EXHIBITOR PROSPECTUS - The Aircraft Electronics Association
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EXHIBITOR PROSPECTUS
AEA.NET/CONVENTION
#AEA21
LOCATION: Dallas, Texas
CONVENTION DATES: June 22-25, 2021 PROSPECTIVE
TRADE SHOW DATES: June 23-24, 2021
EXHIBITOR
W e look forward to reuniting our industry in Dallas!
After a challenging year filled with adversity, let us re-engage in 2021. The AEA and
the Hilton Anatole Hotel are working together to ensure we can meet safely by following
established protocols along with guidance from the CDC and local government.
If you offer products or services to the general aviation industry through a dealers’
network, do not miss out on reaching hundreds of current and potential dealers all in
one place – the AEA International Convention & Trade Show!
The AEA Trade Show gives you the opportunity to:
• Contact new prospects and generate leads.
• Upsell existing customers.
• Promote your company’s image and maximize its market exposure.
• Discuss the needs of your customers “facemask to facemask!”
• Launch new products or services at the dealer level.
• Network and build relationships with decision-makers and influencers.
HOST SITE After months of Zoom calls, webinars, emailing and text messages, one thing
remains constant: Our attendees – your customers – still want to see, touch and
talk product in person!
Join us for an event that will deliver safety, hope and a positive path forward
HILTON ANATOLE for our industry!
will serve as the headquarters See you in Dallas!
hotel for the AEA International DEBRA MCFARLAND
Convention & Trade Show. AEA Executive Vice President
debbiem@aea.net
Hilton Anatole
2201 Stemmons Freeway
Dallas, TX 75207
• PHONE NUMBER FOR
RESERVATIONS:
1-800-HILTONS (1-800-445-8667)
ATTENDEE STATISTICS
by percentage
• DIRECT LINK ON AEA WEBSITE:
aea.net/convention • Avionics/Instrument Shops......................................55%
• ROOM RATE: • Manufacturers..........................................................25%
$219.00
• Other........................................................................11%
• DEADLINE FOR RESERVATIONS: • International Attendees.............................................5%
June 1
• Distributors................................................................2%
Please note: AEA does not work with
any housing agencies to make hotel • Academic................................................................... 2%
reservations on your behalf. We strongly
suggest you work directly with the hotel OTHER includes FAA & government agencies, commuters,
when making your room reservations. associations, press, fleet operators and used-equipment dealers.
MAXIMIZE YOUR
INVESTMENT AVIONICS NEWS IS A PUBLICATION OF THE AIRCRAFT ELECTRONICS ASSOCIATION.
> ADVERTISING
IMPORTANT
JULY 2020
avionicsnews.net
Get your message out to your dealers by advertising
in the following publications and letting them know
you will be exhibiting at the AEA Trade Show.
CONTACTS
• Avionics News magazine - Whether you advertise
THE MAKING OF THE
GRANDEST > DEBRA MCFARLAND
year-round or in special issues, your message not GRAND CHAMPION BONANZA Aircraft Electronics Association
only reaches your dealers, but pilots, too! • AEA MEMBER PROFILES:
MURFREESBORO AVIATION & PEE DEE AVIONICS
• INDUSTRY SPOTLIGHT:
LANDING AVIONICS BUSINESS FROM HOMEBUILDERS debbiem@aea.net
• Show Guide - This comprehensive show schedule 816-347-8400
and exhibitor listing is distributed to and referenced repeatedly by AEA • Exhibit Space
Convention attendees. • Name Badge Registrations
• Meeting Registration
• AEA website and AEA Wired e-newsletter - Reach the masses of individuals
• Hosted Functions
who depend on this type of media for their information! • New Product Introductions
> APRIL B. MOODY
> PRESS COVERAGE
SS&G Management
Each year, the general aviation industry press is on-site to get the latest
information regarding avionics and related products. Take advantage of April.Moody@ssgmanagement.net
985-377-8800
meeting with members of the aviation media during the show.
• Booth Setup
• Ordering Items for Booth
• Shipping Information
> NEW PRODUCT INTRODUCTION SESSION -
EXHIBITORS ONLY
> LINDA ADAMS
The “must-attend” event of the year. The AEA New Product Introductions
will take place the day before the trade show opens. Exhibitors with new Aircraft Electronics Association
products to the industry as of Jan. 1 will be invited to submit a request to be lindaa@aea.net
816-347-8400
part of this most talked about session. Space is definitely limited. Detailed
information will be sent to contracted exhibitors by early March. • Convention Sponsorships
> RACHEL HILL
> SPONSORSHIPS rachelh@aea.net
Sponsoring items for the annual AEA International Convention & Trade Show 816-366-5109
is always a good way to say “thank you” to your dealers and customers. If you Advertising:
have a sponsorship idea, please let us know. As always, the items available for • Avionics News Magazine
• Show Guide
sponsorship are on a first-come, first-served basis.
