LOCAL LEADER'S GUIDE 2021-2022 - Leader's Guide - California State PTA
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Leader’s Guide
2021-2022
LOCAL LEADER’S GUIDE
Host PTA Reflections at your school in 5 steps: Tools included:
1. Getting Started Leader’s Checklist
2. Promote Your Program Volunteer Sign-Up Sheet
3. Coordinate the Review of Student Submissions Judge Packet
4. Celebrate Your Student Participants Program Evaluation
5. Wrap Up and Report Program Success Event Planning Guide
Find more helpful ideas and printable tools at PTA.org/Reflections
Leader’s Guide
1. Getting Started
Register Your Program at PTA.org/Reflections and let us know you are participating in the 2021-2022
Reflections program year I Will Change the World By....
The Reflections program is largely managed on the state-level. Coordinate with your State PTA to gather
program materials, deadlines and instructions from your state PTA.
Understand available arts categories and divisions. All student entrants must follow official guidelines and
arts category submission requirements, including a signed entry form (Please note: National PTA will accept
typed signatures). Review the special artist division rules to learn more about opportunities for students with
disabilities.
Offer 1 or more arts category: dance choreography, film production, literature, music composition,
photography and visual arts. Students may enter in one or more arts categories.
Offer 1 or more division: Primary: Preschool-Grade 2, Intermediate: Grades 3-5, Middle School: Grades 6-
8, High School: Grades 9-12, Special Artist: All grades.
Recruit a committee of 4-6 parent and teacher volunteers. Volunteers will enrich the program by bringing a
variety of ideas, talents and skills; and they will make your job much easier and more enjoyable by ensuring
that program tasks don’t fall on your shoulders alone. Assigning project leaders and dividing tasks will save
time and energy. Use the volunteer sign-up sheet to help recruit volunteers with specific skills/interests.
Recruit a team of 6 or more arts experts to review student submissions. Inviting professionals in the arts
community to participate as reviewers will increase the credibility of your program and exposure for PTA. All
reviewers must have a working knowledge of their assigned arts area. Use the program flier to help introduce
Reflections to local arts professionals.
TIP: It may take up to 5 min. to review dance, film, music and writing submissions whereas photography and
visual arts may take only 2 min. Be mindful of your reviewer’s time and recruit additional judges for each
category where needed.
Visit PTA.org/Reflections/StartYourProgram and review the Reflections Leader webinar. You’ll become a
Reflections expert in no time.Leader’s Guide
2. Promote Your Program
Download materials for students: Visit your state PTA website to download and distribute student materials
including official guidelines and entry form. Please review your state’s official rules and ensure your PTA/PTSA
is in “good standing” status of affiliation with your state PTA. It is the responsibility of the state and local
PTA/PTSA to determine each student’s eligibility in the National PTA Reflections program.
Tips for Program Promotion: Our goal is to encourage all students to participate in the arts through PTA
Reflections. Take time to introduce the program to families and school personnel.
Sample Announcement: Do you enjoy art, music and dance or have an interest in writing, producing films
and taking photos? Then join us and have fun unleashing your inner artist with PTA Reflections! This year’s
theme, “I Will Change the World By...,” calls for your own unique interpretation through the arts. Pick up
submission guidelines and an entry form today from and return by . For inspiration, visit the Reflections virtual art gallery and learn more about prizes and scholarships
at PTA.org/Reflections/Awards.
Consider the following ideas:
Send program fliers home to parents.
Post your call for entries on school and/or PTA website and social media as well as newsletters, blogs and
bulletin boards.
Ask student leaders to hang posters in visible locations and encourage their peers over morning
announcements. Willing students might be found in classes, programs and afterschool clubs that involve
the creative, literary, media and performing arts.
Host a PTA table or student arts showcase at schoolwide assemblies and back to school nights. Have fliers,
participation guidelines and entry forms available.
Request time at a staff meeting to present the Reflections program to teachers. Gather ideas on how they
might encourage their class to participate. Ask how this year’s theme might be linked to curriculum and
other learning objectives.
National Arts in Education Week (Sept. 12 –18, 2021) is the perfect time to announce the program’s
theme: I Will Change the World By.... and promote your program with kick-off activities (e.g., Arts
Learning events, giveaways). Share your program kick-off activities using #PTAReflections and
#ArtsEdWeek on social media.
During National Arts and Humanities Month (October) offer time, space and materials for students to
participate in the arts. Share your support of family arts events, student clubs and visiting artists using
#PTAReflections and #ShowYourArt.Leader’s Guide
3. Coordinate the Review of Student Submissions
The task of reviewing student entries involves collecting and qualifying submissions as well as providing
direction for your team of volunteer reviewers.
Qualifying Submissions: Submissions are reviewed by arts category and division. Save time by collecting
submissions by classroom. Ask your committee to scan and flag incomplete entry forms and submissions that
do not follow program guidelines and submission requirements.
Reviewing Submissions: Give each of your volunteer judges a welcome letter, instructions, rubric and score
card. Provide reviewers with the student’s work, as well as the title and artist statement for each of their
assigned entries. The title and artist statement will help your reviewers understand each student’s inspiration
for their work and how it relates to the theme.
Review Criteria: The program theme and review criteria are what make Reflections stand out among other
arts contests. It’s important for reviewers to notice that “interpretation of the theme” is weighed more heavily
than the other considerations. A well-developed concept is more important than technique. Entries should be
judged primarily on how well the student uses his or her artistic vision to portray the theme, rather than their
technical skill or creative process.
Have judges record their points for each student work on the score card. Add together the points from each
judge and rank the artwork accordingly. If two entries are tied, the entry with the higher score for interpretation
of theme receives more recognition.
