COVID-19 Update for MCPS School Board - June 9, 2020 - BoardDocs
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COVID-19 Update for MCPS
School Board
June 9, 2020Facilities Update
● Christiansburg Town Council Planning for Bus Garage
○ Planning Commission Public Hearing- June 22, 2020 7:00
p.m.
○ Planning Commission Recommendation- June 29, 2020
7:00 p.m.
○ Town Council Public Hearing- July 14 7:00 PM
○ Town Council Vote- July 28,2020 7:00 PM
● Correction of Old Blacksburg Middle School Site DeedUpdates for Planning to Reopen Schools
(All Subject to Change)
Phase II (Currently)
● Face-to-face can be offered to PK-3, SPED, and ELL
● 6 foot restriction
● 50 person limit on large gathering
● Daily health screenings of students and staff
● Face covering by staff when at least six feet of physical distance can’t be
maintained
● Face covering for students, as developmentally appropriate, in settings
where physical distance can’t be maintainedUpdates for Planning to Reopen Schools
(All Subject to Change)
Phase III (TBD)
● Face-to-face allowed for all students with appropriate
prevention strategies
● Physical distancinga priority - 6 feet
● Large gathering limit to be determined by the Executive
Order in effect at that time
● Athletic and extracurricular may continue with some
mitigation- guidance forthcomingUpdates for Planning to Reopen Schools
(All Subject to Change)
Due to social distancing restrictions in Phase III, a likely scenario for the reopening
of schools for the 2020-21 School Year in that phase is as follows:
● Schools Open On-Time with a combination of remote learning and face-to-face
instruction with social distancing restrictions
● Flexible Scheduling & Differentiated Access
● It remains possible that there can be intermittent (extended) school closures.
Therefore, we must be prepared to move into and out of Remote Learning.Transportation is a Driving Factor in Planning
Option 1: Maintain six feet distance Secondary - THREE Runs:
on buses at all times Drop off by 8:00 AM
Dismiss by 11:00 AM
Special Education and ESL Run- TBD
● Buses limited to 13 students (6 feet apart)
● SEVEN Runs/Day for FOUR Days/Week
(Monday, Tuesday, Thursday, Friday) Elementary - FOUR Runs:
● 28 Runs/Week (Normally 20 Runs/Week) PK-Grade 1: Drop off by 9:00 AM
Dismiss by 3:00 PM
● Increased cost for drivers and fuel
Grades 2-5: Drop off by 10:00 AM
Dismiss by 4:00 PMTransportation is a Driving Factor in Planning Update from information shared today by VDOE and Governor Northam: -VDH does not plan to change written guidance guidance which supports that the research is solid for 6 ft. social distancing, but they agree more mitigation could allow flexibility. - If you work with appropriate entities to include the school board, legal representation, and risk management and feel the mitigation measures implemented are good you could take that risk on.
Transportation is a Driving Factor in Planning
Option 2: Mitigation Secondary - Three Runs:
Drop off by 8:00 AM- Dismiss by 11:00 AM
● Increases number of students on each Special Education and ESL Run- 3:00
bus
○ Bus aides to monitor students
○ Masks required
Elementary - Two Runs:
● FIVE Runs/Day for FOUR Days/Week PK-Grade 6: Drop off by 9:00 AM
(Monday, Tuesday, Thursday, Friday) Dismiss by 4:00 PM
● 20 Runs/Week (vs. 28 in Option 1)
● Cost savings for drivers and fuelTransportation- Comparison of Benefits of each Option Mitigation efforts in place on bus: 6 foot distancing on bus Aide and student use of masks Approx 13 students per Approx 26 students per bus bus -Easier for teachers to provide consistent instruction -Maintains social distance of 6 -Mitigates long term losses for students and helps to minimize feet by placing students learning gaps diagonally in skipped rows -Increases number of students receive in person instruction daily - Compliance with VDH - Allows for more consistency in travel for elementary with recommendations students pk-5 all transported at the same time - would make afternoon transport for secondary students receiving special education or ESL services more streamlined - students will have increased access to mental health supports - Allows for enhanced relationship building at start of the year -Potential significant cost savings
Input and Feedback on Reopening Schools Survey of Parents & Students April 15 Survey of Teachers May 18 Advisory Committees: May 26 (Elementary & Secondary) MCPS Leadership Team: June 3 (School Schedules) Principals’ Meeting: June 4 (School Schedules) Advisory Committees: June 9 (Elementary & Secondary)
