OPEN MINUTES Whau Local Board - Wednesday, 23 June 2021
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Whau Local Board
OPEN MINUTES
Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara
Avenue, New Lynn on Wednesday, 23 June 2021 at 6.00pm.
PRESENT
Chairperson Kay Thomas
Deputy Fasitua Amosa
Chairperson
Members Catherine Farmer
Ulalemamae Te'eva Matafai
Warren Piper
Jessica Rose
Susan Zhu
ABSENTWhau Local Board
23 June 2021
1 Welcome
Chairperson K Thomas opened the meeting, welcomed those present and led the meeting
in a karakia.
2 Apologies
There were no apologies
3 Declaration of Interest
There were no declarations of interest.
Members are reminded of the need to be vigilant to stand aside from decision making when
a conflict arises between their role as a member and any private or other external interest
they might have.
Specifically, members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with a matter on the
agenda.
4 Confirmation of Minutes
Resolution number WH/2021/47
MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:
That the Whau Local Board:
a) confirm the ordinary minutes of its meeting, including the confidential section,
held on Wednesday, 26 May 2021, and the extraordinary minutes of its meeting,
held on Wednesday, 16 June 2021, as true and correct.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 Resolution number WH/2021/48
MOVED by Member T Matafai, seconded by Member C Farmer:
That the Whau Local Board:
a) acknowledge the passing of Marjorie Sheat – one of Whau’s Unsung Heroes
Award winners recognised by the Whau Local Board for her outstanding
contribution as a volunteer to the community well-being. She was a piano
teacher for 60 years and serviced the Avondale Union Parish Church as pianist
for 53 years.
CARRIED
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
Minutes Page 3Whau Local Board
23 June 2021
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Whau Ward Councillor's update
Resolution number WH/2021/49
MOVED by Chairperson K Thomas, seconded by Member S Zhu:
That the Whau Local Board:
a) note Whau Ward Councillor, Tracy Mulholland’s, apology.
CARRIED
12 Avondale Library and Community Hub Concept Plan
Resolution number WH/2021/50
MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:
That the Whau Local Board:
a) approve the finalised concept design of the new Avondale Library and
Community
Hub.
b) thank Rachel Molloy, Project Manager (Eke Panuku) and Shiva Dubey, Senior
Project Manager (Customer and Community Services, Auckland Council) for
their attendance to speak to the item.
CARRIED
13 Approval of the 2021/2022 Whau Local Board Customer and Community Services
work programme
Resolution number WH/2021/51
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) approve the 2021/2022 Customer and Community Services work programme
and associated budget (Attachment A to the agenda report), subject to the
following:
i) reduce the amount allocated in the 2021/2022 financial year to Line 1461 –
ANZAC services Whau from $25,000 to $16,000, as per the advice provided
to the local board by staff at its 5 May 2021 work programme workshop
ii) note that the late request for an additional $9,000 of funding for Line 1461
– ANZAC services Whau relates to a very significant and unexplained
increase in costs associated with traffic management, and that the local
board is concerned about this situation and its implications for other
events
iii) request that staff provide further advice on the available options for
Minutes Page 4Whau Local Board
23 June 2021
reducing the costs associated with traffic management at public events,
noting that this is a regionwide issue
iv) agree to work with staff to ensure that ANZAC Day services in the Whau
Local Board area can be delivered to their normal high standard.
b) approve, in principle, the 2022/2023 and 2023/2024 work programmes
(Attachment A to the agenda report) subject to:
i) requesting that staff provide advice around the costs associated with
activity 30810 – Whau – Design and install artwork/pou near Rata Street
bridge.
c) approve the Risk Adjusted Programme projects identified in the 2021/2022
Customer and Community Services work programme (Attachment A to the
agenda report).
d) note that the only regionally funded activity in the Whau Local Board area
included in Agenda Attachment D is Line 27856: Green Bay Beach – remediate
access, and in respect of this activity:
i) advocate for its completion as soon as possible
ii) note that there is strong local community interest in this activity
ii) request that staff implementing this activity engage with Te Kawerau ā
Maki, noting the historic significance of this site.
e) thank Helen Biffin, Work Programme Lead, for her attendance to speak to the
Community Facilities work programme lines of the item.