TIP: Ask arts teachers to help you identify working professionals in your local arts community. Consider local
arts agencies, arts and cultural organizations, colleges, community leaders, and prominent artists.
TIP: Set your local PTA submission deadline approximately one month before submissions are due to the next
round. This will allow ample time for organizing, qualifying and scoring submissions, as well as preparing
winners for the next round.
TIP: Conduct “blind judging”—where reviewers do not see student info. Consider both online and in-person
review session ideas:
To host an online review session: Assign numbers to each submission and provide reviewers with a list of
submission titles and artist statements by assigned number. Share digital copies of student works using CDs, USB
drives or cloud based file sharing platforms).
To host an in-person review session. Display works on tables around the room. Tri-fold the student entry form
to show only the judging information section. Place the title of work and artist statement in front of the
student’s work. Instruct reviewers to rotate around the room and score each entry.Leader’s Guide
4. Celebrate Your Student Participants
Assign Awards: By student’s division and arts category, assign awards based on your rankings. Recommended
award levels include: Award of Excellence; Award of Merit; Honorable Mention and Participant. Your
region/state program leader will offer additional guidance regarding number of awards and/or number of
submissions that may advance to the next level.
You may choose to publicly recognize volunteer reviewers to inspire students and raise the credibility of your
program. However, if a question is raised about the status or score of an entry, it is the responsibility of the
PTA Reflections Committee to address it. Under no conditions may a reviewer be contacted and/or respond to
disputes regarding the status and score of an entry.
Celebrate Student Achievement: Recognizing your students’ participation and accomplishments will help your
PTA create family memories that will last a lifetime. You will grow students’ confidence by hosting
opportunities for family members, school personnel and community leaders to value their artistic skills,
creative vision and unique interpretation on the theme.
There are many ways to announce winners, distribute awards and showcase works for the whole school and
community to enjoy. Consider the following ideas for recognizing student participation and achievement:
o Announce winners on PTA/school website and in newsletters and social media
o Award certificates, ribbons or prizes donated by local businesses.
o Showcase student works at PTA and school board meetings and display student works throughout
school and community venues (e.g. school lobby, community library, arts center).
Opportunity for State and National Recognition: Provide your students with an opportunity to share their
work across the state and nation. PTA Reflections is a multi-layered program offering local,
district/council/region, state and national levels of recognition. PTAs are encouraged to advance their finalists
to the next available round. For more details and instructions, please contact your state PTA or the program
leader of the next available level.
TIP: Host a PTA welcome table to distribute arts education resources and recruit new PTA members.
TIP: Invite school leaders, policy makers and community leaders to celebration events to meet families and
learn more about PTA’s support for a complete education that includes the arts.
To help you plan, visit PTA.org/Reflections for an event planning guide, template certificate and other
celebration tools.Leader’s Guide 5. Wrap Up and Report Program Success Recognize Partners and Volunteers: After your Reflections program concludes for the year, one of the most important tasks is to thank those who helped make it a success. Use the Thank you letter at PTA.org/Reflections/StartYourProgram to thank student and parent leaders, school personnel, submission reviewers and community businesses for their support. Return Student Works: Return non-advancing works immediately following judging and/or exhibition and no later than the last day of the school year. Electronic submissions (video, music, pdf., and digital photos) are typically not returned. Please be sensitive to secondary students needing their artwork for college admission. If student artwork advances, it will be returned according to state and/or national polices. Meet with your Reflections Committee and other team members to reflect on the program, gather feedback and document successes and areas needing improvement. Sharing this information with next year’s team will provide a smooth transition from one Reflections Chair to the next. Share Your Success: After your program concludes, please share program success with your state and National PTA. Your feedback is important to us and we look forward to improving Reflections for future students. We also encourage you to share your success with your PTA board and school administrator. Visibility of award announcements, attendance at your event and personal quotes from families and community partners will help capture your program’s reach and impact as well as your PTA’s ability to support student success, engage families and build community partnerships.
Leader’s Guide
Leader’s Checklist
Step 1. Getting Started
Enroll in the national program at PTA.org/Reflections.
Visit your state’s Reflections website to confirm student eligibility and gather important deadlines and
materials.
Determine which arts categories and grade divisions your PTA will offer. New program leaders may
consider getting started with one or more arts category and division.
Plan and budget for your awards, prizes and recognition activities.
Recruit a committee to help you promote participation, coordinate judging and host events.
Recruit experienced artists to review student works.
Share your program plans with your PTA and school leaders.
Step 2. Promote Your Program
Distribute program rules and entry forms to students and teachers.
Promote your submission deadline and instructions on how to enter. Don’t forget to include any
available awards, scholarships and prizes!
Use #PTAReflections to share how your school participates in Reflections during National Arts &
Humanities Month this October.
Step 3. Review Submissions
Collect and organize submissions by category and division.
Qualify entries according to each arts category rules.
Share judging materials and submissions with your volunteer judges.
Collect scores from judges and rank submissions.
Gather awards and prizes and prepare works for exhibition.
Step 4. Celebrate Participants
Announce awardees to the whole school community.
Host a Reflections Celebration Event to showcase student work and distribute certificates/awards.
Offer state and national opportunities for student recognition by sending your finalists to the next
judging round.
Step 5. Wrap Up
Return non-advancing submissions to students.
Recognize volunteers, community partners, and judges.
Evaluate your program to consider future improvements.Leader’s Guide
Volunteer Sign-Up
Publicist
To promote Reflections to school leaders and teachers, post fliers in school and around the community, share
celebration event invitations with participating families, share announcements with local media outlets.
