Did you know? In December 2018 - NHSBSA

Welcome to the January edition of the NHS Jobs newsletter.

This month we’re talking about the new We Are the NHS campaign, looking at
how to use pre­application questions and introducing you to a new member of
the NHS Jobs team, as well as sharing updates on recent developments and
the project.

Did you know?

In December 2018...

‘We are the NHS’ IT and Admin recruitment campaign

This month, NHS Jobs has been working with NHS England to prepare for the
next phase of the #WeAreTheNHS campaign which goes live today, (Monday
28 January).

A recruitment call for IT, Digital and Administration staff has been launched to
promote the broad range of roles within the NHS, and the rewarding
opportunities available. From entry level roles through to senior management
positions, every member of the NHS team plays a vital part in caring for the
millions of NHS patients with care and compassion when it matters most.

Our user researcher, Sarah Stokes, said: “People often tell us that they don’t
realise there are so many types of roles within the NHS and that not all of them
require medical training. There are over 360,000 vacancies advertised on NHS
Jobs every year, and this campaign will let people know that not all NHS
vacancies are medical, or front line health care ­ there is something for
everyone in the NHS!"

The campaign aims to encourage job seekers to apply for immediate vacancies
within the NHS, showcasing real­life colleagues carrying out their roles within a
range of environments and working alongside clinical colleagues and patients.

We’re really proud to support the campaign and look forward to seeing the
positive effect this should have on the volume of applicants searching and
applying.

If you’re thinking about advertising an IT or admin role then now might be the
perfect time to do it.

For more information, visit the We are the NHS campaign website.

Enhancements to the service
Electronic offer and contract letter
We have now released a series of short e­learning videos to help you create
electronic offer and contract letters. If you’re already using NHS Jobs to create
these letters we’d love your feedback ­ drop us a line at
nhsbsa.nhsjobs@nhs.net

Google for jobs
NHS Jobs vacancies are now appearing on Google for Jobs, increasing the
audience for your ads. Candidates who may not have considered the NHS as

an employer will now see the vacancies you advertise with us if they search for
jobs via Google.

Nursing associate values
To ensure we continue to meet NHS Digital’s reporting requirements we will be
introducing new nursing associate values and updating two professional
registration bodies. Look out for the addition of new values from the end of this
month.

Keep an eye on the latest news section of the NHS Jobs website for news of all
new releases.

How do I manage applications to get the right
candidates for the role?
Using additional and pre­application questions can help save time and
resources, speed up the shortlisting process, and support recruiting managers
in getting the right candidate. NHS Jobs allows you to easily set up application
questions via the Admin section of the portal. Here’s how…

Application form additional questions: A recruiter can use the additional
questions to filter applicants in or out depending on their answers. This can be
a very quick and convenient way to narrow down a large number of
applications.

The NHS Jobs portal includes some easy to use pre­set questions and you can
also create your own. You can then either set a yes/no answer option, allow
free text answers, or use multiple choice answers. You can decide what order
your questions will appear in on the application form and candidates’ responses
will show in the supporting statement section. You can also provide the

applicant with the ability to upload an additional attachment.

Pre­application questions: These can be used to screen applicants applying
for a position. For example, if they do not meet an essential requirement for the
role they are then prevented from continuing with the application process. You
can choose from a range of pre­set questions, or create your own. Pre­
application questions need to be used carefully. It’s important to ensure you
understand the implications of using them so the process meets all employment
legislation.

                                            Application form additional
                                            questions, accessed from the
                                            Admin section by your system
                                            administrator, can assist you in
                                            gathering key information to support
                                            your shortlisting decision making.
                                            Questions can be customised to
                                            meet your needs.

                                            Pre­application questions can
                                            prevent applicants who do not meet
                                            some essential criteria from
                                            progressing to the application form.

Remember you can use your training site to practice using these features and
see how it works for you and the candidate.

For more detailed guidance on both of these features refer to the ‘Application

Form Questions’ Guidance in the System Administrator training materials
section.

The future service ­ New Year focus
It’s the start of a new year and we’re continuing to make progress researching,
designing and carrying out user testing with current employers and applicants
who use the service.

Our main areas of focus currently are:

     creating and posting a vacancy
     applying for a job
     shortlisting

In line with the Government Digital Service (GDS) alpha assessment feedback,
we are focussing on a simple journey through the recruitment process so we
can understand and design for the very basic needs on which to base the future
development of the full service.

Initially, we are creating prototypes to accommodate the smaller organisational
users of the service and later in the project we will expand our focus to larger
users, including Trusts, to increase the scope of requirements and ensure the
service meets the needs of everyone.

Potential applicants for jobs have certainly not been left out. We’re also working
continuously with this user group to make sure their needs are met in the future
service.

If you would like to participate in user research, please contact the team at
nhsbsa.nhsjobsur@nhs.net

We’ll keep you updated in future newsletters about how both of the groups
continue to progress, as well as news about the project. In the meantime, if you
have any questions, comments or feedback, contact the team and we’ll be
happy to help. Email nhsbsa.jobs3@nhs.net

Meet the team
We are pleased to announce that we have a new member of the team, Rachel
Bowman, who joined us in December.

Rachel joins the NHS Jobs team as Stakeholder Engagement and Relationship
Manager and will be responsible for developing the understanding between the

NHS Jobs team and the people that use and support the service.

She said: “I’m delighted to join NHSBSA and the NHS Jobs team and I’m
looking forward to planning and networking so developments and feedback are
shared with all our key stakeholders and that information about NHS Jobs is
easily accessible. I’ll also be focussing on building relationships so that we can
create an NHS Jobs service that is relevant to, and supported by, everyone.”

In previous roles Rachel worked in stakeholder and client management in NHS
Pensions and NHS Supply Chain as well as in a supplier role providing IT
services into the NHS. Her project background encompasses everything from
maternity to mental health and she is passionate about lean working and
continuous improvement.

If you would like to get in touch with Rachel her email address is
rachel.bowman8@nhs.net.

Keep in touch
Talk to us about your experience using NHS Jobs and help us make the
recruitment journey as seamless as possible. Drop us an email at
nhsbsa.nhsjobs@nhs.net

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