EXHIBITOR MANUAL DEDICATED TO THE OCEAN (FOR A PLASTIC FREE FUTURE) - ADEX Singapore
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INSPIRE THE PAST, LEADING THE PRESENT, IMPACTING THE FUTURE
DEDICATED TO THE OCEAN (FOR A PLASTIC FREE FUTURE)
EXHIBITOR MANUAL
OFFICIAL OPENING HOURS
Thursday Friday Saturday Sunday
12 April: 5pm – 9pm | 12 April: 10am – 8pm | 13 April: 10am – 7pm | 14 April: 10am – 7pm
Suntec Singapore Convention & Exhibition Centre
1 Raffles Boulevard, Suntec City, Singapore 039593
Halls 401, 402, 403, 404 & 405
Conference room 311 will be used for conferences and seminars
www.suntecsingapore.com
www.adex.asia
ONE OCEAN ONE L♥VE: OCEAN CITIZEN
TOGETHER WE PLEDGE AGAINST SINGLE-USE PLASTIC
First world nations to third world countries. We are facing the same environmental epidemy – plastic pollution. As
convenient, durable, light and versatile, this 111-year-old invention takes up to 400 years to decompose and have impose
to affect the lives of people and living creatures for the next 16 generations to come. The excessive and irresponsible
consumption of plastics is impacting ocean health and biodiversity. Some research has reported that by 2050, there could
be more plastics in the ocean than fish if our current consumption habits are unchanged*.
8,000,000 tons of plastics are dumped in the ocean each year. China, Indonesia, Philippines and Vietnam are reported as
countries dumping the most plastic waste than any other region in the world from its shared river systems and waterways
as the conduits of this problem**. In Singapore, we consume about 1.76 billion kilograms of plastic items a year of plastic
waste is discarded every year but less than 20% of plastics are being recycled! ***
On ADEX 2018 edition celebrating its 25th silver milestone, uw360° together with the congregation of
esteemed ‘Friends of ADEX’ take on this opportunity of raising awareness about the polluting impacts of
plastic packaging by taking a pledge to the refusal, reuse, reduce and recycle of single-use plastic products in
ADEX exhibition hall!
REFUSE REUSE
disposable plastic whenever and wherever durable, non-toxic straws, utensils, to-go containers,
possible. Choose items that are not packaged in plastic, bottles, bags, and other everyday items. Choose glass,
and carry your own bags, containers and utensils. Say paper, stainless steel, wood, ceramic and bamboo over
'no straw, please.' plastic.
REDUCE RECYCLE
your plastic footprint. Cut down on your consumption what you can’t refuse, reduce or reuse. Pay attention to the
of goods that contain excessive plastic packaging and entire life cycle of items you bring into your life, from
parts. If it will leave behind plastic trash, don't buy it. source to manufacturing to distribution to disposal.
SAY ‘NO’ SINGLE-USE ITEMS @ ASIA DIVE EXPO 2019
• Plastic bags • Plastic straws
• Disposable cutleries • Single-use polyethylene terephthalate
(includes cups, fork and spoons) (PET) bottles (includes mineral water bottles)
-------------------------------------THE PLEDGE---------------------------------
Please credit my logo as ‘Friends of ADEX: TOGETHER WE PLEDGE AGAINST SINGLE-
USE PLASTIC”
Pledge ONLINE
https://oceancitizen.global/
Perks of Being FRIENDS OF ADEX: TOGETHER WE PLEDGE
AGAINST SINGLE-USE PLASTIC
Special Listing on Special Logo Feature at Special ‘Friends of ADEX’ Feature
ADEX 2019 Show Guide ADEX 2019 Entrance Panel at your booth for ADEX 2019
*Reported by the executive director, Lise Kingo, of the United Nations Global Compact in the latest release. ** Source from www.worldbank.org/en/news/feature/2018/06/08/planet-over-plastic-
addressing-east-asias-growing-environmental-crisis *** Reported by www.straitstimes.com/singapore/environment/176b-plastic-items-used-here-yearly-poll . S0urce from Singapore Environment
Council (SEC).