CARRIED
14 Approval of the 2021/2022 Whau Local Board Infrastructure and Environmental
Services Work Programme
Resolution number WH/2021/52
MOVED by Chairperson K Thomas, seconded by Member J Rose:
That the Whau Local Board:
a) approve its 2021/2022 Infrastructure and Environmental Services work
programme and associated budgets, as summarised in the table below
(Attachment A to the agenda report):
Climate action network $9,000
EcoMatters programmes $99,750
Friends of Oakley Creek $3,500
restoration programme
Industrial Pollution Prevention $11,000
Programme (Kelston)
Manukau Harbour Forum $7,400
Oakley Creek pest plant control $10,000
buffer project
Whau Wildlink $45,000
Total $185,650
Minutes Page 5Whau Local Board
23 June 2021
b) approve in principle the 2022/2023 and 2023/2024 Infrastructure and
Environmental Services work programmes (Attachment A to the agenda report).
c) note that with the funding of $99,750, EcoMatters Environment Trust will deliver
the following projects in the 2021/2022 financial year:
i) Bike Hub - $20,000
ii) Community Nurseries - $10,600
iii) EcoFest West Festival - $9,550
iv) EcoMatters Environment Centre and Sustainability Hub - $43,400
v) Healthy Homes on a Budget - $10,550
vi) Love Your Neighbourhood - $5,650.
d) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are
subject to change and will be confirmed on an annual basis through the approval
of the respective work programmes.
CARRIED
15 Approval of the Whau Local Board Plans and Places work programme 2021/2022
Resolution number WH/2021/53
MOVED by Chairperson K Thomas, seconded by Member C Farmer:
That the Whau Local Board:
a) approve the Plans and Places work programme 2021/2022.
CARRIED
16 Whau Quick Response Round Three 2020/2021 grant allocations
Resolution number WH/2021/54
MOVED by Chairperson K Thomas, seconded by Member S Zhu:
That the Whau Local Board:
a) agree to fund, part-fund, or decline each application in Whau Quick Response
Round Three 2020/2021 listed in the following table:
Applicat Organisatio Main focus Requesting Amount Amount
ion ID n funding for requested allocated
QR2121- Bridge of Arts and Towards $2,000.00 $1,000.00
306 Love culture venue hire,
Association printer toner,
and materials
for moon
cake making
between July
and
December
2021.
Minutes Page 6Whau Local Board
23 June 2021
QR2121- Waitākere Community Towards the $2,000.00 $962.00
301 Adult rental costs
Literacy between July
Incorporate and October
d trading as 2021
Literacy
Waitākere
QR2121- West Community Towards $2,450.00 $1,000.00
302 Auckland venue hire at
Kiribati Te Piringatahi
Association Marae to
deliver a
youth camp.
QR2121- Asthma New Community Towards $2,000.00 $1,000.00
303 Zealand venue hire
Incorporate and an
d asthma nurse
educator's
salary
between July
and
December
2021.
Note: venue
must be in
the Whau
area.
QR2121- Green Bay Community Towards $1,902.00 $0.00
305 Community crockery,
House couch and
Society cushions for
Incorporate the Green
d Bay
Community
House.
Grant round
oversubscrib
ed: limited
funding.
QR2121- Merge NZ Community Towards $2,380.00 $1,000.00
308 venue hire,
marketing,
staff wages,
teaching
materials, and
travel costs
to deliver
home
schooling to
deaf young
children in
the Whau
area.
Minutes Page 7Whau Local Board
23 June 2021
QR2121- Sticks & Community Towards staff $2,050.00 $0.00
309 Stones wages and
Aotearoa coaching fees
Limited to deliver
youth boxing
programmes
between July
and
December
2021.
There is a low
alignment
with the local
board’s
priorities.
QR2121- New Lynn Community Towards the $2,000.00 $1,000.00
311 Sea Scout purchase of
Group forty helmets
for the Winter
under the Sailing series
umbrella of between July
the Scout and August
Association 2021.
of New
Zealand
QR2121- Youthline Community Towards the $3,000.00 $500.00
313 Auckland clinical
Charitable supervision
Trust and
programme
resources for
Youthline
phoneline
services in
the Whau
area.
