Incoming Guide Winter Semester 2017/18 - Hochschule Stralsund
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Incoming Guide Winter Semester 2017/18
Welcome to Stralsund University of Applied Sciences! ............................................ 3
Academic Calendar ........................................................................................................... 3
1) Getting Started ............................................................................................................. 4
Enrollment ................................................................................................................................. 4
Host Card: Your Student ID ....................................................................................................... 4
Matriculation Certificate ........................................................................................................... 4
Learning Agreement (exchange students) ................................................................................ 5
ECTS Coordinators ............................................................................................................. 5
ECTS Grading Scale ............................................................................................................ 6
Registration in Stralsund ........................................................................................................... 6
Your Residence Permit (non-EU students) ............................................................................... 7
Health Insurance ....................................................................................................................... 7
Opening a Bank Account ........................................................................................................... 8
2) Support for International Students................................................................................ 8
The International Office ............................................................................................................ 8
Contact Information .......................................................................................................... 8
The Buddy Programme ...................................................................................................... 8
International Event Point (IEP)…………………………………………………………………………………….. 9
International Affairs in the Faculties ......................................................................................... 9
3) Services and Facilities on Campus ............................................................................... 10
Study Support Centre .............................................................................................................. 10
Student Accommodation ........................................................................................................ 10
Dining hall (Mensa) / Cafeteria .............................................................................................. 11
Library ……………………………………………………………………………………………………………………………….11
Internet/Computer Labs ......................................................................................................... 12
Transponders: Your Key on Campus ....................................................................................... 12
Sports and Gym…………………………………………………………………………………………………… .............. 13
Payment office (Zahlstelle) .................................................................................................... 13
4) Exams ......................................................................................................................... 13
Registration for Exams ............................................................................................................ 13
Withdrawal from Exams .......................................................................................................... 14
Finding your Results ................................................................................................................ 14
5) Re-Enrollment and Exmatrikulation ............................................................................ 14
6) Campus Map ............................................................................................................... 16
7) Map of Stralsund………………………………………………………………………………………………………..17
2Welcome to Hochschule Stralsund – University of Applied Sciences!
We are delighted that you have chosen Stralsund University of Applied Sciences for your studies
and we hope to make your stay an exciting and valuable experience. We recommend reading this
guide carefully to help you manage administrative challenges on campus and in town. Please do not
hesitate to get in touch with the International Office if you have any further questions. We wish you
every success in your studies and a great time in Stralsund.
Academic Calendar
Winter Semester 2017/18
Semester duration: 01.09.2017 – 28.02.2018
International Welcome Week: 11.09.2017 – 17.09.2017
Lecture period: 18.09.2017 – 12.01.2018
Holidays: 02.10.2017 & 03.10.2017
30.10.2017 & 31.10.2017
21.12.2017 – 01.01.2018
Exam date publication: until 27.10.2017
Registration period for exams: 30.10.2017 – 12.11.2017
Exam schedule publication: 01.12.2017
Withdrawal from exam registration: until 07.01.2018
Exam period: 15.01.2018 – 09.02.2018
Re-enrolment for the next semester: 27.11.2017 – 24.03.2017
Summer Semester 2018
Semester duration: 01.03.2018 – 31.08.2018
Lecture period: 12.03.2017 – 30.06.2018
Holidays: 29.03.2018 – 03.04.2018
30.04.2018 & 01.05.2018
10.05.2018 & 11.05.2018
21.05.2018 & 22.05.2018
Exam date publication: until 13.04.2018
Registration period for exams: 16.04.2018 – 29.04.2018
Exam schedule publication: 18.05.2018
Withdrawal from exam registration: until 24.06.2018
Exam period: 02.07.2018 – 28.07.2018
Re-enrolment for the next semester: 28.05.2018 – 31.07.2018
31) Getting Started
Enrollment
Before you commence your studies, you need to enroll at Stralsund University of Applied Sciences.
