COVID-19 Risk Assessment September 2020 - Dulwich Prep London
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COVID-19 Risk Assessment
September 2020
DULWICH PREP LONDON
This document is a live document that is continually being updated in response to changing risk levels associated with the Pandemic COVID-19. Staff assigned here are continually
referencing updated government guidance and medical authority information to support the assessment of risk levels at Dulwich Prep London to both minimise the spread of the virus and
prevent any members of our community being affected where possible.
Where the document has been converted to a PDF a live copy remains on our intranet and the PDF will be refreshed as and when new information is received or
government guidance changes.
1The Government has asked schools to adhere to the following:
https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools
The risk assessment below sets out the known hazards and importantly controls that have been advised either by the Government/DfE,
the World Health Organization (WHO), Public Health England (PHE), NHS (safe practice) or good practice (unions/other sources).
There are some specific issues that are addressed in the risk assessment but for clarity please read the following Government advice to schools:
Personal Protective Equipment (PPE) including face covering and face masks:
1. Wearing a face covering or facemask in schools is currently being reviewed by the UK Government. WHO currently recommends that children over 11 wear face
coverings.
https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own
2. Face coverings may be beneficial for short periods indoors where there is a risk of close social contact with people you do not usually meet and
where social distancing and other measures cannot be maintained, for example on public transport or in some shops. This does not apply to
schools or other education settings.
3. Schools and other education or childcare settings are not currently requiring staff, children and learners to wear face coverings.However the Prime Minister has not ruled
this out for children of 11 years and above. (August 26th 2020)
4. Face coverings (or any form of medical mask where instructed to be used for specific clinical reasons) should not be worn in any circumstance by
those who may not be able to handle them as directed (for example, young children, or those with special educational needs or disabilities) as it
may inadvertently increase the risk of transmission.
5. The majority of staff in education settings will not require PPE beyond what they would normally need for their work, even if they are not always
able to maintain a distance of 2 meters from others.
PPE is only needed in a very small number of cases including:
1. Children, young people and pupils whose care routinely already involves the use of PPE due to their intimate care needs should continue
to receive their care in the same way
2. If a child, young person or other learner becomes unwell with symptoms of coronavirus while in their setting and needs direct personal
care until they can return home, a facemask should be worn by the supervising adult if a distance of 2 metres cannot be maintained. If
contact with the child or young person is necessary, then gloves, an apron and a facemask should be worn by the supervising adult. If a risk
assessment determines that there is a risk of splashing to the eyes, for example from coughing, spitting, or vomiting, then eye protection
should also be worn.
2Where PPE is required, the following is a general checklist for PPE management:
1. Communicate suitable information to pupils, parents and carers on what to expect in relation to staff wearing additional PPE;
2. Ensure training is provided to the relevant staff on how to correctly put on and wear items of PPE, when it should be replaced throughout
the day and how it should be disposed of (Videos and guidance is available and noted on the assessment template below);
3. Ensure that where a need for disposable half facemasks that provide a higher level of protection (e.g. disposable FFP3 masks and reusable
half masks) is identified. Face fit testing is provided by a competent person (And how this will be applied to staff who have facial hair);
4. Identify staff that have relevant pre-existing medical conditions which may restrict or prevent some workers wearing certain types of PPE
and clarify how this will be managed. (E.g.: asthma or skin allergies);
5. Ensure a maintained stock of all identified items of PPE, including a contingency surplus, is available to ensure that the identified additional
controls can be sustained throughout the phased return period and into full occupation of each school building until such a time that control
measures can be reviewed and reduced accordingly.
Additional considerations for planning to re-open schools to more pupils and staff:
· Staff who are clinically extremely vulnerable or had previously been shielding.
The NASUWT has provided some additional information for its members that schools could consider, these are outlined below and on the following
link: https://www.nasuwt.org.uk/advice/health-safety/coronavirus-guidance/requirements-for-reopening-of-schools.html
Individual risk assessments for specific pupils should be reviewed to ensure they include provision for safe practice during this time and taking into
account the risk of coronavirus. This may include additional assessments of pupils who previously were not assessed to need one. This may
include the following pupils:
● Pupils who have not previously needed a risk assessment but who in the new circumstances may pose a risk;
● Pupils who need specific care, which cannot be delivered whilst ensuring social distancing;
● Potentially violent pupils, especially those with known risk of spitting and or requiring physical restraint.
The Lead SENDCO and other affected staff should be consulted when reviewing or writing such assessments.
3Covid-19 Testing:
As essential workers, Support and Teaching staff who display symptoms of coronavirus can apply for a COVID-19 test on the government portal or the school can arrange the test on their
behalf: https://www.gov.uk/apply-coronavirus-test
This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the full re-opening of the school and ensure the school
continues to operate in a safe way.
Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:
● Health and Safety Policy
● First Aid Policy
● Child Protection Policy
● DFE Guidance relating to COVID19
● Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
● The Health Protection (Notification) Regulations 2010
● Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’
4Health and Safety Risk Assessment – COVID-19
DRAFT DULWICH PREP LONDON
Subject of Assessment School Opening during the COVID 19 Pandemic
Conducted by Louise Davidson/ Paul James/ Caroline Date September 1st, ongoing
Skillings/ Sarah Brownsdon
Details of workplace/activity Pupils and employees partaking in school Persons Affected
activities within the school premises, (who may be harmed)
including general classroom
activities, dining, break-times, Pupils, Employees, Contractors and Visitors.
playgrounds, pick-up and drop off (where
applicable), First aid and external visitors
to the school.