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Table of Content
ONE OCEAN ONE L♥VE: OCEAN CITIZEN ............................................................................ 2
TOGETHER WE PLEDGE AGAINST SINGLE -USE PLASTIC ................................................................. 2
Pledge ONLINE ....................................................................................................................................... 2
DEADLINES, CONTACTS & VENUE............................................................................................................ 8
DEADLINES ..................................................................................................................................................... 8
CONTACTS...................................................................................................................................................... 8
VENUE ......................................................................................................................................................... 8
OFFICIAL STAND CONTRACTOR – SUNYAU EXPO PTE LTD / DAWNSEN EXHIBITS PTE LTD ....................... 9
OFFICIAL FREIGHT FORWARDER – ROGERS EXPO SERVICES (SINGAPORE) PTE LTD .................................. 9
ONSITE SCHEDULE ................................................................................................................................ 10
SET-UP TIMING .........................................................................................................................................10
EVENTS TIMING ........................................................................................................................................10
COMPULSORY FORMS - ONLINE............................................................................................................ 11
1. EXHIBITOR PROFILE ..........................................................................................................................11
2. EXHIBITOR BADGE ............................................................................................................................11
3. CONTRACTOR BADGE FORM ............................................................................................................11
4. SPONSORSHIP SUBMISSION FORM (only Sponsors need fill) ..........................................................11
IMPORTANT INFORMATION FOR ALL EXHIBITORS ................................................................................. 12
MOVE IN & SET UP REGULATIONS ...................................................................................................12
DISMANTLING & MOVE OUT REGULATIONS ....................................................................................12
CONTRACTOR BADGES .....................................................................................................................12
EXHIBITOR BADGES...........................................................................................................................12
CLEANING .........................................................................................................................................13
ADMISSION .......................................................................................................................................13
ADVERTISING AND OTHER DISPLAYS ................................................................................................13
CUSTOMS ..........................................................................................................................................13
FIRE REGULATIONS ...........................................................................................................................13
FILM/AUDIO VISUAL DEMONSTRATION ...........................................................................................13
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SOUND LEVEL....................................................................................................................................13
LUCKY DRAW ACTIVITY .....................................................................................................................14
LIABILITIES AND INSURANCE ............................................................................................................14
MEDICAL REQUIREMENTS ................................................................................................................14
OPERATION OF STANDS & ACTIVITIES ..............................................................................................14
PROHIBITION OF DANGEROUS GOODS/ MATERIALS .......................................................................14
SECURITY...........................................................................................................................................15
SMOKING ..........................................................................................................................................15
STORAGE ...........................................................................................................................................15
TIME SLOTS BOOKING ......................................................................................................................15
PAYMENTS AND CANCELLATION ......................................................................................................15
PARKING ...........................................................................................................................................15
EXHIBITION RULES & REGULATIONS ..................................................................................................... 16
EXHIBITION HALL SPECIFICATIONS ...................................................................................................16
OFFICIAL STAND CONTRACTORS ......................................................................................................17
DECORATED BOOTH SPECIFICATIONS ..............................................................................................17
APPOINTING A CONTRACTOR & SITE OPERATIONS .........................................................................17
ELECTRICAL SUPPLIES AND INSTALLATIONS .....................................................................................18
OFFICIAL FREIGHT FORWARDERS .....................................................................................................18
BOOTH SPACE ...................................................................................................................................18
LOADING / UNLOADING BAY ............................................................................................................18
ROGERS ASIA (SINGAPORE) FREIGHT FORWARDER ............................................................................... 19
INTRODUCTION ................................................................................................................................19
CONSIGNING INSTRUCTIONS (SEA & AIR) ........................................................................................19
LATEST ARRIVAL DEADLINES.............................................................................................................19
SHIPPING DOCUMENTATION AND PRE-ADVICE ...............................................................................19
DOCUMENTATION – INVOICES & PACKING LISTS ............................................................................20
PACKING ...........................................................................................................................................20
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CASE MARKING .................................................................................................................................20
FILMS, VIDEOS – CENSORSHIP ..........................................................................................................20
HAND-CARRIED EXHIBITS .................................................................................................................21
PERMANENT IMPORTATION.............................................................................................................21
TEMPORARY IMPORTATION .............................................................................................................21
ATA CARNET:- ...................................................................................................................................21
TEMPORARY IMPORT BOND RAISED BY ROGERS EXPO SERVICES (SINGAPORE) PTE LTD:- .............21
PROHIBITED / RESTRICTED / CONTROLLED GOODS .........................................................................22
FOODSTUFF ......................................................................................................................................22
ALCOHOLIC BEVERAGES ...................................................................................................................22
MEDICAL/PHARMACEUTICAL/CHEMICAL PRODUCTS ......................................................................23
IMPORTANT NOTE: ...................................................................................................................................23
FCL CONTAINER STORAGE /DEMURRAGE ........................................................................................23
STAND LAYOUT PLANS......................................................................................................................23
UNPACKING / REPACKING ON-SITE ..................................................................................................23
EXHIBITION CLOSING PROCEDURES & RETURN MOVEMENT ..........................................................24
INSURANCE .......................................................................................................................................24
PAYMENT TERMS & CONDITIONS OF TRADING ...............................................................................24
Booth Construction Regulations ........................................................................................................... 26
OFFICIAL STAND CONTRACTOR ........................................................................................................26
Hall Specifications ................................................................................................................................ 26
FLOOR LOADING CAPACITY ..............................................................................................................26