FIRST EXHIBIT BOOTH
PLACEMENT SPACE PERSONNEL
FOR EXHIBIT CANCELLATION REGISTRATION
SPACE DEADLINE DEADLINE
SEPTEMBER 30 FEBRUARY 28, 2021 JUNE 2, 2021
The following companies were
PRELIMINARY
SCHEDULE
2020 scheduled to exhibit at the
2020 AEA Convention in Nashville.
MONDAY / JUNE 21
EXHIBITORS
• ACR Products • Georgian Aerospace
8 a.m. - 5 p.m........................... Exhibit Hall Setup • AEA Technology Inc. • Gogo Business Aviation
• Aero Dynamix • Gotham Studios
• Aero Express Inc. • Guardian Avionics
• AeroLEDs • Hutchinson Stop-Choc
TUESDAY / JUNE 22 •
•
Aircraft Lighting International
Aircraft Spruce & Specialty
•
•
Innovative Advantage
Innovative Solutions & Support
7:30 a.m. - 8:15 a.m. . ..... Regulatory Rise & Shine • airplus • Jettech LLC
8 a.m. - 5 p.m. ......................... Exhibit Hall Setup • AIRR Engineering • Jupiter Avionics Corp
• Airtext • Kelly Manufacturing
8:30 a.m. - Noon... Opening, Awards Ceremony & • ALTO Aviation • KGB Aviation Solutions
New Product Introductions • Anodyne Electronics Manufacturing Corp. • KGS Electronics
1 p.m. - 5 p.m. .......................... Training Sessions • Appareo Aviation • L3Harris Technologies
• Applied Avionics • Laselec
• Applied Technical Services • Latitude Technologies
• Aspen Avionics • Laversab Inc.
• Astro Tool Corp • Luma Technologies
WEDNESDAY / JUNE 23 • Astronautics Corp of America • Marsh & McLennan Agency
8:30 a.m. - 10:30 a.m............... Regulatory Session • Astronics • Mid Continent Controls Inc.
• ATEQ • Mid-Continent Instruments and Avionics
8:30 a.m. - 10:30 a.m.................. Training Sessions • Av-DEC • Mid-South Avionics
10:30 a.m. - 5 p.m........................ Exhibit Hall open • Avidyne • Millennium International
[ with light lunch in hall ] • Avionics Specialist, Inc. • MyGoFlight
• Avionteq • Nav-Aids Ltd.
• Avotek • Nimbus Aviation
• Baker Hughes / Druck • One Mile Up
THURSDAY / JUNE 24 •
•
Barfield
Becker Avionics
•
•
Orban Microwave
Pacific Southwest Instruments
8:30 a.m. - 10:30 a.m............... Regulatory Session • BendixKing / Honeywell • Paramount Panels
8:30 a.m. - 10:30 a.m.................. Training Sessions • Blue Avionics • Peregrine Avionics
• Bongiovi Aviation • PFC Flexible Circuits
10:30 a.m. - 5 p.m........................ Exhibit Hall open • Buller Enterprises • PilotSafety.org
[ with light lunch in hall ] • Cal Labs Inc. • Preston Pressure LLC
5 p.m. - 11 p.m. .................... Exhibit Dismantling • Capital Avionics • PS Engineering
• Carlisle Interconnect Technology • QAI Aerospace
• Castleberry Instruments & Avionics • RAMI
• CCX Technologies • RBR Aviation
• Chicago Jet Group • RIM Enterprises
FRIDAY / JUNE 25 • Cobham • Robotic Skies
8 a.m. - Noon........................ Exhibit Dismantling • Cobra Systems • Rosen Aviation
• Collins Aerospace • Safran Electronics
8:30 a.m. - 5 p.m.. ..................... Training Sessions • Connell Aviation Group • Sandia Aerospace
• D.L.S. Electronic Systems • Satcom Direct
• DAC International • Shadin Avionics
• Dallas Avionics • Sky Definition Aero Systems
• Daniels Manufacturing • SmartSky Networks
• Dayton-Granger • Southeast Aerospace
BEWARE •
•
DB Integrations
Digitran
•
•
Spectrum Technologies
SRS Aviation
of unauthorized groups • DMA-Aero • StandardAero
• DPI Labs • Technisonic Industries
offering email lists! • Duncan Aviation • Tegam
• Eagle Copters • TGH Aviation
As is common in connection with large conventions • EDMO Distributors • The Angelus Corp
• EIT Avionics • Thommen Aircraft Equipment
and aviation industry events, there often are • Electro Enterprises • TQ Aircraft Electronics
unauthorized groups contacting AEA Trade • Elliott Aviation • Trans-Cal Industries
• Express Calibration Services • Tri-Star Technologies
Show exhibitors and others, offering email lists of • FAA ADS-B • Trig Avionics Ltd.