Risk rating = Likelihood x severity Likelihood Severity
17 – 25 High 1 Very unlikely 1. Very Low
11 – 16 Medium 2 Unlikely 2. Moderate
5 – 10 Low 3 Medium 3. Significant
4 Likely 4. Serious
5 Very likely 5. Fatal
5Hazards and Risks Initial Control Measures Further Actions / Who Risk rating
risk is Responsible Likelihood x severity
rating (Review week one
after RA
implementation)
LxS=R L S RR
R
0. The building is not 3x5 0a. Risk assessments are undertaken. CSK, HoSs 0 4 0
prepared for opening
and creates a risk of 0b. Heads of Section (HoS) confirm that the internal building checklist has been
transmission of the satisfied.
virus.
0c. HoS and DoF confirm that buildings are fully up to date and compliant with all
statutory testing.
0d. Cleaning staff have undertaken training and adhere to COVID cleaning schedules.
1. Spread/contraction of 4x3 1a. The Head Master, Designated Safeguarding Lead & HR Director regularly check LDA, SBR, PJA, CSK, 3 2 6
COVID-19 due to the latest government advice for schools and to ensure the advice is shared and HoS
interaction with a followed.
person who has
symptoms of the 1b. The school has informed parents, pupils, carers, employees and visitors not to Complete and ongoing
disease, a person who enter the school if they are displaying any symptoms of coronavirus (following the
may be asymptomatic COVID-19 guidance for households with possible coronavirus infection); Address - complete
or lack of information. and with reminders.
1c. Staff are given training on the social distancing measures in place prior to Autumn RA shared and staff
Term 2020. summary sent. RA on
website.
1d. Parents receive guidance on school times for their child and protocols set out for
attending the school i.e. no touch policy, should follow staff members’ instruction and Complete and ongoing
should not congregate outside the school; - Mailing sent to
remind parents 18/0/20
1e. Parents are issued specific school protocols for school attendance for them to
explain to their children; Parent leaflet issued to all parents before the start of term
and parents of SEND pupils or those with care plans will be individually consulted in It will be most
6the first two weeks of term in order that plans are reviewed to include any new essential for pupils
safety measures; who have additional
needs to be given prior
1f. Staff are briefed and consulted on school procedures and the plans for re-entry of notice of what changes
pupils; risk assessments shared, opening plans shared. they should expect in
school - SENDCo to
1g. Employees have had sufficient training and briefing regarding infection control and lead.
school protocols;
1h. Staff are up to date on other related guidance and support in relation to
themselves and pupils such as stress and wellbeing including:
Guidance for parents and carers on supporting children and young people’s mental
health and wellbeing during the coronavirus (COVID-19) pandemic Reminders sent via
email 14/09/20
1i. In relation to mental health and stress support, details are available to staff including
confidential employee support from the HR Director/HR Manager and information
that can be provided to pupils; HR updates and signposting in staff meetings as
necessary.
HR in contact with
1j. There are communication and support networks in place for staff and if there are staff & sending
particular concerns staff can raise them quickly and effectively with HoS and SLT on guidance
site
1k. Hazard reporting mechanism is in place and easily accessible on site and email
address in staff handbook.
2. Spread/contraction of 4 x3 2a. Drop-off and collection points and timings for each group have been identified and HoS, CSK, 3 3 9
COVID-19 due to lack this information has been cascaded to parents. Complete and ongoing
of social distancing
measures during the 2b. Pupils who are dropped off can do this in the usual way. Where pupils are Where possible
school day including: dropped off on foot, only one parent to drop off where possible, to reduce contacts. adhered to
• Drop off / entry of 2c. Increased provision for bikes to support any parents wanting to avoid public New bike racks
the school. transport for their children. ordered
2d. Pupils must enter via the designated entrance to the building with staggered Reminder in mailings
entry and exit times to ease congestion 18/09/20
72e. A hand- sanitiser station is located at the entrances to the School. All
occupants are required to wash their hands (soap/water or hand sanitizer) on entry to
the school, whilst socially distancing;
2f. Pupils coming to school on public transport are advised to have sealed bags to put Complete. Reminder
their mask (if using) into before entering the school site. sent 17/09/20
2g. For children using the Foundation Coaches, we recommend that children wear a
face covering to protect them, regardless of age and because of the close proximity to Complete - children v.
children travelling to DPL and other local schools. compliant here
3. Spread/contraction of 4x3 3a. Pupils (exit from school): HoS, CSK 3 3 9
COVID-19 due to lack Drop-off and collection points and timings for each group have been identified, this Complete
of social distancing information has been cascaded to parents before the start of Term.
measures during the
school day including: 3b. Pupils must leave via the designated exit from the building with staggered entry Complete
and exit times to ease congestion
• Pickup / leaving the
school. 3c. Parents are unfortunately unable to enter the Alleyn Park site during pickups and Complete - not all
adhered to by families.
drop offs until further notice. At Early Years, parents are expected to be able to
accompany their child on and off site, however, we ask that they do not congregate on
or near to school grounds. No parents on either site are able to enter the school
buildings.