You can do this at the study support centre with the advisor responsible for your course. Remember
to bring:
- Your passport and visa (non-EU students) or ID card (EU students)
- Your health insurance certificate (see the section on health insurance in Germany)
- A transfer voucher or bank statement showing that you paid the administration fee
There is the possibility to get a previous Letter of Enrollment in order to open a bank account and to
get a health insurance. Please collect all the required document until September the 30th to get your
real Letter of Enrollment.
Administration Fees
All students at HOST Stralsund need to pay an administration fee of 83,00 € for the first and 66,00 €
for each subsequent semester. Before you enrol in your first semester, please transfer 83,00 € to:
Recipient: Hochschule Stralsund
Bank: Sparkasse Vorpommern
IBAN: DE16 1505 0500 0112 2350 93
BIC: NOLADE21GRW
Reference: Your name (for exchange students) and applicant number (for full course students)
Host Card
The Host Card is your student ID. You will receive it with your matriculation documents at enrolment.
You can load money onto the card at the terminal in house 3, between the cafeteria and the dining
hall. It can be used
- To pay for meals in the dining hall (Mensa) and the cafeteria
- To use the printers and scanners in the PC pools
- To get students discounts at museums, shops etc.
- To borrow books from the library
- To access the gym
- To enter your main house (e.g. for mechanical engineering students house 19) out of opening
hours
Matriculation certificate
The thick grey sheet of paper that you receive when you enroll is your matriculation certificate. It
contains important information:
- Certificates of Study
You can use these whenever you need proof of your enrolment or student status, e.g. with your
health insurance company.
- Your email address and password
This is your official student email address. Check it regularly; all communication from the
university will be sent there. It also doubles as your login data for our website and WiFi access.
4Learning Agreement
All exchange students at Stralsund University of Applied Sciences need to complete a learning
agreement. This is a list of the classes that you plan to take during your stay. During your first week
at the university, you will have an appointment with an advisor to discuss your learning agreement
and any changes you may want to make.
ECTS Coordinators
HOST Stralsund has a main ECTS coordinator and one ECTS coordinator for each of the three schools.
They are responsible for transferring your grades and credit points into the ECTS. The main ECTS
coordinator also needs to sign your learning agreement.
Institutional ECTS Coordinator
Prof. Dr. Dirk Engel
House 21, room 222
Phone: +49 3831 456605
Email: dirk.engel@hochschule-stralsund.de
School of Business Studies School of Electrical School of Mechanical
Engineering and Computer Engineering
Science
Prof. Werner Gronau Prof. Dr.-Ing. Birgit Prof. Olaf Lotter
House 1, room 137 Steffenhagen House 19, room 311
Phone: +49 (0)3831 456649 House 4, room 111 Phone: +49 (0)3831 456926
Email: Olaf.Lotter@hochschule-
Phone: +49 3831 456623
Werner.Gronau@hochschule-
Birgit.Steffenhagen@hochschu stralsund.de
stralsund.de
le-stralsund.de
5ECTS Grading Scale
Registration in Stralsund
All students need to register as a resident of Stralsund at the beginning of their stay and de-register
before they leave. Go to the registration office in town and state your current address; if you are
not fluent in German, ask your Buddy to come with you (for more information on the Buddy
Programme, see p. 9).
Registration Office Stralsund Opening hours:
Schillstraße 5-7, 18439 Stralsund Mon.: 8.00 a.m. – 12.00 p.m.
Phone: +49 (0)3831-253 745 Tue.: 8.00 a.m. – 12.00 p.m.
1.00 p.m. – 6.00 p.m.
Thu.: 8.00 a.m. – 12.00 p.m.
1.00 p.m. – 4.00 p.m.
Fri.: 8.00 a.m. – 12.00 p.m.
