Overview for Parents 2018-19 Co-Presidents WPA Email Address - Ruth Devine: Hilary Zalon: Westmark School
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Overview for Parents
2018-19
Co-Presidents
Ruth Devine: rmdevine@pacbell.net
Hilary Zalon: hilaryzalon@gmail.com
WPA Email Address
wpa@westmarkschool.org
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! WESTMARK PARENT ASSOCIATION (WPA) DIRECTORY 3 WPA Cabinet WPA Event Chairs WPA Program Chairs WPA Committee Chairs WPA Grade Level Representatives (GLRs) DATES 5 WPA Monthly Meetings Event Dates PROGRAMS (NEW) 7 Party Book Holiday Gift Fund WPO (Washed & Pre-Owned) Uniform Sales PROGRAMS (EXISTING) 8 Name Labels Amazon Smile Ralphs Community Rewards Program COMMITTEES (NEW) 10 Hot Lunch Committee Parent Education Speaker Series Committee Community Service Committee New Family Welcome Committee Inclusion and Diversity Committee (IDC) COMMITTEES (EXISTING) 11 Westmark Wear / Lost & Found Teacher & Staff Appreciation Hospitality Committee WPA Sunshine Committee GRADE LEVEL REPRESENTATIVES (GLRS) 12 ONLINE FORUM FOR PARENTS 12 FORMS 13 Updated 9.5.18 2
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WESTMARK PARENT ASSOCIATION (WPA) DIRECTORY
As of 9.5.18
WPA Cabinet
WPA Co-Presidents Ruth Devine, Hilary Zalon
Secretary Christine Crombie
Communications Coordinator Chrissey Slay
Volunteer Co-Coordinators Veronica Penn Turner, TBD
WPA Event Chairs
Fall Festival WPA Cabinet
Spring Gala/Auction Ruth Devine
WPA Program Chairs
Party Book Hilary Zalon, TBD
Holiday Gift Fund for Faculty/Staff Katie Raddon
WPA Committee Chairs
Community Service New! Dayna Golenberg, Heather O’Connell
Hospitality TBD
Hot Lunch New! Yesenia Bassali, Heather O'Connell
Lower School: Brooke Smith
Inclusivity & Diversity (IDC) New! Middle School: Veronica Penn-Turner
Upper School: Alicia Humphrey-Burnett
Lost & Found Heather O'Connell
New Family Welcome New! Tammy Temkin
Parent Education/Speaker Series New! TBD
Teacher & Staff Appreciation Robin Feldman & Meredith Weiner
Westmark Wear Elyssa Furst
WPA Sunshine TBD
Updated 9.5.18 3! WPA Grade Level Representatives (GLRs) LOWER SCHOOL Grades 2/3 Janet Autiero/Melissa Meyer Grade 4 Paula Russell/Suzanne Watson/Maggie Young Grade 5 Jewele Miller/Brooke Smith MIDDLE SCHOOL Grade 6 Veronica Penn-Turner Grade 7 Elyssa Furst Grade 8 Tammy Temkin UPPER SCHOOL Grade 9 Rebecca Sokol/Melissa Wallace Grade 10 Paul Ablon/Debra Bogdanoff Grade 11 Sanna Fabery de Jonge/Maggie Owen Grade 12 Amy Winston Updated 9.5.18 4
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DATES
WPA Monthly Meetings
Our General Meetings take place on the second Tuesday of each month at 8:15am in
Lund Auditorium, unless otherwise noted.
Our 2018-19 meetings will take place on the following dates*:
First meeting already took place on Tuesday, September 4th
! Tuesday, October 9th
! Tuesday, November 13th
! Tuesday, December 11th
We hope to plan an additional evening meeting during the fall months.
! Tuesday, January 8th
! Tuesday, February 12th
! Tuesday, March 12th
We hope to plan an additional evening meeting during the winter months.
! Tuesday, April 9th
! Tuesday, May 14th
Our hospitality committee provides light refreshments.
