North Point Church Building Use Policy
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North Point Church Building Use Policy
The primary use of the grounds, buildings, and equipment of North Point Church shall
be to promote the mission of Jesus Christ. Uses that are educational, social service,
and/or character building in nature may also be permitted on a case-by-case basis, as
directed by the Session. The following principals and guidelines are published in an
effort to clarify the expectations of the congregation and the responsibilities of any
groups or organizations that would like to use these facilities on a temporary or regular
basis.
Use of Facilities
Priorities:
1. North Point Church Sponsored Activities & Ministries and Non-profit Sponsored
Activities Requested by North Point Members - This category includes all
programs planned and sponsored by North Point and nonprofit sponsored
activities requested by North Point members and also certain activities at the
discretion of the Session.
2. Christian Ministries and other churches.
3. North Point not including events described in item 1. above (recitals, concerts,
shows, classes, etc).
4. Non-profit Groups and Organizations of the Greater Community-
This category includes individuals or organizations not directly connected to
North Point or other Christian organizations. Groups or organizations in this
category MUST be non-profit, educational or charitable in their focus. This
includes groups such as Boy Scouts, Girl Scouts or other civic or educational
organizations. A non-profit tax number must be on file with the church office and
a written verification of a least $500,000.00 in liability insurance naming the
church as additional insured, must also be on file with the church office.
5. Certain for-profit Organizations –
This category includes for-profit organizations that have a connection to North
Point or a North Point member. Their use of the facility must be limited to events
(recitals, concerts, shows, classes, etc) where the for-profit organization is not
fundraising or profiting from the event on the North Point campus. Examples of
this category would be that a private music teacher may teach lessons outside of
North Point and charge fees for the lessons, but then may use the North Point
building for a year-end recital where fees are not charged.
6. Weddings or Memorial Services, please call the North Point office for more
information.
June 2012Directives on Use of the Facilities:
Failure to comply with any of these directives is grounds for dismissal from the
premises.
1. Facilities are available for use on the basis of the North Point priority use schedule
2. Events that conflict with any North Point event will not be permitted.
3. North Point reserves the right to deny use of facilities to any group or individuals.
4. It is understood that the User is only using our physical facilities and will not ask
or expect Staff assistance during the time of usage (unless previously arranged).
5. The individual signing as the “Person Responsible” on the North Point
Room/Event Request Form will be held responsible for damages. Damage to
property or equipment shall be immediately reported to the church office.
6. There may be more than one group using North Point facilities at any one time.
Stay within the facility designated for your group. Be respectful of others.
7. Prior arrangements must be made for doors to be opened at times other than the
prearranged meeting times for your group. The user is responsible to check that
the lights are turned off and that the facility is secure upon departure.
8. The thermostats are pre-programmed and are not to be tampered with.
9. Animals are not allowed within the buildings with the exception of guide animals.
10. Alcoholic beverages, illegal substances and smoking are prohibited on all
property of North Point, including buildings, parking lots and grounds. No
one under the influence of alcohol or illegal substances will be allowed to
participate in programs or events. It is the responsibility of the group or individual
using the facilities to see that all persons participating in the event are informed
concerning these matters.
11. No flammable liquids, fire producing chemicals, pyrotechnic devices, smoke
generators and/or open flames in any form (with the exception of drip-less
candles used in a worship setting) may be used on the church property without
prior approval. Use of any portion of the property shall conform to city fire and
safety regulations.
12. Moving of furniture and equipment must be approved ahead of time.
Users will return facilities to the condition in which they were found.
June 201213. Defacement of wall, woodwork or floors through use of nails, thumbtacks,
tape, screws, wax, grease pencils, or similar devices, etc. is strictly forbidden.
Cost of remedying any defacement will be charged to the group using the
facility.
14. The serving of food is limited to the areas designated for such purposes. Do
not use red or purple based punch drinks. No food or drink in the sanctuary.
15. When children are in attendance they are expected to be under the control of
their parents or adults in charge of the event. All activities involving children
are expected to be monitored by the organizers of the event and by an
appropriate number of responsible adults. Adequate adult supervision must be
provided for all youth activities.
16. The piano, drums, and sound system are under the care and supervision of
the Worship Arts Technical Assistant and may not be used without prior
permission.
17. The throwing of rice or confetti is prohibited on the premises.
18. No meetings may continue past 10:00pm without permission.
19. The placement of signs and displays is done in cooperation with the staff.
20. North Point Church assumes no liability or responsibility for personal property
brought on to the church property.
To minimize custodial duties and maximize custodial time, it is expected that
each group which has requested the use of any room leave the room in the same
shape that it was found, i.e. trash taken out to the dumpsters, no coffee cups left
on any tables or shelves, chairs and tables returned to their original positions,
coffee service returned to the kitchen, etc. It is the responsibility of the leader of
the group meeting to see that this is accomplished. There may be occasions
when back-to-back meetings occur in an area and there is no time for custodial
duties to be accomplished. In the event that the facility is not left in as good or
better shape than it was found, a custodial fee of $90 will be charged in addition
to the room rate charges paid to use the facility.
I have read and agree to abide by the facility’s directives:
__________________________________________ Date: ________________
(Signature)
June 2012Approval of Building Use and Fees The use of the North Point buildings and facilities within the guidelines outlined above and in the attached directives is under the authority of the Session with approval of the Senior Pastor. The Session should work with the church schedule and the office staff to identify potential conflicts with building use requests before granting permission for building use. Any exceptions to the use of the North Point facilities and buildings from the policies outlined above should be pre-approved by the Senior Pastor or Session. A $500 refundable damage deposit must be made to hold the date. Fees are based on the use of the building. North Point Church Hold Harmless Agreement As users of the facilities described in the Use Agreement (attached), we agree to protect, indemnify and hold harmless North Point Church from all loss, cost, damage or expense, arising out of or from any accident or other occurrence on or about these premises, causing injury to any person or property, and will protect, indemnify and hold harmless North Point Church from any and all claims, cost or expense arising from any failure of the user in any respect to comply with and perform all requirements and provisions agreed by law or ordinance, during the period of use. Signature: ________________________________________ Date:______________ June 2012
North Point Facilities Use Agreement North Point Church Date: __________________ 1779 NE Hostmark St. Poulsbo, WA 98370 The undersigned requests consideration to use facilities of North Point Church on the following terms and conditions: Name of User/Group: _________________________________________________ Contact Person: _____________________________________________________ Address: ___________________________________________________________ Phone: ____________________________________________________________ E-mail:_____________________________________________________________ Second Contact Person: _______________________________________________ Phone: ____________________________________________________________ Email: _____________________________________________________________ Days/Hours of Use: __________________________________________________ (Include set up/ take down) Event time: ________________________________________________________ User Signature and Title: ______________________________________________ Date: ___________________ Non-Profit Tax Number: ___________________ Liability Insurance Carrier: _____________________________________________ Attach copy of Liability Insurance with contact information Approved by: ______________________________________Date: ____________ (As directed by Session) Room Assignment(s) _________________________________________ User Fee: ________________ Check # ________________ Date received_______ June 2012
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