GENERAL INFORMATION FOR STUDENTS - O'Sullivan College of Montreal - Collège O'Sullivan de ...

 
GENERAL INFORMATION FOR STUDENTS - O'Sullivan College of Montreal - Collège O'Sullivan de ...
O'Sullivan College of Montreal

GENERAL INFORMATION FOR
       STUDENTS

            August 2020
GENERAL INFORMATION FOR STUDENTS - O'Sullivan College of Montreal - Collège O'Sullivan de ...
Table of contents

1.    Special measures during the pandemic COVID-19 ............................................................ 1
2.    Administrative Staff .............................................................................................................. 2
3.    Academic Calendar 2020-2021 ............................................................................................. 3
4.    Attitude and Behavior in actual and virtual class .............................................................. 4
5.    Pedagogical Problem ............................................................................................................. 4
6.    Integrity and Intellectual Property ...................................................................................... 5
7.    Class Hours ............................................................................................................................ 5
8.    Schedule of Classes ................................................................................................................ 5
9.    Absence of Teacher................................................................................................................ 5
10.      Omnivox Online Services .................................................................................................. 5
11.      Physical Education ............................................................................................................ 5
12.      Request for Letter of Attestation and Transcript........................................................... 6
13.      Change of Address or Telephone Number ...................................................................... 6
14.      Commandite ....................................................................................................................... 6
15.      Attestation of Attendance ................................................................................................. 6
16.      Student Readmission ......................................................................................................... 6
17.      Printing Procedure for the Computer Labs .................................................................... 6
18.      Wireless Network............................................................................................................... 7
19.      Library ............................................................................................................................... 7
20.      Student Life Services ......................................................................................................... 8
21.      Learning Center............................................................................................................... 10
22.      Student Services ............................................................................................................... 11
23.      Rules and Regulations ..................................................................................................... 12
24.      Policy to Prevent and Fight against Sexual Violence ................................................... 13
25.      Placement Services .......................................................................................................... 14
26.      Financial Services ............................................................................................................ 14
27.      Scholarships and Merit Awards ..................................................................................... 15
1.   Special measures during the pandemic COVID-19

The directives and recommendations of Public Health and the Ministry of Education and Higher Education
are implemented to ensure the safety of all. The COVID-19 situation is a priority for the administration of
O’Sullivan College of Montreal.

Students must follow the basic hygiene rules inside the college:

If you have any concerns or questions about your health or that of a family member or if you would like more
information about COVID-19, consult the coronavirus info line 1-877-644-4545 or
www.quebec.ca/coronavirus.

To report any diagnosis of COVID-19, contact Ms. Manon Murphy, Director of Studies by email at
mmurphy@osullivan.edu or by phone at 514-866-4622 ext 126.

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2.   Administrative Staff

GENERAL ADMINISTRATION                                                                ROOM
ROUSSEAU, Joanne       Director General                                               309-B
DENIS, Philippe        Media Equipment                                                110-A
DUMOULIN, David        Controller                                                     309-A
GRAVEL, Steve          Computer Support                                               R3-04
KOOMSON, Nina          Student Accounts / Loans & Bursaries                           310
ROUSSEAU, Pierre       Coordinator, Material Resources                                309-D
BARRETTE, William      Equipment Services                                             312-A

PEDAGOGICAL SERVICES
MURPHY, Manon                    Director of Studies                                  300-A
BONNEVILLE, Chantal              Coordinator of the Learning Center and the library   101-B
BOULET, Chantale                 Coordinator of Online Education and Development
IENTILE, Amanda                  Registrar                                            300-B
MAO, Lei                         Administrative Assistant                             300

ADMISSIONS & PLACEMENT SERVICES
ROUSSEAU, Lisanne      Director of Admissions and Placement                           01
CARLE, Lucie           Admissions and Placement Counsellor                            01
HEALY, Micheline       Counsellor / Placement Services                                01
KADOURI, Soukaïna      Administrative Assistant                                       01
LA MANNA, Dominic      Admissions Counsellor                                          01

STUDENT SERVICES
RENAUD, Mélina                   Coordinator of Student Life                          301-A

TEACHING DEPARTMENTS
English, Humanities and Physical Education                                            210
French and Philosophy                                                                 210
Paralegal Technology                                                                  211
Office Systems Technology                                                             212
Media Technology for Film and Television Production Sets                              103
Medical Records                                                                       200-A

