Local Emergency Management Committee Minutes - Harvey Shire Council Chambers Monday 8 March 2021 5.30pm
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Local Emergency Management
Committee
Minutes
Harvey Shire Council Chambers
Monday 8 March 2021
5.30pm
Page 1
Local Emergency Management Committee Minutes 8 March 2021
Shire of Harvey
Local Emergency Management Committee Meeting
Minutes of the meeting of the Local Emergency Management Committee held on Monday 8
March 2021, in the Council Chambers, Young Street, Harvey commencing at 5.31.pm.
1. Official Opening
The Presiding Member opened the meeting at 5.31.pm.
2. Record of Attendance/Apology
Committee Membership
Shire President Cr. P. Gillett
Deputy Shire President Cr. F. Burgoyne
Chief Bush Fire Control Officer Mr. M. Papalia
Community Emergency Services Coordinator Mr. J. Maddern
WA Police – District Most Senior Member Sgt. S. Gillis
DBCA – District Most Senior Officer Ms. J. Newman 5.35pm –
6.30pm
Harvey SES Nominee (or delegate) Mr. T. Verrall
VFRS – Brunswick Mrs. S.R. Keys
Harvey St John Ambulance Mr. P. Beech
Department of Communities Ms. R. Boucher
Committee Membership – Non Voting
Chief Executive Officer – Shire of Harvey Mrs. A. Riordan
Directory Infrastructure Services Mr. R. Lotznicker
Manager Waste & Safety Services, Shire of Harvey Mr. H. Jones
Department Planning & Regional Development Mr. M. Donaghy
Water Corporation Mr. P. Buckley
DFES District Emergency Management Advisor Mr. V. Cheema
Australind Police – Acting Officer in Charge Mr. M. Bickford
Australind St John Ambulance Mr. J. Ingrey
Observer
Mr. C. Bouteloup – Tronox
Mr. Jayden Vitler, DBCA – 5.35pm – 6.30pm
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Leschenault Emergency Management Committee Minutes 8 March 2021
Minutes
Apologies
Ms. Donna Walker, Bushfire Risk Planning Coordinator
Sgt Way Byram, Yarloop Police
Sgt. Mark Smith, Australind Police Station (Acting OIC Mike Bickford attending on his behalf).
Mr. Scott Britza, Harvey Volunteer Fire and Rescue
Mr. Brett Finlay, Department of Fire & Emergency Services
Mr. Richard Yates, Harvey Water
Mrs Jessie Williams, Australind State Emergency Services
3. Confirmation of Previous Minutes
Monday 14 December 2020
The Minutes of the Local Emergency Management Committee Meeting held on
Monday 14 December, 2020 are attached hereto.
Recommendation
That the Minutes of the Local Emergency Management Committee meeting held on
Monday 14 December, 2020 as attached, be confirmed.
LEMC 21/01 Moved: R. Boucher Seconded: M. Papalia
That the Minutes of the meeting held on 14 December 2020, as attached, be
confirmed as a true and correct record.
CARRIED 10-0
4. Presentations/Deputations
Nil.
Ms. Jessie Newman and Mr. Jayden Vitler entered the Chambers at 5.35 p.m.
5. Business in accordance with the requirements of the Emergency
Management Act, 2005 (Every Meeting)
ce with the requirements of the Emergency Management Act 1995
5.1 Confirmation of Local Emergency Contract Details
Attached to the agenda is the current list of Emergency Contact Details. Please
advise Jason Maddern of any updates required (Refer to Confidential
Attachment No. 5.1)
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Local Emergency Management Committee Minutes 8 March 2021
5.2 Review any Post- Incident Reports and/or Post-Exercise Reports
Attached to this agenda Mr. Vik Cheema’s Post Exercise Report on the Incident
Support Group Simulation Exercise carried out on 14 December, 2020.
(Attachment 5.2)
5.3 Funding Nominations and Applications Progress
Nil.
5.4 Emergency Risk Management (ERM)/Treatment Strategies Progress – Mr H
Jones
The Shire has been successful in its application for Mitigation Activity Funding
(MAF) of $118,720 (exclusive of GST) to undertake mitigation activities to identified
areas at risk of bushfire on Shire vested reserves. Works are to be started shortly
on these identified reserves.
5.5 Review of Local Emergency Management Arrangements (LEMA) – Mr H
Jones
The Shire of Harvey LEMA was adopted by Council at its Ordinary Council meeting
held 4 April 2017. A full review will occur in 2022. An updated version of the LEMA
will be circulated prior to the next meeting seeking feedback on the existing
document.
5.6 Review Business Plan Strategies and Record Key Achievements
Attachment_5.1.1
Attachment_5.1.1 page 2
6. General Business
6.1 Future Local Emergency Management Committee Schedule of Meetings
dates for 2021 – Mr H. Jones
The following schedule is proposed for the commencement times for future
meetings of the Local Emergency Management Committee (LEMC) for inclusion
in the South West Emergency Management Calendar:
Date Time Location
Monday 14 June 2021 2.00pm Australind
Monday 13 September 2021 2.00pm Harvey
Monday 13 December 2021 2.00pm Australind
Mr. Todd Verrall - if the meetings were to commence at 2.00pm it would be difficult
for some voluntary committee members to attend, however a proxy/representative
could be sent in their place.