POWER SUPPLY & LIGHTING ............................................................................................................26
Standard Shell Scheme – 9sqm ............................................................................................................. 27
Entitlement for Standard Shell package: ............................................................................................... 27
FORM T4 .............................................................................................................................................. 28
FASCIA NAME – COMPULSORY FOR STANDARD SHELL SCHEME EXHIBITORS ............................................ 28
FORM T4a ............................................................................................................................................ 29
PANEL AND RECEPTION DESK SPECIFICATIONS........................................................................................... 29
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FORM T5 .............................................................................................................................................. 30
RAW SPACE BOOTH – EXTERNAL CONTRACTOR ......................................................................................... 30
ELECTRICAL SERVICES .................................................................................................................................. 31
FORM T6 .............................................................................................................................................. 31
Electrical Catalogue .............................................................................................................................. 32
SERVICE LOCATION PLAN ............................................................................................................................ 34
FORM 7a .............................................................................................................................................. 34
FORM 7b.............................................................................................................................................. 35
SERVICE LOCATION PLAN ............................................................................................................................ 35
FORM T8 .............................................................................................................................................. 36
FUNITURE ORDERS ...................................................................................................................................... 36
Furniture Catalogue: ............................................................................................................................ 38
FORM T9 .............................................................................................................................................. 41
AUDIO VISUAL EQUIPMENT ORDERS .......................................................................................................... 41
FORM T10 ............................................................................................................................................ 42
GRAPHICS PRINTING SERVICES .................................................................................................................... 42
FORM T11 ............................................................................................................................................ 43
CARPET ORDERS .......................................................................................................................................... 43
FORM T11a .......................................................................................................................................... 44
CARPET COLOUR SAMPLE............................................................................................................................ 44
FORM T12 ............................................................................................................................................ 45
LIGHTED COUNTERS/DISPLAY CABINETS ORDERS – EARLY BIRDS ONLY..................................................... 45
Lightbox Catalogue: ............................................................................................................................. 46
FORM T13 ............................................................................................................................................ 47
MANNEQUINS ORDERS ............................................................................................................................... 47
PAYMENT DETAILS (DAWNSEN EXHIBITS) ................................................................................................... 48
APPENDIX A ......................................................................................................................................... 48
CHEQUE PAYMENT ...........................................................................................................................48
TELEGRAPHIC TRANSFER ..................................................................................................................48
PAYPAL PAYMENT.............................................................................................................................48
WECHAT PAYMENT...........................................................................................................................48
PAYNOW PAYMENT ..........................................................................................................................48
DESTINATION SINGAPORE BEACH ROAD HOTEL .................................................................................... 49
FOR RESERVATION (EXHIBITOR SPECIAL RATES) ......................................................................................... 49
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CHANGI INTERNATIONAL AIRPORT TO DESTINATION HOTEL SINGAPORE............................................... 50
TAXI Directions: ................................................................................................................................50
MRT (train) Directions: .....................................................................................................................50
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www.adex.asia
DEADLINES, CONTACTS & VENUE
DEADLINES
DATE TIME DETAILS
1 February 2019 PAYMENT Final payment due for exhibition booth space. Contact ADEX accounts
team for queries at julia@asiangeo.com
FREIGHT Freight Instructions contains Deadline for shipment, Consignment
1 March 2019 FORWARDER Instructions, Insurance and Shipping Chargers to be confirmed before the
ORDER deadline. Exhibitors to complete and send the form to ADEX Official
FORMS Freight Forwarder, ROGERS EXPO SERVICES (SINGAPORE) PTE LTD
SERVICE All shell-scheme exhibitors must complete the Exhibitor Profile form
5 March 2019 ORDER online & send to ADEX Official Contractor, SUNYAU EXPO PTE LTD /
FORMS DAWNSEN EXHIBITS PTE LTD, to ensure correct name on fascia-board.
This is also
EXHIBITOR Complete Exhibitor Profile Form online at:
PROFILE http://www.adex.asia/exhibitor-profile-2019
EXHIBITOR Complete Exhibitor Passes Form online at:
BADGE FORM https://www.adex.asia/exhibitor-badge-form/
10 March 2019
CONTRACTOR Complete Contractor Badges Form online at:
BADGE FORM https://www.adex.asia/contractor-badge-form
SPONSORSHIP Complete Sponsorship Form online at:
FORM https://www.adex.asia/sponsorship-submission/
CONTACTS
DATE TIME DETAILS EMAIL
Ellfrance Phang Project Manager (+65) 8222 9196 ellfrance@uw360.asia
Victor Ow Logistic Senior Manager (+65) 9746 6322 victor@uw360.asia
Karter Lee Event Manager (+65) 9273 3322 karter@uw360.asia
Nora Ismail Marketing Manager (+65) 9625 0082 nora@uw360.asia
Anne Low Accounts Manager (+65) 8488 7822 anne@uw360.asia
Desmond Ho Accounts Manager (+65) 8301 9253 desmond@uw360.asia
VENUE
Suntec Singapore Convention & Exhibition Centre
1 Raffles Boulevard, Suntec City, Singapore 039593
Halls 401, 402, 403, 404 and 405
Conference room 311 will be used for conferences and seminars
www.suntecsingapore.com
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OFFICIAL STAND CONTRACTOR – SUNYAU EXPO PTE LTD / DAWNSEN EXHIBITS PTE LTD
Address: 6 Soon Lee Road, Jurong, Singapore 628072
NAME DESIGNATION CONTACT EMAIL
See Yiing Peck Project Manager Tel: (+65) 9842 9496 seeyiing@dawnsen.com.sg
Yiwei Yee Project Executive Tel: (+65) 9851 6315 yiwei@dawnsen.com.sg
OFFICIAL FREIGHT FORWARDER – ROGERS EXPO SERVICES (SINGAPORE) PTE LTD
Address: 6 Harper Road, #05-03, Leong Huat Building, Singapore 369674
NAME CONTACT EMAIL
Vincent Tan Tel: (+65) 6846 0055 sales@rogers-asia.com
Faith Ong Fax: (+65) 6846 1376 Attn: ADEX 2019
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www.adex.asia
ONSITE SCHEDULE
The exhibition hall set-up/tear-down and opening times are as shown below.
Please kindly contact us if you have further enquiries or concerns with the time arrangements.
SET-UP TIMING
08:00 – 22:00 Floor marking & exhibition set up Official Contractor
10 April 2019
08:00 – 22:00 Shell Scheme & Additional Orders Official Contractor
Wednesday
14:00 – 22:00 Special Design Custom Booth Other Contractors
Exhibition Additional Orders Official Contractor
0800 – 1600
11 April 2019 Other Contractors
Special shell design set up
Thursday
1000 – 2200 Cleaners Cleaning Team
EVENTS TIMING
10:00 – 16:00 Exhibitor Booth preparation Exhibitors access only
Collection of Exhibitor Badge @
10:00 – 16:00 Exhibitors access only
Registration Counter at Level 4
11 April 2019
Thursday 16:00 – 18:00 Trade visitors & Guests Trade visitors & Guests access
18:00 – 20:00 Booth closing Exhibitors access only
20:00 – 23:00 Appreciation Night Exhibitors & Speakers
09:00 – 10:00 Booth preparation Exhibitors access only
12 April 2019
10:00 – 19:00 Exhibition opens Public access
Friday
19:00 – 19:30 Booth closing Exhibitors access only
19:30 – 22:00 ADEX 25th Anniversary Awards Night Exhibitor / Speakers & Invited Guest
09:00 – 10:00 Booth preparation Exhibitors access only
13 April 2019
10:00 – 19:00 Exhibition opens Public access
Saturday
19:00 – 19:30 Hall closing Exhibitors access only
19:30 – 23:00 Divers Party Exhibitor / Speakers & Invited Guest
09:00 – 10:00 Booth preparation Exhibitors access only
14 April 2019
10:00 – 19:00 Exhibition opens Public access
Sunday
19:00 – 22:00 Tear Down Contractor & Exhibitors access only
All stands must be maintained in a fully operational state until the closing of the show at 19:00 on 14 April 2019.