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3.   Academic Calendar 2020-2021

FALL 2020 SEMESTER

Monday, August 31                    FIRST DAY OF CLASSES
Monday, September 7                  Labor Day (College closed)
Monday, September 21                 LAST DAY TO WITHDRAW FROM A COURSE;
                                     IF YOU WITHDRAW FROM A COURSE AFTER THIS DATE,
                                     YOU WILL OBTAIN A FAILING MARK
Weeks of October 12 and 19           Mid-term examination period on campus or online
Monday, October 12                   Thanksgiving Day (College closed)
Wednesday, October 14                Monday schedule / Monday courses will be given
Friday, December 4                   LAST DAY OF CLASSES
December 7 to 18                     Examination period
Wednesday, December 16               Ministerial Examination of College English

WINTER 2021 SEMESTER

Monday, January 18                   FIRST DAY OF CLASSES
Monday, February 15                  LAST DAY TO WITHDRAW FROM A COURSE;
                                     IF YOU WITHDRAW FROM A COURSE AFTER THIS DATE,
                                     YOU WILL OBTAIN A FAILING MARK
Week of March 1                      Reading Week (no classes)
Thursday, April 1                    Pedagogical Day (no classes)
April 2 and 5                        Easter Holiday (College closed)
Friday, May 7                        LAST DAY OF CLASSES
May 10 to 21                         Examination period
Wednesday, May 19                    Ministerial Examination of College English

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GENERAL INFORMATION – PEDAGOGICAL SERVICES

    4.   Attitude and Behavior in actual and virtual class

All students must conduct themselves with respect for their classmates, teachers and members of the
administration. All forms of violence will not be tolerated at the College, whether it is verbal, psychological
or physical. The rules set by the College concerning punctuality, cleanliness, dress code, politeness and all
other rules will enable the students to acquire a professional conduct which is required in the job market.
If a student disrupts and refuses to respect the proper functioning of the either actual or virtual class, the
teacher will ask the student to leave the class or expel the student from the online class. In order to reintegrate
the class, the teacher will specify in writing the conditions under which the student will be readmitted to
class. A copy of these conditions will be kept in the student's file. Should the situation reoccur, it will result
in the student's expulsion from the course and the student will obtain a failing mark.

Code of Ethics in Virtual Classes

    1) Attitude and behaviors in online classes:
Students must always ensure a proper learning environment and functional equipment.
    2) The use of recommended online platforms:
Students must use the online platform requested by the college and actively participate in the class by using
the interaction buttons on the teaching platform: raising hand, emoji and chat.
    3) The camera is mandatory:
Students must turn on the camera at the teacher’s request and turn off the microphone if they do not use it.
    4) The exclusive presence of students in the class:
The online courses are distributed for the personal benefit of the students. Family members or any other
persons present in the student’s dwelling cannot attend the class.
    5) Absence and lateness
The students must attend classes according to their respective schedule. Late arrivals and absences will be
automatically recorded on the Omnivox portal.
    6) Ethics during the evaluation:
During an assessment or exam in a virtual classroom, you must keep your camera on and turn off your
microphone for the entire duration, or risk expulsion.
Students who do not respect the rules and regulations of the College will receive a disciplinary notice. The
student's file will be reviewed by the disciplinary committee.
This committee is formed by three (3) persons: a coordinator of the department, the Director General and the
Director of Studies. A replacement will be named if the coordinator is concerned by the conflict.

    5.   Pedagogical Problem

If a problem of a pedagogical nature is encountered, the student must meet with the concerned teacher in
order to discuss the matter. If a solution is not found, the student must then meet with the Department
Coordinator. If the problem persists, the student must see a member of Pedagogical Services.

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6.   Integrity and Intellectual Property

No form of plagiarism will be tolerated.
Plagiarism in any form will be punished according to the INSTITUTIONAL POLICY ON THE EVALUATION
ON STUDENT ACHIEVEMENT (IPESA) article 8.4.