Updates for Planning to Reopen Schools: Elementary ➢ Staggered scheduling where Prek - 2 students attend school 2 consecutive full days each week ➢ Staggered scheduling where Grades 3 - 5 students attend school one or two full days each week ➢ Students with disabilities, English Language Learners, and students with no cellular access may choose to attend each day ➢ Virtual/remote instruction for students at home on instructional days
Updates for Planning to Reopen Schools: Elementary
➢ Grades K - 5 teachers will instruct students on how to use Chromebooks,
videoconferencing, and Google Classroom
➢ All students will be able to access instruction at home via videoconferencing
➢ Transportation
Option 1- 6 foot distancing
○ Prek - 1: Drop off by 9AM and dismiss by 3PM, Grades 2 - 5: Drop off by 10AM
and dismiss by 4PM
Option 2- Mitigation
● Prek-5 Regular School day- 9-4Updates for Planning to Reopen Schools: Option I- Elementary
2 days per week primary/1 day per week upper
Monday Tuesday Wednesday Thursday Friday
Schools Closed:
1/2 Prek (Group A) 1/2 Prek (Group A) 1/2 PreK (Group B) 1/2 PreK (Group B)
1/2 K (Group A) 1/2 K (Group A) Deep Cleaning 1/2 K (Group B) 1/2 K (Group B)
Teacher
1/2 1st (Group A) 1/2 1st (Group A) 1/2 1st (Group B) 1/2 1st (Group B)
Workday
1/2 2nd (Group A) 1/2 2nd (Group A) Professional 1/2 2nd (Group B) 1/2 2nd (Group B)
1/4 3rd (Group A) 1/4 3rd (Group B) Dev. 1/4 3rd (Group C) 1/4 3rd (Group D)
Faculty
1/4 4th (Group A) 1/4 4th (Group B) Meetings 1/4 4th (Group C) 1/4 4th (Group D)
Student
1/4 5th (Group A) 1/4 5th (Group B) Workday 1/4 5th (Group C) 1/4 5th (Group D)Updates for Planning to Reopen Schools: Option 2- Elementary
Option: Mitigation 1 per Seat with Masks: All Students 2 Days per Week
Monday Tuesday Wednesday Thursday Friday
1/2 Prek (Group 1/2 Prek (Group Schools Closed: 1/2 PreK (Group 1/2 PreK (Group
A) A) B B)
1/2 K (Group A) 1/2 K (Group A) Deep Cleaning 1/2 K (Group B) 1/2 K (Group B)
1/2 1st (Group A) 1/2 1st (Group A) Teacher 1/2 1st (Group B) 1/2 1st (Group B)
Workday 1/2 2nd (Group
1/2 2nd (Group A) 1/2 2nd (Group A) Professional B) 1/2 2nd (Group B)
1/2 3rd (Group A) 1/2 3rd (Group A) Dev. 1/2 3rd (Group B) 1/2 3rd (Group B)
Faculty
1/2 4th (Group A) 1/2 4th (Group A) 1/2 4th (Group B) 1/2 4th (Group B)
Meetings
Student
1/2 5th (Group A) 1/2 5th (Group A) Workday 1/2 5th (Group B) 1/2 5th (Group B)Updates for Planning to Reopen Schools
Childcare
Families- Utilizing internal coordinator to identify community childcare partners,
analyze parent needs, and expand current school based childcare programs
Employees- We plan to allow elementary age students of employees to attend school
daily. This is essential as the Families First Coronavirus Act requires paid leave at ¾ for up
to 10 weeks. This would significantly impact our ability to educate students .Input and Feedback on Reopening Schools Survey of Parents & Students April 15 Survey of Teachers May 18 Advisory Committees: May 26 (Elementary & Secondary) MCPS Leadership Team: June 3 (School Schedules) Principals’ Meeting: June 4 (School Schedules) Advisory Committees: June 9 (Elementary & Secondary)
Secondary Schedules: Remote with Schedule of In-Person Contact ● Allows us to reopen schools for the 2020-21 School Year on time with a combination of remote learning and face-to-face instruction with social distancing restrictions. ● Flexible Scheduling allows students and teachers to touch base in person while following social distancing restrictions in Phase III. ● Other classes will meet remotely with synchronous instruction on a schedule. ● Provides students with access to Internet and other school resources/support when they are scheduled to be in the building.
Secondary Schedules: Remote with Schedule of In-Person Contact
● Differentiated Access (Students with Disabilities, English Learners, students in
need of intervention, students with no home cellular access) - Plan TBD
● Transportation is a Driving Factor for Planning
○ Option 1: Maximum of 25% of Middle School Students and 25% of High
School Students will attend one designated class in person on their
assigned days.
○ Option 2: Maximum of 50% of Middle School Students and 50% of High
School Students will attend one designated class in person on their
assigned days.
● It remains possible that there can be intermittent (extended) school closures.