* During set-up/break down times, access to Halls 401 - 405 is only through the loading/unloading bay.
* Individual stand fitting contractors must complete their work according to schedule listed.
* Permission must be sought for overtime work and required overtime charges may have to be
paid. It is advised to work with the official contractor for special shell designs, as they have longer
access to set-up/break-down times.
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www.adex.asiaCOMPULSORY FORMS - ONLINE
***DEADLINE – 20 FEBRUARY 2019***
1. EXHIBITOR PROFILE
Record of Exhibitor info, for use in promotional materials for ADEX 2019, organised by Asian Diver magazine.
Failure to submit Exhibitor Profile by deadline
https://www.adex.asia/exhibitor-profile-2019/
*Exhibitor Poster will be excluded for failure to submit exhibitor profile by due date*
2. EXHIBITOR BADGE
Exhibitors will be identified by badges issued by the Organizer. Exhibitor badges will only be issued to the
registered personnel according to the information provided to the Organizer. Exhibitors will receive a
confirmation email which they will have to print out to collect the badges at the registration counter during set-
up/move-in.
Each 9sqm booth is entitled to 3 badges. Exhibitor badges are for use within the exhibition area across all 3 days,
including additional networking functions. Additional badges can be purchased at $25 per extra badges.
In addition, each booth will receive 10 entrance tickets to ADEX. These tickets are for distribution to exhibitor
guests and allow access to the show for 1 day per ticket. These tickets can be collected along with the exhibitor
badges during registration.
https://www.adex.asia/exhibitor-badge-form/
3. CONTRACTOR BADGE FORM
Exhibitors engaging third party contractors for their special design stands must register the contracting company
and apply for access badges for on-site personnel.
Exhibitors are to inform their assigned contractors to complete the online form. The assigned contractor will
receive a confirmation email which they will have to print out to collect the badges at the registration counter
during set-up/move-in. Contractors without badges will not be allowed into the Exhibition Hall.
https://www.adex.asia/contractor-badge-form/
4. SPONSORSHIP SUBMISSION FORM (only Sponsors need fill)
Exhibitors sponsored products submission, information provided will be used for promotion for
sponsors.
https://www.adex.asia/sponsorship-submission/
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www.adex.asiaIMPORTANT INFORMATION FOR ALL EXHIBITORS
MOVE IN & SET UP REGULATIONS If the clearing is not completed by the dismantling hours, the
Organiser is entitled to do any of the following:
11 April 2019 10:00 – 17:00
a) enter upon the stand and remove or cause to remove from
(Also see “Onsite Schedule” on page 4) the stand all properties and things belonging to the
exhibitor and to store such properties and things in any
Exhibits should only be sent to the Exhibition Hall when the warehouse or place of the Organiser’s choosing;
stand is sufficiently prepared to receive them. The exhibitor
and/or his representative must be present at his stand to b) do all other things necessary to restore the surrounding
accept the delivery of the exhibits. The Organiser will NOT back to good order and condition as required;
accept any delivery on behalf of any exhibitor. Neither will the
Organiser be responsible for the subsequent safekeeping of All expenses incurred by or in connection with the exercise
such items or for any failure in delivery. of any of the Organiser’s right of the above including storage
charges for warehousing or other form of storage of the
Only exhibits that can be hand-carried by one person may be exhibitor’s properties shall be borne by the exhibitor.
delivered to or removed from the Exhibition Booth by the
exhibitor. For heavy exhibits that require mechanical
assistance, the exhibitor shall arrange with the Official Freight CONTRACTOR BADGES
Forwarder. In the case where no prior arrangement has been
made for any heavy or large exhibits arriving on site requiring Exhibitors’ engaging third party contractors for their special
mechanical aid and on-site installation, the Organiser will design stands, are to inform their assigned contractors to
appoint the Official Freight Forwarder to handle the exhibits complete the Contractor Badge Form and send this to the
on behalf of the exhibitor and all costs incurred will be borne Organiser. The assigned contractor should submit the copy of
by the exhibitor. the form to collect the badges at the registration counter
during construction and set-up/move-in. Contractors without
For on-site delivery and handling and taking over from the Site badges are not allowed into the Exhibition Hall.
Installation Contractor, an exhibitor’s representative must be
present to oversee such operation. For consignment of your Contractors’ badges should be collected at the registration
cargoes, please contact the Official Freight Forwarder for counter at the entrance of Exhibition Hall on 10 April 2019
more details. between 16:00 - 18:00.
DISMANTLING & MOVE OUT REGULATIONS EXHIBITOR BADGES
14 April 2019 @ 19:00 – 22:00
Exhibitors will be identified by badges issued by the Organiser.