    7.   Class Hours

Classes are usually scheduled between 8 a.m. and 5 p.m., Monday through Friday. Due to the professional
responsibilities of some lecturers in specialized courses or difficulties in scheduling, it may be necessary for
students to attend classes in the evening.
If a student is late for class, the teacher will refuse him or her entry to the classroom and will mark him or
her absent. Attendance is taken at the beginning of the class. Each period of 50 minutes will count as an
absence (ex.: a three-hour block will count for three absences). A student may enter the class during the break
or at a time determined by the teacher.

    8.   Schedule of Classes

At the beginning of each semester, students will receive a schedule of classes. To request a change to the
schedule, the student must see the Registrar (room 300-B).

    9.   Absence of Teacher

Cancellation of classes due to teachers’ absences are posted on the bulletin board in the lobby. Students must
consult OMNIVOX where teachers will post their absences and assignments to be completed. However,
should a teacher be late for class, Pedagogical Services should be consulted for an official confirmation of
class cancellation.

    10. Omnivox Online Services

Students and teachers at O’Sullivan College use the Omnivox platform, accessible through Internet, to
perform different academic operations. In order to access Omnivox, you can go on the College’s website,
under «Student Life», and choose Omnivox, online services. You can also get there through
http://osullivan.omnivox.ca. If you are using the platform for the first time, you must click on «first use»,
enter your student number (the 7 digits of your DA number that you will find on your schedule or transcript
of marks), then simply follow the instructions. Make sure you have your permanent code on hand.

    11. Physical Education

In order to obtain the Diploma of Collegial Studies, students must complete three physical education courses.
Since the College does not have a gymnasium, courses are given at the YMCA:
1440 Stanley St,
Montréal (Québec) H3A 1P7

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12. Request for Letter of Attestation and Transcript

Students who require a letter of attestation can retrieve it from OMNIVOX/My services/ Document request.

Students can consult their grades on Omnivox/Léa/Grades/Statement of Final Grades. Students who need an
official transcript must submit their request to the Pedagogical Support, Lei Mao, by Mio. There is a delay
of 48 hours for any request.

    13. Change of Address or Telephone Number

Students must enter any changes in address or telephone number on OMNIVOX or advise the receptionist
(Room 01) of the change.

    14. Commandite

If a student wishes to take a course in another college, authorization from the Registrar must be obtained.
This authorization will be granted only in cases where it is impossible to complete a course at O'Sullivan
College or if a student has failed a course or withdrawn from a course that is necessary to continue or complete
their studies.

To obtain a “commandite”, students must submit their request to the Pedagogical Administrator, Lei Mao,
by Mio. There is a delay of 48 hours for any request.

    15. Attestation of Attendance

Each semester, students must sign an Attestation of Attendance form confirming that they are attending
classes. This attestation includes the list of all courses followed by the students.

    16. Student Readmission

By mid-April, students submit their request for readmission for Collegial II or Collegial III levels.
Pedagogical Services reviews the students’ files and analyzes final marks. Some students who have
difficulties may be admitted to the next level under certain conditions. When a student fails more than half
of his or her courses or certain fundamental courses, he or she will not be readmitted for the following
semester. If such a student wishes to continue his or her studies, he or she must send a letter of intent
explaining the reasons of the failures and the motivation to continue the program of studies. The request will
be submitted to the Admissions Committee.

    17. Printing Procedure for the Computer Labs

In order to use the printers in the computer labs and in the library, students must connect themselves to a
computer by entering their username and password. At the beginning of each semester, every student is given
a specific quota of 650 sheets of paper he/she can use to print. If students wish for more printing paper outside
their original quota, they may purchase the additional paper in room 310. Additional paper will cost the
student a minimum of 2$. Use the double-sided function for all printing tasks in order to economize on
printing paper.

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18. Wireless Network

The College has a wireless network on all floors, including the cafeteria, the student lounge, the library,
teachers’ offices, classrooms, etc.
User ID: OSULLIVAN_WIFI
Password: fondation1916
Please note, authorization to use laptops during class hours is the teacher’s decision.

    19. Library

It is important to note that the library remains the best area for students to study, conduct research and
concentrate on their work.

The O’Sullivan College library is located on the first floor of the college in room 100.

Hours

 Monday to Thursday                                      8:00 am - 6:00pm
 Friday                                                  8:00 am - 5:00 pm

Any schedule changes to the operating hours will be posted on the library door.