Therefore, we must be prepared to move into and out of Remote Learning.Secondary Schedules: Remote with Schedule of In-Person Contact
EMHS 1 Every Other Students
OPTION 1 Bus Seat
25% Attend School
(Weekly Cycle) Attend/Day 4 Days/4 Weeks
(13)
In-Person Remote
1 Per Students
Instruction Learning OPTION 2 Bus Seat
50% Attend School
(26) Attend/Day 8 Days/4 Weeks
Monday Block 1 Blocks 2,3,4
Tuesday
Wednesday
Block 2 Blocks 1,3,4
SCHOOLS CLOSED FOR
D R A F T
STUDENTS
Thursday Block 3 Blocks 1,2,4
Friday Block 4 Blocks 1,2,3AHS & CHS 1 Every Other Students
OPTION 1 Bus Seat
25% Attend School
(2-Week Cycle) Attend/Day
(13) 8 Days/8 Weeks
In-Person Remote
1 Per Students
Instruction Learning OPTION 2 Bus Seat
50% Attend School
(26) Attend/Day 16 Days/8 Weeks
Monday Period 1 Blocks 2,3,4
Tuesday Block 2 Blocks 3,4 & Period 5
Wednesday SCHOOLS CLOSED FOR STUDENTS
Thursday Block 3 Period 1 & Blocks 2,4
D R A F T
Friday Block 4 Blocks 2,3 & Period 5
Monday Period 5 Blocks 2,3,4
Tuesday Block 2 Period 1 & Blocks 3,4
Wednesday SCHOOLS CLOSED FOR STUDENTS
Thursday Block 3 Block 2,4 & Period 5
Friday Block 4 Period 1 & Blocks 2,3BHS
(8-Day Cycle)
In-Person Remote 1 Every Other Students
OPTION 1 Bus Seat
25% Attend School
Instruction Learning (13) Attend/Day 8 Days/8 Weeks
Monday Block 1A Blocks 2A,3A,4A 1 Per Students
OPTION 2 Bus Seat
50% Attend School
Tuesday Block 1B Blocks 2B,3B,4B (26) Attend/Day 16 Days/8 Weeks
Wednesday SCHOOLS CLOSED FOR STUDENTS
Thursday
Friday
Block 2A
Block 2B
Blocks 1A,3A,4A
Blocks 1B,3B,4B D R A F T
Monday Block 3A Blocks 1A,2A,4A
Tuesday Block 3B Blocks 1B,2B,4B
Wednesday SCHOOLS CLOSED FOR STUDENTS
Thursday Block 4A Blocks 1A,2A,3A
Friday Block 4B Blocks 1B,2B,3BAll (4) Middle Schools
(8-Day Cycle)
1 Every Other Students
In-Person Remote OPTION 1 Bus Seat
25% Attend School
Instruction Learning (13) Attend/Day 8 Days/8 Weeks
Monday Period 1 Periods 3,5,7 1 Per Students
OPTION 2 Bus Seat
50% Attend School
Tuesday Period 2 Periods 4,6,I/E (26) Attend/Day 16 Days/8 Weeks
Wednesday SCHOOLS CLOSED FOR STUDENTS
Thursday
Friday
Period 3
Period 4
Periods 1,5,7
Periods 2,6,I/E D R A F T
Monday Period 5 Periods 1,3,7
Tuesday Period 6 Periods 2,4 I/E
Wednesday SCHOOLS CLOSED FOR STUDENTS
Thursday Period 7 Periods 1,3,5
Friday I/E Period Periods 2,4,6Secondary Schedules: Remote with Schedule of In-Person Contact
Mondays, Tuesdays, Thursdays, Fridays
7:30-8:00 AM 8:00-10:00 AM 10:00 -11:00 AM 11:00-11:15 AM 12:30-3:00 PM
Students Remain
Arrival Students in Scheduled IN CLASSROOM Dismissal
Period/Block ALL STUDENTS
* Bus Riders IN CLASSROOM * Work on Assignments * Bus Riders Remote Learning
* Car Riders (IN-PERSON INSTRUCTION) * Car Riders AT HOME
* Take Grab & Go * See other teachers for * Take Grab & Go
Breakfast to OPTION 1: 25% assistance, if available Lunch Home Scheduled Period/Block
Block 1 Class OPTION 2: 50% (arranged individually) (12:30-1:15)
Percentage of Students
Scheduled Period/Block
on each Class Roster
(1:25-2:10)
--
in Scheduled Period/Block
AT HOME
(REMOTE SYNCHRONOUS INSTRUCTION)
--
D R A FT --
Scheduled Period/Block
OPTION 1: 75% (2:15-3:00)
OPTION 2: 50%
Wednesdays
SCHOOLS CLOSED
Students Work on Assignments at Home
DEEP CLEANING, TEACHER PLANNING, PD/TRAINING, & FACULTY MEETINGSInput and Feedback on Reopening Schools . . .