6Your Residence Permit
All students from non-EU countries need to register at the foreigners’ registration office. If you are
not fluent in German, ask your Buddy to come with you. Remember to bring:
- Your passport
- 2 passport photos
- Your matriculation certificate
- A membership certificate from your health insurance company
- Your rental contract
- Your registration certificate from the residents’ registration office
- Proof of sufficient financial resources (e.g. blocked account)
Foreigners’ Registration Office Stralsund Opening hours:
Marienstraße 1, 18439 Stralsund Tue.: 9.00 a.m. - 12.00 a.m.
Phone: +49 (0)3831 35721 - 46 or – 41 1.30 p.m. - 6.00 p.m.
Thu.: 9.00 a.m. - 12.00 a.m.
1.30 p.m. - 4.00 p.m.
Health insurance
In order to enroll at Stralsund University of Applied Sciences, you need a valid health insurance
certificate. For students from EU countries, the European Health Insurance Card (EHIC) is sufficient.
For students from non-EU countries, there are two options:
1. Health insurance from your home country
Please provide a copy of the insurance policy in English. Take the papers to a German public health
insurance company in Stralsund and ask for a document confirming that your health insurance is
accepted in Germany and you do not need to purchase additional insurance. This document is called
“Befreiung von der Versicherungspflicht”. If you are not fluent in German, ask your Buddy to come
with you.
This document is sufficient for enrolment. However, it is not a guarantee that your insurance will
cover all costs in the event of an illness or accident. If you want to be on the safe side, consider taking
out German public health insurance.
2. German health insurance
German health insurance companies offer policies for international students. We recommend taking
out public health insurance like TK, BARMER, DAK or AOK.
7Opening a bank account
If you have a European bank account already, you may skip this step.
If you do not, you need to open an account here in Stralsund so that you can pay rent, administration
fees, etc. Ask the bank advisor whether you will have to pay a monthly fee, as bank accounts are
usually free for students. Remember to bring:
- Your ID card or passport
- Confirmation of your student status (e.g. your letter of acceptance)
- Your address in Stralsund
2) Support for International Students
The International Office
Incoming Student Coordinator
The Incoming Student Coordinator is a student who works for the International Office and is pleased
to help you with any day-to-day questions or problems you may have.
Juliane Wloch; Email: International.Students@hochschule-stralsund.de
Incoming Coordinator
The Incoming Coordinator is your main contact person for any and all questions about your stay at
Stralsund University of Applied Sciences, from application to exmatriculation. If you have questions
about the organisation of your studies, need help with paperwork, want to apply for a scholarship
or are thinking about extending your stay, this is the place to go.
Hendrik Dane Secretariat-Roswitha Reinke
House 1, room 128; Phone: +49 3831 456539 House 1, room 127; Phone: +49 3831 456539
Email: incoming@hochschule-stralsund.de Email: Roswitha.Reinke@fh-stralsund.de
Outgoing Coordinator
If you are in Stralsund for a full course of studies and you are thinking about going abroad for a
semester or an internship, the outgoing coordinator can advise you. She is also the head of the
International Office.
Ines Plantikow
House 1, room 126; Phone: +49 (0)3831 456601
Email: outgoing@hochschule-stralsund.de
8The Buddy Program
All international students at HOST Stralsund are matched with a buddy to help you settle in, find your
way around and get to know your fellow students.
Your buddy, a more experienced student at Stralsund University of Applied Sciences, will get in touch
with you before the start of the semester to help you organize your arrival and answer any questions
you may have about student life. Once you arrive, your buddy will be your first go-to person for
friendly, informal support. They will help you with organizational tasks such as taking out health
insurance, opening a bank account and completing your enrolment at the university.
International Event point (IEP)
The international event point has as its goal to bring together German and international students to
improve internalization on campus. They organize several activities:
1. Language tandem program –setting language tandem pairs.
2. Culture days –internationals present their countries (bringing their personal touch to their
homeland)
3. Discover Meklenburg-Vorpommern –a one-day trip with a group of students (German and
international) to visit places in our region.