All stands must be maintained in a fully operational state until Exhibitor badges will only be issued to the registered
the close of the show at 19:00 on 14 April 2019. Electrical personnel according to the information provided to the
supply will be turned off 30 minutes after official closing of Organiser. Please use Exhibitor Badge Form for the issue of
the show. It is imperative that exhibitors clear their badges. Additional badges required would be charged
belongings from the stand by 20:00 on 14 April 2019. accordingly, as stated in the order form.
The exhibitor shall at the expiration of the exhibition period Badges are valid for the duration of the move-in/set-up,
leave the stand and the surrounding in a clean and orderly exhibition days and tear- down/move-out periods. For security
state, free from debris and any other waste. To minimise the purposes, exhibitors are required to wear their badges at all
possibility of damage or loss of exhibits, it is imperative that time, including social functions organised by the Organiser.
exhibitors pack and remove exhibits from the site and clearly
mark items for the freight forwarder, before you leave the Exhibitor badges can be collected from the registration counter
Exhibition Hall on 8 April 2019. at the entrance of Exhibition Hall on 11 April 2019 between
10:00 to 18:00 (Refer to move in details on Page 5 for the Halls
Move in Schedule or on 6 April 2019 between 19:00 to 00:00.
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www.adex.asiaCLEANING FILM/AUDIO VISUAL DEMONSTRATION
General cleaning of the exhibition area and stands will be Censorship
provided. Exhibitors are always requested to maintain their Exhibitors who intend to have a media presentation at their
own stand in a tidy condition. stand must have their materials censored by the Film and
Publications Department.
Exhibitors who, because of operating exhibit or special
activities, are likely to have substantial quantities of waste Censorship
materials for removal, either during or at end of each day, Board of Film Censors/ Arts Entertainment Licensing
must inform the Organiser in advance so that necessary Media Development Authority
arrangement can be made. Cost of bulk waste removal may be 3 Fusionopolis Way #16-22 Symbiosis
charged. Singapore 138633
Tel: (65) 6377 3800
Fax: (65) 6577 3888
ADMISSION Website:
www.mda.gov.sg/Licences/Pages/LicencesLanding.aspx
Public Contact: mda_input@mda.gov.sg
Minors under 16 years of age will not be admitted during set-
up and tear-down days. Copyright
Exhibitors who wish to use audio and/or visual aids in the
The Organiser reserves the right to refuse entry to any person exhibition in relation to the music and music video being played
whom we deem to be undesirable. must ensure that their use will not infringe the copyrights of
others. Exhibitors are advised to contact the following
organisations regarding the procedures for application of a
“Copyright License”.
ADVERTISING AND OTHER DISPLAYS
Audio-related
No poster, advertisement or other form of display that
The Composers and Authors Society of Singapore Ltd
contravenes the laws, rules or regulations of the Ministry of
37 Craig Road, Singapore 089675
Communications and Information and the Arts or other
Tel: (65) 6323 6630
controlling body shall be allowed.
Fax: (65) 6323 6639
Website: www.compass.org.sg
Exhibitors shall promote their products at their stands only.
Any promotional activities are prohibited outside the exhibitor’s
Music Video-related
premises. The Organiser has the right to stop such activities or
Recording Industry Performance (S) Pte Ltd
remove any promotional materials placed in public areas
4 Leng Kee Road, #03-07 SIS Building Singapore 159088
without the consent of the exhibitor.
Tel: (65) 6220 4166
Fax: (65) 6220 9452
Website: www.rips.com.sg
CUSTOMS
Temporary import facilities are available. Full details may be
SOUND LEVEL
obtained from the Official Freight Forwarder.
Sound level must be set at a level that will cause no
interference with or annoyance to other exhibitors. The
FIRE REGULATIONS
Organiser reserves the right to reduce the sound level or
switch off any audio/visual displays, which cause complaints.
All materials used in the stands and exhibition construction
The Organiser’s decision is final if such a dispute arises.
must be properly fireproofed in accordance with local
regulations. Fire marshals will patrol the exhibition venue and
The exhibitor is prohibited from using amplifying equipment
will be authorised to limit any demonstration that are potential
that is objectionable to the Organiser.
fire hazards.
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www.adex.asiaLUCKY DRAW ACTIVITY MEDICAL REQUIREMENTS
For any operation of lucky draws or games of chance or lottery Please bring with you any prescribed drugs you may need.
devices involving cash, written permission must be sought from Pharmacies and clinics can be found in Suntec Singapore and
the Public Entertainment Licensing Unit of the Ministry of any medication / consultation required will be at your own
Home Affairs and the Organiser. personal expenses.
Singapore Police Force (SPF) Licensing Division (Lucky Draws)
Licensing Division OPERATION OF STANDS & ACTIVITIES
Police Cantonment Complex
Block D #02-701 Singapore 0088762 The stand must be fully staffed and operational during the
Tel: (65) 6835 0000 opening hours of the exhibition. Exhibitors must not be
Fax: (65) 6538 6647 engaged in any activity, which, in the opinion of the Organiser,
Website: www.spf.gov.sg is likely to cause annoyance to visitors or other exhibitors.
Contact: SPF_OPS_licensing@spf.gov.sg
The exhibitor is not allowed to sub-let to other parties either
wholly or in part the space allotted, without a written consent of
LIABILITIES AND INSURANCE the Organiser.
Every reasonable precaution will be taken by the Organiser to The Organiser reserves the right to enter any part of the
ensure the security and safety of the exhibition hall and premises and to deny access to any objectionable persons
adjacent areas. However, the Organiser will not accept liability from said premises and, upon the exercise of this authority, the
to exhibitors or their employees in respect of any direct or exhibitor hereby waives any right and all claims for all
indirect damage, loss of, or damage to any exhibits, including the damages against the Organiser.
risk of fire.