3d. Markers are used to aid with distancing measures outside of the school for parents Complete - reminder
during drop off and collection. sent 18/09/20
3e. Children are to wash or sanitise hands upon leaving the school building.
Ongoing and in place
3f. Pupils are required to leave the school grounds and go straight home and not to
congregate on the school grounds. Ongoing and complete
4. Spread/contraction of 5x3 4a. Soap and water (which is the most effective) and sanitisers will be provided on site. HoS, SBR 3 3 9
COVID-19 due to lack
8of social distancing 4b. Pupils carry their own equipment to reduce contamination e.g. pens and pencils.
measures during the
school day including: 4c. The Behaviour and ethos policy addendum has been updated to include risk-taking SBR - completed.
behaviour or willful intimidation - risk taking behaviour including refusal to socially
- Classroom use / distance.
activities.
4d. A zoning arrangement has been introduced to reduce movement around the
school. Staff and pupils are well informed about which toilet facilities to use within
their ‘bubble’ to reduce movement and mixing.
4e. Pupils are split into class group bubbles from Nursery to Year 5.
4f. Pupils are split into year group bubbles from Y6-8.
4g. To reduce movement and contacts between pupils in school, pupils will stay in the
same classrooms and staff will move between classes to reduce movement around the Staff who use several
school. To reduce contact for staff, they will carry their own keyboards (or other rooms will be provided
mitigations) and the following mitigations will be put in place. with their own laptop.
Supervision of pupils during changeover will be important, which will be carried out Complete
through tight corridor and cloakroom supervision.
Teachers are given guidance on teaching strategies to support social distancing – to
avoid giving 1:1 support at a desk, teachers should consider ensuring that their
explanations are very clear and detailed, and where possible consider the following:
1) Explain things very well – it’s harder to spot misconceptions from a distance
so we must think hard about our explanations in our planning, to catch them HoDs/ HoS &
before they happen. Co-ordinators should
2) Use written supports for instructions etc. consider what
resources are needed.
3) Pupils will need to read their work – environment must be supportive to
Done
that. A visualizer/ ipads useful too – pupils bring their work up to it to have it
projected on the board.
4) iPads should not be the sole resource that children work from in the
classroom.
95) Formative assessment from a distance – quizzes/mini whiteboards
6) Very quiet classrooms are essential for enabling staff to receive feedback
from pupils effectively. Assessments
undertaken on wiped
4h. To reduce the time spent in close proximity with one another, we should not ask down laptops
pupils to line up outside classrooms, but instead get pupils straight in, standing behind
their chairs.
Done
4i. Desks must be cleaned following use.
5. Spread/contraction of 4x3 5a. Moving around the school: 3 4 12
COVID-19 due to lack Where possible, all spaces are well ventilated using natural ventilation (opening HoS, CSK
of social distancing windows)
measures during the
school day including: 5b. Corridors are sterile environments and kept as clear as possible
- Dining;
- Moving around the 5c. Corridors that cannot provide 1m separation (although passing in the corridor is
school; deemed low risk) are designated one way where possible/needed or with markings on
- Break-time / the floor. Complete
playgrounds.
5d. Corridor floors are demarcated to show direction and safe distance signage where
appropriate; Complete
5e. Times are allocated for each class/year group where possible to reduce the need
to pass one another in open spaces. Where possible
5f. Break-times:
Separate times or areas (at a safe distance using government guidance) are issued for Pupils will be given
each separate class group. If separate times, they will need to be cleaned between hand sanitizer as they
groups to reduce risk of cross contamination. leave the classroom to
go to break.
5g. HoS are responsible for delegating staff to clean toys and balls used at break and
lunch times. School to provide new
tennis balls per bubble.
5h. Daily inspection and enhanced cleaning programs in place for external areas. This Complete
includes regular cleaning of handles and commonly touched surfaces, throughout the
10day on a rota.
5i. Lunch times are staggered which will reduce queuing. Areas are cleaned
thoroughly between sittings according to the cleaning schedule – pupils part of this Completed by
solution – cleaning down after eating. additional staff and by
catering team,
5j. Early Years children will eat lunch in their classrooms and clean the tables before checked by
and after, supervised by staff. teaching/duty staff
5k. In the Early Years, every effort will be made to ensure one person (or non-class
based practitioners allocated to work mainly with each class) will support children
when social distancing can not be maintained e.g. for intimate care or when children
are hurt.
6. Spread/contraction of 4x3 6a. Soap and water (which is the most effective) and sanitisers will be provided on site. Hos, CSK 3 3 9
COVID-19 due to lack Complete
of hand-washing and 6b. All children are shown how to wash their hands properly and younger children are
general poor hygiene. helped with handwashing.
6c. Signage is located adjacent to each wash station or sink reminding occupants to
wash their hands and how to do it effectively;
6d. Hand washing and/or hand sanitiser is recommended frequently and required at
the following times:
● Entry and exit from the school; Complete
● After using the toilet;
● On entry and exit from each classroom
● Before and after lunch
● After Sporting activities
6e. Parents are asked to send children into school in clean clothes each day.
6f. Unnecessary touching of the face is discouraged.
6g. No-touch behaviour expectations communicated with parents and pupils. This is
reinforced through the behaviour and ethos.