QR2121- Glendene Community Towards the $907.00 $907.00
314 Community fitness
Society instructor,
prizes,
refreshments
and volunteer
donations to
deliver fitness
activities at
Harmel
Reserve
between
September
2021 and
February
2022.
Minutes Page 8Whau Local Board
23 June 2021
QR2121- New Community Towards the $1,967.16 $1,000.00
317 Zealand entry costs to
Blue Light the
Ventures "Rainbows
End Funday"
for the young
people at risk
in the Whau
area.
QR2121- Generation Community Towards $2,000.00 $2,000.00
320 Ignite Trust heavy duty
storage
shelves and a
kitchen bench
for
Generation
Ignite in New
Lynn.
QR2121- Gayleen Community Towards $1,000.00 $500.00
321 Maurice toiletry
products and
petrol costs
to deliver a
community
programme
between July
2021 and May
2022.
Note: to
ensure
communicati
on between
the Grants
Advisor.
QR2121- West Lynn Environmen Towards the $1,300.00 $1,300.00
304 Garden t cost of
Society fencing at
Incorporate West Lynn
d Garden.
QR2121- Glenavon Environmen Towards a $2,000.00 $2,000.00
315 Community t small steel
Trust garden shed
to store
garden
equipment at
the Glenavon
Community
Hub.
QR2121- Blockhouse Events Towards the $2,000.00 $1,000.00
307 Bay delivery of
Community the
Church Blockhouse
Bay
Minutes Page 9Whau Local Board
23 June 2021
Christmas
Market 2021.
QR2121- The Okapi Events Towards the $2,000.00 $1,000.00
316 Alliance of OKANZ
New Independence
Zealand Day
(OKANZ) celebration,
including
venue and
sound system
hire,
performance
resources,
food,
marketing,
and
decoration
costs.
Note: venue
must be in
the Whau
area.
QR2121- Auckland Sport and Towards the $2,000.00 $0.00
312 Basketball recreation coaching and
Services affiliation fees
Limited for the Whau
junior
development
programme
between July
and
December
2021.
Grant round
oversubscrib
ed: limited
funding.
Total $34,956.16 $16,169.00
CARRIED
17 Feedback on Equity of Service Levels and Funding Proposals - Draft Report
Resolution number WH/2021/55
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) adopt the tabled schedule setting out the Whau Local Board’s feedback
(appended to these minutes as Attachment A) to the Joint Governance Working
Party on the funding and decision-making proposals set out in the Equity of
Service Levels and Funding Proposals – Draft Report.
CARRIED
Minutes Page 10Whau Local Board
23 June 2021
Attachments
A 23 June 2021, Whau Local Board: item 17 – Feedback on Equity Service and Funding
Proposals – Draft Report – Whau Local Board feedback for adoption.
18 Delegation of feedback to be provided to the Establishment Unit Board of the City
Centre to Māngere light rail project
Resolution number WH/2021/56
MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:
That the Whau Local Board:
a) delegate Member W Piper to provide feedback on behalf of the local board to
the Establishment Unit Board of the City Centre to Māngere light rail project.
CARRIED
19 Eke Panuku Development Auckland - Whau Local Board Six-Monthly Report to 31
March 2021
Resolution number WH/2021/57
MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:
That the Whau Local Board:
a) receive the Eke Panuku Development Auckland - Whau Local Board Six-Monthly
Report to 31 March 2021.
CARRIED
20 Whau Local Board Workshop Records
Resolution number WH/2021/58
MOVED by Chairperson K Thomas, seconded by Member J Rose:
That the Whau Local Board:
a) note the records of the workshops held on 12 and 19 May, and 2 and 9 June 2021.
CARRIED
21 Governance Forward Work Calendar
Resolution number WH/2021/59
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) receive the governance forward work calendar for June 2021.
CARRIED
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Minutes Page 11Whau Local Board
23 June 2021
6.26pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE WHAU LOCAL BOARD HELD
ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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