4. Animal shelter –trips to Tierheim Stralsund
5. German learning club –club for improving conversational skills in German.
6. Interviewing German students abroad –an article for BMS Newsletter
Contact: event-point@fh-stralsund.de
www.facebook.com/eventpoint16/
International Affairs in the Faculties
One of the professors in each faculty is in charge of international affairs. If you encounter a problem
during your studies or want to make a complaint, you can contact the professor responsible in your
faculty. Their office hours are posted online or on a notice board by their office door. If you need to
go by outside of these hours, please make an appointment beforehand.
School of Business Studies: School of Electrical School of Mechanical
Prof. Werner Gronau Engineering and Computer Engineering:
House 1, room 137 Science: Prof. Janusz Szymczyk
Phone: +49 (0)3831 456649 Prof. Rüdiger Klostermeyer House 19, room 335
Email:
House 4, room 211a Phone: +49 (0)3831 456549
Werner.Gronau@hochschul
Phone: +49 (0)3831 456595 Email:
e-stralsund.de
Email: Janusz.Szymczyk@hochschu
Ruediger.Klostermeyer@ho le-stralsund.de
chschule-stralsund.de
93) Services and Facilities on Campus
Study Support Centre:
The study support centre team can help you with the formal aspects of your studies: enrolment,
registration for exams, your transcript of records and more. Each team member is responsible for a
number of degree courses; look for your course to find your contact person.
Opening hours:
Tue.: 1.00 pm – 4.00 pm
Wed.: 1.00 pm – 3.00 pm
Thu.: 9.00 am – 12.00 am
Stefanie Humboldt Jana Basinski
House 1, room 121 House 1, room 120
Phone: +49 (0)3831 456574 Phone: +49 (0)3831 456573
Email: Studienbuero2@hochschule-stralsund.de Email: Studienbuero1@hochschule-stralsund.de
- Mechanical Engineering (Bachelor/Diploma) - Electrical Engineering (Bachelor/Master)
- Business Administration and Engineering - IT-Security and Mobile Systems (
(Bachelor/Diploma) - Medical Informationmanagement/E-health
- Motorsport Engineering - Mechanical Engineering (Master)
- Management of Production - Computer Science (Master)
- Renewable Energies
- Software development and Media Computer
Science
- Simulation and System Designs (Master)
- Medical Systems (Master)
- Business Administration and Engineering
(Master)
Silke Pollin Karsten Mau
House1, room 122 House 1, room 123
Phone: +49 (0)3831 456530 Phone: +49 (0)3831 456637
Email: Studienbuero3@hochschule-stralsund.de Email: Studienbuero4@hochschule-stralsund.de
- Business Administration - International Management Studies in the Baltic
Sea Region (BMS)
- Leisure and Tourism Management
- Tourism Development Strategies
- Business Informatics (BA/MA)
- Management of SME
10Student Accommodation
Holzhausen
Most of you will live in Holzhausen, our student village on campus, which is famous for its vibrant
student life. Your rent is paid monthly by direct debit from your bank account; you can find the
details in your contract. A few days before you leave, you need to make an appointment with the
janitor to have your room checked. If everything is in order, your deposit will be refunded three
months after your departure at the latest.
Holzhausen-Tutor
Accommodation Manager Patrick Zienkiewicz
Susanne Redmann Holzhausen, Haus 2/WG5
House 1, room 110 E-Mail: patrick.zienkiewicz@hochschule-
Tue. 1.00 pm – 4.00 pm stralsund.de
Wed. 1.00 pm – 3.00 pm Mobile: +49 152 58 95 22 20
Thu. 9.00 am – 12.00 am Janitor
Wohnenhst@studentenwerk-greifswald.de Ralf Klüber
House 1, room 219
Mon. – Fri.: 12.30 p.m. – 2 p.m.
