accessible and fighting for the
                                                      expansion of all-gender (or gender-neutral)
                                                      washrooms across campus.

                                                                         RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA 15
CREATING INCLUSIVE EVENTS
CONSIDER THE CAMPUS                                                                  DATE AND TIME
Ryerson is one of the most diverse campuses in Canada. As a course union or          Avoid dates that will coincide with religious festivals and holidays. You will
student group, your goal should be to outreach and involve as many                   not always be able to accommodate everyone at all times, but try your best
members of the Ryerson community as possible—this is how we build                    to avoid planning event during dates or times that students will not be on
campus community. When planning your event remember to consider                      campus because of religious obligations.
diverse cultural and religious interests, difference in ability, and the inclusion
of all gender identities.
                                                                                     FOOD
                                                                                     Find caterers that provide for special dietary requirements. Try your best to
Please see RSU’s Equity and Campaigns Organiser from an Accessibility
                                                                                     offer diverse food options (Halal, Kosher, vegetarian) so that no one gets left
Checklist in office SCC-208 or email equity@rsuonline.ca.
                                                                                     without food.

PLANNING THE EVENT                                                                   PROGRAMMING
Include students from diverse cultural and religious groups, different
                                                                                     It’s great to have fun, but sometimes people and performers can get carried
abilities, different faculties or programs of studies, and different gender
                                                                                     away. Try and make sure that your event programming is inclusive and free
identities in the planning events. The more diverse your planning, and
                                                                                     from discrimination. If you are inviting performers who require a contract,
organising team is the more likely you are to broaden your groups social
                                                                                     include language about what type of behaviour and material is appropriate.
network and encourage greater participation with in your group.
                                                                                     The last thing you would want as an organiser if for participants to leave your
                                                                                     event feeling excluded or, even worse, targeted and discriminated against.
MARKETING AND PROMOTING YOUR
EVENT
How well an event is promoted can determine its success. Often student
groups and course unions use catchy names, and flashy graphics to generate
publicity around their group or event. When designing promotion consider
language and graphics used to promote events. Although it may be intended
as a joke, there is nothing funny about racism, sexism, homophobia or
ableism. Abstain from using graphics or language that may be offensive
(which includes the objectification of women, non-inclusive slurs and
statements, and images portraying people in a negative way). Making
people feel included— even in the promotion of the event-- will make for a
successful event.

IMPORTANT NOTE:
Please include the following message on your advertising:
The (your group’s name) strives to create accessible and inclusive spaces for
all of its members. If you require any accommodations to ensure your
participation, email internal@rsuonline.ca (email address for group
organiser) as soon as possible.

CHOOSING THE VENUE
Choosing the venue is often one of the first and most important things to
consider when planning. The venue often determines if a student will feel
comfortable attending an event, and often plays an important role in
attracting students to social events.

When picking a venue consider the following:
Is the venue accessible to students with accessibility needs, people with
medical needs, or those students who are assisted by a wheelchair and/or
scooter.

Is space provided for students who don’t feel comfortable around alcohol to
participate (depending on the event, consider having a dry area and a wet
area).

Is there diversity in the type of venues you choose? It may be easy to always
host your events in the pub, but this may not be the most inclusive option.
Try to diversify your venue choice from event to event. That way someone
who is interested in getting involved with your group has the option to
choose going to one event over the other.