*Additional meetings may be added as needed in preparation for school events.
Updated 9.5.18 5!
DATES
Event Dates
Parent B.A.S.H. Saturday, September 15, 2018
Back At School Hangout 6pm – 9pm
Hosted by Westmark School with WPA Volunteer Support
Back to School Night Lower School Tuesday, September 25, 2018 (6pm-8pm)
A Westmark School Event Middle School Thursday, September 20, 2018 (6pm-8pm)
Upper School Wednesday, September 26, 2018 (6pm-8pm)
Training for Westmark’s online parent portal will be held each evening before the event begins (5pm-6pm).
Grandparents & Special Friends Day Date TBD as of 9.5.18
A Westmark School Event
Lower School only (other divisions TBD)
Fall Festival Friday, October 12, 2018
A WPA & Westmark School Event
Gala & Auction Saturday, March 9, 2019
A WPA & Westmark School Event
Teacher & Staff Appreciation Luncheon Tuesday, May 7, 2019
Hosted by the WPA
Updated 9.5.18 6! PROGRAMS (NEW) Party Book A Party Book is a collection of parties, each hosted by a parent(s) or staff member(s). Members of our school community can then buy tickets to attend the party/parties of their choice! With Westmark families coming from all over the LA area, these parties offer an opportunity to have a great time with other members of our community – all while benefiting the WPA! More information to follow. Interested in hosting a party? See the Party Book Host Packet at the end of this packet. Holiday Gift Fund In response to multiple parent requests, we are eager to kick off our inaugural Holiday Gift Fund and offer parents a stress-free gift-giving option this December. We know that many parents choose the holiday season as a time to write personal notes of appreciation to teachers and staff. Whether or not you contribute to the holiday fund, we encourage you to continue to share these cards with teachers and staff. Nothing brightens their day more than knowing they are making a positive impact on your child. Look for detailed information this fall! WPO (Washed & Pre-Owned) Uniform Sales This year, the WPA will begin selling pre-owned Westmark uniforms at various events. If you have uniforms that you would like to donate, please bring them to the front office. Thank you! Updated 9.5.18 7
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PROGRAMS (EXISTING)
Name Labels
We’re continually amazed at the amount of items that fill our Lost & Found cabinets.
Keep your items by labeling them!
A marker can do the trick, or if you prefer name labels, our school will earn 20% of sales
through the following companies:
OLIVER’S LABELS
Link: oliverslabels.com/wpa
A pop-up window will let you know that you
are shopping as part of the WPA program.!
NAME BUBBLES
Link: namebubbles.com
Use code WESTMARKGRP20 (all caps) at checkout.
Code is valid through 7/11/19.
MABEL’S LABELS
Link: fundraising.mabelslabels.com
If you are not directed to the WPA page,
click Support a Fundraiser > Westmark School!
Updated 9.5.18 8! PROGRAMS (EXISTING) Amazon Smile When you shop through smile.amazon.com, Amazon donates .5% of eligible purchases to the charity of your choice. You can select Westmark School by choosing: Learning With a Difference, Encino, CA Learn more about Amazon Smile ! Ralphs Community Rewards Program Help support the Westmark Parent Association (WPA) and Westmark School by shopping at Ralphs! Once you designate Westmark School, you still earn your rewards, and the school receives a donation from Ralphs! Sign Up for Ralphs Community Rewards Westmark ID# 91852 Updated 9.5.18 9
! COMMITTEES (NEW) Hot Lunch Committee This committee was formed at the end of the school year in response to parent feedback about last year’s lunch vendor. The committee will also be coordinating our new initiative: On-campus parent volunteers to help out during lunch. Be on the lookout for sign-up sheets! Parent Education Speaker Series Committee The intent of this new committee is to identify topics of interest to our parents and then locate and book dynamic speakers. (Details TBD) Community Service Committee The intent of this new committee is to provide resources and/or structured opportunities for Westmark families to give back to the community. (Details TBD) ! New Family Welcome Committee As a school with rolling admissions, we are continually welcoming new families to the Westmark community - and new parents to the WPA. The intent of this new committee is to help ease new families’ transition to a new school. Inclusion and Diversity Committee (IDC) In association with the school’s multiculturalism efforts, the IDC was developed during the 2017-18 school year with plans to host events, speakers, and celebrations. The IDC will also provide support, where needed, throughout the school year. ! Updated 9.5.18 10
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COMMITTEES (EXISTING)
Westmark Wear / Lost & Found
Westmark Wear is school-approved branded apparel, which is sold throughout the year at
school functions (as well as online and through forms available in the front office). The
committee assists in sales and the distribution/storage of incoming orders throughout the
year.