116h. Teachers will remind pupils to use tissues and bin them once used. If tissues are
not readily available exactly when needed occupants are reminded to cough or sneeze
into their arm;
6i. Toilets and wash stations have single use paper towels, where possible, for drying Lidded bins in place
hands and lidded bins. and separate
COVID-19 PPE bin
where required.
7. Spread/contraction of 4x3 7a. The school will implement additional cleaning regimes. This includes the following: CSK, HoS 3 3 9
COVID-19 due to lack ● Frequent cleaning of halls, toilets, reception area, toilets and computer
of adequate cleaning rooms.
measures. ● Frequent cleaning of all touched surfaces, such as door handles, handrails,
table tops, and computers.
● Due care and attention should be given to shared phones; they must be
cleaned before and after use. Additional cleaning staff
● Classrooms furniture and soft furnishings have been reduced in order to on site to undertake
improve the ability to effectively clean; cleaning during the day
● Keyboards in classrooms should be wiped down at the start and end of each
lesson.
● Classrooms will be cleaned at the end of each day or as necessary. Toilets to
be cleaned after break and lunch and at the end of the day or as necessary –
Cleaning rota to be recorded by site staff.
● Common areas will be cleaned once a day;
● Staff to bring their own lidded cup and wash daily.
7b. Equipment used by the pupils and staff will be suitably cleaned at the end of each
day or before it is used by another person; Pupils are to bring their own equipment;
staff will have a box of equipment and pupils will keep this once loaned.
7c. If an area is suspected to have been contaminated by coronavirus (a positive case is
detected for an occupant of a classroom), the room and all areas visited will be deep
cleaned.
8. Spread/contraction of 5x3 8a. Employees are required to conform with social distancing requirements at all PJA, HoS 3 4 12
COVID-19 due to lack times; and should retain a 2m distance wherever possible, particularly from other staff.
of social distancing
12measures. In particular
school employees. 8b. All staff will be required to record, on a daily basis, any close contact that they
have had with other pupils or staff and who they have worked with, if that is outside HoS overseeing this
of their normal group. A member of SLT will be assigned to oversee this and check
on a daily basis. All staff will be encouraged to remind each other to complete this
information sheet and will inform their Head of Section if there is a breach.
8c. In Early Years, each classroom will have a 'day book' to record incidents. There
will also be a book for non-class based staff in the office.
Complete
8d. School offices are either reduced in occupation and desks positioned in order to
provide adequate separation or staff are moved to other areas to reduce contact;
8e. Skylab is to be used as a coffee servery at the Alleyn Park site; numbers of staff in Wherever possible
communal areas should be limited. Staff must retain social distancing within the
smaller staff rooms. Each staff area is assessed, a maximum number of staff per room
has been placed on the door. In EY the servery will be in the hall.
Complete
8f. In classrooms, unnecessary furniture will be removed if applicable and flagged to
the maintenance team to create as much space as possible for pupils and staff to
maintain social distancing.
8g. Employees will be provided with and wear PPE when required in accordance with Complete
government guidance.
Complete - staff
8h. Staff members will need to maintain a two-metre distance from others as far as reminded 14/09/20
possible. For corporate/support staff:
● Individuals have their own assigned workstation and do not share.
● Workstations are at least two metres apart.
● The occupancy levels of office spaces are limited to enable social distancing.
● An enhanced cleaning schedule has been put in place.
Complete - screens
If it becomes clear that social distancing cannot be maintained in shared offices, the and barriers purchased
School will consider implementing any of the following measures: and installed
● Using screens or barriers to separate people from each other
● Using back-to-back or side-to-side working (rather than face-to-face)
● Reducing the number of people each person has contact with by
13implementing fixed teams
9. Spread/contraction of 5x5 9a. Qualified first aiders are in place at an appropriate ratio - at least 2 members of SBR, PJA, HoS 1 2 2
COVID-19 due to staff per School section, and 2 for corporate staff.
insufficient First aid
measures. This includes: 9b. The school has a specific room dedicated for suspected cases of COVID-19; the Complete
Parent Meeting Room at Alleyn Park and the main hall at Early Years.
• Dealing with general
First aid; 9c. Occupants (staff or pupils) who display symptoms of the virus during the school
• Lack of trained first day will be isolated in the designated room until they leave the site in line with
aiders; Government guidance.
• Dealing with a The HoS (where possible) or AHoS will escort the child from the classroom to the COVID PPE/First aid
suspected case of medical suite for support. The HoS or AHoS will wear full PPE including, apron, box checked by
Covid-19; gloves, mask and visor; all the relevant equipment is provided in the First Aid Kit and hospitality staff.
• Inappropriate handling should be donned before entering the specified area.