NAME _______________________ EMAIL_____________________ PHONE_____________________
NAME _______________________ EMAIL_____________________ PHONE_____________________
Judging Coordinator
To recruit volunteer judges, organize artwork for judging, support judges and calculate their scores.
NAME _______________________ EMAIL_____________________ PHONE_____________________
NAME _______________________ EMAIL_____________________ PHONE_____________________
Computer Wiz
To organize student entry information for award announcements, printed programs, certificates/awards and
provide a list of students advancing to the next round of judging.
NAME _______________________ EMAIL_____________________ PHONE_____________________
NAME _______________________ EMAIL_____________________ PHONE_____________________
Celebration Coordinator
To exhibit artwork, prepare student awards and lead on site event activities (program, refreshments,
decorations, etc.)
NAME _______________________ EMAIL_____________________ PHONE_____________________
NAME _______________________ EMAIL_____________________ PHONE_____________________Leader’s Guide
Judge Packet
Welcome Reflections Judge!
Thank you for supporting the artistic and cultural exploration of our students by serving as a volunteer
reviewer for the PTA Reflections program! Your artistic expertise and enthusiasm contributes to the vibrancy
and creativity of our school community. Before you begin, please familiarize yourself with the following
criteria, theme and scoring materials.
Criteria: All PTA Reflections program entries are judged on three criteria:
1. Interpretation of Theme (40 pts.)
2. Creativity (30 pts.)
3. Technique (30 pts.)
Notice how heavily “Interpretation of Theme” is weighted? This is what makes the National PTA Reflections
Arts Program unique. A well-developed concept is more important than technique. If two entries are tied, the
entry with the higher score for interpretation of theme receives more recognition. Use the provided rubric
to keep your scores consistent.
Theme: Entries should be judged primarily on how well the student uses his or her artistic vision to portray the
2021-22 theme: “I Will Change the World By...”
Materials: The following entry information will be provided to you during your review.
Title of Artwork and student’s Artist Statement: These may provide insight on the student’s artistic
style/genre and the materials the student used. Look for personal meaning and reflection on the theme to
help you decide the student’s Interpretation of Theme score.
Grade Division: The student’s division may provide insight on student’s range of technical skill, ability and
competencies displayed in their submission.
Additional Artwork Details: If noted, artwork details will offer information related to cited material,
submission size/length, etc.
Please record points for each entry on the provided score card. To flag questionable entries, contact your PTA
Reflections Chair. After scoring your assigned entries, please turn in your scores to the PTA Reflections Chair.Leader’s Guide
Judge Packet
Score Card
Criteria / Level Beginning Developing Proficient Accomplished Advanced
Interpretation 1-8 pts. 9-16 pts. 17-24 pts. 25-32 pts. 33-40 pts.
How closely the piece The The The The The
relates to the theme, interpretation interpretation interpretation interpretation interpretation
based on the Work lacks clarity and lacks clarity and communicates clearly clearly
itself and the artist does not does not fully the student’s communicates communicates
statement. communicate communicate the concept based the student’s the student's
the student’s student’s on the theme. concept based on whole concept
concept. concept based on the theme but based on the
the theme. lacks meaning, theme with
purpose, and meaning,
integrity. purpose and
integrity.
Creativity 1-6 pts. 7-12 pts. 13-18 pts. 19-24 pts. 25-30 pts.
How creative and Work is Work is Work is Work is primarily Work is highly
original the piece is in somewhat somewhat original and original and original and
its conception of the original and original and reflects the reflects the reflects the
theme and its reflects the reflects the theme using theme using theme using un-
presentation. theme using theme using conventional imaginative conventional,
very conventional ways. ways. interesting,
conventional ways. imaginative and
ways. new ways.
Technique 1-6 pts. 7-12 pts. 13-18 pts. 19-24 pts. 25-30 pts.
The level of skill Work Work Work Work Work
demonstrated in the demonstrates demonstrates demonstrates demonstrates demonstrates
basic principles/ very limited skill limited skill of capable skill expertise of skill mastery of skill
techniques of the arts of the arts area. the arts area. of the arts of the arts area. and knowledge
area. area. of the arts area.Leader’s Guide
Judge Packet
Score Card
Interpretation Creativity Technique Total
Entry (40 pts) (30 pts) (30 pts) Score Notes
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25Leader’s Guide
Program Evaluation
As a part of your program wrap-up, be sure to include program evaluation. Begin with a survey to your school
community (e.g., parents, students, teachers) about their experience with the Reflections program. Using the
survey responses you gathered and the following to start a conversation with your Reflections Committee
and/or school leaders.
School Community Survey:
1. First and Last Name
2. Please check which best describes you:
a. Student
b. Parent/Guardian
c. Teacher
d. Other:
3. How did you hear about the Reflections program?
a. Note/information from teacher
b. PTA newsletters
c. School social media
d. PTA social media
e. Posters
f. Other:
4. Overall, how satisfied are you with our PTA/school’s Reflections program?
5. Overall, do you feel like you understood how to participate and/or be involved in the Reflections program?
6. Do you have any suggestions/comments that will help us make our PTA/school’s Reflections program better?
General Feedback Discussion Questions:
1. What worked?
2. What didn’t?
3. Would you revise program promotion in the future? If yes, why?
4. Would you revise your program timeline? If yes, why?
5. Would you revise judge training and/or the review process? If yes, why?
Feedback Discussion Topics:
1. How can we better track and archive important information (contact lists/tips/student participation, etc) from
year to year?
2. What community partners (e.g., Donors/Judges/student council/news stations, etc.) did we work with this year?
What other partners can we consider next year?Leader’s Guide
Events Planning Guide
What is a PTA Reflections Celebration?