Items that are found around campus are brought to the Lost & Found cabinets (located
across from the pool, adjacent to the front office). The Lost & Found committee helps sort
through the items and helps return them to students.
We grouped these two committees together since last year’s Lost & Found cabinets were
overflowing with Westmark Wear items!
$
Teacher & Staff Appreciation
This year, we are excited to expand the scope of this committee beyond the one luncheon
in the spring.
Early stage plans include adding more mini-events during Teacher Appreciation Week, as
well as the following efforts initiated last year:
! Breakfast for teachers/staff on the first day of school
! Breakfast teachers/staff on the first day back after winter break
! Snacks during parent/teacher conferences
Plus potential other displays of appreciation throughout the year.
Hospitality Committee
Providing refreshments at meetings and other activities is just another way that we hope to
make all parents feel welcome and valued as members of our Westmark community,
Some say that the way to the heart is through the stomach. Others say that it’s nice to have
something to eat when they realize they missed breakfast in their effort to rush their kids to
school on time.
Whatever the reason, the Hospitality committee is the group of parents who feed and
hydrate the rest of us!
Updated 9.5.18 11!
COMMITTEES (EXISTING)
WPA Sunshine Committee
The chair of this committee communicates life cycle events to the WPA Cabinet (who will
then respond accordingly).
In situations that warrant meal assistance, the committee will help with coordination, via
MealTrain.com or similar efforts.
GRADE LEVEL REPRESENTATIVES (GLRS)
GLRs Communicate, Connect, and Participate
GLRs COMMUNICATE BETWEEN THEIR GRADES & THE WPA
GLRs share school-related information and notes from WPA meetings with their grade.
If you are not able to attend the monthly general meetings, your GLRs can relate any
feedback or ask any questions you might have, Please share your thoughts with them!
If you would like to speak directly with someone from the WPA, your GLR can help you find
the right person.
GLRs CONNECT WITH THE PARENTS IN THEIR GRADE
Your GLR(s) should be reaching out to all of the parents in the grade to introduce themselves.
They are encouraged to set up off-campus parent and/or family get-togethers throughout
the school year. (They probably also connect with parents in other grades. They’re friendly like
that.)
GLRs PARTICIPATE IN SCHOOL ACTIVITIES
At least one GLR from each grade is required to attend the WPA general monthly meetings.
You will also see a number of GLRs at school events throughout the year. We hope to see you
there, as well!
ONLINE FORUM FOR PARENTS
We are in the process of finalizing details for either one or both of the following:
! Class Chat for each grade on the Westmark School website
! A closed group for Westmark parents on Facebook
Stay tuned for more information!
Updated 9.5.18 12!
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FORMS
These forms can also be found online.
Volunteer Sign-Up Form
Westmark Wear Order Form
Party Book Host Packet & Form
Updated 9.5.18 13!
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WPA VOLUNTEER OPPORTUNITIES
Name: Email Address:
Phone # Grade(s) in Fall 2018:
Kindly check off all areas of interest and return this form to the front office. There are 2 pages.
Note: If you already signed up to volunteer at the June 1 Volunteer Fair, you do not need to fill out this form.