/ removal of clinical
waste 9d. First aiders have watched the video for ‘donning and doffing’ PPE – NHS video / First aid room will be
• Intimate care advice:https://firstaidtrainingcooperative.co.uk/donning-and-doffing-ppe-safely-in-first-ai cleaned every day by
procedures. d-incidents/ cleaning team as
Details beneath this video clearly outline that the video is for clinical staff, however standard.
first aiders should aim to copy the guidance carefully to minimise contamination and
spread. COVID-19 reporting
PPE then is disposed of in accordance with NHS COVID19 waste management book held in main
guidance: reception.
https://www.gov.uk/government/publications/covid19-decontamination-in-non-healthca
resettings/covid-19-decontamination-in-nonhealthcare-settings
9e. The medical suite, Parent Meeting room, or Early Years hall will be cleaned at the
beginning and end of each day and after each use (when first aid care has been Medical team
provided) Cleaning contractor
9f. Waste disposal measures
All waste will be treated as follows:
● Put in a plastic rubbish bag and tied when full;
● The plastic bag is placed in a second bin bag and tied;
● Sprayed down with antibacterial spray
● Waste is stored safely and kept away from children until collection
1410. Spread/contraction of 2x3 10a. Parents are not permitted to enter the school; parents should use their usual HoS, CSK 1 3 3
COVID-19 due to lack form of communication via email or phone.
of social distancing
measures for external 10b. Clear signage is displayed in reception and in key areas and on the website.
visitors to the school,
including: 10c. DPL staff will only visit a school if essential, and they will not then visit another Complete
school for 72 hours (only to ensure that they are appraised of any contact with
• Parents; positive cases before moving on)
• Maintenance
contractors; 10d. Parents have been informed to call the school office or email if they have any Complete
• External Teachers; questions or concerns;
• Inspectors;
• Delivery personnel: 10e. If parents need to drop off items for pupils, they should be left at the school main Complete
Staff reception entrance or EY entrance for staff to collect;
10f. For those who have to enter the school reception, screens/counter-top Perspex Complete
shields have been installed to reduce the risk to school staff;
Complete
10g. Visitors will only be permitted into the school if they have an appointment;
Contractors from September will not be attending site unless absolutely necessary, in
which case then a risk assessment will be completed separately for that incidence
(which may include statutory testing, fire safety works, health and safety works etc)
All contractors will be given a copy of the COVID-19 Risk Assessment regarding the
site prior to entry
10h. Where it is essential to have visitors, the school contact will meet them in
reception and escort them to the venue with minimal contact in other areas, and
social distancing must be maintained at all times. Visitors will be asked to wear masks. Complete
10i. Meetings with visitors will be via video conference or phone where possible;
10j. Face to face meetings in small rooms or within 2m are not permitted;
10k. Premises’ contractors will be managed in accordance with a separate premises Complete
maintenance risk assessment written specifically for this time;
10l. Delivered items will be left outside of the school building for staff to collect and Complete
15moved to the maintenance corridor. Reception staff will sort packages into sections
and wipe with antibac. Staff have been informed that they are to avoid wherever
possible ordering personal items to the School.
11. Spread/contraction of 3x3 11a. Toilet use protocols are managed by teachers if located adjacent to classrooms;- CSK 2 2 4
COVID-19 due to lack of teachers decide if pupils can go to the toilet during lessons. Staff will not be asked to
social distancing clean any toilets but may be asked to clean equipment.
measures. This includes
unsuitable use of toilets. 11b. Toilets are cleaned throughout the day according to the rota produced.
12. Child/ Staff member 4x3 12a. If a child becomes unwell and displays signs of a cough of any sort and/or a high LDA, SBR, PJA, HoS 3 2 6
appears unwell temperature then their parent will be called. Parents have been told that they will Medical Team
need to collect their child within 1h of being notified.
12b. Staff will isolate the child comfortably and within view but will stay at least two
meters from them unless the child is in need of medical attention.
12c. Staff will advise the family to call NHS 111 on arrival if the symptoms are
sufficiently aligned to Coronavirus and explain reasons for suspicions of exposure.
12d. Should a child or staff member appear to be in discomfort or experiencing
difficulty in breathing then staff will respond in line with our usual Health and Safety
protocol which will be to call 999. Staff will also call 999 if a child is seriously ill
(non-coronavirus related) or their life is at risk.
12e. The child displaying symptoms will be sent to the Wellbeing Room or the Head
Master’s PA office on the Alleyn Park Site or the School Hall in Early Years where
they will be seated. Staff will explain to them that they are safe and that the staff
member will be monitoring them at a distance. Isolated children are not left alone at
any point.
12f. The staff member will be taken to the Head Master’s study on the Alleyn Park site
or Head of Early Years office at Gallery Road and will be asked to leave the school
site.
12g. An unwell child will be asked to wear a mask, to avoid touching people, surfaces
and objects and will be advised to cover their mouth and nose with a disposable tissue
16when they cough or sneeze and put the tissue in the bin.
12h. If they need to go to the bathroom whilst waiting for medical assistance, they
should use the public toilet by the main school office on the Alleyn Park site or the
disabled toilet in the Nursery corridor or outside toilet on the field in Early Years.
12i. The Head Master’s study / Head of Early Years’ office / Parent Meeting Room /
Early Years school hall and any toilet used will be cleaned once they have left.
12j. If a staff member becomes unwell or is instructed to self-isolate out of school
hours, they must inform their line manager/Head of Section, HR and the HM as soon
as possible via phone, text and email. A ‘standby’ member of staff will step in for
cover. If this is during the school day, the staff member must inform their Line
Manager, HR and the Head Master immediately and they will be sent home. Parents
will also be asked to take siblings home and sibling section secretary contacted to
remove sibling from class. Cover will be brought in from a standby member of staff.
13. There is a risk to mental 3x3 13a. The usual safeguarding measures are upkept. SBR, PJA 2 1 2
health and wellbeing for
children or staff. 13b. There is a designated (or deputy) safeguarding lead on each site at all times.
13c. A register is taken for all children on site each day.