The PTA Reflections Celebration is a powerful tool for encouraging students to explore and be involved in the
arts. Together, school leaders and families offer positive reinforcement for participation in the National PTA
Reflections program.
Parents and community leaders are welcomed into the school to discover the rich culture and artistic skills
presented by student artists. An art exhibit with live student performances and an awards ceremony will
showcase the importance of arts education in your school.
During the PTA Reflections Celebration, families will:
Recognize their child’s participation and achievement in the arts.
Discover new opportunities to stay involved in their child’s learning through the arts.
Understand how arts programs provide necessary educational benefits and share their positive
experiences with school and community leaders.
Why Is Student Recognition Important?
Celebrating student learning provides an opportunity for schools and families to connect with each other
and to their community.
When PTAs and schools celebrate the arts together, all families feel welcomed into the school and are
encouraged to take an active role in their child’s learning. Research shows positive recognition and
engaged families attribute to higher rates of student success.
Celebration events also serve as a platform for communicating the importance of arts education in your
school. Ensure school leaders, policy makers and community leaders recognize the value of learning through
the arts.Leader’s Guide
Events Planning Guide
Steps for Planning Your PTA Reflections Celebration
1. Build your team to discuss the objectives for this event, as well as plan event logistics (e.g.,
space, time, date, promotion).
2. Decorate the school with student artwork. Prior to the event, recruit parent and student
volunteers to assist teachers with displays of student art in the classrooms and hallways. Place
your Reflections exhibit in a prominent location in the school such as the lobby, cafeteria, library
or hallway.
3. Plan your awards ceremony. Secure a location in the school that is large enough for all attendees,
as well as performances (e.g., gym, auditorium, multi-purpose room, library or cafeteria). Then
identify student artists to exhibit their art or perform during the awards ceremony. Consider
including welcoming or closing remarks from your PTA President, PTA Reflections Chair and/or
school principal. You could also invite special guests to deliver remarks. Create a program listing
the names of student performers and featured presenters. Also include names of students whose
artwork is exhibited.
4. Gather event supplies for your awards ceremony and art exhibit. Consider certificates, medallions
and prizes to present during your awards ceremony. Visit ShopPTA.com and click on “Reflections” to
see options. Other supplies may be small gifts to recognize guest speakers, as well as table
cloths, signage for reserved seats, decorations, audio visual needs and a microphone. Art exhibit
materials may include name cards, a welcome sign and refreshments.
5. Promote your event. All families are welcome to celebrate the arts together. Send personalized
invitations to school leaders, community arts advocates and policymakers. Use all of your PTA
and school communications tools. Feature your award-winning entries in these communications.
Invite local media to attend and generate visibility for your school and PTA
6. Host your PTA Reflections Celebration. Revise the schedule below to best fit your school
community. This is one example for a 2-hour event with 30 minutes of celebration in the
beginning as families congregate, 60 minutes of awards ceremony featuring student
performances and guest speakers, and 30 minutes of celebration at the end.Leader’s Guide
Events Planning Guide
Sample Timeline
1. Set-up
Decorate reception room and prepare refreshments, exhibits and awards ceremony space.
Prepare the welcome table to include programs, marked school maps of exhibit space, as well as
PTA membership information.
Hang directional signage where appropriate (including parking areas).
2. Families Arrive: Welcome families with a program, encourage them to visit the exhibit and take a
membership card if new to PTA.
3. Opening Reception (30 minutes): Families visit the PTA Reflections Exhibit and enjoy live student
performances.
4. Awards Ceremony (60 minutes):
Welcoming remarks by school principal and/or PTA President.
Keynote speaker such as arts teacher, community arts professional or public official.
Presentation of awards.
Closing remarks by PTA Reflections Chair, PTA President or student leader.
5. Closing Reception (30 minutes): Families visit the PTA Reflections Exhibit and enjoy live student
performances.
After your celebration concludes, thank those who helped make it a success. Be sure to include all of
the following groups in your recognition plan: student leaders, volunteers, school personnel and community
partners.Entry Form
To be completed by PTA before distribution.
Local PTA ___________________________________________ Local PTA ID ____________________________________________
Local Program Chair _______________________________ Email ________________________ Phone _____________________
Council PTA _______________ District PTA ________________ Region PTA ________________ State PTA __________________
Member Dues Paid Date ________________ Insurance Paid Date _________________ Bylaws Approval Date ______________
Student Name _________________________________________ Grade ______ Age ______ Classroom ____________________
Parent/Guardian Name __________________________________________ Email ________________ Phone ________________
Mailing Address ________________________________________________ City ______________ State _________ Zip _______
Ownership in any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable
permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative
works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the PTA Reflections program
constitutes acceptance of all rules and conditions. I agree to the above statement and the National PTA Reflections Official Rules.
Student Signature _________________________________ Parent/Guardian Signature _________________________________
Grade Division (Check One) Arts Category (Check One)
Primary (Pre-K-Grade 2) Dance Choreography
Intermediate (Grades (3-5) Film Production
Middle School (Grades 6-8) Literature
High School (Grades 9-12) Music Composition
Special Artist (All Grades) Photography
Visual Arts
Title of Work ____________________________________________ Details _____________________________________________
If background music is used in dance/film, citation is required. Include word count for literature. List musician(s) or instrumentation for
music. List dimensions for photography/visual arts.
Artist Statement (In 10 to 100 words, describe your work and how it relates to the theme)How to Enter
Use the arts to share your personal Reflections on this year’s theme: _______________________________
Submissions are due to ___________________________________ by ____________________________.