Rules

    ➢     Because of the limited number of copies, students are only allowed to borrow two (2) books at a
          time. Students may borrow books for a maximum of two (2) weeks. The same texts may be renewed
          for another two (2) weeks if no other student has requested the books.
    ➢     One (1) DVD may be borrowed at a time and must be returned the following day.
    ➢     It is possible to borrow three (3) periodicals, except most recent editions, for up to three (3) days.
    ➢     Students are responsible for any lost or damages books and will be charged the replacement value.
    ➢     A fine of 25¢ per day is imposed for each late document.
    ➢     Silence must always be maintained in the library.
    ➢     It is strictly forbidden to eat in the library.
    ➢     A coin-operated photocopier is available in the library for students’ use at the cost of 10¢ per copy.
    ➢     Cellular phones must be turned off in the library.

Reserved Books

The books put on "reserve" by teachers are temporarily removed from circulation and kept aside during the
semester for the use of students. To consult any reserved books students should see the librarian.

Computers

The computers in the library are specifically for course-related assignments or for academic research on the
Internet. A printer and a scanner are available to students. Computer games, e-mail and chat room activities
are not allowed.

Laptops

Laptop computers are also available to students for use in the library only. In order to use a laptop, students
must present their student ID card and a second ID card (Driver’s license or medical insurance card).

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20. Student Life Services

Room 301

The main role of the Coordinator of Student Life is to help ensure a good quality of life for all students
attending actual classes or virtual classes at O’Sullivan College.

She is attentive to the students’ needs and provides assistance and support in various areas. Furthermore, with
the help of the class presidents who have been elected by their classmates, she organizes activities that are
not only fun, but also contribute to the students’ general well-being, resulting in increased academic
performance.

Examples of socio-cultural activities and committees:

           Orientation and Welcome Day                                        Sports
                Multicultural Event                               Fundraisers and Charity Drives
               First Aid and Safety                                Recycling and Environment
           Social and Travel Committee                                Graduation Activities
                                         Monthly Theme Activities
                                               And more

Health and First Aid

We pay special attention to the health and safety of our students. Please advise the Coordinator of Student
Life of any medical condition that may require individual help. All exchange of information will remain
strictly confidential. Students requiring assistance with minor ailments must see the coordinator in room 301.
Referral to health professionals will be provided for more serious conditions.

All injuries that take place in the College must be reported to the Coordinator of Student Life.

    ➢    Issues relating to the relationships that students must maintain daily,
    ➢    Re-evaluating the initial program choice,
    ➢    Problem solving.

The following list has been prepared for your convenience.

                                  Do not hesitate to seek help if needed!

                            HELP LINES - Some are available 24 hours

         Emergency (Police / Ambulance)                            911
         Info-Santé                                                811
         Alpha Medic Clinic                                        514 933-8383
         Anti-Poison Center                                        1 800 463-5060
         Batshaw Youth Protection                                  514 935-6196
         C.A.L.A.C.S. Sexual agressions                            1 888 933-9007
         CLSC Metro Guy-Concordia                                  514 934-0354
         Eating Disorders Clinic                                   450 800-6181
         Face à face (Listening & Intervention)                    514 934-4546
         Gambling Anonymous                                        514 484-6666
         Gambling: Help and Referral                               514 527-0140

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Interligne (Gay Line)                          514 866-0103
         Grossesse Secours (pregnancy info)             514 271-0554
         Herzl Teenage Health Unit                      514 340-8242
         Info-Cancer                                    1 800 363-0063
         Kids’ Help Phone                               1 800 668-6868
         Metro Medic Clinic                             514 932-2122
         Multi-écoute Center                            514 737-3604
         SOS Spousal Abuse                              1 800 363-9010
         Suicide Action Montreal                        1 866 277-3553
         Tel-Aide                                       514 935-1101
         Tel-Jeunes                                     1 800 263-2266
          - Parents’ Line                               1 800 361-5085
                                           DRUGS & ALCOHOL
         Alateen / Al-Anon                              1 888 425-2666
         Alcoholics Anonymous (A.A.)                    514 376-9230
         Cocaine Anonymous (C.A.)                       514 527-9999
         Drug Help & Referral                           514 527-2626
         Head & Hands                                   514 481-0277
         Le Portage (Addiction treatment)               514 939-0202
         La maison Jean Laporte (Treatment)             514 288-2611
         Narcotics Anonymous (N.A.)                     1 855 544-6362
         Urgence-Toxicomanie (addictions)               514 288-1515
                                              LEGAL AID
         Centres de justice de proximité                514 227-3782
         Commission des Services Juridiques             514 873-3562
              Criminal Division                         514 842-2233
         Legal Aid and Assistance                       211
         Legal Aid (free)                               514 842-2233
         McGill Legal Info Clinic                       514 398-6792
         Info-Crime                                     514 393-1133