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Leschenault Emergency Management Committee Minutes 8 March 2021
6.2 Update Local Emergency Management Committee Membership – Mr Haydn
Jones
It is proposed that the Shire of Harvey LEMC membership be updated as follows:
Shire Representatives
Shire President (Presiding Officer)
Deputy Shire President
Chief Bush Fire Control Officer (CBFCO)
Community Emergency Services Manager (CESM)
Manager Waste and Safety Services (Shire of Harvey)
Bush Fire Risk Planning Coordinator (Shire of Harvey)
Local Recovery Coordinator (Shire of Harvey)
Community representative (Shire of Harvey)
Managers of Harvey/Leschenault Recreation Centres
External Representatives
WA Police (WAPOL)
Department of Fire & Emergency Services (DFES)
Department of Biodiversity, Attractions and Conservation (DBAC)
Department Communities
Local Hospital or WACHS
Wester Power
Water Corporation
Bunbury Dampier Gas Pipeline (DBNGP)
Southern Seawater Desalination Plant (SSWA)
Main Roads WA
Railways (passenger & freight)
Network of Schools representative
St John Ambulance representative
SES Representative
Volunteer Fire and Rescue representative
Local Industry representatives (significant operations)
Network of Aged Care Facility representative
Department of Primary Industries and Regional Development (DPIRD –
Agriculture)
Culturally and Linguistically Diverse Engagement Representative (CALD -
multi-cultural group
An amendment to the Terms of Reference for this Committee would be
required addressing voting rights, chorum, proxies, etc.
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Local Emergency Management Committee Minutes 8 March 2021
7. Reports of Officers
7.1 Mr. Michael Papalia – Shire of Harvey Chief Bush Fire Control Officer
Congratulated the Shire on progressing the Bush Fire Risk Mitigation works
which include improvements to access; these mitigation treatment swill
resolve issues and improvements to town sites across the Shire.
Although February had been quiet within the Shire of Harvey, a number of
local Volunteer Fire Brigade members were sent to the recent Wooroloo fires,
Mr. Papalia expressed his appreciation to DFES in organising the crews to
attend.
7.2 Mr. John Carter – DFES District Officer – Emergency Management
Mr John Carter tabled the DFES District Officer report to the Committee (Refer to
Attachment 7.2).
7.3 Mr Vik Cheema – DFES District Emergency Management Advisor
Mr Vik Cheems tabled the District Emergency Management Report to the
Committee (Refer to Attachment 7.3).
7.4 Mr. Paul Beech – St John Ambulance
Many concerns throughout the greater area about the activities, including fires and
anti-social behaviour, occurring around the dams in the Shire of Harvey.
Mr. Jason Maddern (CESM) advised that a meeting had been held with WA
Police, DBCA, the Shire and DFES prior to the March long weekend to
discuss the issues of fires, litter and antisocial behaviour at these locations.
Mr Peter Buckley, Water Corporation, advised that the Water Corporation
are progressing with controlling access to the water’s edge at the Harvey
Dam.
7.5 Mr. Haydn Jones – Manager Waste and Safety Services, Shire of Harvey
Mr. Jones thanked the new members and observers for attending the LEMC
meeting.
7.6 Sergeant Scott Gillis – Harvey Police
Sgt. Gillis expressed his appreciation to the local emergency groups (SES/St
Johns/ WA Police and VFRS) that had attended a fatal car accident South
Western Highway, Harvey recently. All agencies worked well together.
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Leschenault Emergency Management Committee Minutes 8 March 2021
Money has been allocated for a communications system between WA Police
and DFES.
WA Police working on a Covid 19 Vaccination strategy that is going to be
rolled out to Regional WA.
Working towards issues with local dams, however there are still issues with
communication blackspots.
Advised that Sgt. Luke Fowler, from Augusta Margaret River would be
replacing Sgt. Mark Smith at the Australind Police Station.
7.7 Ms. Roma Boucher, South West District Emergency Service’s Officer’s
Report – Department of Communities
Ms. Roma Boucher tabled the South West District Officer’s Report to the
Committee. (refer to Attachment No. 7.7).
7.8 Mr Todd Verrall – Harvey State Emergency Services
Mr. Verrall advised that volunteers in attendance at the recent car accident
attended a debrief.
7.8 Ms Jessica Newman – Department of Biodiversity, Conservation and
Attractions
Ms Newman DBCA reported that there had been 47 bush fires within the district,
4 of those within the Shire of Harvey.
7. Next Meeting
The next meeting of the Local Emergency Management Committee is to be held on
Monday 14 June 2021, at the Shire of Harvey Australind Council Chambers,
commencing at 2.00pm.
8. Closure
There being no further business to discuss the meeting was declared closed at 6.30pm.
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