13d. The HR department is available to speak to any staff suffering a deterioration in
mental health/wellbeing, as is the School Counsellor.
13e. School has appointed a full time Counsellor to support children and staff daily as
needed.
13f. The HR department will conduct a staff wellbeing survey in relation to COVID to
enable HR and leaders to respond.
14. Lack of staffing / 2x3 14a. Staff will be asked to contact schools as soon as possible if due to be absent LDA, PJA/ MSC 3 4 12
insufficient staff ratios through sickness, COVID symptoms, or if they have been asked to self-isolate via
track and trace.
1714b. The Deputy Head responsible for cover will oversee the staffing rota and to
identify potential replacement staff should staff become unwell, including the Head
Master in the rota.
14c. Should the Head Master become unwell, the organisation of the on-site school
will fall to the Senior Deputy Head, Sarah Brownsdon.
14d. Should insufficient staffing mean that the school is non-compliant and no cover
can be sourced, children may need to be sent home. The school uses a clarion call
system whereby parents can be alerted by text or email to ensure that the message is
received should the school need to close suddenly.
14e. Year Groups may need to attend school part time as a result of insufficient
staffing.
14f. Should the school need to close, the remote learning provision will be reinstated.
14g. SLT contact details and governor details are accessible via iSAMS (SLT) and the
Head Master’s PA and Director of Finance (Governors).
14h. Staff may be asked to provide cover for colleagues under ‘rarely cover’ guidelines
where necessary to reduce the instances of supply staff in school. SLT will be on a
weekly rota to be on standby for cover.
14i. Predictable supply staff use should be longer term and should be full time where
possible, to avoid the risk of supply moving between schools in the same 7 day period.
14j. Children are suitably supervised at all times;
15. Shortages in site staff 4x3 15a. Premises staff levels are maintained and suitable for the use of the building; PJA, 3 3 9
and support. 15b. Appropriate cleaning and premises staffing levels are in place;
15c. Waste removal and enhanced cleaning programs are in place for the potential
coronavirus contaminated waste;
15d. Contingency in place for sudden premises staff absence;
1816. Hazardous substance 4x3 16a. Suitable storage and management of flammable hand sanitizer is in place; Science CSK 1 2 2
management, unsuitable labs must keep hand sanitiser outside the classroom.
COSHH management
and use of chemicals 16b. All chemicals used for the cleaning of school buildings and equipment is COSHH
leading to ill-health or assessed and managed appropriately;
fire.
16c. All cleaning chemicals are stored safely and securely in accordance with
requirements; Chemicals kept in bulk are stored off site.
16d. COSHH safety training has been completed by all those responsible for the
management of relevant chemicals;
16e. Appropriate PPE is available for all cleaning including suitable PPE for cleaning of
potential coronavirus contaminated rooms or equipment.
17. Fire and evacuation 4x3 17a. Staff familiarise themselves with their working environment to ensure that they CSK 2 3 6
procedures being are aware of fire escape routes.
inadequate at this time
due to lack of trained 17b. Children have a fire drill in their new environments. Fire drill complete
fire wardens or
occupants being spread 17c. Evacuation plans including the following have been reviewed:
around the building ● Safe assembly of occupants following social distancing requirements;
without suitable ● Safe exit via the nearest fire exit;
procedures in place. ● Training occupants of any changes to evacuation;
● Ensuring there are enough trained fire wardens on site with the ability to
sweep all used areas of the school; This will be every day - a fire marshall will
be on site every day.
17d. All other fire system testing and maintenance has continued as normal.
18. Pupils are exposed to 4x3 18a. Schools can stagger start times to reduce the risk of being on public transport CSK 2 3 6
risk on public transport during rush hour.
18b. Pupils above 11 years of age are advised to wear masks on all transport, whether
public transport or school bus transport, in line with government guidance.
1918c. School transport adheres to the guidance, and tries to protect bubbles where
possible. The responsibility and risk lies with the Foundation bus Service.
18d. Pupils adhere to transport company requirements – issued consequences where
rules are broken according to Behaviour Policy.
19. Staff not confident they 3X3 19a. Clear communication with staff of the guidance and the provision and protocols. PJA 2 4 8
will be safe
19b. Opportunities for staff to raise any questions or concerns very easily and in a
non-judgemental way – in person, via surveys, in teams calls.
19c. Risk assessment shared openly with staff and is sent in communications and
discussed ahead and during Inset.
19d. Personal risk assessments undertaken for those in vulnerable groups, including
BAME groups, where requested and appropriate plan in place agreed with the
employee.
19e. Clear guidance and training for staff on any appropriate use of PPE such as first
aid staff as per government guidance.
19f. Ensure sufficient PPE in stock to ensure compliance.
19g. There will be a weekly review with staff to give feedback on any concerns.
19h. There will be support from School Counsellor or externally for staff wellbeing if
needed.
20. Staff not experienced / 2X3 20a. Communication to staff that they could be re-deployed to meet a need elsewhere PJA 1 4 4
confident in working in school at any point. Managed via the Academic Administrator as usual.
with the groups they
are supervising 20b. The School will try to work to staff areas of preference to reduce any anxiety.
20c. If staff are required to work outside the area of preference provide clear support
and training and review.
2020d. Staff planning should be carried out in pairs to support one another.