Klueber@studentenwerk-greifswald.de
Guest House Rental contracts
The international guest house on campus Cathleen Chrenko
offers accommodation in single or double House 1, room 217
rooms for both international students and Mon. – Fri.: 10.00 am – 11.00 am
visiting lecturers. The rent needs to be paid in Email: Cathleen.Chrenko@hochschule-
cash or by credit card at the payment office stralsund.de
(house 1, room 228).
Mail
If you live in the guest house, your mail will be sent to the mail room in house 1. Please go by
regularly to collect your mail. If you order something, please make sure that the delivery does not
require your signature!
House 1, room 212 (until March 17th 2016)
House 1, room 114 (as of March 18th 2016)
Mon – Fr.: 10.30 a.m. – 12.00 a.m.
12.30 p.m. – 2.00 p.m.
Dining Hall (Mensa)/ Cafeteria
Opening hours of the dining hall: Opening hours of the cafeteria:
Mon. – Fri.: 11.00 a.m. – 2.00 p.m. Mon. – Fri.: 7.30 a.m. – 4.00 p.m.
(Different opening hours during exam period)
11Library
Opening hours during the lecture period:
Mon., Tues., Thurs.: 9.00 a.m. – 6.00 p.m.
Wed.: 9.00 a.m. – 8.00 p.m.
Fri.: 9.00 a.m. – 4.00 p.m.
(Different opening hours during the exam period)
Internet/ Computer Labs
All students can use the WiFi on campus. Connect to the Stralsund University network and enter the
email address and password on your matriculation certificate (Studienbescheinigung).
If you live in Holzhausen, you can also get free cable internet access at home. Just connect your
computer to the network port inside your room and open your browser; the registration system
should show up. You can use your university email address and password to register. If necessary,
deactivate any protection software (firewalls etc.) temporarily.
If you have any problems or questions, please contact the university’s IT department in house 1, room
303 or via email: Andreas.Berg@hochschule-stralsund.de
There are also several computer labs on campus. They offer computers with internet access as well
as access to printers, scanners and photocopiers. For using them you have to sign in with the access
data from your matriculation certificate (Studienbescheinigung).
Transponders: Your key on campus
With a transponder, you can access your department building 24/7. If you want one, simply go to the
university’s payment office and pay the 50,00 € deposit. Keep the receipt so that you can get a refund
at the end of your stay. Show this receipt to the person responsible in your department:
School of Business Studies: School of Mechanical School of Electrical
Michael Stern Engineering: Engineering and Computer
House 21, room 317 Frank Rudnick Science:
House 19, room 218 Dirk Hausschild
House 4, room 003
Sports and Gym
The HOST Stralsund sports club offers a variety of sports and exercise classes. You can find the
current program hanging at the door in front of the sports hall of the campus and it will be
uploaded during the beginning of the semester.
Above the sports hall is a small gym for individual training. You can get access by meeting with the
sports coordinator to take out a membership:
12Viktor Jordanov
House 6, 2nd floor
Phone: +49 (0)3831 45 67 25
Viktor.Jordanov@hochschule-stralsund.de
Office hours: Tues., Wed.: 10:00 -12:30 a.m.; 01:30-03.00 p.m. Thurs.: 10:00 -12:30 a.m.
Payment office (Zahlstelle)
The payment office is responsible for all cash transactions between you and the university. This is
where you need to go to pay rent for your room in the guest house, pay a security deposit for your
room or transponder, etc.
Payment office/Zahlstelle
House 1, room 228
Office hours: Mon. – Thu. 11.00 a.m. – 12.00 a.m.
4) Exams
Registration for exams
You need to register online for any exams that you want to take at the end of the semester.
Remember that you can only do this during a fixed two-week period; you can check the dates for the
current semester on page 3 of this guide. Registrations after this period will not be accepted.