Exhibitors must confine their activities to their contracted
All exhibitors shall insure, indemnify and hold the Organiser space. Exhibitors will not be permitted to use strolling
and the hall owner harmless in respect of all costs, claims, entertainment or to distribute samples or souvenirs except
demands and expenses to which they may be subjected from their own booths.
because of loss or injury arising to any persons whosoever
caused while the said persons are upon or examining or passing Touting of business is not allowed. Exhibitors’ representatives
the said exhibitor stand during the tenancy of the exhibition. wearing distinctive costumes, carrying banners or signs or
distributing promotion materials should remain in their own
The exhibitor shall be responsible for the liability of risk of his stands.
servants, agents or exhibits.
Exhibitors holding hospitality functions for ADEX attendees
All exhibits shall be placed at the exhibitor’s own risk. The must obtain clearance from the Organiser prior to
Organiser shall not be held responsible for any theft, damage announcement of such functions.
or loss of the exhibits.
Exhibitors cannot schedule events, tours or transportation
The Organiser shall not in any event be held responsible for any for attendees that conflict with official ADEX events.
restriction or condition that prevents the construction,
erection, completion, alteration or dismantling of stands, or for
the entry, siting or removal of exhibits, or for failure of any PROHIBITION OF DANGEROUS GOODS/
services or amenities provided by the hall landlord for the MATERIALS
cancellation or part-time opening of the exhibition either as a
whole or in part, or for amendments or alterations to all or any Unless otherwise approved by the Organiser in writing, it is
of the rules and regulations caused by circumstances not under agreed that display or entry into the exhibition area of the
their control. Exhibitors must ensure that their temporary staff following is prohibited: arms, guns, swords, ammunition,
and the staff of their servants or agents are insured against explosives, inflammables, radio-active materials and other
claims for workman’s compensation. goods of dangerous nature, goods prohibited from import or
domestic sale, goods that infringe upon patent rights, goods
that may be of hindrance to the smooth operation of the
intended operation of the intended exhibition and goods in any
other way prohibited by government agencies
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www.adex.asiaSECURITY TIME SLOTS BOOKING
The Organiser has engaged security services throughout build- Granted Permission for the usage of any of the following no
up, exhibition and dismantling hours. later than 15 February 2019 to the respective account
managers:
However, exhibitors are reminded that this is an open stand
show and the primary responsibility for safeguarding of (Subjected to availability)
belongings lies with the exhibitors. It is strongly recommended
that at least 1 personnel from the exhibiting company be 1) Centre stage
present at the stand during set-up and dismantling. 2) Dive pool
3) Swimming Pool
The Organiser is not responsible for the insurance of stands and 4) Photo / Video Seminar Room
goods. Exhibitors are advised to insure valuable items. The 5) Tek & Trade Seminar room
Organiser shall not in any way be held responsible for any loss
or damage or theft of exhibits or any properties of exhibitors or Please provide details such as your preferred time, time and
representatives at the exhibition venue during the location. Subject to availability.
construction, exhibition and dismantling period.
All bookings will be scheduled accordingly and is subjected to
If your displays are very valuable or sensitive and you wish to changes and availability, under the discretion of the organisers.
hire security personnel exclusively for your stand during off-
show hours, please contact the Organiser.
PAYMENTS AND CANCELLATION
You may NOT use your own staff or personnel from any other
security agency. All payments are due by no later than 1 February 2019.
For security and safety reasons, exhibit movement in or out In the event of cancellation, please note that 90 days or less,
of the hall during show hours is not permitted. cancellation fees will be 100% of the total cost due.
SMOKING PARKING
Smoking is strictly prohibited inside all air-conditioned areas. SUNTEC Exhibition and Convention Centre
PARKING LOT AVAILABLITY: 924
STORAGE
7am – 5pm $2.20 for first hour
The Organiser has no obligation to
$1.10 for subsequent half
provide any service for storage facilities
Weekdays hour
on site for packing cases, surplus materials,
5pm – 12am $2.20 per entry
or other properties for the exhibitor.
12am to 7am $1.10 per hour
Prior arrangements for safekeeping of such items must be Weekends Whole day $1.10 per hour
made with the Official Freight Forwarder or the exhibitor’s local
agent. Otherwise, exhibitors shall arrange for the materials to
be returned to their own premises. The following rates will apply from Monday to Sundays
including public holidays (subject to changes)
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www.adex.asiaEXHIBITION RULES & REGULATIONS
Structural Height Restriction
EXHIBITION HALL SPECIFICATIONS
The permitted stand height is 3.5m. For any structural design
VENUE: Suntec Singapore Convention & Exhibition Centre exceeding 3.5m height, prior approval must be obtained from
EXHIBITION HALLS: 401 - 405 the Organiser/Official Contractor.
Air- Conditioning Two (2) copies of technical drawings (plan & perspective view) of
your stand design must be submitted to SUNYAU EXPO /
The hall will be fully air-conditioned throughout the exhibition DAWNSEN EXHIBITS not later than the stipulated deadline 3
hours only (11– 14 April 2019). March 2019. If applicable.
Electrical Supply Overhead Structures
Available with charges upon request. Exhibitors should No overhead structures are permitted to encroach upon the
contact the Official Stand Contractor pertaining to their common air space outside the area booked.
electrical connection. Electrical supplies will only be furnished
by the Official Stand Contractor. The Organiser has the right to authorize dismantling or
rebuilding of any stand that does not meet this regulation.
Raw Space Design
*Special stand design construction: Height Restriction is 5m.