21. Spread/contraction of 2X3 21a. The cleaning staff clean when children are outside or not in the areas being CSK 3 3 9
COVID-19 due to cleaned.
inability to maintain
social distancing for 21b. The cleaning team work in their own areas and not together.
cleaning staff
21c. Staff wipe down shared resources as they go throughout the day, including
outside of school hours - only using anti-bac wipes provided before and after use.
21d. The cleaning staff are given clear times for pupils within school and identified
areas in order to ensure they can plan their cleaning schedule around these times.
22. Spread/contraction of 2x3 22a. There are hand sanitiser stations at all entrances. CSK 2 2 4
COVID-19 due to
infection entering the 22b. There are hand washing protocols in place. Complete
school site, including
unexpected visitors to 22c. There is signage and reminders for all pupils and staff regarding hand cleaning
the school protocols.
22d. Visitors and contractors only enter school where necessary and follow social
distancing.
22e. The public reception area at the main entrance at Alleyn Park and Gallery Road
has a screen installed.
22f. Clearly marked areas reinforce where staff and pupils should stand in offices to
maintain social distancing.
22g. The entrances to school sites are limited for working staff only, except for
expected and necessary visitors and contractors.
22h. Face to face conversations take place at social distance. We will request that
visitors wear masks, unless they are exempt.
22i. If a private meeting with a parent is needed in a physical format, it will take place
in a room which is well ventilated and tactile cleaning is undertaken afterwards.
2122j. Deliveries to school are received under social distancing.
22k. Staff are asked to try to avoid bringing equipment back and forth to school and if
they do, to wipe it with provided wipes.
23. Increased risk to 3X3 23a. The school follows current government guidance for those staff classed as PJA 3 2 6
vulnerable staff vulnerable.
23b. All staff have the opportunity to declare they are vulnerable.
23c. Risk assessments are carried out as appropriate and mitigation is put in place to
decrease risk for members of staff.
23d. Staff may request an individualised risk assessment should they feel they require
one.
24. Staff not aware of 2X3 24a. Regular communication is sent to staff about testing protocols. PJA 3 2 6
testing protocols
24c. Testing results to be communicated to school leadership.
25. Spread/contraction of 1x3 25a. Staff to follow social distancing in shared spaces with minimal staff at any one time ALL STAFF
COVID-19 due to staff in staff work rooms or smaller staff rooms.
communal areas not
catering for social 25b. Staff to use sanitiser before using shared areas.
distancing
25c. Where possible, staff to bring their refreshments in a container which means they
can minimise their access the shared kitchen facilities
26. Spread/contraction of 4x4 26a. There is no shared equipment for staff where possible. 1 4 4
COVID-19 due to staff
sharing equipment 26b. Cleaning and wiping of any shared areas such as computers and printers between
staff usage using wipes.
26c. Sanitiser and antibacterial wipes available for use in shared staff areas.
2226d. Rigorous cleaning is undertaken by the cleaning team.
26e. Shared equipment such as printers and photocopiers to be used only following
application or sanitiser or washing hands.
26f. Regular cleaning of equipment between home and school such as laptops.
27. Reduced capacity due 2x3 27a. Short-term: the School will reallocate key duties during a period of illness. LDA 3 4 12
to a member of senior /
middle leadership 27b. Rota of SLT and Middle leaders avoids cross contact but covers duties or needs
contracting Covid-19 of the team.
27c. Medium-term: the School will ask for support from the wider leadership team to
provide additional leadership capacity and/or assist in the Critical Incident Team.
28. Expectation on typical 2x3 28a. All events from Sept - Oct Half Term are to be postponed; this will be reviewed SLT 0 3 0
autumn events that are at Half Term. For the purposes of appropriate planning, some events may be cancelled
unlikely to be with agreement of the Head Master.
practicable
28b. There will be clear communication with all stakeholders on changes of date and
postponement for events.
29. Spread of COVID-19 1x3 29a. Supply teachers will be used only where considered absolutely necessary. HR
due to planned visitors
to the school 29b. Where possible supply teachers will be contracted via trusted agencies to ensure
that there is a mechanism in place to inform the school should the supply worker
Supply teachers subsequently develop symptoms or test positive for Covid-19. In the event that a
supply teacher is sourced from an agency not a known supplier then arrangements
must be recorded in writing for informing the school should the supply worker
subsequently develop symptoms or test positive for Covid-19.
29c. Supply teachers should be fully briefed, both verbally and in writing, in all the
arrangements in place at this time prior to commencing their assignment, including
providing a copy of this risk assessment. Supply teachers should sign to say that they
have been fully briefed and understand the arrangements and what they need to do to
comply with them.
23DPL staff/ Governors
29d. Staff, including governors and members of the SLT team will all be subject to a
separate risk assessment and will follow the DPL protocol when visiting two sites.
29e. DPL staff will only visit the other site (Alleyn Park or Gallery Road) by prior
appointment.
Other professionals
29f. Other professionals may only visit the school by pre-booked appointment and
only where the Head Master considers their visit essential in order to ensure the well
being of a pupil or to deliver curriculum content.
29g. Other professionals should be fully briefed, both verbally and in writing, in the
relevant arrangements in place at this time prior to undertaking the main reason for
their visit. They should also sign to say that they have been fully briefed and
understand the arrangements and what they need to do to comply with them.