Coaching Service

Room 301-B

This service is offered to students and it advocates a personalized approach, either actually or virtually, that
aims for both the well-being and academic success of the students. The frequency of the get-togethers is
determined according to the issues raised, the students’ availability and their willingness to undertake the
process recommended. Everything is done on a voluntary basis and rests on the students’ desire to improve
their personal situation.

The students’ needs dictate the make-up of the coaching service, which therefore evolves constantly and
gradually. The coaching service is based on a process that aims at sensitizing the students to the expectations
of the professional environment they wish to attain, making them accountable for their learning, encouraging
them to adopt a behaviour that fosters harmony, providing them with support that promotes success, giving
them the feed-back that they need to self-evaluate and to take appropriate corrective action as well as learning
to value their own efforts.

Except for the personal issues that are often brought up during the get-togethers, the following topics
frequently come up:

    ➢    Time management,

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➢     Stress management,
    ➢     Note taking,
    ➢     Lack of self-confidence,
    ➢     Lack or loss of motivation

    21. Learning Center

Various services are offered, either at the college or online. They are individualized, personalized and
courteous to support learning.

Tutoring

The learning center offers personalized service in the form of one-on-one meetings with a tutor who is
attentive to the student's needs, in English, French, and for the Paralegal Technology and Medical Records
programs. The learning center identifies students' errors and guides them in the self-correction of work
corrected by professors.

The tutor's role is to make the material that is not understood comprehensible, to explain it as simply as
possible, to explore strategies for study, work organization, note-taking, etc. The tutor is not there to do and
correct the work; his role is to answer questions about the material not understood.

Registration is done at the beginning of each session. The registration form is available at the Learning Center
or on Omnivox (My Communities/Learning Center). The student must complete the form, have the
application approved by his or her teacher and submit it to the learning center, which will handle the tutor
match, depending on availability.

Students who have attended all meetings receive a certificate of attendance at the end of the session.

Peer tutoring

Tutored

In order to take advantage of the peer tutoring service, the student must register by completing the "tutored
help request" form available at the learning center, or on Omnivox, My Communities/ learning center. The
student must complete the form, have his or her application approved by his or her teacher and submit it to
the learning center, which will handle the tutor match, according to the student's schedule.

Tutor

The student who wishes to be a tutor must complete the "tutor registration" form available at the learning
center or on Omnivox, My Communities/ learning center. The completed form must be signed by the
professor in order to recommend the student and submit it to the Learning Center, which will handle the
match according to the student's schedule.

The college pays the tutor one hour of tutoring per student per week.

Adapted services

Students who have in their possession a diagnostic report from a recognized professional (e.g. doctor, speech
therapist, psychologist, neuropsychologist) who certifies that they have a disability may request the use of
adapted services.

A meeting with a professional from the Learning Center will allow the College to analyze students’ needs
and set up intervention plans as necessary. The special measures granted may include the following:

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➢     being granted additional time for exams;
    ➢     having the possibility of writing exams in an isolated classroom and obtaining clarification from
          teachers;
    ➢     having the possibility of using noise-reducing hearing protectors during in-class assignments;
    ➢     being allowed the use of a laptop computer including a spelling and grammar checker (e.g. Antidote)
          and voice synthesis program (Word Q)

    22. Student Services

Book lists are available on your Omnivox account.

Please take note that photocopies of books will not be accepted in class. If a student does not have his books
or the required material, access to the course will be refused. The College has a zero-tolerance policy in this
area.

Students may purchase all books necessary for courses at Zone Libre Bookstore, situated at 262, Ste-
Catherine Street East (near St-Denis Street). Business hours are:

 Monday to Wednesday                                     10:00 a.m. - 6:00 p.m.
 Thursday to Friday                                      10:00 a.m. - 9:00 p.m.
 Saturday                                                10:00 a.m. - 6:00 p.m.