Experienced artists will review your work for interpretation of theme, creativity and technique. We look
forward to celebrating your artistry and achievement in the arts! Save the date for this year’s Reflections
Celebration _____________________________________________.
Entry Dance Choreography
Solo and ensemble works of all dance styles are accepted. Entrant must be the choreographer and may also
Form
be the performer, or one of the performers. If background music is used, cite it on the entry form. Video
file must not exceed 5 minutes in length and 1,000 MB (1,000 megabyte) in file size and be in MP4 or AVI
format.
Film Production
Accepted short film styles include: Animation, narrative, documentary, experimental or media presentation.
Use of PowerPoint is prohibited. Entrant must be the screenwriter, cinematographer, editor and producer.
If background music is used, cite it on the entry form. Video file must not exceed 5 minutes in length and
1,000 MB (1,000 megabyte) in file size and be in MP4 or AVI format.
Literature
Accepted forms of fiction and nonfiction include: Prose, poetry, reflective essay, screen play and play script,
narrative, and short story. Entrants may write in their primary language as long as an interpretive English
translation is also attached. Use of copyrighted material is prohibited. Writing must not exceed 2,000
words and may be handwritten or typed. Accepted formats: Single-sided print on 8 ½x11” paper, PDF file.
Music Composition
All music styles and combinations of instrumentation are accepted. Entrant must be the composer and may
also be the performer, or one of the performers. Use of copyrighted material is prohibited. Audio recording
must not exceed 5 minutes in length and 1,000 MB (1,000 megabyte) in file size. Accepted audio file
formats include: MP3 and WAV. Notation (score/tablature) in PDF format is only required for middle and high
school divisions.
Photography
Photo must be a single print/digital image. Collages and collections of photos are not accepted. Entrant
must be the photographer and may use a variety of digital editing techniques including but not limited
to, multiple exposure, negative sandwich and photogram. Use of copyrighted material is prohibited. Print
image dimensions must be no smaller than 3x5 inches and no larger than 8x10 inches. Accepted print
formats: Mounted on mat or poster board no larger than 11x14 inches. Framed prints are not accepted.
Digital image dimensions must be at least 640x960 (pixels) and 300 dpi (resolution). Accepted file
formats: JPEG, JPG, and PNG.
Visual Arts
Works of both fine and design arts are accepted, including but not limited to: architectural drawing and
models, ceramics, collage, computer generated images and graphics, crafts, drawing, fashion clothes
and jewelry, fiber work, mixed media, painting, printmaking and sculpture. Use of copyrighted material
is prohibited. 2D artworks must be mounted on sturdy material and no larger than 24x30 inches with
matting. Framed entries are not accepted. Include one digital image of artwork with your submission. 3D
artwork submissions must contain 3 digital images of artwork at different angles. Image(s) are used for
artwork identification, judging and exhibition purposes. Accepted file formats: JPEG, JPG, and PNG.
Special Artist
Students who identify as having a disability and may receive services under IDEA or ADA: Section 504 may
enter in the Special Artist Division OR grade division most closely aligned to their functional abilities. See
Official Rules for details.Official Rules
By submitting an artwork to the “National PTA Reflections Program,” entrants accept and agree to be
bound by the official rules for participation as well as the entry requirements for their specific arts category
and division. Additional state program requirements may apply. Any violation of these rules may, at PTA’s
discretion, result in disqualification. All decisions of the reviewers regarding this program are final and
binding in all respects. (The “PTA” referred to in these rules include all PTAs reviewing the submission).
1. ELIGIBILITY. Students must participate through a local PTA/PTSA. Each student’s eligibility is determined by the
state and local PTA/PTSA. A student may develop an entry inside or outside of school.
Entry 2. ARTS CATEGORIES. There are six arts categories—dance choreography, film production, literature, music
composition, photography and visual arts. Students may enter the National PTA Reflections Program in one or more
Form arts categories. See each arts category rules for additional entry requirements.
3. GRADE DIVISIONS. Students may enter in the appropriate division for their grade (Primary: Preschool-Grade 2;
Intermediate: Grades 3-5; Middle School: Grades 6-8; High School: Grades 9-12; Special Artist: All grades welcome).
The Special Artist Division welcomes students from all grades and abilities and offers non-artistic accommodations
(e.g. adaptive technology; transcribing; holding a camera) for students to participate fully in PTA Reflections.
Assistants must refrain from being involved in the artistic process (e.g. developing an artist statement,
choreography, music lyrics, storyboards, etc.) Student recognition and awards are announced as part of the Special
Artist Division.
4. HOW TO ENTER. Entrants must submit their artwork and student entry form to their local PTA/PTSA program
according to local and state PTA procedures. Entrants must follow requirements and instructions specific to each
arts category and division. Contact local PTA programs for deadlines and additional information.
5. ENTRY REQUIREMENTS. (All participants must also follow arts category and if applicable, Special Artist Division
rules)
y Only new pieces of artwork inspired by the current year’s theme may be submitted.
y Each entry must be the original work of one student only. An adult may not alter the creative integrity of
a student’s work. Because the program is designed to encourage and recognize each student’s individual
creativity, help from an adult or collaboration with other students is not allowed except in the Special Artist
Division. Other individuals may appear in or perform a student’s work, but the work itself must be the creative
product of one student only. Only one student may be recognized as the award recipient for each entry. See the
specific arts category rules and special artist division rules for details.
y Each entry must contain a title and all entries must include an artist statement. The artist statement
communicates what inspired the work, how it relates to the theme, and the content of the work. The statement
must include at least 10 words and not exceed 100 words.
y Use of copyrighted material is prohibited, except for background music in dance choreography and film
production entries. If used in dance choreography and film production entries, background music must be cited
on the entry form. Plagiarized entries will be disqualified. Use of PowerPoint templates are prohibited.