30. Spread/contraction of 2x4 30a. All staff to minimise the use of public transport and use alternative methods of All Staff 3 3 9
COVID-19 due to staff getting into work where possible.
transport into work
30b. Staff must follow government guidelines if they need to use public transport.
31. Pregnant members of 2x4 31a. It is appreciated that staff may usually leave notifications of pregnancy until a later HR/ HoS 2 4 8
staff date, however, staff should be encouraged to notify their line manager of a pregnancy
at an early opportunity to put support measures in place. Pregnant staff should refer to
NHS guidance:
https://www.england.nhs.uk/coronavirus/wp-content/uploads/sites/52/2020/05/C0441-
Maternity-Leaflets-CV19-Looking-After-Yourself.pdf
31b. Government guidance to be followed.
31c. Risk assessment to be carried out where additional concerns and risk factors
may be present and regularly reviewed.
32. Increased risk of 2x4 32a. All lettings have been cancelled except for: LDA/ CSK/ JAD/ DSP 3 3 9
COVID-19 due to ● Lettings of outdoors spaces such as tennis courts which offer little will approve risk
lettings on school site. transmission risk. assessments of these
external companies
24● Lettings for wraparound care which benefit our own community and are used and only if they are
by our pupils. happy with mitigations
● Lettings who have produced appropriate risk assessments. will they be allowed to
proceed with lettings.
33. Increased risk of 0 33a. No school trips will be taking place for the foreseeable future. This will be DSP 0 0 0
COVID-19 due to trips reviewed in October 2020.
and educational visits
34. DPL is unable to 1x2 34a. Maintenance procedures should be reviewed and updated taking into account all CSK & Estates 2 2 4
complete Government guidance. The estates team will provide support as required.
capital/maintenance
works due to closure 34b. Much of the routine maintenance will now take place on a pre-planned basis, with
or other COVID-19 a separate risk assessment completed prior to any work taking place.
related issues during
term time 34c. Essential work can continue, but only after adequate risk assessment.
34d. The Estates team will manage any ongoing or planned capital works following
Government guidance.
34e. 72 hours should pass upon completions of any works and the start of the new
term
35. STAFFING - staff who 2x4 35a. These staff have informed HR that they continue meet the criteria; Staff affected & HR
are clinically extremely
vulnerable 35b. The Government guidance for clinically extremely vulnerable is that shielding has
been paused. The clinically extremely vulnerable will be able to return to work
following the guidance set out in this document.
35c. Extremely vulnerable MAY work from home where possible but it is recognised
that this may be difficult to accommodate and is dependent upon job role;
35d. If extremely vulnerable staff cannot work from home, where it can be
accommodated, then an individual risk assessment will be completed to ensure that
any risks of being in school are minimised.
2536. STAFFING; Staff who 2x3 36a. High risk individuals will have a specific risk assessment completed to ensure that PJA 2 4 8
are clinically vulnerable, any risks of being in school are minimised.
pregnant with
complications or at a
higher risk
37. STAFFING: Low staffing 2x2 37a. If anyone in the school becomes unwell with a new and persistent cough or a high PJA 3 4 12
numbers due to the temperature, or has a loss of, or change in, their normal sense of taste or smell
absence of members of (anosmia), they must be sent home and advised to follow ‘stay at home: guidance for
staff who are shielding, households with possible or confirmed coronavirus (COVID-19) infection’, which sets
self-isolating or out that they should self-isolate for at least 10 days and should arrange to have a test
exhibiting symptoms of to see if they have coronavirus (COVID-19).
Covid-19
37b. DPL will actively encourage all staff to book tests within 24 hours if someone in
the household is showing symptoms or they have symptoms.
37c. HR Department to provide a copy of the guidance (‘stay at home: guidance for
households with possible or confirmed coronavirus (COVID-19) infection) if a staff
member reports having symptoms or a member of the household having symptoms.
37d. Staff well enough will be asked to participate in delivering remote learning to
ensure pupils are still accessing curriculum coverage
38. STAFFING: Low staffing 2x3 38a. The HR department will provide the Head Master with guidance. PJA
numbers as a result of
staff who do not fall into
one of the above
categories unable /
refusing to attend work.
39. School doesn’t have 1x4 39a. Either the Deputies or Head Master should be available to cover the DSL role. If SLT 2 4 8
SENDCo, DSL or Head they are not available, the School will nominate a suitably trained person.
Master on site due to
COVID-19 39b. Either the DSL, Deputies, Head Master or identified member of the Senior Team
should be available every day to undertake the SENDCO role
2640 Sudden partial or full 3x5 40a. Leaders will follow DfE guidelines in the case of one or move positive COVID-19 LDA 2 4 8
closure due to tests and work closely with their local Health Protection Team who will advise on the
COVID-19 outbreak or measures required.
positive case
40b. Head Master, Governors and SLT will seek clear and documented procedures for
informing the school staff and parents in the event of a sudden closure from PHE.
40c. In the event of a full or partial closure, parents/pupils will be provided with
resources to support learning during the period that they are unable to attend school
in person.
40d. The remote teaching plan will be implemented immediately - the School has an
immediate response and a longer term solution should it be required.
Date of risk assessment Names: Louise Davidson
sign off: July 6th 2020
Review dates:
Review date: Review date: Review date: Review date: Review date: Review date: Review date: Review date
10/08/2020 24/08/2020 22/09/2020 LDA
LDA LDA, SBR,
HoSs
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