Zone Libre Bookstore accepts cash, debit, as well as Visa and MasterCard credit cards. Please note that they
do not accept cheques.

Used Books: To purchase used books, you must consult the bulletin board near the cafeteria.

To sell your used books, you must prepare a list with the titles of the books you wish to sell, the price, your
name and email or telephone number and post the list on the bulletin board in the Library.

Fire Regulations

All students must be familiar with the evacuation instructions posted in all classrooms. Furthermore, when
the fire alarm sounds, students must observe the following rules:

    ➢     Maintain silence and stay calm.
    ➢     Leave all texts and notebooks in class.
    ➢     Do not go to the locker room for coats or boots.
    ➢     Do not use the elevators. Use the stairs only.
    ➢     Follow evacuation instructions.

A fire drill will be held at the beginning of each academic year.
Identification Cards

All students must obtain a student card in order to access the different services offered by the college. Please
follow the OMNIVOX instructions for creating your digital card. Students who want a printed card must go
to the reception desk.

Lockers

Each student has a locker in which to keep personal items. No objects of value (money, credit cards, etc.)
should be left in lockers. The College is not responsible for any article lost, damaged or stolen. At the end
of the school year, in May, students must empty their lockers. Only students registered in the summer
semester may continue using their lockers until the end of their program.

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Cafeteria

The cafeteria is located on the ground floor (Room 06) and is open daily from 7:30 a.m. to 6 p.m. Some hot
and cold meals are available at the cafeteria counter between 7:30 a.m. and 3 p.m. Vending machines are
located in the cafeteria and microwaves are also available.

Food and beverages may be consumed only in this area. Only water bottles or cups with a lid are accepted in
class.

You are requested to keep the cafeteria tidy by using the waste baskets and recycling bins.

Bulletin Boards

Bulletin boards where information and official notices are posted are located on each floor. Important
information and messages from the administrative staff will be posted on the bulletin board in the lobby.
Students must consult these bulletin boards regularly to stay informed.

Students taking online courses must visit the official website of the college or the home page of Omnivox for
up-to date information.

Posters and notices prepared by students may be put up only on the bulletin boards and not on the walls. The
text of any information that is posted must be written in proper English and/or French, be neatly presented
and be submitted for approval to the Coordinator of Student Life.

Lost and Found

Students may return or pick up lost articles in the office of Student Life (Room 301) or at Reception (Room
01).

    23. Rules and Regulations

Telephone Messages / Cellular Phones

Students will be called to the telephone only in cases of emergency. An urgent telephone is a call regarding
a serious illness in the family, a death, etc. A courtesy phone is available at the reception.

When students are in class or in the library, cellular phones and all other electronic devices must be turned
off and stored in their schoolbags.

Smoking

According to the Tobacco Act it is strictly forbidden to smoke in the College and outdoors within a nine-
meter (30 feet) radius of the entrance of the College. Smoking is not allowed on the landing nor on the steps
of the College.

The College is obliged by law to enforce this rule.

Drugs and Alcohol

It is strictly forbidden to possess or consume drugs and alcohol in the College. Students who are intoxicated
will not be admitted to class and are subject to dismissal.

Elevators

Use of the elevators is restricted to administrative staff, teachers and visitors.

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Damage

A student who is responsible for any damage to school property must reimburse the College for the repairs.

Dress Code

Students should take pride in their appearance as they are preparing for a career; also, many business
executives visit the College. First impressions are long lasting.

We expect students to present themselves in styles appropriate for an office setting both at the college and in
online classes. Extreme styles should be avoided. Shoes must always be worn. Winter boots are not allowed
in class.

Cleanliness

Students must keep all areas of the College clean: cafeteria, locker rooms, classrooms, hallways, the lobby
and the exterior steps. Students should use the garbage and recycling bins available in each room.

The computer labs are supplied with special bins for the recycling of paper. We strongly recommend that
students use these bins.

Equipment

Under no circumstances should computer equipment be moved outside the classroom. The consumption of
food and beverages near computer equipment is prohibited. The students must respect all equipment made
available to them and notify the head of the IT Department by e-mail of any defect. The students are held
responsible for any damages to the equipment used by them.