How to register:
- Go to https://qis.fh-stralsund.de
- Log in with your name and password (on the matriculation certificate)
- Select “Prüfungverwaltung”
- Select “Prüfungsanmeldung abmeldung”
- Tick “Ich akzeptiere”
- Press “Weiter”
- Click on the folder and sign in
If you cannot find your exam online, please write an email to the study office responsible for your
course or leave a note in the letterbox in front of this office. This email or note should say:
“Hiermit melde ich mich verbindlich für folgende Prüfungen an:“
1. Exam title, course title, name of the Professor
2. Exam title, course title, name of the Professor
3. …
Your name, matriculation number, date and signature
Note:
13- You need to register for each individual exam!
Withdrawal from exams
If you decide not to take an exam that you already signed up for, you can withdraw up until a fixed
deadline. You can find the deadline in the academic calendar on page 3 of this guide.
The procedure is similar to the registration process:
Select “Angemeldete Prüfungen” (exams registered for) and then “Abmelden” (withdraw).
Finding your results
- Log in on the website with your login name and password: https://qis.hochschule-stralsund.de
- Select “Prüfungsverwaltung”
- Select “Notenspiegel”
- Click on the “info” button next to the folder
5) Re-enrollment and Exmatrikulation
Re-enrollment
If you are staying at Stralsund University of Applied Sciences for more than one semester, you need
to re-enrol. You can do this simply by paying the administration for the next semester within the re-
enrolment period. You can check this time frame in the academic calendar on page 3 of this guide.
At the beginning of the re-enrolment period, you will receive an email with the bank details and
information on the current administration fee.
Exmatriculation: De-Registration from the University
All good things must come to an end, so the final step of your stay in Stralsund is exmatriculation
from the university. The exmatriculation form is available at the the official homepage of the
university:
http://www.fh-stralsund.de/studium/studienorganisation/downloads/,navigation_id,1093.html
14Depending on your department, you need to collect a number of different signatures on your
exmatriculation form:
School of Business School of Mechanical School of Electrical
Studies Engineering Engineering
1 School of study Birgit Wolter Angela Schubert Stefanie Jenß
House 21, room 224 House 19, room 302 House 4, room 202
2 Return transponder Michael Stern Frank Rudnick Dirk Hausschild
House 21, room 317 House 19, room 218 House 4, room 003
3 Return key for - Angela Schubert -
locker House 19, room 302
4 Library House 2 House 2 House 2
5 Responsible person Frank Westphal Frank Rudnick -
for electronic data House 21, room 318 House 19, room 218
processing
6 Student Services/ Ms Redmann
Holzhausen House 1, room 110
7 Guest House Ms Chrenko
House 1, room 217
8 International Office Hendrik Dane
House 1, room 128
Note:
All students need to exmatriculate before they leave. If you do not, you will not receive your
transcript of records and confirmation of stay.
156) Campus map
House 1: Administration, teaching staff
House 2: Library
House 3: Main lecture hall (Audimax)/cafeteria/refectory
House 4: School of Electrical Engineering and Computer Science, language centre
House 5: Lecture halls 1 and 2
House 6: Gym
House 7: Laboratory, garage
House 8: Student`s club
House 9: Planetarium
House 10: Wind turbine
House 12: Students´ representation AStA, Students parliament, copy shop
House 17: Guesthouse
House 18: Baltic Racing Team
House 19: School of Mechanical Engineering
House 20: Laboratories for the School of Mechanical Engineering
House 21: School of Business Studies
House 22: Electrolysis station
House 23: Kitchen
167) Map of Stralsund
No.1: University of Applied Science Stralsund No.2: Beach
No.3: Old Town of Stralsund No.4: Rügen
No.5: Student Accommodation Holzhausen No.6: Busstop line 1
No.7: “Strandpromenade” Way to walk/ride to beach and/or Old Town
No.8: “Ärztehaus”, physicians, pharmacy
17No.9: Resident’s registration office
No.10: Foreigner’s registration office
No.11: Shopping Street
No.12: Train-Station
18You can also read