Exhibitors taking up raw space are responsible for laying their
own floor covering. All carpets and floor coverings can be Hanging of Banners/Framework/Helium Balloon
affixed with masking tape or double-sided tape.
Banners/ framework and helium balloons can only be hung
The use of paint or glue on the floor of the Exhibition Hall over exhibitor’s stand. A charge on the usage of airspace will be
is strictly forbidden. Should any damage occur, it is the imposed. Approval must be obtained on the design and size of
exhibitor’s/appointed contractor’s responsibility to meet the the banner/ framework/ helium balloon.
costs involved.
Free Standing Signs
All exposed rear surfaces of the design and structure must
be decorated unless facing the actual walls of the Exhibition No signs or advertising are permitted beyond the boundaries
pavilion. of individual stands or pavilions.
The Organiser reserves the right to require modifications of The Organiser reserves the right to remove signage that does
questionable exhibits. not comply with the regulation.
Performance Bond
Access Clearance
*For safety requirements, only the official contractor shall Certain areas must be kept clear and free from obstruction.
carry out electrical and pipe installations. All stand designs These areas are as follows:
and constructions are subjected to approval by the 1. Aisles
organiser and the venue owner. All approved stands 2. Gangways
nominated stand contractor is required to pay a non- 3. Emergency Exits
refundable fee of S$4 per square metre (excluding GST), in 4. Air-Conditioning Vents
additional to a refundable performance bond of S$50 per 5. Fire Appliances
square metre (minimum of $500 and maximum of 6. Any other areas that would be identified by the
Organisers
S$5,000)*
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www.adex.asiaOFFICIAL STAND CONTRACTORS
SUNYAU EXPO / DAWNSEN EXHIBITS PTE LTD is the Official
Stand Contractor for this event. g. The Organiser reserves the right to require
modifications of questionable exhibits.
As the Official Stand Contractor assigned for this exhibition,
they would be able to assist you on all enquiries pertaining to
your exhibition stand such as stand design, furniture and APPOINTING A CONTRACTOR & SITE
electrical requirements, etc. OPERATIONS
SUNYAU EXPO / DAWNSEN EXHIBITS PTE LTD Exhibitors with special design stands are at liberty to appoint
6 Soon Lee Road, Jurong, Singapore 628072 any other contractor of their choice other than the appointed
Official Stand Contractor. Please ensure that your contractor is
Service order forms such as furniture or electrical supplies, are fully aware of the following points before being assigned to
available at the end of this manual. tender for your work.
a. It is the responsibility of each exhibiting company to ensure
DECORATED BOOTH SPECIFICATIONS that their stand design complies with the information in this
manual and also the Terms and Conditions of participation
SHELL SCHEME PACKAGE (refer to Terms & Conditions on the exhibitor official stand
The following items are provided with a (3m x 3m) or (3m x 2m) contract).
Shell Scheme Stand:
b. Two (2) copies of technical drawings (Plan & Perspective
A. Walls - White laminated wall partition with aluminium view) of your stand design must be submitted to SUNYAU
frames. EXPO / DAWNSEN EXHIBITS for approval by 3 March 2019.
B. Fascia - 300mm (ht) board with vinyl lettering and
numbers on stickers. c. On-site, if a complaint is filed with regards to your stand for
C. Lighting - 2 nos. 40w Fluorescent lights mounted non-conformance to the rules and regulations, you will be
behind the fascia. required to make the necessary modifications, on- site, at
D. Furniture - 1x information counter, 2x folding chairs, your expense.
1x. waste paper basket
E. Flooring - Needle punched carpet d. It is the stand contractor’s responsibility to remove all
F. Electrical - 1x 13 Amp (220v) single-phase power point. packaging and waste materials from the hall. Failure to
comply will result in a charge being deducted from the
The following rules and regulations must be followed when deposit.
preparing a stand:
e. No part of any structure or exhibit may extend beyond the
a. No painting or wall papering of the stand will be boundaries of the space contracted. The Organiser has the
allowed. right to authorise dismantling or rebuilding of any stand
that does not meet this regulation.
b. No nails or screws shall be driven, or holes drilled into
the panel walls. Brackets are available to carry the f. No nailing, drilling or fixtures of any kind is allowed on the
exhibitor’s display panel, signs, etc. from the top of the partitions, floor, ceiling, or any hall structure. Exhibitors will
panel wall. be liable to any damage to their stands, fixtures & fittings
and the exhibition venue.
c. Exhibitors should fix their own promotional materials
directly onto the panel walls with double sided g. Where a special design stand is located adjacent to a shell
adhesive pads or similar material provided that such scheme stand, the wall of the shell scheme stand is
material can be removed at the close of the exhibition considered rented by the exhibitor with shell scheme
without damage to the wall panels. package and may not be utilized by the special design
stand.
d. No additional stand fitting or display may be attached to
the Shell Scheme structures. h. All exposed rear surfaces of design and structure must be
decorated unless facing the actual walls of the Exhibition
e. Any damage caused to the exhibitor’s stand by the Area.
exhibitor or his representative or staff will be invoiced
to the exhibitor.
f. Any special arrangement for a standard shell scheme
stand must be communicated to the Official Stand
Contractor in advance. Exhibitors will hold the
responsibility for any cost involved.