Visitors

It is forbidden to bring your friends to class. These visitors are not allowed to wander throughout the College.
Anyone who wants to see a student must wait in the lobby.

    24. Policy to Prevent and Fight against Sexual Violence

The requirements of the Law in respect to Colleges and Universities represent the core values of the College
and its commitment to provide and promote a safe and secure academic and work environment, free of any
type of harassment or violence. With the Policy, the College can reaffirm that respect is a fundamental value
and strengthen the actions implemented to counter all forms of violence, including sexual violence.

While respecting the process of a police investigation and the judicial proceedings, the Policy hereby gives
education great importance and this by establishing services, support and other types of measures for
situations of sexual violence. By promoting awareness and prevention, the College remains committed to its
main objective and core values.

The whole College community must respect the terms of the Policy, including each individual who has
dealings with the College. See link:
https://www.osullivan.edu/en/student-life/

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25. Placement Services
Room 01

During their studies students will benefit from the following services both on campus and online:

    ➢    Job search workshops that help the students define their interests, teach them how to write their
         résumé, how to get ready for an interview and give them special techniques in order to stand out
         from other applicants;
    ➢    Conferences and lectures given by employers and former students relating to the business world and
         job opportunities in their respective field of study;
    ➢    The posting of job openings for students and graduates alike as they are received from the
         employers. These are available for viewing on the college’s website.

The Placement Service’s main goal is to help all students find employment. Everyday, the College receives
many employment offers and posts them on its website board for students. This service is offered free of
charge to both students and employers.

All students and graduates have access to the Placement Service for the duration of their career. Our
counselors are available to help students who wish to discuss strategies and obtain the tools necessary to their
job search.

Bilingualism

English and French are the two working languages of the College. Since bilingualism is one of the first
criteria for selection by employers, students are encouraged to improve their knowledge of French by using
it as often as possible, by reading, watching movies and television and by making an effort to meet the French-
speaking students.

    26. Financial Services

Room 310

Financial Assistance

O'Sullivan students may apply for financial assistance from the Ministry of Education. Forms are available
online and on the portal Omnivox/My communities/Students/Fees-Payment-Loans and Bursaries. It is the
student’s responsibility to request a form, complete it and send it to the Ministry of Education. Students who
have a Permanent Code attributed by the Ministry of Education can fill in their financial aid application on
line at the following address: http://www.afe.gouv.qc.ca

Admission Card for on-campus courses

An admission card is given to all students who have paid their tuition fees. This card must be presented to all
teachers for students to be admitted in class.

Payment of Accounts

Students should make certain their account is up to date. Payments made by cheque or cash can be made in
Room       310      between     8:30      a.m.      and     noon      and     between     1     p.m.    and
4:30 p.m. All types of payments (Visa, MasterCard, direct payment, cheque and cash) can be made at the
reception office between 8:30 a.m. to 5 p.m. It is always also possible to view your account and make online
payments (Visa and MasterCard) via the Omnivox platform. Students who fail to pay their account may be
suspended from classes.

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Income Tax Receipts

Income Tax Receipts relative to the tuition fees will be available to students on the Omnivox platform.
Receipts will not be sent by mail.

Refunds and Cancellations

Tuition fees are refundable in accordance with the policy approved by the Ministry of Education of Quebec.
Registration fees are not refundable.

Students who wish to cancel their registration must notify Pedagogical Services. If a student withdraws
his/her application within ten days of the signature of the contract, but before classes begin, a penalty equal
to one tenth of the total amount agreed upon will be charged to the student. If a student withdraws after
classes have started, an amount in proportion to the classes taken, in addition to a penalty equal to one tenth
of the amount of the course or program will be charged to the student.

If a student withdraws without advising the College, the student will not receive any reimbursement.

    27. Scholarships and Merit Awards

 President’s Honour List

 Students who achieve an overall average of 85% or above will receive a congratulation letter from the
 Director of the College. Their names will all be published in the student newsletter.

 To be on this list, students must meet the following criteria:

     -    be a full-time student
     -    have had no failures during the semester
     -    have not withdrawn from any course during the semester
     -    hold an average of 85% or more
     -    internship mark is not considered for the Honour List.