CABINET POSITIONS
I’m Volunteer Co-Coordinator
interested! Are you a people person? If you love engaging people and involving them in activities
! that you enjoy, we need you to be one of our head Westmark cheerleaders!
EVENTS
I’m
Parent B.A.S.H.: Saturday, September 15
interested! The Parent “Back At School Hangout” (BASH) is run by the school, with support from
! parent volunteers. Help is needed before, during, and after the event.
I’m
Fall Festival: Friday, October 12
interested! Help us reimagine and plan this popular Westmark event. (Fall Festival is the new name
! for the Homecoming carnival.) Planning has begun and will continue through early fall.
Gala & Auction: Saturday, March 9
I’m This joint effort with the school is Westmark’s largest fundraiser outside of the Annual
interested! Fund. Monies raised benefit a number of beloved Westmark programs, with Financial Aid
! as the largest beneficiary. Volunteers are needed to help in the planning stages, right
before the event, and during the event itself.
NEW COMMITTEES
I’m New! Parent Education Speaker Series Committee
interested! This committee will help identify areas of interest to our parents and then locate and
! book dynamic speakers.
I’m New! Inclusion and Diversity Committee (IDC)
interested! In association with the school’s multiculturalism efforts, the IDC plans to host events,
! speakers, and celebrations, as well as provide support throughout the school year.
!
! 1!!
!
WPA VOLUNTEER OPPORTUNITIES (cont’d)
Name:
We are asking again, just in case these 2 pages become separated.
NEW COMMITTEES (cont’d)
New! Community Service Committee
I’m
interested! This committee will look to provide resources and/or structured opportunities for
! Westmark families to give back to the community: For parents, families, and one-on-one
parent/child "service dates". Help define this committee to best serve our families.
New! New Family Welcome Committee
I’m
interested! As a school with rolling admissions, we are continually welcoming new families to the
Westmark community - and new parents to the WPA. Help shape this new WPA
!
committee and start traditions to help ease the transition to a new school.
I’m New! Hot Lunch Committee
interested! The committee will also be coordinating our new initiative: On-campus parent volunteers
! to help to serve lunch. Check the box if you’d like to serve hot lunch.
RETURNING COMMITTEES
I’m Hospitality Committee
interested! The way to our parents’ hearts is through their stomachs. Join the Hospitality committee
! and help us show them the love with refreshments at WPA meetings and other events.
WPA Sunshine Committee
I’m This committee communicates life cycle events to the WPA Cabinet (who will then
interested!
respond accordingly). In situations that warrant meal assistance, the committee will also
!
help with coordination (via MealTrain.com or similar efforts).
Westmark Wear / Lost & Found
I’m Help us sell Westmark Wear at school functions, and assist in the distribution/storage of
interested! incoming orders throughout the year. We have merged this committee with Lost &
! Found (we need help with sorting and returning found items) since last year’s cabinets
were overflowing with Westmark Wear items!
Teacher & Staff Appreciation
This year, we will expand the scope of this committee beyond the luncheon in the spring.
I’m
interested! Early stage plans include more activities during Teacher Appreciation Week, as well as
these efforts initiated last year: Breakfast for staff on the first day of school & on the first
!
day back after winter break, and snacks during parent/teacher conferences.
Plus potential other displays of appreciation throughout the year.
THANK YOU!
! 2!WESTMARK WEAR: 2018-19
If items will be delivered to student's room,
Date: please fill out this section.