6. FINALIST SELECTION AND NOTIFICATION. Entries are reviewed at local, regional, state and national levels.
Each PTA determines its own reviewers for the program. Entries will be reviewed primarily on how well the
student uses their artistic vision to portray the theme, their originality and creativity. The National PTA Reflections®
program makes no restrictions on content or subject matter in artwork submitted by the local, regional or state
levels. National PTA reserves the right to use its sole discretion in selecting the submissions to be recognized at
the national level. Under no condition may parents or students contact a reviewer to dispute the status/score of
any entry. Each PTA in its sole discretion will select finalists for exhibition and provide awards/prizes. Awards are
announced per local and state procedures. National awards and events are announced May 1, 2021 at PTA.org/
Reflections.
7. OWNERSHIP AND LICENSE. Ownership in any submission shall remain the property of the entrant, but entry
into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce,
enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible
for lost or damaged entries. Submission of entry into the PTA Reflections program constitutes acceptance of all
rules and conditions.
8. PARTICIPATING ENTITIES. This program is administered by the National Parent Teacher Association (PTA) and PTA
affiliates. Parent groups not affiliated with National PTA are not eligible to sponsor this program.Dance Choreography – Category Guidelines
DANCE CHOREOGRAPHY is the act of creating movement. The choreographer (student submitting entry) maybe the
performer or one of the performers, but the choreographer does not have to perform in the entry.
Reflect on the 2022-2022 Theme: I Will Change the World By…
Consider the following styles and ensembles to portray your original choreography: Ballet, Contemporary, Hip Hop, Jazz, Tap,
Folk Dance, Religious Dance, Dance Ensembles (color guard/indoor guard), Ice Skating/Dancing and Gymnastics-floor Routine.
Consider use of background song(s), props and the location to show a clear relation of the dance choreography to the
theme. An explanation of the origin of the dance and/or the significance of the choreography might be a useful addition to the
artist statement when submitting a dance choreography entry that involves traditional, cultural or regional dances. Whether an
entry displays formal dance technique or a simple approach, it will be judged primarily on how well the student uses his or her
artistic vision to portray the theme, originality and creativity.
Suggestions for Audio/Visual Quality:
Use a tripod to hold the camera still.
Make sure there is plenty of lighting, especially if shooting indoors.
Turn off all noise-making devices in the room (air conditioners, fans, telephones, etc.).
Record a short test and listen to it. If needed, change the record volume or microphone location.
Make sure the background music (if any) is audible on the recording.
Allow for two seconds of silence at the beginning and end of your recording.
Copyright: Use of copyrighted material is prohibited. Plagiarized entries will be disqualified. Use of background music must be
cited on the student entry form.
Submission Requirements:
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
Video must not exceed 5 minutes in length and 1,000 MB (1,000 megabyte) in file size.
Accepted file formats include: .mp4, .mov, .avi file format.
Cite background music (if any) on the student entry form.
If necessary, label CD/DVD/flash drive with title of artwork, arts category, and division.
Submit dance video and student entry form according to your PTA’s instructions.
All participants must also follow Official Rules for ParticipationFilm Production – Category Guidelines
FILM PRODUCTION is the process of making a film. The producer (student submitting the entry) is not required to appear
in the film but if the student chooses to, a camera tripod may be used. All screenwriting, directing and editing must be done
by the student producer. All entries must be original student footage. PowerPoint presentations are prohibited.
Reflect on the 2021-2022 Theme: I Will Change the World By…
Consider the following styles to portray your original work of fiction or nonfiction:
Animation: Demonstrates motion by sequencing still objects or using computer-generated graphics.
Narrative: Tells a fictional story developed by the student.
Documentary: Presents facts and information.
Experimental: Explores movement, light and montage.
Multimedia: Uses a combination of different contents (text, audio, still images, animation, etc.).
An explanation of the storyline and/or the significance of the film style might be a useful addition to the artist statement.
Whether an entry displays use of technologies or a simple approach, it will be judged primarily on how well the student
uses his or her artistic vision to portray the theme, originality and creativity. Software can be used to create an entry but
only to enhance and/or present the work, not provide the primary design.
Copyright: Entry may include public places, well-known products, trademarks or certain other copyrighted material as
long as that copyrighted material is nonessential to the subject matter of the piece and/or is a smaller element of a whole.
Use of background music must be cited on the student entry form.
Suggestions for Audio/Visual Quality:
Use a tripod to hold the camera still
Make sure there is plenty of lighting, especially if shooting indoors
Turn off all noise-making devices in the room (air conditioners, fans, telephones, etc.)
Record a short test and listen to it. If needed, change the record volume or microphone location.
Make sure the background music (if any) is audible on the recording.
Allow for two seconds of silence at the beginning and end of your recording.
Submission Requirements
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
Video must not exceed 5 minutes in length and 1,000 MB (1,000 megabyte) in file size.
Accepted file formats include: .mp4, .mov, .avi.
Use of background music must be cited on the student entry form.
If necessary, label CD/DVD/flashdrive with title of artwork, arts category and division.
Submit film and student entry form according to your PTA’s instructions.
All participants must also follow Official Rules for ParticipationLiterature – Category Guidelines
LITERATURE is the art of writing. The author (student submitting entry) is a person who expresses their own thoughts and
ideas through the use of words. Authors submit a single literary work, handwritten or typed, using grade-appropriate
grammar, punctuation and spelling. Collections of literary work (such as poems and short stories) are not accepted.
Reflect on the 2021-2022 Theme: I Will Change the World By…
Consider the following literary styles to portray your original work of fiction or nonfiction: Prose, Poetry, Drama,
Reflective essay, Narrative, Short story.