 Recognition of Academic Progress List

 The academic efforts of those who do not necessarily achieve an overall average of 85% are also
 recognized. Teachers are invited to recommend some students who will receive a congratulation letter
 signed by the General Director of the College. Their names will be published in the student newsletter.

 To be on this list, students must meet the following criteria:

     -    be a full-time student
     -    be perseverant (sustained effort)
     -    attend courses
     -    submit assignments on time
     -    have a positive attitude
     -    show remarkable progress (academic improvement)

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Award of Excellence - $500

 This scholarship is granted to a student who registers as a full-time student to a DCS program immediately
 after finishing secondary studies. This scholarship is awarded based on excellent secondary school marks.
 All students registered in a DCS program, on a full-time basis, before March 1st, will automatically be
 eligible.

 The College Foundation is pleased to offer this scholarship in two (2) instalments. It is deducted from
 tuition fees. One scholarship for each DCS program of study is granted.

 FAIRFAX Scholarship - $4000

 This scholarship is granted to a student who registers as a full-time student to a DCS program immediately
 after finishing secondary studies.

 To be eligible for this scholarship, the student must meet the following criteria:

    ➢    Is the recipient of financial support by the Québec government or demonstrates the need for
         financial assistance;
    ➢    Is a Canadian citizen or a permanent resident;
    ➢    Is registered as a full-time student in a DCS program of study right after graduating
         from secondary school;
    ➢    Has never received the Fairfax Scholarship before;
    ➢    Has maintained a secondary school average of 75% and over;
    ➢    Has never withdrawn from any course part of the DCS program of study;
    ➢    Has attended all classes, has never been absent, has never had any plagiarism report or
         disciplinary report on file;
    ➢    Has passed all courses (no failures).

Colonel J.R. Rousseau Scholarships - $300

The College Foundation awards five scholarships of $300 each annually.

In order to be eligible, the student must meet the following requirements:
     ➢ Applicants must submit a text of approximately 500 words on the reasons for pursuing a career in
          the chosen field of study and their long-term objectives;
     ➢ Be a full-time student and be a student for the next term;
     ➢ Complete the application before April 30th.

These scholarships are deducted from the tuition fees for the following session.

Awards and Honors Presented at the Graduation Ceremony:

Honourable Mention

 In order to get this mention on their diploma or attestation, students must meet the following
 criteria:

    ➢    obtain a DCS or an ACS
    ➢    have had no failures
    ➢    are full-time students

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➢    hold a general average of 85% or more.

 Governor General of Canada Medal

 This medal is granted to a student who has completed a DCS with the highest overall average.

 Award of Excellence in French –Gérard Blondeau Award - $150
 Award of Excellence in English - $150

 These $150 scholarships are granted by the College Foundation to students who meet the following
 criteria:

    ➢ have successfully completed the four literature courses with an overall average of 75% or
      more;
    ➢ have successfully completed at least one literature course given at the College;
    ➢ has proven proficiency in spoken and written French or English based on:
          1. in-depth knowledge of spelling, grammar and syntax;
          2. thought process expressed clearly and in a qualified manner.
    ➢ Recipient will be selected by the Language departments.

 O’Sullivan Activities Awards

 This award will be granted to students who have demonstrated the highest level of contribution to student
 activities while studying at the College.

 Awards of Excellence per program - $300

 Each program is recognized with a $300 scholarship granted to students who hold the highest academic
 average while studying at the College.

Aura Award

The AURA Award aims to highlight students who have distinguished themselves through a unifying project
or have shown outstanding involvement within the college and/or in the community. It recognizes students
who developed collective projects and are motivated by the success of their studies and their achievement in
extracurricular activities.

Eligibility

The projects refer to one of the following categories:

    ➢    Peer support and assistance
    ➢    International cooperation
    ➢    Culture and society
    ➢    Promotion and outreach within the community
    ➢    Health, wellness and environment
    ➢    Sports
    ➢    Any other projects that has a positive impact on student life

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Selection criteria
The projects are evaluated according to the following criteria:

    ➢    Unifying character
    ➢    Impacts in the community (internal or external)
    ➢    Successful completion of studies

To submit your application, you must complete the form that you will find on Omnivox / My communities /
Pedagogical support / Service for student life.
The award will be presented at the college recognition ceremony in June.

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