Parent Name: Student Name:
Email Address: Student Grade:
Phone #:
ITEM YM YL YXL AS AM AL AXL # Price Total
Westmark School
$35 $
Gray Hooded Sweatshirt
Westmark School
$35 $
Burgundy Zip Sweatshirt
Westmark School
$20 $
Light Gray Spirit T-Shirt
Westmark School
One Size $20 $
Navy Baseball Cap
Westmark School
One Size $20 $
Navy Knit Beanie
# of items: Total: $
Gray Hooded Burgundy Light Gray Navy Beanie Navy Baseball Cap
Sweatshirt Zip Hooded Sweatshirt Spirit T-Shirt with White "W" with White Lion
PAYMENT METHOD DELIVERY METHOD
Check Cash Credit Card Give to Student Will Pick Up
Check # ______________ Card #: CVV:
Please make check payable to "WPA" Circle one: MC / VISA / AMEX Exp. Date: /
Signature:
Order Fulfilled
Fulfillment Date: ______________ Parent/Student Intital: ______________
Updated 8.16.182018-19 Updated 7.29.18
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WHAT IS A PARTY BOOK?
A Party Book is a collection of parties,
each hosted by a Westmark parent or group of parents.
The rest of the Westmark parent community can then
buy tickets to attend the party/parties of their choice!
It’s a great way to have fun with old and new friends,
all while benefiting the WPA and our school.
e
What Kind of Parties?
Parties can range from a kids’ scavenger hunt to
an adult dinner party to a family movie screening
It all depends on the host(s) of each party.
e
Have an Idea for a Party to Host?
Fill out the Proposed Party Sponsor Form in this packet.
Ready to Attend a Party?
Stay tuned for more information on party listings!!
PARTY BOOK: HOST INFORMATION
The host is responsible for making the event happen, including:
! Selecting a date (with a rain date if it is an outdoor activity)
! Organizing the activity
! Providing the venue
! Providing supplies/materials/provisions necessary for a successful event
Expenses are donated by the host(s), and are eligible for a “gift in kind’ receipt.
More information is available through the Development office.
Host alone or with a friend – or another family
Parents can opt to host alone or co-host with another friend/family. Sometimes,
co-hosting can also be more cost-efficient - especially if there is a larger cost
involved, e.g. renting a game truck, mobile spa, party bus, etc.
Determine a price for guests to attend your party
We can help you determine the price charged to attend your party.
Some guidelines: a kids’ scavenger hunt & pizza party might be $30/child; an
adult cocktail party might be $150/couple.
How many people need to sign up?
Your event has the green light once you have reached the number of attendees
that you list as your minimum.
If that number is not met, those who have already signed up will have their money
refunded.
Rescheduling Policy
Parties cannot be cancelled; however, if an unforeseen emergency (illness, act of
Mother Nature) necessitates a change of date, the host will do their best find a
date that accommodates as many attendees as possible.!
PARTY BOOK: HOST INFORMATION
Need Some Inspiration?
Here are a few party ideas:
For Kids/Families
• Scavenger hunt ending in a pizza party
• Girls’ spa afternoon
• Movie screening
• Beach BBQ
• Group activity (bowling, skating, etc.)
• Cookie decorating
• Sunday pancake brunch
• Craft party for holiday gifts
• Sports clinic
For Adult Evening Parties !
• Movie screening
• Game night
• Scotch tasting
• Party related to a sporting event
• Wine and cheese night
• Poker/casino games
• Tacos and tequila
• Any kind of theme party
For Adult Daytime Parties
• Cooking party
• Fitness event
• Museum trip
• Guest speaker and lunch
...just to name a few!
If you have any other questions, please email wpa@westmarkschool.org!
PARTY BOOK: HOST INFORMATION
Proposed Party Sponsor Form
Please bring completed form to the front office or email to wpa@westmarkschool.org.
Host / Co-Hosts
Name: Name:
Email: Email:
Phone: Phone:
Party Details
Party Name:
General Description:
Location:
Proposed Date/Time: Rain Date (if outdoors):
Guests & Pricing
This Party is For:
ex. kids, families, adults, couples, women only, etc.
Minimum # of Guests:
Maximum # of Guests:
Suggested Price: $
Please note if price is per person, per couple, or per family.
Thank You!
If necessary, we will contact you with any follow-up questions.
Submission of this form is not a guarantee of acceptance of proposed party.
Hosts of accepted parties will receive liability forms to ensure insurance coverage.You can also read