An explanation of the storyline and/or the significance of the literature style might be a useful addition to the artist
statement. Whether an entry displays formal writing technique or a simple approach, it will be judged primarily on how
well the student uses his or her artistic vision to portray the theme, originality and creativity. Illustrated entries, including
books, with pictures drawn by the student author are acceptable; however, only literary content is judged.
Acceptable Use of Type, Dictation and Translation:
Be typed by another person as long as the original work or a copy of the original work is attached.
Be dictated to another person and printed or typed in exact words as spoken by the student if the student is in pre-
school, kindergarten or 1st grade. (Transcribers should make every attempt to retain the same level of language and
accuracy that is reflected in the student’s original work).
• Students for whom English is not their first language may submit literature entries in their own language. An interpretive
translation in English must accompany the entry.
• Translators should make every attempt to retain the same level of language and accuracy that is reflected in the
student’s original work.
Copyright: Use of copyrighted material is prohibited. Plagiarized entries will be disqualified.
Submission Requirements:
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
Entry must not exceed 2,000 words.
Hand written & typed entries are accepted on 8.5x11 paper (one sided only), PDF file.
Number each page.
Include student name, entry title, arts category and division on back of entry.
All participants must also follow Official Rules for ParticipationMusic Composition – Category Guidelines
MUSIC COMPOSITION is the process of creating a new piece of music. The composer (student submitting entry) is a person
who expresses their own thoughts and ideas through the use of sound. The student composer may submit an entry
performed by an individual or group and/or make use of a sound library generated performance of a composed score.
Student composers are not required to perform their composition, but a recording of the composition must be included.
Middle and high school grade divisions must include either music score/notation, either traditional or tablature, or a
written reflective statement that provides a musically technical explanation of how the music was created (100 words or
less).
Reflect on the 2021-2022 Theme: I Will Change the World By…
Consider the following musical styles and instruments to portray your original composition: A Cappella, Blues, Choral,
Country, Electronic, Hip hop, Jazz, Latin, Musical, Orchestral, Pop, R&B, Religious, Rock, Symphonic/Concert Band and
Traditional.
All instruments, sounds, styles and combinations are accepted. Software may be used to produce an audio recording.
Entries containing algorithmic composition techniques are not accepted. An explanation of the origin of the music and/or
the significance of the music style might be a useful addition to the artist statement when submitting a music composition
that involves traditional, cultural or regional instruments. Whether an entry displays formal composition technique or a
simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme,
originality and creativity.
Suggestions for Audio Quality:
• Do not place the recording device on top of an instrument(s) or speakers.
• Turn off all noise-making devices in the room (air conditioners, fans, telephones, etc.).
• Record a short test and listen to it. If needed, change the record volume or microphone location.
• Make sure the music is audible on the recording.
• Allow for two seconds of silence at the beginning and end of your recording.
Notation & Score: (Middle School & High School Divisions Only)
• Notation is required for the middle and high school divisions. Accepted notations/scores: traditional or tablature
music score/notation or a written reflective statement that provides a musically technical explanation of how the
music was created (100 words or less).
• Accepted file types include PDF.
• Notation software may be used to create a score.
• Whether the score is hand-written or computer-generated, appropriate instrumentation and voicing are required
for the performance.
Copyright: Use of copyrighted material is prohibited. Plagiarized entries will be disqualified.
Submission Requirements:
• Only new pieces of artwork inspired by the theme may be submitted.
• Each entry must be the original work of one student only.
• Audio recording must not exceed 5 minutes in length and 1,000 MB (1,000 megabyte) in file size.
• Accepted audio file formats include: MP3 and WAV.
• If necessary, label CD/DVD/flash drive with title of artwork, arts category and division.
• Submit entry and student entry form to your PTA Reflections Chair.
All participants must also follow Official Rules for ParticipationPhotography – Category Guidelines
PHOTOGRAPHY is the process of creating an image. The photographer (student submitting entry) is a person who captures
their own thoughts and ideas with a camera. By focusing on objects using various lenses, filters and light sources,
photographers may demonstrate the use of photographic techniques conventionally or digitally.
Reflect on the 2021-2022 Theme: I Will Change the World By…
Accepted forms of photography include: A single photo, panoramic, photomontage (one print of multiple original
photos), a multiple exposure, negative sandwich or photogram. Original black-and- white and color images are accepted.
Non-accepted forms of photography include: Entries with added graphics over the image, including lettering, are not
accepted. Collages and collections of photos are not accepted. Original film (negatives or transparencies) and
multidimensional pieces are not accepted.
Consider use of objects, lighting and the location to show a clear relation of the photo to the theme. An explanation of the
photography process/form might be a useful addition to the artist statement. Whether an entry displays use of technologies
or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme,
originality and creativity.
Copyright: Use of copyrighted material, including copyrighted cartoon characters or other such material, is not acceptable in
any photography submission, with the following exception:
Photographs may include public places, well-known products, trademarks or certain other copyrighted material as
long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a
whole. The resulting work cannot try to establish an association between the student and the
trademark/business/material, or influence the purchase/non-purchase of the trademarked good.
Submission Requirements:
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
Print must be no smaller than 3x5 and no larger than 8X10 inches.
Print must be mounted on sturdy material such as cardboard or poster board not to exceed 11x14 inches,
including matting.
Framed photos are not accepted.
Submit photo and student entry form according to your PTA’s instructions.
Dimensions must be at least 640x960 (pixels) and 300 dpi (resolution).
Accepted file formats: JPEG, JPG, and PNG.