 16     EQUITY, DIVERSITY & INCLUSION
HOSTING SAFE EVENTS
As an event organiser you are personally              Forms must be submitted online no later than 3
responsible for those in attendance. You, along       weeks in advance of the event. You can find more
                                                                                                              HANDLING CASH ON
with your group, the RSU and the university,          information about event management at http://           CAMPUS
could be named in a legal suit should an accident     www.ryerson.ca/studentlife/programs/index.              •   Set up a table that is located within visual
occur. You can mitigate this risk by planning         html, or by contacting Andrew Bisnauth at x4092             range of a security camera. Security &
events well in advance and exercising good            or abisnaut@ryerson.ca.                                     Emergency Services located at 285 Victoria
judgment when choosing venues and activities.                                                                     St and officers can assist you with locating
                                                      Note: An event that requires risk assessment is             an area they are open 24/7 .
Before securing space (See “Booking Space on          not considered approved and cannot be                   •   Send an email security@ryerson.ca or drop
Campus”) for your event, ensure that you have         advertised until the event management proposal              by their office to inform them about event.
considered all aspects of the event thoroughly,       is reviewed by Student Life.                                Include the time, date and location. 285
including number of attendees, type of                                                                            Victoria St They are open: 24/7
participation expected of them, if there is food                                                              •   Ensure you have a way to contact security in
and how it will be served, whether or not alcohol     INCIDENT REPORT                                             any emergency. Have a cell phone or know
will be involved, whether the event is barrier-free   If an incident occurs either off-campus – or
                                                                                                                  where a blue phone, internal phone (dial
for those who use mobility-assisting devices, if      on-campus – during an event associated with
                                                                                                                  “80”) or payphone (416.979.5040)
there is an opportunity for those with different      your group, it is crucial that you inform RSU
                                                                                                              •   Ensure your monies are not in a see-
viewpoints to feel comfortable in an open             Vice-President of Student Life and Events
                                                                                                                  through container and that the cash box is
meeting, if equipment is required, etc.               immediately by email or telephone: vp.life@
                                                                                                                  out in public sight
                                                      rsuonline.ca 416.979-5255 ext.2312. Let RSU know
You should designated group members to be in          before we find out from any other Ryerson               •   Ensure you have no less than two people
charge for the duration of the event; individuals     community member.                                           with the money at all times.
who will be responsible for ensuring that                                                                     •   Ensure you remove funds frequently and
activities are being carried out in a safe way and    WAIVERS AND                                                 transport to a more secure location (do not
that risks are mitigated.                                                                                         telegraph this on radios etc, and travel in
                                                      CONTRACTS                                                   pairs)
                                                      Events that carry a risk of physical injury require a
STUDENT EVENT                                         waiver to be signed by participants. For                •   Keep large bills out of sight
MANAGEMENT                                            information on waivers and how to secure one,           •   Never turn your back on an open cash
Student Event Management is a process                 contact the RSU’s Campus Groups Coordinator                 drawer/box
managed by the Department of Student Life that        (campusgroups@rsuonline.ca)
                                                                                                              •   Notify Security & Emergency Services of any
is an integral part of responsible event                                                                          suspicious person loitering in the area
programming. It will support good event               When a bus is required, or if you hire a performer
planning techniques, help you identify and            for an event, you may need a contract to be             •   If a robbery does occur, don’t try to be a
mitigate risks associated with your event, and        developed. The contract is a legal document that            hero. Remain calm and obey instructions
ensure you are protected by Ryerson’s liability       formalizes the relationship between your group              and do not antagonise the robber
insurance. Only by identifying the risks and          and the service provider. It should clearly lay out     •   Notice details to aid you in describing them.
making plans to counteract them, can safe             expectations, costs, payment arrangements and               When trying to determine age, height,
alternatives be found in order to prevent injury or   dates for the service provided. If you need advice          weight and appearance, compare them to
harm to event participants.                           on creating a contract or reviewing a contract              yourself or to people you know. Memorize
                                                      that someone else has created, check with RSU               peculiarities such as tattoos, scars,
As an event organiser you take on personal            staff BEFORE signing. Signing officers for your             prominent features or jewelry
liability as you are responsible for those in         group should be the only ones to sign a contract.
attendance. You, along with your group, RSU and
the university, will be named in a legal suit         SECURITY AND
should an accident occur. Financial damages/          EMERGENCY SERVICES
liability can be mitigated by completing              Ryerson’s Security and Emergency Services
Ryerson’s Student Event Management form is            should be consulted in advance of any event
available online at:                                  where there could be a threat to the safety of
                                                      participants. The event planner for your group
https://ss.cf.ryerson.ca/studentrisk                  should have an emergency plan in place that
                                                      involves calling Security if needed.
                                                      The number for Security is 416-979-5040 or
                                                      email: walksafe@ryerson.ca or security@ryerson.
                                                      ca for non-emergency assistance in an
                                                      emergency call 911..

                                                                          RYERSON STUDENTS’ UNION • WWW.RSUONLINE.CA 17
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