attendees and other contacts. The AEA does not • Flight Data Systems • uAvionix
• Flightcell International • Universal Avionics
sell or offer its lists of exhibitors and attendees to • FreeFlight Systems • VIAVI Solutions
any such group; these offers are not legitimate. • Gables Engineering • WBParts
• Garmin USA • Whelen Aerospace Technologies
Please beware of these offers if you receive them. • Genesys Aerosystems • WireMasters AEA MEMBERS
EXHIBIT PRICES
EXHIBIT FEE INCLUDES: ASSIGNMENT OF EXHIBIT SPACE EXHIBITS-ONLY BADGES
10 x 10 Non-Corner • Space rental, pipe and drape in Exhibit Hall. To be eligible for the first placement on Sept. 30, 2020, • All booth personnel must be registered to gain
• $2,125 per space (paid by check) your company must meet the following requirements: entrance into the Exhibit Hall.
• Company identification sign in booth.
• $2,200 per space (paid by credit card) • Four exhibits-only badges for company personnel.
1. Be a member of the AEA. • You are provided four exhibits-only badges free of
2. Scheduled to participate as an exhibitor at the 2020 AEA Convention in Nashville. charge for each 10’ x 10’ exhibit space contracted.
10 x 10 Corner • Listing in AEA Show Guide with up to 50 words describing 3. Return a completed contract with payment in full by Sept. 28, 2020.
• Any additional name badges are $75 per person.
• your company, products or services. 4. Membership dues and other invoices must be paid in full.
• $2,550 per space (paid by check)
5. Assignments will be made first to those companies contracting *Deadline to register booth personnel is June 2, 2021.
• $2,625 per space (paid by credit card) • Free internet links directly to your company’s website
three or more exhibit spaces.
and a company description on the AEA Convention website.
• An AEA Convention logo, including your name and booth Based on the requirements outlined, the placement drawing is completely random with no
EXHIBIT HALL HOURS
NON-MEMBERS exhibitor given priority. Contracts received after the Sept. 28, 2020, deadline will be assigned
number, to post on your website, which can link directly to space in the order they are received.
the AEA Convention website. • Wednesday, June 23.................... 10:30 a.m. - 5 p.m.
10 x 10 Non-Corner • Security when the Exhibit Hall is closed.
The AEA reserves the right to assign and/or reassign the exhibitor to exhibit space
other than that requested by the exhibitor and to rearrange the layout of the exhibit
• Thursday, June 24.............. 10:30 a.m. - 5 p.m.
• $4,000 per space (paid by check) hall if deemed necessary.
*Complimentary light lunch will be served both days inside a
• $4,150 per space (paid by credit card) * Exhibit space fee does not include carpet, furniture, electricity,
No exhibitor will assign, sublet or share the whole or any part of purchased exhibit space. designated area in the Exhibit Hall for all exhibitors and attendees!
communications needs or material handling charges.
NOTE: Examples
of corner booths
include 109, 421, AEA EDUCATIONAL FOUNDATION
924, etc. SILENT AUCTION
924 925 926
ws
325 424 525 624 725 824 1024 1124
Ne
1225 1226 1227 1228
623
ro
Ae
323 422 523 622 723 822
1321
119
221 218
320 119
321 218
420 119
421 218
520 119
521 218
620 119
721 218
820 119
921 1020
218 1021
119 1120
218 1121
119 1220
218
1319
121
219 318 319 418 419 518 519 618 619 718 719 818 919 1018 1019 1118 1119 1218
117 817 1217
217 316 317 416 417 516 517 616 617 716 717 816 917 1016 1017 1116 1117 1216
1317
121
1315
119
113 218
212 121
213 220
312 121
513 220
612 121
813 220
912 1013
121 1112
220 1213
121 1312
220
711 1113
111 210 119
211 218
310 409 119
511 218
610 609 119
811 218
910 1011
119 1110
218 1211
119 1310
218 1311
307 907
109 208 209 308 509 608 809 908 1009 1108 1209 1308 121
1309
207 306 507 606 707 806 807 906 1007 1106 1107 1206 1207 1306 119
1307
1305
AEA
225
201 202 400 501 502 503 504 800 1000 1001 1002 1003 1200 1201 1202 1203 1204 1205
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