All participants must also follow Official Rules for ParticipationVisual Arts – Category Guidelines
VISUAL ARTS include many art forms that are visual in nature. The artist (student submitting entry) is a person who
captures their own thoughts and ideas to create a visual piece of art.
Accepted forms of visual art include: Architecture (2D/3D), carpentry, ceramics, collages, photographic collages (multiple
photos cut/pasted), computer-generated image, crafts, design, dioramas, drawing, fiberwork, jewelry, kites, metal
etching/punch work, mobiles, painting, printmaking, sculpture and wind chimes. Reproductions or enlargements of other
artwork are not accepted.
Reflect on the 2021-2022 Theme: I Will Change the World By…
An explanation of the art form might be a useful addition to the artist statement. Whether an entry displays use of formal
technique or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray
the theme, originality and creativity.
Copyright: Use of copyrighted material, including any copyrighted cartoon characters or likeness thereof, is not acceptable
in any visual arts submission, with the following exceptions:
Visual artwork may include public places, well-known products, trademarks or certain other copyrighted material
as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of
a whole. The resulting work cannot try to establish an association between the student and the
trademark/business/material, or influence the purchase/non-purchase of the trademarked good.
Visual arts collages may include portions of existing copyrighted works, such as photographs, magazine clippings, internet
images and type cut out of a newspaper, as long as those portions of copyrighted works are used to create a completely
new and different work of art.
Submission Requirements:
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
2D artwork (e.g. painting)
• Dimensions must not exceed 24x30 inches, including matting.
• Paper entries must be mounted on sturdy material.
• Include one digital image of artwork with your submission.
3D artwork (e.g. sculpture)
• Must include packaging materials and 3 photos of the entry (a combination of angles) for judging, ID and
exhibition purposes (entries that require assembling/repairing from transporting will be disqualified).
Framed artwork and artwork containing loose materials is not accepted. Matting is accepted.
Label back of entry/entry packaging with student name, title of artwork, arts category and division.
Submit artwork and student entry form according to your PTA’s instructions.
Accepted file formats: JPEG, JPG, and PNG.
All participants must also follow Official Rules for ParticipationSpecial Artist – Division Guidelines
SPECIAL ARTIST ELIGIBILITY. The National PTA Special Artist Division is an option for students with disabilities who receive
services under IDEA or ADA: Section 504 to have the opportunity and accommodations they may need in order to
participate fully in the program. The Special Artist Division offers modified rules and guidelines to ensure that every student
has the chance to be part of the National PTA Reflections® program.
Who qualifies as a disabled individual under the law? The Americans with Disabilities Act (ADA) defines an
individual with a disability as a person who: (1) Has a physical or mental impairment that substantially limits one or
more of the major life activities of that person; (2) Has a record of such an impairment; or (3) Is regarded as having
such impairment.
HOW TO ENTER. Students who identify as having a disability have two ways to enter the National PTA Reflections®
Program. All students may enter in only one division. Student Entry Form requires parent/legal guardian signatures.
Option 1. Enter in Grade-Level Divisions: Regardless of age, students with special needs may enter in the grade
division most closely aligned to their functional abilities. Students may not receive assistance other than that which
is allowed for all children. The divisions are as follows: Primary (preschool – grade 2); Intermediate (grades 3-5);
Middle School (grades 6-8); High School (grades 9-12). Students are recognized and awarded prizes as part of the
general student population without regard to special needs or challenges.
Option 2. Enter in Special Artist Division: Eligible students entering the Special Artist Division create their own
artwork, but may receive non-artistic accommodation and assistance from an adult. Students are recognized and
awarded prizes as part of the Special Artist Division.
SPECIAL ARTIST GUIDELINES. Special artists should follow the general rules and guidelines outlined in the arts category
student rules specific to their submissions, modified only by accommodations for individuals with disabilities. The
accommodation, in general, should be both specific and limited to the student’s disability.
Allowable Accommodations: Given the diverse range of physical and mental disabilities that exist, it would be
impossible to outline specific accommodations for each and every disability, but the following provides a non-
exhaustive list of allowable accommodations:
o The Special Artist Division will not be divided by age or traditional school grade level.
o Use of adaptive technology is allowed.
o All submissions must be solely created by the special artist. However, a parent, teacher or other adult may
assist the special artist with typing, holding a camera, etc.
Accommodations that are Not Allowed: Individuals providing assistance to special artists may not, in any way,
involve themselves in the actual artistic process by:
o Personally selecting a title for artwork.
o Writing, editing or interpreting a student’s artist statement, story, poetry or script.
o Choreographing a dance, composing music or writing lyrics.
o Drawing, painting or personally creating a visual arts submission, choosing a camera angle, etc.
All participants must also follow Official Rules for ParticipationTheme Search Judging Instructions The search is on for a future National PTA Reflections program theme! One child’s theme search submission will be chosen to inspire the creativity and imagination of thousands of students across the country and in U.S. schools overseas. Only five state finalists will be chosen to advance to the national round and one national winner will be selected in February. The winner’s theme will be used the year after next (i.e., the theme is chosen two years in advance). Use the considerations and scale below to score each theme submission. Please send your scores to by . Considerations: • Theme is unique, inspiring and unlike past program themes. • Theme is focused without being too narrow or too broad. • Theme is clear, concise and appropriate for all grade levels. • Theme is applicable to all arts categories. • Theme promotes PTA values. • Theme is relevant in 2 years. • Past themes and duplicate entries are not considered. Score Range: 10 pts Exceptional Theme 8 pts Strong Theme 6 pts Appropriate Theme 4 pts Weak/Basic Theme 2 pts Less Appropriate Theme 0 pts Disqualified
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