Leading to Need for Virtual Schools
Survey of Parents & Students April 15
Survey of Teachers May 18 Virtual School Planning
Advisory Committees: May 26 EMHS & SMS Principals: June 3
(Elementary & Secondary)
EMHS & SMS Faculty: June 4
MCPS Leadership Team: June 3
(School Schedules) FAQ Doc for Teachers: June 8
Principals’ Meeting: June 4
(School Schedules)
Advisory Committees: June 9
(Elementary & Secondary)MCPS Virtual School Option for Grades 6-12 Once Schools Reopen: ● Some families won’t want their children to return to school buildings (fear/caution) ● Medically fragile/vulnerable students (need to stay home) ● Some students will prefer to remain in remote learning (successful/thriving) ● Some homeschooled students who may be interested in enrolling to participate in our Remote Learning will not want to attend traditional school ● Providing an option for student to remain in a fully remote learning environment would meet these needs
What is Needed to Prepare for
MCPS Virtual School Program
● The Elementary Advisory Committee will continue to work on virtual
option for elementary
● Designate a Middle School and a High School as the MCPS Virtual Schools
● Select Strategies for Remote Learning:
o Synchronous / Follow Schedule (Live Stream, Video-Conferencing, or
Google SWIVL)
o Asynchronous (Recorded Lessons, PLATO)
o Combination
● Provide Training for Teachers, Students, & Parents
● Establish Clear Expectations for Remote Learning
● Additional IT SupportVirtual Virginia MCPS Virtual School Program
Students in the full-time VVA Program must enroll Students in the MCPS Virtual School Program
through a public school. must enroll through a designated school.
● Students enroll in schools designated as the ● Students enroll in schools designated as the
MCPS “Virtual Schools” MCPS “Virtual Schools”
● Courses are taught and graded by VVA staff ● Courses are taught and graded by MCPS Staff
○ Progress is monitored by MCPS staff o The school reports grades on school
○ VVA reports a course average; the report cards
school converts it to a letter grade
based on the local grading scale
○ The school reports grades on school
report cards.
● Students who meet all graduation requirements receive a diploma from the school in which they
are enrolled.
● Students are included in our ADM (Increases funding from State)
● Students are allowed to participate in athletics at the designated school if they meet VHSL
eligibility guidelines
Allow students to take a combination of MCPS Virtual Courses and Virtual Virginia Courses
to meet graduation requirements and VHSL eligibility.Designated Virtual Schools - SMS & EMHS ● Capacity to implement now ● Provides a unique opportunity to deliver instruction ● Establishes an innovative program in the strand ● Provides more flexible schedule for current students ● Increases student enrollment ● Potentially impacts accreditation positively ● Potentially increases diversity of student body ● Potentially increases equity of access ● Potentially increases involvement / success in athletics and other extracurricular programs (homeschooled students could participate) ● Potentially results in fewer itinerant (shared) staff ● Additional technology support at SMS/EMHS
Policy Revisions for MCPS Virtual School - 1st Reading (Vote June 16, 2020)
7-2.4 Student School and
Students who wish to enroll in the MCPS Virtual School Program will be enrolled in the
Classroom Assignments
middle or high school designated by the School Board to administer this program
regardless of the attendance area in which the family resides.
7-2.2 Student Attendance
Added “MCPS Virtual School Program” Section
* Revised our participation in Virtual Virginia’s full time program
* Revised definition of “external courses”.
7-2.4 Student School and Exceptions may be granted for students who demonstrate a need to take courses in a fully remote
Classroom Assignments learning environment for a defined period of time due to extenuating circumstances to remain
enrolled in their current school, if courses are available in remote learning environment. These
students must follow through with a plan to return to their current school and resume face-to-face
instruction once the extenuating circumstances no longer exist.
Revised “Admission of Nonpublic Students for Part-Time Enrollment: Prohibition” Section.
Students in the MCPS Virtual School Program:
* May enroll on a full-time or part-time basis
7-2.2 Student Attendance * Will be permitted to participate in academic or extracurricular activities at the designated
school.
* Will be allowed to participate in athletics at the designated school if they meet all VHSL
eligibility requirementsUpdates for Planning to Reopen Schools
(All Subject to Change)
Week of: Planning Steps
June 9 Parent survey on transportation, child care needs & interest in virtual opportunities
Principals follow up with families who did not complete the survey
June 15 Identification of before, during, and after care providers
June 16 School Board votes on transportation plan Option 1 or 2 and policy revisions for virtual MS and HS
June 22 Principals analyze survey data and work with transportation to develop bus routes, begin class
June 29 assignments
July 6 Communicate childcare provider information to families
July 13 Principals complete class assignments
July 20 Student registration begins
27, 28 Administrative Training
July 27 29 New Teacher Academy Begins
August 3 Teacher flex and workdays begin
August 10 School Starts August 13Next Steps June 16th Meeting Vote on Option 1 or Option 2 Vote on policies for virtual school
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