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www.adex.asiaELECTRICAL SUPPLIES AND INSTALLATIONS The agreed shipping agreement between ROGERS EXPO
SERVICES (SINGAPORE) PTE LTD and the individual exhibitor
For safety reasons, all electrical wiring and installation MUST be will ensure that exhibits and all related articles arrive at the
carried out by the Official Stand Contractor. No exception is exhibition centre well in advance of the exhibition date to
permitted. provide for customs clearance, transportation and unpacking
procedures.
a. Exhibitors are requested to bring their own
transformers, converters, etc., or hire from the Overseas exhibitors’ authorised agents should apply to the
Official Stand Contractor, for their exhibits with address listed below for full information on the forwarding
different current specification. procedures. ROGERS EXPO SERVICES (SINGAPORE) PTE
LTD will issue shipping instructions to exhibitors.
b. Exhibitors requiring 24-hour electrical supply must
inform the Official Stand Contractor one month prior IMPORTANT
to the exhibition Exhibitors are reminded that in the interest of security and
efficiency, ROGERS EXPO SERVICES (SINGAPORE) PTE LTD
c. No electrical installation and fitting may be
is EXCLUSIVELY responsible for the handling of goods and
suspended from the roof of the exhibition halls or
exhibition materials into and out of the Exhibition Centre.
fixed to any part of the building structure. No fitting
However, exhibitors wishing to use their own forwarding
may project beyond the boundaries of the site
agents to send display items to Singapore, should note the
allocated.
following:
d. Before lighting and electricity are supplied for
Please do not consign shipments to ADEX, Asian Diver, Asian
individual stands, exhibitors who need a prior
Geographic Magazines Pte Ltd or Suntec Singapore International
arrangement for electricity supply for testing should
Convention & Exhibition Centre.
contact the Official Stand Contractor. Such supply
may be subjected to extra cost and technical
*** All exhibits should be consigned to ROGERS EXPO
availability.
SERVICES (SINGAPORE) PTE LTD ***
e. No flashing lights or signs will be permitted unless
forming an integral part of the exhibitor’s product. Contact the following for all freight related queries:
f. Exhibitors may order lighting and electrical items ROGERS EXPO SERVICES (SINGAPORE) PTE LTD
according to the order forms supplied by the Official 6 Harper Road #05-03, Leong Huat Building, (S) 369674
Stand Contractor. Each power point supplied is
allowed to be connected to ONE electrical appliance Vincent Tan
at any one time. Connection for lighting purposes Tel: (+65) 6846 0055
from power outlet is NOT permitted. Email: sales@rogers-asia.com
g. Exhibitors with light fittings may apply for lighting All consignments must be on a “Freight Prepaid” basis.
connection. The Official Stand Contractor will be
responsible for running wiring from the main supply As an appointed Official Freight Forwarder in this exhibition for
to your light fittings (to be provided by exhibitors). your freight forwarding and on-site handling needs, the Official
Lighting connection fees will be charged according to Freight Forwarder will be able to assist you on all enquiries
the number of tubes in each light box using the pertaining to freight forwarding, customs clearance, deliveries
lighting connection or 4ft fluorescent tube rate, etc.
whichever is applicable.
BOOTH SPACE
OFFICIAL FREIGHT FORWARDERS All booths are NON-TRANSFERABLE to any business associates
(exhibitors, medias, conservation groups). Sharing may be
ROGERS EXPO SERVICES (SINGAPORE) PTE LTD is the permitted up to a maximum of 2 registered companies per
official freight forwarder for the event and can provide a booth.
comprehensive range of services including customs clearance,
storage and transportation, etc. LOADING / UNLOADING BAY
Please refer to the ROGERS EXPO SERVICES (SINGAPORE) All vehicles should not be parked or left unattended at the
loading / unloading bay. This may result in your vehicle being
PTE LTD SHIPPING DOCUMENTS included in the manual.
clamped.
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www.adex.asiaROGERS ASIA (SINGAPORE) FREIGHT FORWARDER
INTRODUCTION
This shipping manual will assist you in the correct and timely dispatch of your exhibits to Singapore and should be read
in conjunction with the exhibitor-kit issued by the organisers. Please do not hesitate to contact us if you require
clarification on any points.
ROGERS EXPO SERVICES (SINGAPORE) PTE LTD
Tel: 65-6846 0055
Fax: 65-6846 1376
E-mail: sales@rogers-asia.com
Rogers Asia (Singapore) wish you every success at ADEX 2019 and look forward to seeing you in Singapore.
CONSIGNING INSTRUCTIONS (SEA & AIR)
All freight should be shipped on “FREIGHT PREPAID”, and consigned as follows:-
ROGERS EXPO SERVICES (SINGAPORE) PTE LTD
6, Harper Road, #05-03
Leong Huat Building
Singapore 369674
Tel: 65-6846 0055
Fax: 65-6846 1376
E-mail: sales@rogers-asia.com
For: ADEX 2019
LATEST ARRIVAL DEADLINES
Documentation Deadline : 7 working day prior arrival
Please ship your goods to arrive Singapore no later than:-
Sea freight : 29 March – 01 April 2019
Airfreight : 02 – 05 April 2019
Videos : 29 March 2019
SHIPPING DOCUMENTATION AND PRE-ADVICE
For all shipments, copies of documents, including air or ocean bills of lading/ Airway Bills, truck, invoices & packing list
and other required documentation must be faxed/e-mailed to Rogers Expo Services (Singapore) Pte Ltd (+65 6846
1376) / sales@rogers-asia.com SEVEN WORKING DAYS prior to arrival. Please also indicate the name of the exhibitor’s
show site representative, their office phone and fax numbers, their mobile phone number and their e-mail address.
The shipper is responsible for any delays due to bad weather, war, strike, equipment failure, intensive examination or
other Government intervention.
Please fax stand plans & insurance certificates, if applicable.
Whichever method you choose, please ensure you fax/email a brief pre-advice to us as soon as available.
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